Loading...
HomeMy WebLinkAboutMinutes 01/14/2003 I. Call to Order: UTILITY ADVISORY COMMITTEE Port Angeles, Washington January 14, 2003 Chairman Bentley called the meeting to order at 3: 1 0 p.m. II. Roll Call: Members Present: Members Absent: Staff Present: Others Present: III. Approval of Minutes: Chairman Bentley, Councilman Campbell, Dean Reed, Councilmember Erickson, Councilman Williams Councilmember Rogers Michael Quinn, Craig Knutson, Glenn Cutler, Scott McLain, Larry Dunbar, Steve Sperr, Jim Harper, Bill Beverford, Cate Rinehart Brian Gawley - Daily News Ivan Cowles - City of Forks Water Dept. Tim Smith - City of Forks Water Dept. Tim Hockett - Olympic Community Action Programs Mike Glenn - Olympic Medical Center Todd Irwin - Olympic Peninsula Dental Society Tom Locke - Clallam County Health and Human Services Steve Chapman - Peninsula Childrens Clinic Bette Schueler - Floridation Committee Jim Leskinovitch - OMC Board Member Cyndi Newman - Clallam County Oral Health Program Craig Johnson - Capacity Provisioning Pete Grigorieff - Northland Cable TV Chairman Bentley asked if there were any additions or corrections to the meeting minutes of December 10, 2002. Councilman Campbell moved to approve the minutes. Councilmember Erickson seconded the motion. Councilman Williams abstained due to absence at the meeting. IV. Elections Of Officers: Councilman Campbell moved to nominate Councilmember Erickson as Chairman. Allen Bentley seconded the motion, which carried unanimously. Councilmember Erickson moved to nominate Councilman Campbell as Vice Chairman. Allen Bentley seconded the motion, which carried unanimously. 1 UTILITY ADVISORY COMMITTEE January 14, 2003 V. Discussion Items A. Fluoridation Presentation By Olympic Medical Center Jim Leskinovitch, Olympic Medical Center Board Member, gave a brief introduction regarding the need to introduce fluoridation into the City system. Mike Glen, Olympic Medical Center, Dr. Todd Irwin, Olympic Peninsula Dental Society, Steve Chapman, Peninsula Childrens Clinic, Tim Hockett, Olympic Community Action Programs, Tom Locke, Clallam County Health and Human Services, and Cindy Newman, Clallam County Oral Health Program, each gave a short presentation. Olympic Medical Center and its affiliates have noted a marked increase in the admittance of people suffering from tooth decay and oral pain. Their findings indicate a cost of approximately fifty cents per person per year could decrease the problem as much as sixty percent. A grant is available through the Washington Dental Service Association to help offset the cost to the City. A presentation will be made at the February 18th Council meeting. A brief discussion followed. Councilmember Erickson moved to recommend City Council make a decision to hold a public hearing with a discussion regarding the possibility of a public vote. Dean Reed seconded the motion, which carried unanimously. B. and 21-29 Design Agreement Amendment - Substation Circuit Switcher Project 21-27,21-28, James Harper, Electrical Engineering Manager, explained that the mechanical relays are over twenty five years old, require frequent maintenance, and provide no diagnostic or analysis data. New digital units will provide more reliable operation of the feeders and valuable information when trips do occur. TriAxis Engineering is currently designing circuit switcher installation and has completed similar designs in th4e past. There was a brief discussion. Dean Reed moved to recommend City Council authorize the Mayor to sign an agreement amendment with TriAxis Engineering of Corvallis, Oregon to add the design of new feeder relays to Projects 21-27, 21-28, and 21-29 for $45,000, for a revised total for the agreement not to exceed $103,600. Councilman Campbell seconded the motion, which carried unanimously. C. Supply Analysis Of Need For Morse Creek Water Line As Domestic Emergency Water Stephen Sperr, Utility Engineer, reported there are sections of the Morse Creek water line that are not an integral part of the City's Water System and it is no longer needed as an emergency back-up water supply conveyance. A review of the status of the pipeline followed with comments concerning the various sections. A brief discussion follows with a request to amend the recommendation to replace the word delete with investigate and to include the word upgrading. Dean Reed moves to recommend staff investigate options for selling, abandoning, and/or upgrading sections of the Morse Creek water line outside the City and UGA, for