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HomeMy WebLinkAboutMinutes 08/13/2001 UTILITY ADVISORY COMMITTEE/PORT ANGELES WORKS! COMBINED MEETING Port Angeles, Washington August 13, 2001 L Call to Order: Chairman Reed called the meeting to order at 3:05 p.m. IL Roll Call: Members Present: Chairman Reed, Larry Williams, Mayor Doyle, Orville Campbell, Allen Bentley Members Absent: None Staff Present: Craig Knutson, Glenn Cutler, Yvonne Ziomkowski, Ken Ridout, Scott McLain, Gary Kenworthy,Jim Harper, Doyle McGinley, Tom McCabe, Jeff Young, Larry Dunbar, Steve Sperr, Scott Kenyon, Cate Rinehart Others Present: None III. Approval of Minutes: Chairman Reed asked if there were any changes or additions to the agenda. Information on Morse Creek was requested as a late item. Chairman Reed recognized the corrected minutes of June 11, 2001. No action was taken. Chairman Reed asked if there were any additions or corrections to the meeting minutes of July 9, 2001. None were given. Mayor Doyle moved to approve the minutes. Councilman Williams seconded the motion, which carried unanimously. Chairman Reed asked if there were any additions or corrections to the meeting minutes of July 23, 2001. None were given. Councilman Campbell moved to approved the minutes. Allen Bentley seconded the motion, which carried unanimously. IV. Discussion Items: A. Fiber Optic Pilot Project Larry Dunbar, Power Resources Manager, advised the third status report had been postponed until September 10, 2001 due to an unanticipated workload to recruit potential uses to participate in the pilot project. A meeting was given on August 1,2001 to provide in£ormation to potential users and to distribute materials. Approximately 30 to 40 people attended. Mr. Dunbar pointed out that 35 applications had been received with a £ew more anticipated. A short discussion £ollowed with concerns expressed regarding the cost per month to participants after the pilot. Staff assured the committee that this issue had been discussed in depth at the meeting. No action taken. Information only. UTILITY ADVISORY COMMITTEE August 13, 2001 B. Electric Underground Conversion Ediz Hook Phase 1 Contract Award Jim Harper, Electrical Engineering Manager, explained that in 1999 City Council approved budgeting $50,00 per year to underground the overhead electrical facilities along Ediz Hook and these funds had been carried forward each year. Mr. Harper indicated the budgeted cost for the project was exceeded by approximately $34,000 due to the unanticipated necessity to trench in the paved trail and repave. Phase 1 would extend from the Police radio tower to the end of the line near the boat launch ramp. Sealed bids fi.om four companies were received with Potelco of Sumner, Washington coming in lowest Concerns were expressed over spending funds for esthetic purposes only with no great safety issues involved and the fact that there were other sites in town that may be more appropriate. Councilman Campbell moved to recommend the City Council authorize the Mayor to sign the $120,825.04 contract with Potelco, Inc. of Sumner, Washington for the construction of Electric Underground Conversion Ediz Hook Phase 1. Allen Bently seconded the motion. A vote was taken on the motion which carried four to one with Chairman Reed in opposition. C. Sole Source Resolution for Phase 2 of Water System SCADA Project and Contract with S&B for Installation of Equipment, Project 21-22 Steve Sperr, Utility Engineer, mentioned that S&B Inc. provided the design, acquisition and installation under Phase 1 for monitoring and control facilities at the Elwha Ranney Collector, Black Diamond Reservoir, Peabody Heights Reservoir and Mill Creek Pump Station. Phase 2 would include expansion to Jones and E Street Reservoirs and the Elwha Emergency Valve. S&B Inc. is the only contractor that can reasonably complete this design and installation. A short discussion followed. Mayor Doyle moved to recommend City Council approve the Sole Source Resolution designating S&B Inc. as the providers of SCADA equipment for the City's Water System and authorize the City Manager to sign a contract with S&B Inc. to complete the work for a price not to exceed $60,000 including tax. Council Campbell seconded the motion, which carried unanimously. D. Ground Water under the Influence of surface water (GWI) Filtration Avoidance Proposal Steve Sperr, Utility Engineer, advised the Department of Health requires certain deadlines working toward the construction ora water filtration plant by January 23, 2006. A Filtration Avoidance Proposal had been submitted to DOH by the consultant CH2M Hill showing that the City easily meet all criteria to remain unfiltered except watershed control. DOH accepted the proposal with criteria on how to develop and implement a watershed control program. A discussion followed with interest expressed regarding the area involved. Staff indicated the emphasis was on the lower watershed area approximately three miles long and two miles wide. No action taken. Information only. E. Pilot Testing of Municipal Treatment Options for Elwha Dam Removal Mitigation 2 UTILITY ADVISORY COMMITTEE August 13, 2001 Steve Sperr, Utility Engineer, reviewed the various municipal treatment options that ensure the anticipated water quality changes as a result of dam removal are adequately mitigated. Olympic National Park's consultant, URS Corp. Has recommended the high rate flocculation process over conventional filtration and other treatment processes. The optimal time of year for pilot testing is October. A brief discussion followed. Staff was requested to have a short presentation at Council which may include the consultant. Councilman Campbell moved to recommend City Council concur with ONP's decision to pilot test the Actiflo and Superpulsator treatment processes in order to determine the best municipal treatment facility to