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HomeMy WebLinkAboutMinutes 10/09/2000 UTILITY ADVISORY COMMITTEE Port Angeles, Washington October 9, 2000 L Call to Order: Vice Chairman Williams called the meeting to order at 3:00 p.m. II. Roll Call: Members Present: Vice Chairman Larry Williams, Allen Bentley, Mayor Larry Doyle Members Absent: Chairman Orville Campbell, Dean Reed Staff Present: Craig Kuntson, Brad Collins, Sue Roberds, Ken Ridont, Scott McLain, Gary Kenworthy, Jim Harper, Jeff Young, Tom McCabe, Larry Dunbar, Cate Rinehart Others Present: None III. Approval of Minutes: Vice Chairman Williams asked if there were any changes or additions to the agenda. None were given. Vice Chairman Williams then asked if there were any additions or corrections to the meeting minutes of September 11 or September 29, 2000. Mayor Doyle moved to approve the minutes. Allen Bentley seconded the motion, which carried unanimously. IV. Discussion Items: A. Bid Award Overhead Electric Rebuild Projects No. 20-O7, 20-OS and 20-09 Jim Harper, Electrical Engineering Manager, stated there were two bidders for three projects (10th Street from N Street To O Street, O Street from l0th Street to 18th Street and Laurel Street from Park Avenue to Ahlvers Road). Both bids were significantly higher than the engineers estimate due to an engineering error in figuring footage for the Laurel Street project. A brief discussion followed concluding with the options of amending the budget and proceeding with the project, splitting the project doing two now and one later, or rebidding the entire plan. Mayor Doyle moved to forward the options to the City Council for their review and consideration. Allen Bently seconded the motion, which carried unanimously. B. Backup Generator for the Wastewater Treatment Plant (WWTP) Ken Ridout, Deputy Director of Operations, corrected an error in the memo which was the source of electrical power (two sources from Washington substation not one from Valley and one from Washington UTILITY ADVISORY COMMITTEE October 9, 2000 substations). Jeff Young, Treatment Plant Superintendent, explained that the City was required to have redundant power in the case of a power outage. Two quotes were received which included separate decibel levels for staff to evaluate. A brief discussion followed with clarification of the bid process versus quotes. Allen Bently moved to recommend the City Council authorize the Director of Public Works and Utilities purchase and install the 500 KW generator from DMT Electric Company of Port Orchard, Washington in the amount of $99,200. Mayor Doyle seconded the motion, which carried unanimously. C. Landfill Consulting Services Contract Gary Kenworthy, Deputy Director of Engineering Services, stated requests for proposals had been received by two firms. Interviews had taken place and references are being reviewed. The chosen firm will be announced in the future. No action taken. Information only. D. Brown and Caldwell Contract Gary Kenworthy, Deputy Director of Engineering Services, explained that while in the middle of negotiations the company's computer contracted a virus which destroyed the server. Figures would be available in a few days. Committee members decided that due to a number of subjects needing immediate attention a special UAC meeting would be called for October 17th at 5pm prior to City Council. No action taken. Information only. E. Approval and Implementation of Community Telecommunications Action Plan Larry Dunbar, Power Resources Manager, reviewed the Action Plan as previously presented in depth at the September 29, 2000 meeting. Brad Collins, Planning Director, indicated his staff would be able to compose a wireless communications facility ordinance as part of the process with a possible savings of $2,000. A general discussion ensued with concerns expressed over the backbone staff is proposing. Mayor Doyle moved to recommend the City Council approve the Community Telecommunications Action Plan and a professional services agreement in the amount not to exceed $92,500 with MCC for completion of: a comprehensive telecommunications ordinance; a telecommunications future needs and interests assessment; a business plan for the fiber-optic backbone; and to authorize Staff to prepare a request for qualifications for engineering services to design the fiber-optic backbone and to proceed with the purchase offiber-optic cabling. Allen Bentley seconded the motion, which carried unanimously. F. BPA Power Sales Agreement Scott McLain, Deputy Director of Power Systems, summarized the agreement explaining that this will replace power purchased under all other expiring contracts and assure the City of a low cost power supply. 2 UTILITY ADVISORY COMMITTEE October 9, 2000 A short discussion followed. Mayor Doyle moved to recommend that the Council authorize the Mayor to sign the attached agreement with the Bonneville Power Administration to provide the City's power supply for the ten year period from October 2001 to September, 2011. Allen Bentley seconded the motion, which carried unanimously. G. Retail Power Sales Agreement with Daishowa America Scott McLain, Deputy Director of Power Systems, clarified the need to protect the City from any financial consequences that could occur should Daishowa decide to pursue a market resource. Mr. McLain answered questions from members concerning types of resources available and added that negotiations have not been finalized. Allen Bentley moved to recommend that the Council authorize the Mayor to sign an agreement with Daishowa America Ltd. that protects the City from any adverse financial impacts should Daishowa receive electrical power service from a provider other than the City. Mayor Doyle seconded the motion, which carried unanimously. VI. Late Items: None VII. Next Meeting: As set forth above, the Committee requested a special meeting for October 17, 2000 at 5pm to discuss the Landfill Consulting Services Contract, Brown and Caldwell Wastewater Consultation Services, and the Downtown Watermain and Sidewalk Repair Phase II update. VIII. Adjournment: Vice Chairman Williams adjourned the meeting at 4:45 p.m. La~y Wil~ams, Vice Chairman Cate Rinehart, Administrative Assistant 3