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HomeMy WebLinkAboutMinutes 07/09/2001 UTILITY ADVISORY COMMITTEE/PORT ANGELES WORKS! COMBINED MEETING Port Angeles, Washington July 9, 2001 Call to Order: Chairman Reed called the meeting to order at 3:05 p.m. II. Roll Call: Members Present: Chairman Reed, Larry Williams, Mayor Doyle, Orville Campbell, Allen Bentley Members Absent: None StaffPresent: Craig Knutson, Glenn Cutler, Ken Ridout, Scott McLain, Gary Kenworthy, Jim Harper, Doyle McKinley, Steve Sperr, Dale Miller, Tom McCabe, Larry Dunbar, Cate Rinehart Others Present: Karen Rogers - Northstar Data Sales and Marketing III. Approval of Minutes: Chairman Reed asked if there were any further changes or additions to the agenda. None were given. Chairman Reed then asked if there were any additions or corrections to the meeting minutes of June 11, 2001. It was noted that under items D, G and H motions were indicated but the party seconding had been inadvertently left out. Mayor Doyle moved to approve the minutes as amended. Allen Bentley seconded the motion, which carried unanimously. IV. Discussion Items: A. Benefit Dump Day Dale Miller, Recycling Coordinator, showed a short film made by Dennis Bragg for $300 that will be used to promote the program. Tom McCabe, Solid Waste Superintendent, reported there were volunteers from the Port Angeles Food Bank, Waste Management and Clallam County Environmental Health. $2,854 in cash and over 3 tons of food was taken in. Concerns were expressed by citizens over blocked driveways and intersections however these issues were resolved. Staffrecommends additional personnel, increased traffic control and an earlier start time of SAM for next year. A short discussion followed. No action taken. Information only. B. Sole Source Resolution - "I' Street Substation, Switchgear Door Replacement Jim Harper, Electrical Engineering Manager, explained that to maintain an acceptable level of service on 1 UTiLITY ADVISORY COMMITTEE July 9, 2001 the west side of the city the 'T' Street Substation needed upgrading. Significant load growth has used almost all of the reserve capacity. Mr. Harper further stressed that by using the original manufacturer of the switchgear there would be a savings of $13,500. A brief discussion followed. Allen Bentley moved to recommend City Council approve a sole source resolution and accept the $68,555.52 negotiated price, including applicable sales taxes, from Pederson Power Products, Inc. for the purchase of five replacement switchgear doors complete with new electronic relays and wiring harness and authorize the City Manager to sign the contract. Councilman Williams seconded the motion, which carried unanimously. C. Codification of the Water Shortage Response Plan Doyle McGinley, Superintendent of Water/Wastewater Collection, reviewed the ordinance noting the various stages and penalties. Concern was expressed regarding the method of giving notice with the possibility of personal notification followed by certified mail if no contact was made. Mayor Doyle moved to recommend to City Council to adopt the Water Shortage Response Plan. Councilman Campbell seconded the motion. Craig Knutson, City Attorney, suggested a minor change in the provision to allow certified mail under method of giving notice. Mayor Doyle moved to accept the change. Allen Bentley seconded the motion, which carried unanimously. 19. Elwha Pump Station (Ranney Well), Surge Tank Inspection Doyle McGinley, Superintendent of Water/Wastewater Collection, explained the primary purpose of the tank is to protect pipelines against destruction due to excess surge pressure. An initial inspection had been made which revealed large rust deposits inside the tank and deteriorating protective paint coating outside. A determination has not been made whether to replace the tank or perform major repaim. Cost estimate is $50,000 to $100,000. Concerns were expressed regarding the frequency of inspections. No action taken. Information only. E. Realignment of Industrial Water Line Overflow Channel Steve Sperr, Utility Engineer, relayed the State Department offish and Wildlife had requested permission to alter the channel to increase flow from their adult pond at the Elwha Hatchery. This would increase the attraction flow for adult Chinook returning to the hatchery. It was determined that there would be no adverse impact. Mr. Sperr further indicated an approval letter was being drafted. A brief discussion followed. Councilman Campbell moved to recommend City Council authorize the Director of Public Works and Utilities to give the Washington State Department of Fish and Wildlife written approval for the proposed work. Mayor Doyle seconded the motion, which carried unanimously. F. Fiber Optic Pilot Project Larry Dunbar, Power Resources Manager, proposed special meetings to include Port Angeles Works! for UTILITY ADVISORY COMMITTEE July 9, 2001 the purpose of recommending potential users, providers, connection fees and rates and to obtain feedback prior to finalizing the engineering design. Meetings have been tentatively scheduled for July 23, 2001 at 11AM and August 13, 2001 at 3PM. A discussion followed with updated information on the area dimensions and cooperation with Quest. Allen Bentley moved to hold special meetings of the Utility Advisory Committee and Port Angeles Works! Committee for presentation of the fiber optic project status reports 2 and 3 on July 23, 2001 with the time changed to 3PM and August 13, 2001 at 3PM respectively. Mayor Doyle seconded the motion, which carried unanimously. G. Telecommunications Right-Of- Way License Agreement Larry Dunbar, Power Resources Manager, advised that two applications had been received to construct telecommunications facilities. Clallam County Public Utility Distract No. 1 submitted a master permit application but was only offered a right-of-way licence agreement due to their limited authority under State law. Capacity provisioning submitted a letter of intent to apply however no action has been taken at this time. No action taken. Information only. H. Electric Rate Summary Scott McLain, Deputy Director of Power Systems, pointed out the increase to the initial rates is 46.225% for wholesale and was held to that level due to the efforts of many utilities reducing their load. BPA was able to achieve 95% of the target reduction amount. Retail and commercial customers will see about a 24% increase. A revenue requirements and cost of service study is currently underway to identify actual increases required. There was a discussion regarding mechanisms to reduce the amount of the increase such as lifeline rates and using reserves. Further information will be available at the August meeting No action taken. Information only. V. Late Items: Morse Creek Scott McLain, Deputy Director of Power Systems, gave a brief update on the instream flows, lease evaluation, and pipeline repairs. No action taken. Information only Solid Waste Services in Upper Golf Course Road Annexation Area Glenn Cutler, Director of Public Works and Utilities, passed out a copy of a letter survey being sent to residences. The survey is to determine the wants of the residences as whether they would like solid waste services or not. Information from the survey will assistance the UAC in making an informed decision. Replies are requested by July 20th. 3 UTILITY ADVISORY COMMITTEE July 9, 2001 No action taken. Information only. VII. Next Meeting: The next meeting will be held July 23,2001 at 3:00 p.m. in the Public Works Conference Room. This is a special joint meeting with Port Angeles Works! VIII. Adjournment: The meeting adj ~rned at 4:55 p.m. D -Cl~airm ~'- v ~- Cate Rinehart, Administrative Assistant 7/16/01 N :h°WKS~LIG HT~CONS\CATE\j ulygmeet .wpd