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HomeMy WebLinkAboutMinutes 05/13/2003 UTILITY ADVISORY COMMITTEE Port Angeles, Washington May 13, 2003 1. Call to Order: Chairman Erickson called the meeting to order at 3:00 p.m. II. Roll Call: Members Present: Chairman Erickson, Councilmember Rogers, Dean Reed, Allen Bentley, Councilman Campbell Members Absent: None Staff Present: Craig Knutson, Glenn Cutler, Scott McLain, Gary Kenworthy, Steve Sperr, Larry Dunbar, Jim Harper, Cate Rinehart Others Present: Dick Goodman - KONP III. Approval of Minutes: Chairman Erickson asked if there were any additions or corrections to the meeting of April 8, 2003. Dean Reed moved to approve the minutes. Councilmember Rogers seconded the motion, which carried unanimously. IV. Discussion Items A. Construction Of Oil Handling And Warehouse Building James Harper, Electrical Engineering Manager, explained the consultant's estimate for construction exceeded the budgeted funds by $29,000. Three additional items recommended by the consultant included an oil resistant liner, a restroom, and extension of the asphalt paving totaling an additional $34,624. Staff advised including the liner but deferring the other items. There was a brief discussion. Dean Reed moved to recommend to City Council that $45,000 in additional funds be allocated from light reserves and that staff proceed with bidding for the construction ofthe Oil Handling and Warehouse building. Allen Bentley seconded the motion, which carried unanimously. B. Solar Water Heating Program Agreements Larry Dunbar, Power Resources Manager, reviewed the "Bright Way To Heat Water" program 1 UTILITY ADVISORY COMMITTEE May 13, 2003 explaining the rebates and funding sources. A discussion followed. Staff was advised to include a table in the memo to Council showing the difference between the pilot program and other participating customers. Allen Bentley moved to recommend approval of the Bright Way To Heat Water License Agreement with the Bonneville Power Administration and authorize the Director of Public Works and Utilities, or his designee, to enter into Amendment No.1 of the City Authorized Contractor Agreement with eligible customers. Dean Reed seconded the motion, which carried unanimously. C. Consultant Agreement With Parametrix For Engineering Services Stephen Sperr, Engineering Manager, pointed out that Parametrix had been selected as the most qualified consultant to continue to provide engineering services related to the Solid Waste Utility, Landfill and Wastewater Treatment Plant. Instead of amending the existing agreement it was felt the best approach would be to execute a new agreement. Key tasks in the proposed new agreement were reviewed and it was noted that the Park Service would be reimbursing the City some money for land use planning. A discussion followed. Staff was directed to include a description of task number seven in the memo to Council. Councilman Campbell moved to recommend City Council authorize the Mayor to sign an Agreement for Professional Services with Parametrix. Allen Bentley seconded the motion, which carried unanimously. D. Fluoridation Memorandum Of Understanding Stephen Sperr, Engineering Manager, described how the City had negotiated a Memorandum of Understanding with the Washington Dental Service Foundation whereby they would "gift" a temporary fluoride facility to the City. The City will operate the temporary facility until the proposed water treatment facility is constructed and operational. Upon completion of a permanent fluoride feed system, at the new water treatment facility, the temporary facility will be abandoned. Staff indicated that a separate gift agreement would be brought to the UAC in August. There was a brief discussion. Councilman Campbell moved to recommend City Council authorize the Mayor to sign a Memorandum of Understanding with the Washington Dental Services Foundation to expedite the funding and construction of a fluoridation system. Councilmember Rogers seconded the motion, which carried unanimously. E. Morse Creek Water Line Options Stephen Sperr, Engineering Manager, explained that there are six sections of the Morse Creek water line that are not an integral part of the City water system. A review of each section included a description, number of customers, available options, and staff recommendations. Staff advised that five sections required no action. The section from the old chlorination building east of Mount Pleasant Road to the PUD Gales Addition Reservoir has low water pressure due to an increase in customers. Staff 2 UTILITY ADVISORY COMMITTEE May 13, 2003 recommends the installation of a booster station with the possibility of customers within the section sharing construction costs. A discussion followed with concerns expressed regarding the legal obligation to continue to provide water in exchange for an easement. Dean Reed moved to concur with the recommendations which encourages staff to proceed with development of costs and a schedule to implement the recommendation, and look into the current legal responsibilities. Councilmember Rogers seconded the motion, which carried unanimously. V. Late Items Councilmember Rogers requested that the issue of a Stormwater Utility be revisited on a future agenda for discussion. VI. Next Meeting: The next meeting will be June 10,2003. VII. Adjournment: The meeting adjourned at 4:30 p.m. J- _~Y,_,,~b~ Cate Rinehart, Administrative Assistant , CouncIimember Erickson, Chairman 5/21/03 N:\PWKSIL1GHTlCONSICA TElmayl3meet.wpd 3