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HomeMy WebLinkAboutMinutes 11/09/2010I. Call To Order Chairman Di Guilio called the meeting to order at 1:30 p.m. II. Roll Call UAC Assigned Chairman Dan Di Guilio, Cherie Kidd, Brooke Nelson Councilmembers Present: UAC Assigned Councilmembers Absent: N/A UAC Members Present: Vice Chairman Dean Reed, Paul Elliot UAC Members Absent: N/A Staff Present: Kent Myers (Arrived at 2:50), Glenn Cutler, Michael Puntenney, Bill Bloor, Terry Gallagher, Dan McKeen, Larry Dunbar, Phil Lusk, Kathryn Neal, Ernie Klimek, Dennis McBride, Yvonne Ziomkowski, Rick Hostetler, Teresa Pierce. Others Present: Tom Callis — Peninsula Daily News III. Approval Of Minutes Chairman Di Guilio asked if there were any corrections to the minutes of October 12, 2010. Councilmember Reed moved to approve the minutes. Councilmember Nelson seconded the motion, which carried unanimously. IV. Late Items Utility Advisory Committee Council Chambers Port Angeles, WA 98362 November 9, 2010 1:30 P.M. A late memo titled "Combined Sewer Overflow Phase I - Update" was added to the agenda under discussion items. V. Discussion Items A. Golf Course Road Waterline Repairs — Verbal Report Only Ernie Klimek, Water Department Superintendent presented a PowerPoint Presentation on recent waterline repairs of the twenty inch transmission line. The old pipe was repaired by slip lining. B. Equipment Purchase - Light Operations Line Trucks — Verbal Report Only Dennis McBride, Fleet Maintenance Manager shared information about staff's plan to advertise the purchase of the Bucket Truck and Digger Derek early. McBride proposed to discuss this event at the upcoming council meeting, so the bids could get out by early January. C. Combined Sewer Overflow Phase I — Update Kathryn Neal, P.E., Engineering Manager, made a brief announcement of the achievement of successfully submitting the CSO project loan application. Neal described some of the negotiations they are discussing like the issues of handling of potential contaminated soil and groundwater on the site, regulations outside of City staff experience, and scope work. D. Consultant Agreement: Combined Sewer Overflow Phase 1, Constructability Review Michael Puntenney, P.E., City Engineer, discussed the constructible review's complexity and the amount of savings the City should obtain. Puntenney explained briefly the value of this review with the consultants, the length of time they will have, and the costs. There was a brief discussion. Paul Elliot moved that City Council should authorize the City Manager to sign a consultant agreement for a constructability review for the Combined Sewer Overflow Phase 1 project design. Dean Reed seconded the motion, which carried unanimously. E. Proposed Medic I Utility Rate Adjustments Dan McKeen, Fire Chief, explained a brief background of the Medic I Utility Rate Adjustments. McKeen described how the funding is established between the transportation fees, monthly utility fee, and a general fund contribution. A cost of service study was broken down into nine different Medic I usages between business and residential information, this was done to determine the cost allocations for rate adjustment for the 2011 budget. McKeen described the proposal that will be announced at the City Council Meeting. Dean Reed moved to recommend to the City Council to: 1) Conduct a public hearing then provide a first reading of the proposed ordinance on November 16, 2010, and 2 2) Continue the public hearing on December 7, 2010, close the public hearing, then provide a second reading and adopt the proposed ordinance. Councilmember Nelson seconded the motion which carried, with Councilmember Kidd in opposition. F. Bonneville Power Administration Commercial and Industrial Demand Response Grant Acceptance Phil Lusk, Power Resources Manager, stated that Bonneville has issued a formal grant award notification to the city and discussed the scopes, project development, and contractual services. Lusk distributed a revised Utility Advisory Committee Memo which included a new staff advised recommendation. A lengthy discussion followed. Councilmember Nelson moved to recommend that City Council authorize the City Manager to sign a Memorandum of Understanding with the Bonneville Power Administration and subsequent contract with the Bonneville Power Administration or Global Energy Partners acting as a general contractor for the Bonneville Power of Administration for up to $384,520 for the City's Commercial and Industrial Demand Response Pilot Project, and make minor modifications to