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HomeMy WebLinkAboutMinutes 04/09/2007 Utility Advisory Committee - Special Meeting Public Works Conference Room Port Angeles, W A 98362 April 9, 2007 3:00 P.M. AGENDA L Call To Order Chainnan Reed called the meeting to order at 3:08 p.m. 11. Roll Call Members Present: Chairman Reed, Orville Campbell, Grant Munro, Betsy Wharton, Karen Rogers Members Absent: None Staff Present: Mark Madsen, Bill Bloor, Glenn Cutler, Mike Puntenney, Scott McLain, Gary Kenworthy, Steve Spem, Tom McCabe, Ernie Klimek, Helen Freilich, Cate Rinehart Others Present: Jenny Bailey - Parametrix Brian Gawley (3:48) - Daily News Paul Lamoureux - Citizen Bob Martin - Clallam County Mike Doherty - Clallam County IlL Approval Of Minutes: Chairman Reed asked ifthere were any corrections to the minutes of March 13,2007. Councilman Munro moved to approve the minutes. Orville Campbell seconded the motion, which carried unanimously. Chairman Reed asked ifthere were any corrections to the minutes of March 16,2007. Orville Campbell moved to approve the minutes. Councilmember Wharton seconded the motion, which carried unanimously. IV. Late Items: None V. Discussion Items: UTILITY ADVISORY COMMITTEE April 9, 2007 A. Comprehensive Solid Waste Management Plan (CSWMP) Update Tom McCabe, Solid Waste Superintendent, introduced Jenny Bailey ofParametrix who gave a presentation highlighting the goals and objectives of the plan guideline. There was a brief discussion. Staff was requested to have a complete copy ofthe plan available in the City Manager's office and to include a copy of the executive summary with the Council memo. Councilmember Wharton moved to recommend City Council adopt the CS"VMP. Orville Campbell seconded the motion, which carried unanimously. B. E WTP Easement For The Elwha Dam Removal Project Steve Sperr, Engineering Manager, noted that the City, as part ofthe Memorandum of Understanding with the National Park Service, agreed to grant an easement over portions of its properties adjacent to the Elwha River. This easement will allow the National Park Service to construct the Elwha Water Treatment Plant facilities, and operate and maintain the Elwha Water Treatment Plant during the dam removal impact period. There was a brief discussion. Orville Campbell moved to recommend City Council authorize the City Manager to sign an easement and related documents for the construction, operation, maintenance, implementation, repair, and inspection of the Elwha Water Treatment Plant by NPS. Mayor Rogers seconded the motion, which carried unanimously. C. Consumer Confidence/Water Quality Report For Calendar Year 2006 Glenn Cutler, Director of Public Works and Utilities, introduced Ernie Klimek who replaced retired Bill Beverford as the Water/Wastewater Collection Superintendent Mr. Klimek reviewed the information in the packet, responded to questions, and provided clarification. It was noted that the Notice To Water System Users About Your Drinking Water public statement required by law had caused some concern by customers. Staffwas requested to revise the 2006 report to diffuse the issue. A discussion followed. No action taken. Information only. D. Amendment No.1, Brown And Caldwell Consultant Agreement 06-05 Steve Sperr, Engineering Manager, pointed out that the amendment was needed to finalize technical memos on odor control and a re-rating report for the Wastewater Treatment Plant, complete septage receiving station design work, review specialized equipment that the City will be installing, and provide construction support services for the East Urban Growth Area sewer extension contract. There was a brief discussion. Councilmember Wharton moved to recommend City Council authorize the Mayor to sign UTILITY ADVISORY COMMITTEE April 9, 2007 Amendment No.1 to Agreement 06-05 with Brown and Caldwell, increasing the maximum compensation amount under the agreement by $187,000, from $850,000 to $1,037,000. Orville Campbell seconded the motion, which carried unanimously. E. Public Works Trust Fund Loan Application For CSO Phase 1 Projects Steve Sperr, Engineering Manager, confirmed that the City was pursuing two additional Washington State Public Works Tmst Fund loans to assist in funding $19 million in Combined Sewer Overflow Phase I Projects. Applications for both loans are due on or before May 7,2007. There was a lengthy discussion. Staff was advised to modify their original recommendation and to revisit the issued should either or both loans be approved. Councilman Munro moved to recommend City Council authorize the Mayor to sign a P\VTF Pre-Construction Loan Application certification, in an amount not to exceed $885,000, and sign a P\VTF Construction Loan Application certification, in an amount not to exceed $10,000,000. Councilmember \Vharton seconded the motion, which carried unanimously. F. Detailed Design Of Phase 1 CSO Projects, Brown And Caldwell Consultant Agreement Amendment No.2, Project 06-01 Steve Sperr, Engineering Manager, reported that the pre-design effort for Phase 1 had been completed and detailed design of the Phase 1 CSO Projects needed to begin to meet DOE compliance schedules. Various tasks were reviewed and discussed. Councilman Munro moved to recommend City Council authorize the Mayor to sign Amendment No.2 to the Agreement with Brown and Caldwell for the detailed design of Phase 1 CSO Projects, increasing the maximum compensation amount under the agreement by $1,320,000, from $425,000 to $1,745,000. Councilmember Wharton seconded the motion, which carried unanimously. VI. Executive Session Adjourn to executive session - 4:45 p.m. Executive session under RCW 42.30.11O( 1)( c) to discuss with legal counsel potential litigation, (i) to consider the terms on which real estate will be offered for sale, and (d) contract negotiation. Mayor Rogers left at 5:35 p.m. Executive session concluded at 5:48 p.m. Meeting resumed in regular session. G. 2007 Consultant Agreement With Parametrix, Inc. For Engineering Services Gary Kenworthy, City Engineer, confirmed that Parametrix had been selected to continue to provide engineering services related to the Solid Waste Utility and Landfill including directed UTILITY ADVISORY COMMITTEE April 9, 2007 services. Major tasks for 2007 include operations support, final closure design and construction support, and shoreline stabilization construction support. There was a brief discussion. Councilmember Wharton moved to recommend City Council approve and authorize the Mayor to sign an agreement with Parametrix for 2007 Engineering Services for an amount not to exceed $694,491, which includes $50,000 for directed services that can only be used with stafrs prior approval. Orville Campbell seconded the motion, which carried unanimously. H. Storm water Rate Discussion Delayed to a later meeting. VII. Next Meeting Date: May 8, 2007 VIII. Adjournment: The meeting was adjoumed at 5:45 p.m. O~~,~~-t" Cate Rinehart, Admin Spec II N :\PWKS\LIGHT\CONS\CA TE\april09meet. wpd