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HomeMy WebLinkAboutMinutes 01/13/2004 UTILITY ADVISORY COMMITTEE Port Angeles, Washington January 13, 2004 I. Call to Order: Chairman Erickson called the meeting to order at 3:00 p.m. II. Roll Call: Members Present: Chairman Erickson, Mayor Headrick, Councilmember Rogers, Dean Reed, Allen Bentley Members Absent: None Staff Present: Dennis Dickson, Glenn Cutler, Scott McLain, Gary Kenworthy, Ken Ridout, Tom McCabe, Larry Dunbar, Dave Ireland, Cate Rinehart Others Present: Brian Gawley - Daily News Paul Lamoureux - Citizen III. Approval of Minutes: Chairman Erickson asked if there were any additions or corrections to the meeting minutes of December 9, 2003. Dean Reed moved to approve the minutes. Councilmember Rogers seconded the motion, which carried unanimously. Mayor Headrick abstained. IV. Election of Officers Chairman Erickson requested nominations for Chairman. Allen Bentley nominated Councilmember Rogers. The nomination carried unanimously. Councilmember Rogers accepted. Chairman Erickson requested nominations for Vice Chairman. Mayor Headrick nominated Councilmember Erickson. The nomination carried unanimously. Councilmember Erickson accepted. The meeting was turned over to Chairman Rogers. V. Discussion Items A. Changes To chapter 14.05, Electrical Code, Of The City Of Port Angeles Municipal Code Dave Ireland, Light Operations Manager, noted various changes to the code which reduce requirements that exceed the Washington State and National Electric Codes and clarify the permitting process. Mr. I UTILITY ADVISORY COMMITTEE January 13, 2004 Ireland indicated some sections were unnecessary and others no longer applicable. Electrical contractors were included in the reviewing process and indicated an appreciation in streamlining the document. There was a brief discussion. Dean Reed moved to recommend City Council approve the adoption of the ordinance. Councilmember Erickson seconded the motion, which carried unanimously. B. Conservation Program Rebate Adjustments Larry Dunbar, Power Resources Manager, explained that rebate activity levels had been reviewed again and expenses were above where they should be. Rebates were lowered on January I, 2004 for most conservation improvements in an attempt to meet the five year program budget. Staff was directed to provide the Council members with a copy of the memo to keep them informed. Information only. No action taken. C. 2004 Consultant Agreement With Parametrix, Inc. For Engineering Services Gary Kenworthy, Deputy Director of Public Works and Utilities/City Engineer, acknowledged the past performance of the consultant and reviewed the key tasks in the proposed agreement. It was noted that funding sources were from the solid waste and wastewater budgets. Additional tasks will be brought before the UAC for authorization at a future date. There was a short discussion. Allen Bentley moved to recommend City Council authorize the Mayor to sign an Agreement for Professional Services with Parametrix in the amount of $501,532 and proceed with tasks 1-6. Dean Reed seconded the motion, which carried unanimously. D. Services Amendment No.3 To consultant Agreement With Skillings-Connolly For Engineering Gary Kenworthy, Deputy Director of Public Works and Utilities/City Engineer, indicated it was necessary to amend the agreement to provide new services related to the design of a new sewer main and transportation improvements along Park Avenue and to expand an existing task. Various tasks were reviewed and explained There was a short discussion. Staff was requested to add a map to the Council memo. Dean Reed moved to recommend City Council authorize the Mayor to sign Amendment No.3 to the Agreement for Professional Services with Skillings-Connolly, increasing the total contract amount from $256,938 to an amount not to exceed $299,059. E. Services Amendment No.1 To Consultant Agreement With Brown & Caldwell For Engineering Gary Kenworthy, Deputy Director of Public Works and Utilities/City Engineer, analyzed the tasks previously authorized and noted the re-rating of the Wastewater Treatment Plant had been added. This 2 UTILITY ADVISORY COMMITTEE January 13, 2004 item involved negotiating with the Department of Ecology regarding capacity and would allow for increased future services without requiring plant expansion. A short discussion followed. Dean Reed moved to recommend City Council authorize the Mayor to sign Amendment No.1 to the Agreement for Professional Services with Brown & Caldwell, increasing the total contract amount from $159,920 to an amonnt not to exceed $391,141. Councilmember Erickson seconded the motion, with carried unanimously. F. Transfer Station For Solid Waste Update Glenn Cutler, Director of Public Works and Utilities, mentioned meetings had taken place between the City of Port Angeles, the City of Sequim, and Clallam County administrators regarding an interlocal agreement. Further information would be made available at the next regular UAC meeting or at the request of the Chairman for a special meeting. Information only. No action taken. G. Economic And Engineering Services, Solid Waste Rate Study Scott McLain, Deputy Director for Power Systems, pointed out that the last solid waste utility analysis was done in 2001 and was limited to overall revenue requirements and current revenues generated. This study would analyze current operations until closure and operations after closure. There was a brief discussion. Councilmember Erickson moved to recommend City Council authorize the Mayor to sign an agreement with Economic and Engineering Services for a comprehensive rate study for the Solid Waste Utility in an amount not to exceed $28,000. Allen Bentley seconded the motion, which carried unanimously. H. Update On Municipal Water Treatment Plant Glenn Cutler, Director of Public Works and Utilities, advised that after a meeting with the Realestate Committee it was determined that by law compensation was required at a cost of $5,000 per acre. $7,992.49 will be transferred from the water fund to the general fund. Information only. No action taken. I. Rayonier Leachate Report Information only. No action taken. VII. Executive Session The regular meeting adjourned at 3:53 p.m. for an executive session. The executive session adjourned at 3 UTILITY ADVISORY COMMITTEE January 13, 2004 4:07 p.m. and the regular session reconvened. BP A Lawsuit Settlement Agreement Allen Bentley moved to recommend City Council authorize the Mayor and our attorney of record to sign the appropriate documents in support of the settlement. Dean Reed seconded the motion, which carried unanimously. VIII. Next Meeting: The next meeting will be February 10, 2004 . IX. Adjournment: The meeting was adjourned at 4:09 p.m. q(~b~~ ~\...~~~ Cate Rinehart, Administrative Assistant 1/15/04 N:\PWKS\LIGHT\CONS\CATE\jan13moet.wpd 4