the agreement, if necessary. Dean Reed seconded the motion, which carried with Councilmember Elliot abstaining. G. Energy Conservation Program Increase Larry Dunbar, Deputy Director of Power Systems reviewed the past and future planning for this program; he recommended that there be a staff member increase for the conservation program beginning 2011 and the term of the employee will be reviewed at the year end of 2013. There was a thorough discussion on staff funding, job detail, work load, and operations. Dean Reed moved to recommend that City Council add one full time equivalent employee needed to support increased activities under the energy conservation program as part of the 2011 proposed budget beginning January of 2011. Paul Elliot seconded the motion, which carried unanimously. H. Bonneville Power Administration Residential Exchange Program Settlement Agreement" Larry Dunbar, Deputy Director of Power Systems informed the UAC about the ongoing issues with the settlement agreement, yet there is an meeting opportunity that has been arranged on December 15 ", 2010 to discusses and clarify the advantages and disadvantages. There was a discussion about which councilmember's, UAC members, and staff should attend; staff was directed to invite all council and UAC members to attend. 3 I. Amendment No. 2 to Telecommunications Consultant Agreement Larry Dunbar, Deputy Director of Power Systems reviewed the recent replacements and future schedule for redundant fiber optic plans and specifications. Dunbar recommends that Columbia Telecommunications Corporation is used to review the design and perform construction inspections. There was a brief discussion. Councilmember Nelson moved that the City Council authorize the City Manager to sign Amendment No. 2 to the Agreement with Columbia Telecommunications Corporation in an amount not to exceed $9,900 for consulting services in support of the Metropolitan Area Network, and authorize the City Manager to make minor modifications to the Agreement, if necessary. Paul Elliot seconded the motion, which carried unanimously. J. Advanced Metering Infrastructure System Communications Plan Consultant Agreement Amendment No. 1 Phil Lusk, Power Resources Manager, explained how Parker LePla is now positioned to complete remaining tasks for developing a communications plan for the specific residential demand response pilot project and implementing media materials for the plans. There was an in -depth discussion about the specific costs and details of these plans. Councilmember Nelson moved that the City Council authorize the City Manager to sign Amendment No. 1 to the Agreement with Parker LePla in an amount not to exceed $69,801, and to make minor modifications to the agreement, if necessary. Dean Reed seconded the motion, which carried unanimously. VI. Information Only Items A. Retail Tiered Rate Methodology Study New Large Single Load Phil Lusk, Power Resources Manager, explained the Electrical Utility retail rates and how different policies for new large single loads would impact all rate payers. There was a lengthy discussion on the future policy, what other agencies policies are, and what needs to be prioritized. B. Wireless Mobile Data System Grant Business Case Evaluation Update Larry Dunbar, Deputy Director of Power Systems, gave a power point presentation reviewing the costs of operating and maintaining a wireless mobile data system for public safety. Different mobile systems were introduced with examples from other cities within the United States, for cost and program specifications. 4 C. Advanced Metering Infrastructure System Communications Plan Presentation Phil Lusk, Power Resources Manager, introduced Lynn Parker and Beth Woolley from Parker LePla, to present the draft communications plan. A lengthy discussion followed. D. Advance Metering Infrastructure System Update Larry Dunbar, Deputy Director of Power Systems, discussed about the acceptance, communication plans, activities to evaluate and a presentation. Revised proposals from Parker LePla have been received, a discussion about how the residential aspects of this change need to be gathered and discussed. A brief discussion was followed. E. Electric Utility Grant Status Report Phil Lusk, Power Resources Manager, reviewed the grants provided to the Electric utility in the last two years, which have been highly successful. VII. Next Meeting Date: December 14, 2010 @ 1:30 p.m. VIII. D an Di Guilio ayor Adjournment: Jane uid, City Clerk 5 4:30 p.m. q tr C511M1) . 9 Dean Reed, Vic Chairman Sondya Wray, Administrative Specialist