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HomeMy WebLinkAboutMinutes 04/08/2003 UTILITY ADVISORY COMMITTEE Port Angeles, Washington April 8, 2003 I. Call to Order: Chairman Erickson called the meeting to order at 3:00 p.m. II. Roll Call: Members Present: Chairman Erickson, Councilmember Rogers, Dean Reed, Allen Bentley, Councilman Campbell Members Absent: None Staff Present: Mike Quinn (4.00), Craig Knutson, Glenn Cutler, Scott McLain, Steve Sperr, Larry Dunbar, Doyle McGinley, Jim Harper, Bob Kajfasz, Cate Rinehart Others Present: Brian Gawley - Daily News Mark Eveland - Air Flo Heating III. Approval of Minutes: Chairman Erickson asked if there were any additions or corrections to the meeting of March 5, 2003. Allen Bentley noted a change in discussion item "B" from "and information is gatherer" corrected to "as information is gathered." Dean Reed moved to approve the minutes. Allen Bentley seconded the motion, which carried unanimously. IV. Discussion Items A. Elwha Underground Rebuild Phase I - Project 22-11 James Harper, Electrical Engineering Manager, explained that the water pumping facility at the Ranney Well is served by an old 2.5 mile direct buried 12.47 kV line which has been periodically failing. Rebuilding this line in three phases over a three year period will stabilize this area. The rebuild of this line was proposed and included in the approved 2002 CFP. A brief discussion followed. Dean Reed moved to recommend staff proceed with the Elwha Underground Rebuild Phase I Project 22-11 as described. Allen Bentley seconded the motion, which carried unanimously. 1 UTILITY ADVISORY COMMITTEE April 8, 2003 B. Water Quality Report (2002) Doyle McGinley, WaterlWastewater Collection Superintendent, noted the Washington State Department of Health requires every water system provide an annual Water Quality Report to its customers. Mandatory language use includes water system information, water quality testing occurring daily by certified personnel, monitoring waivers, bilaterial compliance agreements and where to get more information. The report is scheduled to be included in utility bills, on the internet, and a public information announcement in the local paper. There was no discussion No action taken. Information only. C. Solar Water Heating Program Agreements Larry Dunbar, Power Resources Manager, announced the availability of a solar water heating program for residential customers called "The Bright Way To Heat Water." The first two customers would receive 75% funding, agree to a lien filed against their home with repayment ofRD&D (Renewable Resource Research, Development and Demonstration) funding to the City upon the sale of their home, and be required to read and report metering data to the City on a monthly basis for three years. Subsequent customers would receive an $800 rebate (no lien and no report requirement). A discussion followed. Councilman Campbell moved to recommend City Council approve The Bright Way To Heat Water License Agreement with the Bonneville Power Administration and authorize the Director of Public Works and Utilities, or his designee, to enter into Amendment No.1 ofthe City Authorized Contractor Agreement with eligible contractors. Additionally the lien is to be lifted at the end of the third year if all requirements are met. Councilmember Rogers seconded the motion, which carried unanimously. D. Downtown WatermainlSidewalks Phase III, Project 00-19, Loan Application Stephen Sperr, Engineering Manager, mentioned the loan application had been submitted previously but did not make the list of funded projects. This year in addition to the application for the Public Works Trust Fund (PWTF) loan, the City will also apply for a Drinking Water State Revolving Fund (DWSRF) loan. A discussion followed with staff being advised to keep the comprehensive parking solution in mind as well as the potential preservation of the limited underground area. It was noted that should funding become available the City would have some flexibility in the project. Councilmember Rogers moved to recommend City Council authorize the Mayor sign both the PWTF and DWSRF loan application certifications in an amount not to exceed $2,600,000 for Phase III of the Downtown Watermain/Sidewalk Replacement Project. In addition, if either or both the loans are approved, authorize the Mayor to execute the PWTF and/or DWSRF loan agreement(s) provided that the total loan amount does not exceed $2,600,000. Allen Bentley seconded the motion, which carried unanimously. 2 UTILITY ADVISORY COMMITTEE April 8, 2003 E. Consultant Agreement with Brown and Caldwell For Engineering Services Stephen Sperr, Engineering Manager, stated Brown and Caldwell had been selected to continue to provide engineering services related to the InfiltrationlInflow Roof Drain Disconnection Pilot, a Condition Assessment of the Sewer Collection System, an update to the Combined Sewer Overflow Comprehensive Reduction Plan and other services as directed. A discussion followed. Staff was directed to include examples of each task in the summary of scope and budget when presented to Council. Dean Reed moved to recommend City Council authorize the Mayor to sign an Agreement for Professional Services with Brown and Caldwell in an amount not to exceed $159,920. Councilmember Rogers seconded the motion, which carried unanimously. F. Elwha River Salmon Hatchery Lease Stephen Sperr, Engineering Manager, described the Washington Department ofFish and Wldlife (WDFW) operation of a fish rearing facility on leased City Property adjacent to the Elwha River and the City's Industrial Water Line (IWL). The lease allowing them to operate on the site and use a portion of the water diverted from the Elwha River IWL expired in March 2003 and a new three year lease is being negotiated. New issues to be addressed include the Habitat Conservation Plan, fish screens, permitting and construction of facilities under the Elwha Act, and use of City water. A lengthy discussion followed with concerns expressed over the lack ofWDFW cooperation in obtaining permits for city and Daishowa projects, especially in the last several years. A letter to them outlining those concerns was suggested by members of the UAC. Tabled until further notice. G. Clallam PUD Wholesale Water Contract Scott McLain, Deputy Director for Power Systems, advised that the Clallam County PUD had been receiving wholesale water service from the City for many years and the last agreement terminated at the end of 2002. The new three year contract addresses a number of changes which are improvements to the previous contract. This contract is currently being reviewed by the PUD. There was a brief discussion. Councilman Campbell moved to recommend City Council authorize the Mayor to sign the Wholesale Water Contract with the Clallam County PUD providing no significant changes occurred due to PUD action. Dean Reed seconded the motion, which carried unanimously. H. Reports Rayonier Leachate (Quarterly) Fluoridation Project Status Glenn Cutler, Director of Public Works and Utilities, reported a draft was being designed by CH2M Hill. Currently the plant would be located adjacent to the landfill area and would be in liquid form. Brownsfields Clean-Up Grant Application Glenn Cutler, Director of Public Works and Utilities, advised the EPA money for the landfill bluff had 3 UTILITY ADVISORY COMMITTEE April 8, 2003 been denied. V. Next Meeting: The next meeting will be May 13, 2003. VI. Adjournment: The meeting adjourned at 5:05 p.m. 1ft dL Councilmember Erickson, Chairman If;' ~~, Qcrl--L \2~ ~..v\- Cate Rinehart, Administrative Assistant 4/10/03 N :\PWKSIL1GHTlCONSICA TElap,8mee'.wpd 4