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HomeMy WebLinkAboutMinutes 03/12/2002 UTILITY ADVISORY COMMITTEE Port Angeles, Washington March 12, 2002 1. Call to Order: Chairman Bentley called the meeting to order at 3:00 p.m. II. Roll Call: Members Present: Chairman Bentley, Councilmember Erickson, Councilmember Rogers, Dean Reed Members Absent: Councilman Campbell Staff Present: Craig Knutson, Brad Collins, Ken Ridout, Scott McLain, Gary Kenworthy, Larry Dunbar, Tom McCabe, Doyle McGinley, Bob Kajfasz, Cate Rinehart Others Present: Brian Gawley - Peninsula Daily News Pete Grigorieff - Northland Cable TV III. Approval of Minutes: Chairman Bentley asked ifthere were any additions or corrections to the meeting minutes of February 12, 2002. None were given. Councilmember Erickson moved to approve the minutes. Councilmember Rogers seconded the motion, which carried unanimously with the exception of Dean Reed who abstained due to absence at that meeting. IV. Discussion Items: A. Northland Cable Informal Negotiations Progress Pete Grigorieff, Northland Cable Television Regional Manager, indicated that franchise talks with the City were going well and a new document should be ready for Council approval in May. Good progress was reported and significant issues had been addressed. There was a brief discussion with questions regarding their upgrade improvement. Mr. Grigorieffindicated 80% of the city should be done by December of this year. Not action taken. Information only. B. Water Quality Report for 2001 Doyle McGinley, Water/Wastewater Collection Superintendent, gave a brief history and stressed that many of the topics were required. Mandatory language use includes water system information, water quality testing occurring daily by certified personnel, monitoring waivers, bilateral compliance agreements and where to get more information. The report is scheduled to be included in utility bills, on I UTILITY ADVISORY COMMITTEE March 12,2002 the internet, and an informational advertisement. There was a brief discussion. It was suggested to Mr. McGinley that he stress the lack of contaminants found in future reports. Dean Reed moved to approve the Water Quality Report for presentation to the City Council and distribution to water customers ofthe City. Councilmember Erickson seconded the motion, which carried unanimously. C. Benefit Dump Day Tom McCabe, Solid Waste Superintendent, eXplained the 2001 event was modified to limit the size of vehicles, trailers, and amount of materials. Planned changes for 2002 are changing the start time from 10 a.m. to 9 a.m., additional man power for rotation of breaks, and increased traffic control devices. It was noted that Benefit Dump Day was originally created to promote conservation by recycling and as a means of assisting the Port Angeles Food Bank. A short discussion followed. Councilmember Erickson moved to forward a favorable recommendation to the City Council to approve the annual Free Dump Day at the City's Landfill on April 21, 2002 with the planned changes. Dean Reed seconded the motion, which carried unanimously. D. Minimum Feefor the Port Angeles Landfill Tom McCabe, Solid Waste Superintendent, indicated the requested fees had been returned to the UAC for further review and analysis. A discussion followed with a number of questions and issues addressed by staff. Mr. McCabe was requested to have further information and justification available at the next Council meeting. Councilmember Erickson moved to return to City Council with a recommendation to amend Chapter 13.56.020A to increase the minimum rate at the Port Angeles Landfill from $2.00 to $7.00 effective May 1,2002. Councilmember Rogers seconded the motion, which carried unanimously. E. Report on Septic Acceptance Program Trial Item delayed until the April 9, 2002 meeting. F. Waste Water Treatment Plant (NPDES) Permit Scott McLain, Deputy Director for Power Systems, pointed out the Washington Department of Ecology had reviewed the City's application and returned a draft permit. The next step is a 30 day formal public comment period. An update on differences between the current permit and new permit will be presented at the next UAC and included in a future City Managers report to Council. No action taken. Information only. 2 UTILITY ADVISORY COMMITTEE March 12, 2002 G. Amendment to Consultant Agreement with CH2M Hill for Water System Services Gary Kenworthy, Deputy Director of Engineering, advised the scope and budget of the agreement needed to be amended to reflect actual costs for completed tasks, additional costs for ongoing tasks, the addition of a new task, and the extension of the time of performance. A review was given concerning the various areas and the status of each. A discussion followed with concerns expressed regarding contract cost versus the budgeted item. Dean Reed moved to recommend City Council authorize the Mayor to sign an Amendment to the Agreement for Professional Services with CH2M HilI, Inc. as outlined in the staff report. Councilmember Erickson seconded the motion, which carried unanimously. H. Conservation Program Status Report Scott McLain, Deputy Director for Power Systems, introduced Bob Kajfasz, Commercial Energy Analyst. Mr. Kajfasz eXplained the City had been offering various conservation programs for its electric utility customers since June 2001. Window and appliance rebates had been the most popular. Staff received favorable acknowledgment for ajob well done. No action taken. Information only. I. City Authorized Retailer Agreement Larry Dunbar, Power Resources Manager, reported the compact fluorescent lamp coupon rebate program ended December 31, 2001 with a redemption of over 6,000 coupons. There is strong customer and local retailer interest in a continuing energy efficient lighting program. It was discovered under the last program that retailers were not ready for the demand they experienced. Staff has developed a new program to work with local retailers to expand the variety of styles and sizes of compact fluorescent lamps (CFL) and torchiere floor lamps, to have a variety ofCFL fixtures, and promote CFL fixtures in new residential construction. A short discussion followed. Councilmember Rogers moved to recommend City Council grant the Director of Public Works and Utilities the authority to enter into City Authorized Retailer Agreements. Dean Reed seconded the motion, which carried unanimously. J. Landfill Bluff Erosion Gary Kenworthy, Deputy Director of Engineering, gave a brief history concerning bluff erosion at the landfill. Photos were displayed showing the erosion at the beach level. Mr. Kenworthy noted that the County had put the City on notice to prepare a plan for correction ofthis problem. Parametrix, the City's consultant, has been directed to study the issue and suggest remedy options. There was a brief discussion. No action taken. Information only. 3 UTILITY ADVISORY COMMITTEE March 12,2002 K. Rate Study For Water/Wastewater Utility Scott McLain, Deputy Director for Power Systems, indicated the financial performance of each of the City's utilities was analyzed every three years to determine the appropriate rate levels. The rate study is composed of a revenue requirement analysis, cost of service analysis, and rate design analysis. Mr. McLain explained that the last Water/Wastewater utility evaluation was in 1999 and that Economic and Engineering Services had done past studies with good performance. A short discussion followed. Dean Reed moved to recommend City Council authorize the mayor to sign an agreement with Economic and Engineering Services Inc. to perform a comprehensive water and wastewater rate study with a total cost not to exceed $26,150. Councilmember Rogers seconded the motion, which carried unanimously. V. Late Items: None VII. Next Meeting: The next meeting will be April 9, 2002. At 3:00 p.m. VIII. Adjournment: The meeting adjourned at 5:05 p.m. Wt."<-:5 ~ Allen Bentley, Chairman Ccttcr ~~~M - Cate Rinehart, Administrative Assistant 3/21/02 N:\PWKSILIGH1\CONS\CA TE\mar12meet.wpd 4