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HomeMy WebLinkAboutMinutes 09/11/2000 UTILITY ADVISORY COMMITTEE Port Angeles, Washington September 11, 2000 I. Call to Order: Chairman Campbell called the meeting to order at 3:00 p.m. 1I. Roll Call: Members Present: Chairman Campbell, Dean Reed, Allen Bentley, Mayor Larry Doyle, Councilman Larry Williams Members Absent: Staff Present: Michael Quinn, Craig Knutson, Glenn Cutler, Ken Ridout, Scott McLain, Gary Kenworthy, Jim Harper, Jeff Young, Larry Dunbar, Cate Rinehart Others Present: None III. Approval of Minutes: Chairman Campbell asked if there were any changes or additions to the agenda. None were given. Chairman Campbell then asked if there were any additions or corrections to the meeting minutes of August 7, 2000. Allen Bentley moved to approve the minutes. Dean Reed seconded the motion, which carried unanimously. IV. Discussion Items: A. Biosolid Land Application Jeff Young, Treatment Plant Superintendent announced biosolids stored at the landfill have been land applied. All regulations were met with material being spread at a rate of 4 tons per acre. A brief explanation was given concerning the bids on some used equipment for the City in the future and an overview of thc application procedure. DOE has indicated that it was leaning towards permanent approval. Glenn Cutler, Director of Public Works and Utilities, acknowledged the fine job done by Mr. Young in implementing this program. No action taken. Information only. B. Tree Trimming Contract Jim Harper, Electrical Engineering Manager, handed out a revised memo to the committee explaining the current trimming process and future schedule in the electrical distribution right-of-way. Craig Knutson, City Attorney, advised that Phase 1 retainage must bc kept until the end of thc contract. UTILITY ADVISORY COMMITTEE September 11, 2000 Mayor Doyle moved to recommend the City Council authorize signing the Change Order to Contract 20-11 in the amount of $25,000 for additional tree trimming. Councilman Williams seconded the motion, which carried unanimously. C. Ediz Hook Conversion Jim Harper, Electrical Engineering Manager, explained the difference between the CFP pricing of$150,000 and the budget allowance for this project indicating a savings to the City if the project is done in two parts but under one contract. The project described in the CFP allocates $50,000 each year for a six year period. Mr. Harper indicated that by breaking the project into two contracts it would save approximately 12%. A brief discussion followed regarding design and implementation. No action taken. Information only. D. Southwood Service Conversion Cost Assistance Jim Harper, Electrical Engineering Manager, reviewed the Cresthaven conversion assistance explaining the Southwood conversion is the next area to be completed. A brief discussion followed with concerns expressed over notification to customers and the estimate process. Glenn Cutler, Director of Public Works and Utilities, suggested the recommendation be amended to read "90% of either bid price or final cost, whichever is lowest" for the residents cost share of the secondary underground services. Dean Reed moved to recommend the City Council authorize reimbursement of customer conversion costs as Mr. Cutler suggested. Mayor Doyle seconded the motion, which carded unanimously. E. Aerial Mapping Gary Kenworthy, Deputy Director of Engineering Services, gave a brief background indicating mapping needs to be updated to reflect development. David Smith and Associates was selected as the most qualified for the additional surveying and mapping series. A brief discussion followed with clarification on boundaries. Mayor Doyle moved to recommend the City Council authorize an agreement with David Smith and Associates in the amount of $108,596.00 to provide Aerial Mapping 2000 services. Allen Bentley seconded the motion, which carried unanimously. F. Update on GWI Bilateriai Compliance Agreement (BCA) Glenn Cutler, Director of Public Works and Utilities, stated a meeting had taken place (Steve Sperr also in attendance) with the Department of Health to discuss the GWI Action Plan and BCA. The completion date of January 2006 remained as proposed with minor modifications requested concerning some earlier 2 UTILITY ADVISORY COMMITTEE September 11, 2000 completion dates for individual activites and omition of one or two reviews. The City is now awaiting the draft of the Bilaterial Compliance Agreement from the State. There was a brief discussion regarding influence of dam removal. Mr. Cutler answered questions regarding water quality and stressed the need for public information. No action taken. Information only. V.. Information Only Items: Scott McLain, Deputy Director of Power Systems, introduced Larry Dunbar, the new Power Resources Manager. VI. Late Items: Glenn Cutler, Director of Public Works and Utilities, stated the application for the Downtown Watermain and Sidewalk Replacement Phase Three loan was not approved, however, another application will be submitted next year. Mr. Cutler summarized the events of the first few days for the Phase II Downtown Watermain Project. Mr. Cutler added that Don Perry and Jackson Smart were contacted about returning items of significant interest so they could be turned over to the Historical Society. Scott McLain, Deputy Director of Power Systems, requested an additional UAC meeting to discuss fiber optics, consideration of the landfill cell//3 closure contract and consideration of bids for a generator at the Treatment Plant. VII. Next Meeting: The next meeting will be held September 29, 2000, at 3:00 p.m. in the Public Works Conference Room. VIIL Adjournment: Chairman Campbell adjourned the meeting 4:07 p.m. Orville Campbell, Cha Cate Rinehart, Adminislrative Assistant ASsept 11 .wpd