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Minutes 04/10/2012Other Councilmembers Present: Other Councilmembers Absent: Utility Advisory Committee Members Present: Utility Advisory Committee Members Absent: Staff Present: Others Present: III. Approval Of Minutes A. Utility Advisory Committee /Special City Council Meeting Council Chambers Port Angeles, WA 98362 April 10, 2012 2:00 p.m. I. Call To Order Chairman Dan DiGuilio called the meeting to order at 2:02 p.m. II. Roll Call UAC Assigned Councilmembers Present: Cherie Kidd, Dan Di Guilio Patrick Downie, Brooke Nelson (2:20), Max Mania (2:47) Sissi Bruch, PhD., Brad Collins Dean Reed, Paul Elliott N/A Kent Myers, Glenn Cutler, Bill Bloor, Larry Dunbar, Phil Lusk, Dan McKeen, Ernie Klimek, Mike Puntenney, Brian Smith, Sondya Wray, Kathryn Neal (2:11), Linda Kheriaty (2:42), Rick Hostetler (2:42) Timm Kelly IBEW Local Union No. 997 (2:17) Ted Simpson PUD #1 (2:55) Doug Nas PUD #1 (3:02) Mike Kits PUD #1 (3:02) Chairman Dan Di Guilio asked if there were any corrections to the minutes of March 13, 2012. Committee Member Dean Reed moved to approve the minutes. Cherie Kidd seconded the motion, which carried unanimously IV. Late Items: Clallam County PUD #1 Gales Addition Reservoir Presentation Open Session V. Discussion Items: Columbia Telecommunications Corporation Professional Services Agreement Amendment No.1 Brian Smith, Deputy Police Chief, discussed the proposed amendment includes an additional professional 1 services to complete a request for proposal process for the waterfront camera project. A discussion followed. Dean Reed moved to recommend City Council to authorize the City Manager to sign Amendment No. 1 to the professional services agreement with Columbia Telecommunications Corporation in an amount not to exceed $15,000.00 which increases the maximum compensation under the agreement from $229,900.00 to $244,900.00, and to make minor modifications to the agreement, if necessary. Paul Elliot seconded the motion, which carried unanimously. B. Proposed 2012 Medic I Utility Ambulance Transport Rate Adjustment Recommendation Dan McKeen, Fire Chief, reviewed the proposed medic transport fee adjustments. He also mentioned there is no cost affects on both City residents and business owners. There was a breif discussion. Cherie Kidd moved to recommend City Council to forward a favorable recommendation to adjust the Medic I transport charges and mileage fees. Paul Elliot seconded the motion, which carried unanimously. C. Department of Ecology Stormwater Capacity Grant Amendment Acceptance Kathryn Neal, P.E., Engineering Manager, shared that the Department of Ecology has offered to amend the terms of the existing grant agreement with the City in order to increase the budget by $50,000. This will extend the expiration date of the grant agreement by one year, to June 30, 2013. There was a lengthy discussion. Paul Elliot moved to recommend City Council to authorize the City Manager to sign Amendment No. 1 to Grant Agreement No. G1100083 with the Department of Ecology under the municipal Stormwater Capacity Grant Program in the amount of $50,000.00, and to extend the grant agreement by one year. Cherie Kidd seconded the motion, which carried unanimously. D. Combined Sewer Overflow Phase II Project Public Work Trust Fund Loan Application Kathryn Neal, P.E., Engineering Manager, explained that there is an opportunity to apply for a low interest loan from the Washington State Public Works Board, under the 2014 Public Works Trust Fund (PWTF) construction loan program. Staff is proposing to apply for a $12.5 million loan for the design and construction contracts for phase 2 of the CSO Reduction Program. A lengthy discussion followed. Dean Reed moved to authorize staff to prepare and submit an application for a low- interest loan to support Phase 2 of the CSO Reduction Program through the 2014 PWTF construction loan program and authorize the City Manager to accept and sign the loan agreement, if offered by the PWTF. Paul Elliot seconded the motion, which carried unanimously. E. Industrial Transmission Electric Rate Letter Agreement Larry Dunbar, Deputy Director of Power Systems, discussed the Bonneville Power Administration Tiered Rate Methodology that went into effect October 1, 2011. On September 20, 2011, City Council adopted the Industrial Transmission electric rate ordinance and authorized the City Manager to accept a letter agreement that expires on April 30, 2012. A discussion followed. Brooke Nelson moved to recommend City Council to authorize the City manager to sign a letter 2 agreement, and to make minor modifications to the letter agreement, if necessary. Paul Elliot abstained. Cherie Kidd seconded the motion, which carried unanimously. F. Proposed Electric Utility Time of Use Rate Ordinance Larry Dunbar, Deputy Director of Power Systems, provided a PowerPoint presentation. On November 1, 2011, City Council directed staff to develop a time use of rate as soon as it is feasible to do so. A lengthy discussion followed. Dean Reed moved to recommend City Council to continue the public hearing, close the public hearing, then adopt the proposed time of rate use ordinance. Paul Elliot seconded the motion, which carried unanimously. VI. Information Only Items: A. Advance Metering Infrastructure System Update (verbal report only) Larry Dunbar, Deputy Director of Power Systems, shared that EnerGate recently announced a voluntary recall of its demand response load control switch, that needs to be removed from voluntary peak power project participants homes. B. Wireless Mobile Data System Update (verbal report only) Information only. No action taken. VII. Executive Session Potential Litigation: RCW 42.30.110(1)(1) Start Time: 4:00 End Time: 5:00 VIII. Next Meeting Date: Cherie Kidd, Mayor April 13, 2012 May 8, 2012 Adjournment: 5:00 p.m. c e (eV Sondya Wray, Administrative Specialist 3