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HomeMy WebLinkAboutMinutes 07/12/2011I. Call To Order Chairman Dan DiGuilio called the meeting to order at 3:00 p.m. II. Roll Call UAC Assigned Councilmembers Present: Other Councilmembers Present: Other Councilmembers Absent: Utility Advisory Committee Members Present: Utility Advisory Committee Members Absent: Staff Present: IV. Late Items: City Council Special Meeting/Utility Advisory Committee Jack Pittis Conference Room Port Angeles, WA 98362 July 12, 2011 3:00 p.m. Dan Di Guilio, Cherie Kidd, Brooke Nelson Max Mania Don Perry, Brad Collins, Patrick Downie Dean Reed, Paul Elliott (3:05) None Kent Myers (3:15), Glenn Cutler, Bill Bloor, Larry Dunbar, Mike Puntenney, Phil Lusk, Eric Wheatley, Ernie Klimek, Dennis McBride, Sondya Wray, Nathan West, Rick Hostetler, Kathryn Neal, Helen Freilich, Yvonne Ziomkowski, and Nathan West (3:23). Others Present: Tami Ramsey, and Peter Lyon III. Approval Of Minutes Chairman Dan DiGuilio asked if there were any corrections to the minutes of June 14, 2011 Committee Member Dean Reed moved to approve the minutes. Cherie Kidd seconded the motion, which carried unanimously. Remove from meeting: Information Only Item: A. Nippon Utility Pole Transfer. Additions to meeting: J. Door Hangers and Utility Late Fee's K. Commercial and Industrial Demand Response Pilot Project 1 V. Discussion Items: A. Equipment Purchase: Hydro- Excavating Vacuum Truck Glenn Cutler, P.E., Director of Public Works Utilities, explained the effectiveness and the necessity of purchasing a hydro- excavating vacuum truck for water main maintenance and repairs. The 2011 budget amount is not sufficient to pay for the configured truck. A lengthy discussion followed. Dean Reed moved to recommend City Council to: 1) Amend the 2011 budget to procure a hydro- excavating vacuum truck by adding $70,000 from the equipment reserve fund; and, 2) authorize the City Manager to purchase a HEV truck utilizing the Washington State Contract from Owen Equipment, Inc, for an amount not to exceed $370,000, including applicable taxes and licensing. Brooke Nelson seconded the motion, which carried unanimously. B. Moderate Risk Waste Facility Funding Update Helen Freilich, Waste Reduction Specialist, introduced Tami Ramsey, Washington State Department of Ecology Regional CPG Grants Manager, and Peter Lyon, W2R Program, Regional Manager. The DOE Representatives explained the Moderate -Risk Waste Facility funding update and answered questions on the grant. For information only, no action requested. C. Landfill Bluff Stabilizing Evaluation Kathryn Neal, P.E., Civil Engineering Manager, reviewed a recent visit to the marine bluffs east of the landfill revetment wall. A PowerPoint slide was presented to show problematic erosion and current/future issues. A discussion followed. For information only, no action requested. D. Combined Sewer Overflow Professional Services Agreement Amendment No. 11 Kathryn Neal, P.E., Civil Engineering Manager, explained an additional permit that is required to be fulfilled prior to the City soliciting for bids on the combined sewer overflow project. She reviewed the proposed amendment. There was a brief discussion. Paul Elliot moved to recommend City Council to approve and authorize City Manager to sign Amendment No. 11 to the Consultant Agreement with Brown and Caldwell, in an amount not to exceed $224,500, which increases the maximum compensation under the agreement from $3,968,915 to $4,193,415, and to make minor modifications to the agreement, if necessary. Dean Reed seconded the motion, which carried unanimously. 