HomeMy WebLinkAboutMinutes 08/12/2003
UTILITY ADVISORY COMMITTEE
Port Angeles, Washington
August 12,2003
SPECIAL MEETING
I. Call to Order:
Chairman Erickson called the meeting to order at 1 :30 p.m.
II. Roll Call:
Members Present:
Chairman Erickson, Councilmember Rogers, Orville Campbell, Dean
Reed, Allen Bentley (2:05)
Members Absent:
None
Staff Present:
Mike Quinn, Craig Knutson, Glenn Cutler, Ken Ridout, Scott McLain,
Gary Kenworthy, Cate Rinehart
Others Present:
Brian Gawley - Daily News
Paul Lamoureux
Peter Ripley
III. Spokane Street Utility Conference Call- Roger Flint (Host)
A comprehensive approach to the creation of a street utility fund was given substantiating the ability to
restore streets to the proper condition by providing a predictable sustained revenue. Legal and
legislative challenges were reviewed noting implementation of such a fund would probably not take
place within the next five years. A brief discussion followed.
No action taken. Information only.
IV.
Adjournment:
The special meeting adjourned at 2:50 p.m.
RRGULAR MEETING
1. Call to Order:
Chairman Erickson called the meeting to order at 3:00 p.m.
II. Roll Call:
Members Present:
Chairman Erickson, Councilmember Rogers, Orville Campbell, Dean
Reed, Allen Bentley
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UTILITY ADVISORY COMMITTEE
August 12,2003
Members Absent:
None
Staff Present:
Mike Quinn, Craig Knutson, Glenn Cutler, Ken Ridout, Scott McLain,
Gary Kenworthy, Tom McCabe, Bill Beverford, Jim Harper, Jeff Young,
Cate Rinehart
Others Present:
Brian Gawley - Daily News
Paul Lamoureux
Peter Ripley
111. Approval of Minutes:
Chairman Erickson asked if there were any additions or corrections to the meeting minutes of
July 8, 2003. Allen Bentley moved to approve the minutes. Councilman Campbell seconded the
motion, which carried unanimously
IV. Discussion Items
It was noted for the benefit of the citizens present that the committee met for the purpose of interaction
with its members and was not designed as a vehicle for debate with citizens at large. Chairman Erickson
and Glenn Cutler, Director of Public Works and Utilities, advised they would be available for any
anyone who wished to have a matter placed before the committee.
A. Benefit Dump Day
Tom McCabe, Solid Waste Superintendent, reviewed this annual event where residents may haul waste
to the landfill for free but are requested to donate cash or food to benefit the Port Angeles Food Bank.
The Food Bank received $3,259 in cash and 5,840 pounds of food. It was noted that the cost for the
event is included in the landfill tipping fees. Staff was directed to include a history comparison in the
memo to Council.
Iuformation only. No action taken.
B. Leak Detection 2003 Results
Bill Beverford, WaterlWastewater Collection Superintendent, stated the City had contracted with Utility
Services Associates to locate leaks in the water distribution system using sensitive sound amplification
instruments. Six leaks were detected and repaired indicating an estimated water loss of 51,120 gallons
per day. There was a brief discussion
Information only. No action taken.
C. "F" Street Substation Transformer Update
James Harper, Electrical Engineer, advised that around mid-July the substation became extremely noisy.
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UTILITY ADVISORY COMMITTEE
August 12, 2003
Electrical and chemical testing was done without results. On August 6th the General Electrical Company
who originally manufactured the transformer assessed the problem and found clamping bolts loose
inside the structure. Adjustments were made and the vibration problem was resolved. It was noted that
the electrical rebuild project for the Laurel and Washington street substations had been delayed until the
noise problem was corrected. A brief discussion followed.
Information only. No action taken.
D. Elwha Underground Rebuild Phase I
James Harper, Electrical Engineer, indicated that the underground cables along the old railroad right-of-
way, Milwaukee A venue, were almost thirty years old and beginning to fail. The rebuild ofthis line will
occur over a three year period and has been included in the Capital Facilities Plan. The south side of the
righhof-way was selected to minimize timber removal, lessen conflict with a proposed sewer connection
line, and reduce conflict with future development. The budget was exceeded due to an increase in the
cost of cable and the relocation of the trench. A discussion followed.
