HomeMy WebLinkAboutMinutes 02/14/2012City Council Special Meeting/Utility Advisory Committee
Jack Pittis Conference Room
Port Angeles, WA 98362
February 14, 2012
3:00 p.m.
I. Call To Order
Mayor Cherie Kidd called the meeting to order at 3:00 p.m.
II. Roll Call
UAC Assigned
Councilmembers Present: Dan Di Guilio, Cherie Kidd, Sissi Bruch, PhD
Other Councilmembers
Present: Max Mania, Patrick Downie
Other Councilmembers
Absent: Brad Collins, Brooke Nelson
Utility Advisory
Committee Members
Present:
Utility Advisory
Committee Members
Absent:
Staff Present:
Others Present:
IV. Approval Of Minutes
V. Late Items:
None.
Dean Reed, Paul Elliott (3:02)
N/A
Kent Myers, Glenn Cutler, Bill Bloor, Larry Dunbar, Mike
Puntenney, Randall Brackett, Jim Harper, Phil Lusk, Terry Dahlquist,
Dan McKeen, Terry Gallagher, Linda Kheriaty, Sondya Wray, Helen
Freilich (3:58), Tom McCabe (3:58), Rick Hostetler (4:11)
Marilyn Harbaught Citizen
Tom Callis Peninsula Daily News
Craig Johnson CPI
Jennifer Garceleon Clallam County (3:58)
III. Nomination and Election of Officers (Chairman and Vice Chairman)
Sissi Bruch moved to nominate Councilmember Dan Di Guilio as chairman. A Vice Chairman was
not nominated or selected.
Chairman Di Guilio asked if there were any corrections to the minutes of January 10, 2012.
Committee Member Dean Reed moved to approve the minutes. Paul Elliot seconded the motion,
which carried unanimously
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VL Discussion Items:
A. Telecommunications Utility and Electric Fund Ordinance Amendments
Terry Gallagher, Chief of Police, advised the City has the legal authority to create a utility ordinance
for owning the telecommunications facilities and providing telecommunications services. A lengthy
discussion followed.
Dean Reed moved to recommend City Council to conduct a first reading of the proposed
telecommunications utility ordinance and electric fund ordinance amendment on February 21,
2012, and continue to March 6, 2012 for a second reading and adoption of the ordinances to
include amending edits to Chapter 3.24 to include a requirement for UAC and Council
approval to comingle funds between the electric and telecom utilities and also edit to the text in
section 3.24.020 to concern the terms for electric utility and electric light. Sissi Bruch seconded
the motion, which carried unanimously.
B. Wireless Mobile Data System On -Site Professional Service Options
Terry Gallagher, Chief of Police, discussed guidance needed for two options for local on -site support
with the wireless mobile data system professional services. There was a lengthy discussion.
The Utility Advisory Committee provided direction to staff to move forward with the least -cost
option.
C. Wireless Mobile Data System Pole Attachment Agreements
Larry Dunbar, Deputy Director of Power Systems discussed the recently awarded agreement of the
city owned wireless mobile data system. Wireless access points are needed on some utility poles
owned by Clallam County Public Utility District No. 1. The need for a pole attachment agreement
was discussed.
Paul Elliot moved to recommend City Council authorize the Public Works and Utilities
Director to sign an agreement with the Clallam County Public Utility District No. 1 for pole
attachments, and to make minor modifications to the documents, if necessary. Cherie Kidd
seconded the motion, which carried unanimously.
D. Landfill Methane Outreach Program Memorandum of Understanding
Phil Lusk, Power Resources Manager, reviewed the U.S. Environmental Protection Agency's
Landfill Methane Outreach Program and discussed how it is a voluntary assistance program to help
reduce methane emissions from landfills. Becoming a Community Partner with provide additional
exposure on the City's Landfill Gas Utilization Project request for proposals effort. A brief
discussion followed.
Sissi Bruch moved to recommend City Council authorize the City Manager to sign the Landfill
Methane Outreach Program Memorandum of Understanding for Community Partners, and to
make minor modifications to the agreement, as necessary. Paul Elliot seconded the motion,
which carried unanimously.
E. 2012 On -Call Electric Utility Engineering Professional Services Agreement
Terry Dahlquist, P.E., Electrical Engineering Manager, explained that TriAxis Engineering, Inc., has
been selected to provide on -call professional services for the City's Electric Utility. On -call technical
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assistance to support the electric utility and design for the replacement of the transformer at A- Street
Substation will be provided. A brief discussion followed.
