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HomeMy WebLinkAboutMinutes 02/08/2005 UTILITY ADVISORY COMMITTEE Port Angeles, Washington February 8, 2005 L Call to Order: Vice Chairman Erickson called the meeting to order at 2:03 p.m. Il. Roll Call: Members Present: Chairman Rogers (2:10), Allen Bentley (2:19), Mayor Headrick (2:10), Dean Reed, Councilmember Erickson Members Absent: None Staff Present: William Bloor, Glenn Cutler, Scott McLain, Gary Kenworthy (3:10), Mike Puntenney, Steve Sperr, Dave Ireland, Tom McCabe, Helen Freilich, Cate Rinehart Others Present: Brian Gawley (2:30) - Daily News Paul Lamoureux - Citizen Ill. Approval of Minutes: Approval of minutes deferred due to lack of a quorum. IV. Late Items: Draft Supplemental Final Environmental Impact Statement Use Of City Owned Property As Access To The Rearing Channel And Bridge Approval of Minutes: At this point Councilmember Rogers and Mayor Headrick arrived at the meeting and Councilmember Rogers assumed the Chair position, therefore, as a quorum was now present the meeting could proceed. Chairman Rogers asked if there were any additions or corrections to the meeting minutes of February 8, 2005. Dean Reed moved to approve the minutes. Councilmember Erickson seconded the motion, which carried unanimously. V. Discussion Items: A. 2 Good 2 Toss Helen Freilich, Waste Reduction Specialist, gave a presentation concerning a statewide recycling I UTILITY ADVISORY COMMITTEE February 8, 2005 exchange program via the internet where residents and businesses could advertise items for sale. Large household items and building materials are targeted with a limited value of$99 or less. The City's annual cost would be $600 with a one time set up fee of $500, however, a Department of Ecology grant will pay 75% of both. There was a brief discussion. Staff was cited for ajob well done No action taken. Information only. B. Addition Of One New Apprentice Lineman Position Dave Ireland, Light Operations Manager, explained that the division has an aging workforce with several employees soon available for retirement and recruitment had been difficult due to high demand in other geographic areas. An additional employee going through the Apprentice Program would help alleviate some of these problems. New apprentices will be required to sign a contract requiring six years of employment after graduation from the program. A discussion followed. Dean Reed moved to recommend City Council, via the Finance Committee, authorize the Director of Public Works and Utilities to add one additional employee to start as a groundman for six months and to advance to an Apprentice Lineman position when the new school year begins in September 2005. Allen Bentley seconded the motion, which carried unanimously. C. Conservation Program Rebate Adjustments Larry Dunbar, Power Resources Manager, reported that rebate expenses under the Conservation and Renewables Discount (C&RD) program were 2.6% above the 65% performance target. A minor reduction to rebate levels made on February 1, 2005 will help reduce program expenses and help ensure funding is available for the entire program period. There was a short discussion. Information only. No action taken. D. 2005 Consultant Agreement With Brown And Caldwell Steve Sperr, Engineering Manager, reviewed the information in the packet, responded to questions, and provided clarification. It was noted that the agreement would ensure continued engineering needs related to the City's wastewater and stormwater systems without delay. There was a brief discussion. Dean Reed moved to recommend City Council enter into an Agreement for Professional Services with Brown and Caldwell, Inc., and authorize the Mayor to sign the Agreement for an amount not to exceed $160,000. Councilmember Erickson seconded the motion. Allen Bentley abstained. E. Amendment No.4 To Consultant Agreement with Skillings-Connolly For Engineering Services Steve Sperr, Engineering Manager, summarized the original agreement tasks and noted the additional services were related to the design of sidewalk and stormwater improvements along Park Avenue 2 UTILITY ADVISORY COMMITTEE February 8, 2005 between Race Street and Peninsula College. These requested engineering services came about as a result of a recent grant from the Transportation Improvement Board Pedestrian Safety and Mobility Program for these improvements. There was a brief discussion. Allen Bentley moved to recommend City Council authorize the Mayor sign Amendment No.4 to the Agreement for Professional Services with Skillings-Connolly, decreasing the total contract amount from $338,517 to an amount not to exceed $317,030. Mayor Headrick seconded the motion, which carried unanimously. F. CSO Reduction Plan Update Glenn Cutler, Director of Public Works and Utilities, stated there had been a meeting with the Department of Ecology noting they had a problem with the length of completion and financial models. The next meeting is scheduled for February 28,2005. Information only. No action taken. G. Rate Studies For Water/Wastewater And Electric Utilities Scott McLain, Deputy Director for Power Systems, reviewed the information contained in the packet, responded to questions and provided clarification noting the last reviews done for both utilities were in 2002. A discussion followed. Mr. McLain distributed further information on possible federal proposals that would impact City rates. Councilmember Erickson moved to recommend City Council authorize the Mayor to sign agreements with HDR Engineering, Inc. to provide a rate study for the Water/Wastewater utility for a cost not to exceed $19,635, and a comprehensive electric rate study for a cost not to exceed $30,000. Dean Reed seconded the motion, which carried unanimously. H. Final Payment, Parametrix 2004 Engineering Services Agreement Gary Kenworthy, Deputy Director of Public Works/City Engineer, gave a brief summary ofthe tasks requested ofParametrix during the 2004 services agreement noting the concentration areas of the transfer station RFP and bluff stabilization. There was a brief discussion. Mayor Headrick moved to recommend City Council authorize additional funding in the amount of $45,955 for final payment to Parametrix for 2004 engineering services. Councilmember Erickson seconded the motion, which carried unanimously. L Draft Supplemental Final Environmental Impact Statement Glenn Cutler, Director of Public Works and Utilities mentioned briefly that an executive summary of the document would be going to staff, the UAC members, and Council with a request for comments by February 25,2005. The final summary deadline is March 15,2005. 3 UTILITY ADVISORY COMMITTEE February 8, 2005 Information only. No action taken. J. Use Of City Owned Property As Access To The Rearing Channel And Bridge Glenn Cutler, Director of Public Works and Utilities, gave a brief overview ofthe County construction access road improvement project for the Elwha River Treatment Plant and Elwha River bridge. It was noted that the City would need to grant an easement to the County in order for the project to be completed. There was a short discussion. Information only. No action taken. VL Adjourn to Executive Session - 3:32 p.m. Return to regular session - 4:43 p.m. Meeting continued to February 15,2005 at 2:00 p.m. VIL Next meeting date: February 15, 2005 VIlL Adjournment: The meeting was adjourned at 4:44 p.m. c0 Chairman Rogers o (l my; ~,-~kvvt Cate Rinehart, Administrative Assistant 02/10/05 N ,IPWKSILIGH1\CONSICA TElfeb8meet. "1J<l 4