presentation to 2 UTILITY ADVISORY COMMITTEE January 14, 2003 the Committee at a later date. Councilman Campbell seconded the motion, which carried unanimously. D. Fiber Optic Wide Area Network Use Agreement Amendments Larry Dunbar, Power Resources Manager, summarized the amendments which included the dark fiber policy (allowing Northland to use dark fibers for private wide area networks either before or after bandwidth is available from a commercial service provider), network interconnection (postponement until mutually acceptable terms and conditions are negotiated to interconnect the I-Net to the Clallam County Public District network), and node access (physical access to enclosurers). A discussion followed. Dean Reed moved to forward a favorable recommendation to the City Council to approve the proposed amendments to the Fiber Optic Wide Area Network Use Agreement. Councilmember Erickson seconded the motion, which carried unanimously. E. Fiber Optic Wide Area Network Use Agreement Final Acceptance Larry Dunbar, Power Resources Manager, described the inspection, testing, and acceptance by staff and Metropolitan Communications Consultants as being complete. It was noted that Northland completed the proj ect in a prompt fashion and significantly below budget. A discussion followed with a review of the fiber use. Dean Reed moved to forward a favorable recommendation to the City Council to formally accept the dark fiber link and nodes, initial proof of performance, and authorize the release of the project management fee to Northland in the amount of $55,000. Councilmember Erickson seconded the motion, which carried unanimously. F. Institutional Network Services Agreement Completion Larry Dunbar, Power Resources Manager, observed that although there was a six week delay in completing the fiber link and nodes, Capacity Provisioning constructed the fiber optic site drops, including installation of node equipment and customer premises equipment only one week beyond the original time line. A brief discussion followed. No action taken. Information only. VI. Late Items Lower Elwha Klallam Tribe Sanitary Sewer Connection To City Waste Waster Treatment Plant Glenn Cutler, Director of Public Works and Utilities, pointed out that removal of the Elwha Dam will increase the water table at the Lower Elwha Klallam Tribe Reservation requiring development of a plan to treat sewage from residential and non-residential facilities located at the reservation. Alternatives to 3 UTILITY ADVISORY COMMITTEE January 14,2003 be considered are a community drain field with individual septic tanks, a community treatment plant with disposal to a constructed wetland, and a sewer main connection to the City's Wastewater Collection System with treatment at the City's Wastewater treatment Plant with a tie into the system at 18th and Milwaukee Drive. A discussion followed addressing various issues including Treatment Plant capacity, overflow impacts, service outside th urban growth area, fee structures, joint use ofthe bridge across Dry Creek, and ownership, operation and maintenance of pump stations and pressure mains. Staff was directed to research the connection with the Industrial Park at the airport, pipe line capacity at 18th and Milwaukee Drive, and legal issues regarding serving outside the UGA. Information only. No action taken. Wholesale Water Contract Scott McLain, Deputy Director of Power Systems, presented a draft contract with the Clallam County Public Utility District for review and comment. Contract highlights included rates and water use limits, development of a water shortage response plan, reimbursement for maintenance of the transmission line, new construction or replacement facilities to meet the urban services standards, emergency water limitation, prior approval when usage is projected to increase over certain limits, use of access roads and the bridge across Morse Creek for access to City facilities, maintenance of service for backup emergency to the Elwha pump station, and a pre-annexation agreement. Staff was directed to have the District provide a water shortage plan within ninety days of the signing ofthe contract. No action taken. Information only. VII. Reports Franchise Transfer Status Rayonier Leachate - Quarterly No action taken. Information only. VIII. Next Meeting: The next regular meeting will be February 11, 2003. IX. Adjournment: The meeting adjourned at 5:45 p.m. 11u~\k Allen Bentley, Chairman ~ C o-t-<=..-e:. ~(~~ Cate Rinehart, Administrative Assistant 4