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HomeMy WebLinkAboutMinutes 08/09/2005 UTILITY ADVISORY COMMITTEE Port Angeles, Washington August 9, 2005 L Call to Order: Chairman Rogers called the meeting to order at 3:00 p.m. II. Roll Call: Members Present: Chairman Rogers, Allen Bentley, Mayor Headrick, Dean Reed, Councilmcmber Erickson (Out 3:40 - Back 4:04) Members Absent: None StaffPresent: Michael Quinn (4:40), William Bloor, Glenn Cutler, Scott McLain, Gary Kcnworthy, Larry Dunbar, Tom McCab¢, Helen Freilich, Steve Spcrr (4:00), Cate Rinehart. Others Present: Brian Gawley - Daily News Paul Lamoureux - Citizen Angle Sanchez - HDR Engineering Incorporated Shawn Koom - HDR Engineering Incorporated III. Approval of Minutes: Chairman Rogers asked if there were any corrections to the meeting minutes of June 14, 2005. A minor spelling error was noted. Dean Reed moved to approve the minutes. Councilmember Erickson seconded the motion, which carried unanimously. IV.. Discussion Items: A. Household Hazardous Waste Collection Event Helen Frcilich, Waste Reduction Specialist, pointed out that the City was again being asked to participate in the event sponsored by thc Clallam County Environmental Health and the Department of Ecology. Grant funding pays 75% of the total costs of the event which costs approximately $62,000. There was a brief discussion. Dean Reed moved to recommend City Council authorize the Mayor to sign the 2005 agreement with Clallam County to provide a maximum of $6,000 toward the cost of the Household Hazardous Waste Collection Event. Allen Bentley seconded the motion, which carried unanimously. UTILITY ADVISORY COMMITTEE August 9, 2005 B. Electric Rate Adjustments Larry Dunbar, Power Resources Manager, introduced Angle Sanchez and Shawn Koorn of HDR Engineering Incorporated. Ms. Sanchez distributed a handout and gave a presentation based on that information. Retail rate adjustments are needed due to a draw down of reserves, increased labor expenses, rebuilding operating, inflation of expenses and increased debt service. Based upon the 3.9% BPA tentative increase notification as of August 1st the worst case scenario is a 9.5% adjustment. Final figures should be announced the 1't of September. A discussion followed. Mayor Iteadriek moved to recommend City Council proceed with a public hearing on the rate study and proposed rate adjustments. Allen Bentley seconded the motion, which carried unanimously. C. Solid Waste Rate ,4djustment ~ Pre Closure Larry Dunbar, Power Resources Manager, indicated that staffhad reviewed the need for a rate increase for 2006 and proposed an adjustment of 5.0%. This increase will help cover the cost of capital projects and rate mitigation. There was a brief discussion. Councilmember Erickson moved to recommend a public hearing be set September 6th to discuss solid waste increases. Allen Bentley seconded the motion, which carried unanimously. D. Amendment No. 1 To The Consultant Agreement With Parametrix, Contract #05-06 Gary K~nworthy, City Engineer, reviewed the information contained in the packet, responded to questions, and provided clarification. He noted it was necessary to amend the agreement for design changes and added work. There was a brief discussion Dean Reed moved to recommend City Council authorize the Mayor sign Amendment No. 1 to the Consultant Agreement with Parametrix, in the amount not to exceed $130,000 for a revised total contret amount not to exceed $599,529. Mayor Headrick seconded the motion, which carried unanimously. E. Amendment No. ] To The Consultant Agreement With Brown And Caldwell, Contract #05-04 Steve Sport, Engineering Manager, stated thc amendment to the agreement was needed to fund the development of the Combined Sewer Overflow Reduction Plan into a Sewer Facility Plant to make it easier to apply for and receive loans and grants. There was a brief discussion. 2 UTILITY ADVISORY COMMITTEE August 9, 2005 Allen Bentley moved to recommend City Council amend the Agreement for Professional Services with Brown and Caldwell, Inc., and authorize the Mayor to sign Amendment No. 1 in the amount of $54,700, for a total contract amount not to exceed $214,700. Conncilmember Erickson seconded the motion, which carried unanimously. F. Amendment No. 3 To The Consultant Agreement With CH2M Hill, Contract #04-11 Steve Sperr, Engineering Manager, explained construction support services related to the construction of utility extensions to the newly annexed area were needed as well as an adjustment cost for the facility design. A discussion followed Mayor Iteadrick moved to recommend City Council authorize the Mayor sign Amendment No. 3 to the Consultant Agreement with CII2M Ilill, in the amount of $92,588, for a total contract amount not to exceed $997,091. Dean Reed seconded the motion, which carried unanimously. G. Annexation Update Glenn Cutler, Director of Public Works and Utilities, summarized the bid process and request for proposals. A preconstruction meeting has been set for August 11% completion of the electrical by the end of October, and completion of water/sewer by mid November. No action taken. Information only. V. Adjourn To Executive Session - 4:42p. m. Return to regular session - 5:25 p.m. VII. Next meeting date: July 12, 2005 VIII. Adjournment: The meeting was adjourned at 5:25 p.m. Rogers Cate Rinehart, Administrative Specialist 3