be installed under the Elwha Mitigation process. Councilman Williams seconded the motion, which carried unanimously. F. Status of Comprehensive Water System Plan Steve Sperr, Utility Engineer, reported the consulting firm CH2M Hill has been preparing the Comprehensive Water System Plan and the final draft is being reviewed by staff. It is anticipated that the Department of Health approval will likely occur approximately one month after the mandated deadline of November 2001. Cimumstances relating to GWI, the Elwha Mitigation Process and local water purveyors have resulted in the delay, however, the delay will not effect the operation or quality of the City's water system. During the discussion that followed Staff was asked to verify with the county whether this delay would interfere with any required permits. No action taken. Information only. G. Indian Health Service Request to Process Sludge From Makah lndian Reservation at Neah Bay Jeff Young, WWTP Superintendent, stated there had been a request to accept and treat up to 200,000 gallons of waste from the wastewater sewage lagoon in Neah Bay. Biosolids generated would be about fifteen tons and are not expected to cause any problems in our process. An analysis performed on the sludge showed it to be very similar to the sludge currently being processed. A charge of fifteen cents per gallon will generate about $30,000 in revenue. Craig Knutson, City Attorney, suggested the possibility o famending an ordinance to accept outside sludge. A brief discussion followed. Mayor Doyle moved to recommend City Council authorize the Director of Public Works and Utilities to negotiate an agreement with the Indian Health Service to receive up to 200,000 gallons of lagoon sludge at fifteen cents a gallon, and authorize the Mayor to sign the agreement. Allen Bently seconded the motion, which carried unanimously. H. Assumption of Solid Waste Service in Upper Golf Course Road Annexation Area Chairman Reed stated he would continue to chair during this subject but would refrain from giving any opinions or voting. Tom McCabe, Solid Waste Superintendent, confirmed that staff had sent letters to the residents asking their preference of having City solid waste services or continuing with the current contractor, Waste Connections. Of the 31 homes 14 voted for, 9 against, 5 no response and 3 returned vacant. As a result of this poll a tentative agreement has been reached with Waste Connections to allow the City to provide services. A brief discussion followed. 3 UTILITY ADVISORY COMMITTEE August 13, 2001 Allen Bentley moved to recommend City Council approve the City's assumption of solid waste services for the annexed areas on upper Golf Course Road and authorize the City Manager to sign the Second Amendment to the Solid Waste Disposal Contract with Waste Connections. Councilman Campbell seconded the motion. A vote was taken on the motion which carried four to one with Chairman Reed obstaining. L Household Hazardous Waste Amnesty Days Tom McCabe, Solid Waste Superintendent, stated the event is scheduled for September 28th and 29th at the Wal-Mart parking lot and that grant funding from the DOE will pay 60% of approximately $50,000. The City's share of the balance has been approximately 40% based on the number of participants. Cost is figured on tons of waste collected. A short discussion followed. Allen Bentley moved to recommend City Council authorize the Mayor to execute the 2001 agreement with Clallam County to provide a maximum of $8,500 toward the cost of the Household Hazardous Waste Amnesty Days Event. Councilman Campbell seconded the motion, which carried unanimously. J. Electric Rate Increase for October 1, 2001 Scott McLain, Deputy Director for Power Systems, advised the Bonneville Power Administration had implemented a rate adjustment and load based cost recovery adjustment clause that increased wholesale rates to 46%effective October 1, 2001. The rate increase schedule was reviewed with a detailed explanation on how rate studies are affected by a variety of factors. It was suggested that because the increase would be difficult for low-income elderly and disabled customers consideration should be made to increase discount levels from 5%, 10%, 20% and 30% to 10%, 20%, 30% and 40%. Yvonne Ziomkowski, Finance Director, stressed the cost to the City for these discounts noting the time involved for verification and implementation. Mrs. Ziomkowski further requested more information be brought before the UAC for consideration and action. Changes to the discounts would not be available until January 1, 2002. A discussion followed with questions regarding reserves and funding. Allen Bentley moved to recommend Staff to use the rate stabilization funds to achieve a targeted rate increase level of 15%. Mayor Doyle seconded the motion, which carried unanimously. Councilman Williams moved to recommend Staff apply the rate increase against the billing variable determinants (energy and demand) and not against the base charge. Mayor Doyle seconded the motion, which carried unanimously. Mayor Doyle moved to recommend Staff not amend the rate ordinance as it is not affected. Allen Bentley seconded the motion, which carried unanimously. V. Late Items: Morse Creek Update Scott McLain, Deputy Director for Power Systems, reviewed the lease recommendations and indicated a purchase interest by another party. An appraisal needs to be made to pursue this aspect. It was noted that agencies who had reviewed the instream flows declared them adequate. A short discussion followed. 4 UTILITY ADVISORY COMMITTEE August 13, 2001 No action taken. Information only. VII. Next Meeting: The next meeting will be held September 10, 2001 at 3:00 p.m VIII. Adjournment: The meeting a__djourned at 5:10 p.m. t Jean t~ee-d, ~hairnJan "~ Cate Rinehart, Administrative Assistant 8/16/01 N 5PWKS~LIGHTxCONS\CATE~augl 3meet.wpd