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Minutes 01/10/2012Utility Advisory Committee Jack Pittis Conference Room Port Angeles, WA 98362 January 10, 2012 3:00 p.m. I. Call To Order Chairman Dan Di Guilio called the meeting to order at 3:00 p.m. II. Roll Call UAC Assigned Councilmembers Present: Dan Di Guilio, Cherie Kidd, Brooke Nelson Other Councilmembers Present: N/A Other Councilmembers Absent: Brad Collins Don Perry, Max Mania, Patrick Downie Utility Advisory Committee Members Present: Utility Advisory Committee Members Absent: Staff Present: Dean Reed, Paul Elliott N/A Kent Myers, Glenn Cutler, Bill Bloor, Mike Puntenney (3:25), Larry Dunbar, Nathan West, Derek Beery, Phil Lusk, Sondya Wray, Kathryn Neal, Terri Partch. Others Present: Marilyn Harbaught and Daniel Brooks Citizens Terry Mundorf Marsh Mundorf Pratt Sullivan via phone conference. III. Approval Of Minutes Chairman Dan Di Guilio asked if there were any corrections to the minutes of December 13, 2011 or December 15, 2011 continuation. Committee Member Cherie Kidd moved to approve the minutes. Dean Reed seconded the motion, and Brooke Nelson abstained from the vote because of her absence in the meetings. IV. Late Items: None. V. Discussion Items: A. New and Expanded Large Single Electrical Loads Ordinance Phil Lusk, Power Resources Manager introduced Terry Mundorf, of Marsh Mundorf Pratt Sullivan. There was a brief report on the electric utility new ordinance policy for new large single loads. There was a lengthy discussion. 1 Dean Reed moved to recommend City Council to conduct a first reading of the proposed New and Expanded Large Single Electrical Loads ordinance on January 17, 2012, and continue to February 7, 2012 for a second reading and adoption of the ordinance. Paul Elliot seconded the motion, which carried unanimously. B. Western Public Agencies Group 2012 Professional Services Agreement Larry Dunbar, Deputy Director of Power Systems reviewed the Western Public Agencies Group (WPAG) annual consulting agreement. He discussed the proposed 2012 budget costs and services provided. There was an extensive discussion. Brooke Nelson moved to recommend City Council to authorize the City Manager to sign an agreement with EES Consulting, Inc., and Marsh Mundorf Pratt Sullivan McKenzie, in an amount not to exceed $14,838.00 for Western Public Agency Group 2012 membership dues. Paul Elliot seconded the motion, which carried unanimously. C. Shared Resource Conservation Manager Program Interlocal Agreement Phil Lusk, Power Resources Manager discussed the goals of the Shared Resource Conservation Manager (RCM) Program agreement initiated two years ago. Staff expressed concern that the goals might not be reached. A brief discussion followed. Information Only. No action was taken. D. Simple Steps, Smart Savings Promotion Service Agreement Phil Lusk, Power Resources Manager called attention to the new Agreement offer for the City's low income customers. The upcoming expanded Low Income Weatherization Project has a new offer to deliver energy efficient compact florescent lamps and showerheads. Expenses are eligible for reimbursement under the Bonneville Power Administration's energy conservation program. A brief discussion followed. Dean Reed moved to recommend City Council to authorize the City Manager to sign the Simple Steps, Smart Savings Promotion Services Agreement and Project Orders 1 and 2 in an amount not to exceed $104,000, and for City Manager to make minor modifications to the Agreement, if necessary. Brooke Nelson seconded the motion, which carried unanimously. E. Landfill Post Closure Professional Service Agreement Contract Extension Terri Partch, Civil Engineer discussed the importance of extending the Aspect Consulting contract for engineering support with the Port Angeles Landfill 30 -year post closure permit. The extension request is proposed for a two -year extension to the existing agreement. A discussion followed. Paul Elliot moved to recommend City Council to authorize the City Manager to sign a two -year extension to the Professional Services Agreement with Aspect Consulting for landfill engineering services in an amount not to exceed $189,117.72, and to make minor modifications to the agreement, as necessary. Dean Reed seconded the motion, which carried unanimously. 2 F. Stormwater Education and Outreach Services Interlocal Agreement with Kitsap County Terri Partch, Civil Engineer discussed the Stormwater Education and Outreach Services. This is one of the five different programs needed to be implemented to meet the provisions of the Phase II Municipal Stormwater permit. A brief discussion followed. Dean Reed moved to recommend City Council to authorize the City Manager to sign the Interlocal Agreement with Kitsap County in an annual amount not to exceed $5,874.42, and to make minor modifications to the agreement, as necessary. Brooke Nelson seconded the motion, which carried unanimously. G. Design Industrial Outfall Repair and Cleaning Project Project WW08 -2008 Kathryn Neal, Engineering Manager, reviewed the engineering services needed to develop design documents for repair and cleaning of the Port Angeles industrial outfall repair and cleaning project. A discussion followed. Paul Elliot moved to recommend City Council to authorize the City Manager to add this planned program element to the CSO Professional Services Agreement with Brown and Caldwell in an amount not to exceed $47,000, and to make minor modifications to the agreement, as necessary. Brooke Nelson seconded the motion, which carried unanimously. H. Combined Sewer Outfall Phase I Project, Section 106 Archaeological Memorandum of Agreement Derek Beery, City Archeologist, discussed the importance of an archaeological work plan and memorandum of agreement to meet conditions of the project and the National Historic Preservation Act. A lengthy discussion followed. Cherie Kidd moved to recommend City Council to authorize the City Manager to sign the CSO Phase I (Project US06 -01) Section 106 Memorandum of Agreement, and to make minor modifications to the agreement, as necessary. Paul Elliot seconded the motion, which carried unanimously. VI. Information Only Items: A. 2013 State Revolving Fund Loan Application for Concrete Cylinder Pipe Replacement Project WT02 -2009 (Verbal report only) Information only. No action taken. B. Industrial Transmission Electric Rate Ordinance and Letter Agreement Update (verbal report only) Information only. No action taken C. Commercial and Industrial Demand Response Project Update (verbal report only) Information only. No action taken. D. Landfill Gas Utilization Project Request for Proposal (verbal report only) 3 Information only. No action taken. E. Advance Metering Infrastructure System Update (verbal report only) Information only. No action taken. F. Wireless Mobile Data System (verbal report only) Information only. No action taken. VIII Next Meeting Dates: February 14, 2012 IX. Adjournment: 4:50 p.m. ;:p0_6(2- Cherie Kidd, Mayor/ C r 16 on ya Wray, Administrative Specialist 4