Dean Reed moved to recommend City Council to approve and authorize the City Manager to
sign the on -call professional services agreement with TriAxis Engineering, Inc., with two initial
project tasks, in an amount not to exceed $109,000, and to make minor modifications to the
agreement, if necessary. Paul Elliot seconded the motion, which carried unanimously.
F. Construction Engineering Combined Sewer Overflow Phase I Project WW02-
2008
Kathryn Neal, P.E., Engineering Manager, discussed the CSO Phase I Project design which is near
completion and preparations are underway to being construction. Brown and Caldwell's services are
required during the construction phase, which is estimated to last until January 2014. There was a
lengthy discussion.
Dean Reed moved to recommend City Council to authorize the City Manager to add this
planned program element to the CSO Professional Services Agreement with Brown and
Caldwell in an amount not to exceed $485,980, and to make minor modifications to the
agreement, as necessary. Paul Elliot seconded the motion, which carried unanimously.
G. Environmental Engineering During Construction Combined Sewer Overflow
Phase I Project WW08 -2008
Kathryn Neal, P.E., Engineering Manager, provided information on Farallon Consulting, LLC, and
their efforts regarding assistance with the former Rayonier site and CSO Phase I Project. The CSO
Phase I Project design in near completion and preparations are underway to being construction.
Farallon Consulting, LLC, services are required during the construction phase, which is estimated to
last until January 2014. There was a lengthy discussion.
Paul Elliot moved to recommend City Council to authorize the City Manager to sign
Amendment No. 5 to the Professional Services Agreement with Farallon Consulting in an
amount not to exceed $60,878, and to make minor modifications to the agreement, as necessary.
Dean Reed seconded the motion, with carried unanimously.
H. 2012 On -Call Construction Management Services Agreement
Kathryn Neal, P.E., Engineering Manager, explained that Vanir Construction Management, Inc., has
been selected to provide on -call construction management services for the Phase I CSO Project.
There was a lengthy discussion.
Sissi Bruch moved to recommend City Council to approve and authorize the City Manager to
sign the On -Call Professional Service Contract with Vanir Construction Management, Inc., in
the amount not to exceed $1,787,668, and to make minor modifications to the agreement, if
necessary. Dean Reed seconded the motion, with carried unanimously.
L Operation of Sewer Agreement between the City of Port Angeles and the Lower
Elwha Klallam Tribe
Glenn Cutler, P.E., Director of Public Works and Utilities, discussed the Lower Elwha Tribe's
desires to commence sending sewage to the City treatment plant per the City and Tribe 2007
Wastewater Agreement. Construction work has been accomplished and two temporary easements are
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required before the Tribe may commence operations. A long discussion followed.
Dean Reed moved to recommend the City Council to approve and authorize the City Manager
to sign the Operation of Sewer Agreement between the City of Port Angeles and the Lower
Elwha Klallam Tribe and make minor modifications to the agreement, if necessary. Cherie
Kidd seconded the motion and Sissi Bruch abstained from voting.
J. Advanced Metering Infrastructure System Agreement Amendment No. 1
Larry Dunbar, Deputy Director of Power Systems reminded that City Council has approved the
Advanced Metering Infrastructure System Agreement with Mueller systems. Phase I has taken longer
than planned to complete, and an amendment to the payment schedule is recommended. There will
be no changes to the total project cost being proposed. A brief discussion followed.
Sissi Bruch moved to recommend the City Council to authorize the City Manager to sign
Amendment No. 1 to the Advanced Metering Infrastructure System Agreement with Mueller
Systems, and to make minor modifications to the agreement, if necessary. Dean Reed seconded
the motion, which carried unanimously.
D. Information Only Items:
A. Draft Clallam County Hazardous Waste Management Plan
Information only. No action taken.
Item moved to March meeting.
Item moved to March meeting
D. Industrial Transmission Electrical Rate Ordinance and Letter Agreement
Update (Verbal report only)
Item moved to March meeting
VIII. Selection of Regular Meeting Location
Mayor Cherie Kidd moved to UAC meetings to the council chambers. Sissi Bruch seconded the
motion, which carried unanimously.
IX. Next Meeting Dates: March 13, 2012
X. Adjournment: 5:35 p.m.
1.T14%1 Sie
Sondya Wray, Administrative Specialist
Cherie Kidd, Mayor
B. Bonneville Power Administration FY 2014 -2015 Electric Load Forecast (Verbal
report only)
C. Bonneville Power Administration FY 2014 -2015 Initial Proposal for Wholesale
Tiered Rate Methodology (Verbal report only)
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