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HomeMy WebLinkAboutMinutes 12/10/2002 UTILITY ADVISORY COMMITTEE Port Angeles, Washington December 10,2002 l. Call to Order: Chairman Bentley called the meeting to order at 3 :00 p.m. II. Roll Call: Members Present: Chairman Bentley, Councilman Campbell, Councilmember Rogers, Councilmember Erickson Members Absent: Dean Reed Staff Present: Craig Knutson, Glenn Cutler, Ken Ridout, Gary Kenworthy, Scott McLain, Larry Dunbar, Bob Kajfasz, Jim Harper (IT), Cate Rinehart Others Present: Brian Gawley - Daily News Craig Johnson - Capacity Provisioning III. Approval of Minutes: Chairman Bentley asked if there were any additions or corrections to the meeting minutes of November 12, 2002. Councilmember Rogers moved to approve the minutes. Councilmember Erickson seconded the motion, which carried unanimously. Chairmen Bentley asked if there were any additions or corrections to the meeting minutes of November 26, 2002. Councilmember Rogers moved to approve the minutes. Councilmember Erickson seconded the motion, which carried unanimously. IV, Discussion Items: A. Olympic Medical Center Conservation Rebate Agreement Bob Kajfasz, Commercial Energy Analyst, indicated that Olympic Medical Center had proposed an energy efficiency project which qualifies for a potential rebate of $136,765 if all measures are implemented and the savings of759,805 kWh per year are verified. It was noted that the proposal consisted of seven separate items (heating, lighting, etc) and that due to the size of the rebate Council permission was being requested. A brief discussion followed. Councilmember Rogers moved to recommend City Council authorize the City Manager execute an Energy Conservation Rebate Agreement with Olympic Medical Center. Councilmember Erickson seconded the motion, which carried unanimously. I B. Consumer Electricity Reduction Program (Late Item) Scott McLain, Deputy Director of Power Systems, gave a brief update explaining that during the contract year, 35,300 customers were able to reduce energy use more than 10%, saving the City over 14 million kWh. These customers received rebates totaling $650,000 during the year, and were based on the amount they saved compared to the previous year. Information only. No action taken. C. Institutional Network Services Agreement Amendments Larry Dunbar, Power Resources Manager, advised an amendment was required to include sales tax and to increase non-recurring charges by a maximum of $34,768.. Unforseen expenses occurred while performing inside work. There was a brief discussion. In the memo to Council staff was requested to clarify that the money would come from the Light Fund Reserves. Councilman Campbell moved to recommend City Council approve the proposed amendments to the Institutional Network Services Agreement and authorize the City Manager to use contingency funding for local area networks as necessary. Councilmember Erickson seconded the motion, which carried unanimously. D. Western Public Agencies Group (WPAG) Agreements For 2003 Scott McLain, Deputy Director of Power Systems, reiterated the City had been a member ofWPAG for several years and was one of twenty-one utilities with similar interests. The City share of the contract amount of $220,000 is 5.5% which has been budgeted. It was advocated that because the contract amount is under $15,000 it was within the City Manager's authority to sign without Council review. A discussion followed with additional language added to Staffs recommendation (as underlined). Councilman Campbell moved to recommend City Council authorize the Director of Public Works and Utilities to sign agreements with Marsh Mundorf Pratt and Sullivan, and EES Consulting for WPAG services during the year 2003 for an amount not to exceed $13,000 and durin!! the vear 2004 for an amount to be aDDroved bv the Council in the bud!!et Drocess. Councilmember Rogers seconded the motion, which carried unanimously. V. Status Reports Institutional Network Implementation Consulting Services Franchise Transfer Status Report Update Larry Dunbar, Power Resources Manager, reported little had occurred concerning the transfer agreement. Clarence West has been retained as the attorney to review all documents however some pertinent information is still lacking. Staff is hoping to bring the issue before the UAC and Council in January 2003. A brief discussion followed. No action taken. Information only. 2 Utility Advisory Committee December 10, 2002 VI. Late Items D-7R Equipment Lease From N.C. Machinery Company Ken Ridout, Deputy Director of Operations, explained that the approved lease did not include tax and the price had been increased by $460 per month. It was noted that a payment made annually would allow a 4% discount. There was a brief discussion. Councilman Campbell moved to recommend City Conncil grant the additional funds necessary to pay the annual lease amount of the Caterpillar Track Type Tractor D-7R from N.C. Machinery Company of Port Angeles. The total lease cost not to exceed $6,000 per month. Councilmember Rogers seconded the motion. The motion carried with Council member Erickson opposing. Streets Staff was directed to promote cost sharing and a pro-development attitude regarding streets, sidewalks and gutters both in new development and repair work. Customer education of the state and federal requirements was encouraged. Information only. No action taken. VII. Next Meeting: The next regular meeting will be January 14, 2003. VIII. Adjournment: The meeting adjourned at 4:15 p.m. (tu~, XM0 Allen Bentley, Chairman (Jd~~~'("""1:"" Cate Rinehart, Administrative Assistant 3