2 E. Dry Creek Special Services Agreement No. 2 Glenn Cutler, P.E., Director of Public Works Utilities, explained details on the special service agreement #2 between the City of Port Angeles and Dry Creek Association. A lengthy discussion followed. Brooke Nelson moved to recommend City Council to approve and authorize City Manager to sign Special Service Agreement No. 2 with the Dry Creek Water Association and make minor modifications to the agreement, if necessary. Cherie Kidd withdrew from the meeting during the discussion and vote on this matter. Paul Elliot seconded the motion, which carried unanimously. F. Bonneville Power Administration Residential Exchange Program Litigation Larry Dunbar, Deputy Director of Power Systems went over the considerations of defending the Western Public Agencies Group claims related to the Bonneville Power Administration Residential Exchange Program. There was an extensive discussion. Dean Reed moved to recommend City Council to proceed with defending its pending claims related to the Bonneville Power Administration Residential Exchange Program through its membership with the Western Public Agencies Group. Brooke Nelson seconded the motion, which carried unanimously. G. Deficit Commission Proposal to Raise Rates on Electricity Larry Dunbar, Deputy Director of Power Systems asked for guidance on whether the City of Port Angeles should join an effort to influence congress not to support the Deficit Commission proposal to raise rates on electricity. A discussion followed. The UAC provided guidance to staff to proceed to City Council. H. Electric Utility Tier 2 Power Supply Strategy and Key Performance Objectives Larry Dunbar, Deputy Director of Power Systems reminded City Council and Utility Advisory Committee members that attended the Northwest Public Power Association Tier 2 Power Supply Workshop that staff wants to confirm that the Tier 2 power supply strategy and key performance objectives are consistent with the direction provided during the workshop. The UAC concurred that the documents were consistent with prior direction. I. Overhead and Underground Utility Policies and Guidelines Larry Dunbar, Deputy Director of Power Systems shared information on City Council adopted policies on new overhead and underground utility facilities. A long discussion followed. The UAC supported staff's interpretations of the Comprehensive Plan and Telecommunications Ordinance concerning guidelines for overhead and underground construction for new telecommunications facilities. 3 J. Door Hangers and Utility Late Fee's Yvonne Ziomkowski, Finance Director, and Rick Hostetler, Customer Services Manager, reviewed the process needed to be able to make changes to the $25.00 utility late fee for door hangers. This process is for customers that are delinquent with their utility bills. The door hangers are the last step before shutting of water and power services. A brief discussion followed. The Utility Advisory Committee provided guidance to staff to continue with door hanger services and review the need for continuation of door hangers after the Advanced Metering Infrastructure project is completed. K. Commercial and Industrial Demand Response Pilot Project Phil Lusk, Power Resources Manager, discussed the sponsorship between the Bonneville Power Administration's, and Global Energy Partners with the Commercial and Industrial Demand Response Pilot Project. They have offered the City Participation Agreements to include specific demand response equipment at City Hall and the Water Treatment Plant. Brooke Nelson moved to recommend City Council authorize the City Manager to sign the Participation Agreement with Global Energy Partners for the Water Treatment Plant and City Hall projects in an amount not to exceed $30,000, and to make minor modifications to the Agreements, if necessary. Paul Elliot seconded the motion, which carried unanimously. Information Only Items: A. Nippon Utility Pole Transfer (Verbal report only) Removed from Agenda. B. Industrial Transmission Electric Rate Ordinance (Verbal report only) Information only. No action taken. C. Advance Metering Infrastructure System Update (Verbal report only) Information only. No action taken. D. Puget Sound Clean Cities Coalition Electric Vehicle Infrastructure Grant Update (Verbal report only) Information only. No action taken. E. Demand Response Presentation (Verbal report only) Removed from agenda, will discuss subject on a later date. VIII. Executive Session 4 k Dan DiGuilio, Mayor Potential Litigation: RCW 42.30.110(1)(i) Start Time: 5:00 End Time: 5:30 Next Meeting Dates: Adjournment: Dan DiGuilio, Chair Utility dvisory Committee August 09, 2011 August 30, 2011 5:30 p.m. Hurd, City Clerk beer Sondya Wray, Adm Specialist 5