Councilman Campbell moved to recommend Council increase the allocation for this project by
$70,000 to $,300,000 and award the contract for the project to Superior Electric Northwest, Inc. of
Bothell, Washington at a cost of $206,689.05 includiug sales tax. Dean Reed and Allen Bentley
both seconded the motion, which carried unanimously.
E. Interim Septage Receiving Action Plan
Jeff Young, Wastewater Treatment Plant Superintendent, explained that until a permanent receiving
station is constructed the City could realize revenue by accepting septic waste from haulers within
Clallam County. A fee of eleven cents per gallon has been established. Mr. Young further noted
minimal conversion of redirecting a storm drain at a cost of approximately $5,000 would be required.
There was a brief discussion.
Dean Reed moved to forward a favorable recommendation to accept septage generated from
outside of the City beginning September 1, 200, at the rates established in Chapter 3.70 of the Port
Angeles Municipal Code. Councilman Campbell seconded the motion, which carried
unanimously.
F. CSO Flow Monitoring Upgrades
Gary Kenworthy, City Engineer, confirmed that Geotivity, Inc. had installed and was maintaining flow
measuring and recording devises at each of the City's five Combined Sewer Overflow (CSO) sites as
required. The flow recorders need to be upgraded to meet the needs of the National Pollutant Discharge
Elimination System (NPDES) permit. Trading in four recorders and upgrading one will result in an
estimated monthly operating cost savings of $1 ,000. There was a brief discussion.
Couucilman Campbell moved to authorize the Mayor to sign a purchase contract with Geotivity
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UTILITY ADVISORY COMMITTEE
August 12,2003
for an amount not to exceed $34,500. Allen Bentley seconded the motion, which carried
unanimously.
G. Purchase Of Conservation Agreement Amendment
Scott McLain, Deputy Director For Power Systems, pointed out the current agreement would expire on
September 30, 2003 if not amended. This amendment extends the term to September 30, 2006 revising
the incentive to be based on energy conservation life not to exceed 60% of total project costs and does
not include reimbursement of the City administrative cost. There was a brief discussion.
Dean Reed moved to recommend to authorize the Director of Public Works and Utilities to sign
the Purchase of Conservation Agreement Amendment with the Bonneville Power Administration.
Councilman Campbell seconded the motion, which carried unanimously.
H. October 2003 Electric Rate Increase
Scott McLain, Deputy Director For Power Systems, summarized the revenue requirements and retail rate
options. Staff recommends an increase in consumption charge to all rate classes by $.0031 kWh, the
average residential rate increase to be 5.7%, and a change in consumption charge from $04.75 to $.0506
per kWh. A discussion followed.
Deau Reed moved to recommend option one of the retail rate proposals to increase electric rates in
October, and defer a decision on au adjustment due to the BPA wholesale power increase until
April of 2004. Alleu Bentley seconded the motion, which carried unanimously.
I. Fluoridation System Project Update
Glenn Cutler, Director of Public Works and Utilities, stated the SEP A check list should be ready for the
City to review sometime during the first part of September.
Information only. No action taken.
J. Elwha Fish Rearing Channel Update
Glenn Cutler, Director of Public Works and Utilities, stated City concerns had been expressed at a recent
meeting and that a letter of support should be corning shortly.
Information only. No action take.
K. Storm water Utility Discussion Continued
Gary Kenworthy, Deputy Director of Public Works and Utilities/City Engineer, reviewed potential high
profile projects which would solve the problems of the most concerned areas which are flooding,
combined sewer overflow reduction, and economic development. Project funding was also addressed as
well as the need of a project engineer to oversee management of this undertaking. A lengthy discussion
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August 12,2003
followed with staff being requested to forward this information to Council under the heading of "Other
Considerations."
Information only. No action taken.
V. Late Items
None.
VI. Next Meeting:
The next meeting will be September 9,2003.
VII. Adjournment:
The meeting adjourned at 5:00 p.m.
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Councilmember Erickson, Chairman
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Cate Rinehart, Administrative
Assistant
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