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HomeMy WebLinkAboutMinutes 12/13/2011City Council Special Meeting/Utility Advisory Committee Jack Pittis Conference Room Port Angeles, WA 98362 December 13, 2011 4:00 p.m. I. Call To Order Chairman Dan Di Guilio called the meeting to order at 4:00 p.m. II. Roll Call UAC Assigned Councilmembers Present: Dan Di Guilio, Cherie Kidd Other Councilmembers Present: Don Perry, Max Mania, Patrick Downie Other Councilmembers Absent: Brad Collins, Brooke Nelson Utility Advisory Committee Members Present: Dean Reed, Paul Elliott (4:01) Utility Advisory Committee Members Absent: N/A Staff Present: IV. Late Items: None. V. Discussion Items: Nathan West, Bill Bloor, Larry Dunbar, Mike Puntenney, Yvonne Ziomkowski, Phil Lusk, Sondya Wray, Tom McCabe, Helen Freilich, Randall Brackett Others Present: Tom Callis PDN, Terry Mundorf— Marsh Mundorf Pratt Sullivan. III. Approval Of Minutes Chairman Dan Di Guilio asked if there were any corrections to the minutes of November 8, 2011. Committee Member Dean Reed moved to approve the minutes. Cherie Kidd seconded the motion, which carried unanimously. A. BPA Residential Exchange Program Settlement Agreement Amendment No. I (verbal report only) Larry Dunbar, Deputy Director of Power Systems introduced Terry Mundorf, of Marsh Mundorf Pratt Sullivan. There was a brief report on the BPA Residential Exchange Program Settlement Agreement Amendment No. 1. 1 Phil Lusk, Power Resources Manager discussed a proposed policy for the Electric Utility's new large single electrical loads that addresses how marginal power supply costs will be recovered under the new Bonneville Power Administration Tier 2 power supply. The Western Public Agencies Group assisted staff and prepared a draft of a new large single load ordinance for discussion purposes. There was a brief discussion. Information only. No action taken. Staff will return to the Utility Advisory Committee to further consider the proposed ordinance. Larry Dunbar, Deputy Director of Power Systems discussed the need to make a few corrections to the fees that were approved earlier this year. A brief discussion followed. Cherie Kidd moved to recommend to City Council to proceed with a public hearing on electrical 'work permit fee adjustments for the Electric Utility. Paul Elliot seconded the motion, which carried unanimously. VI. Information Only Items: A. Solid Waste Collection and Recycling Survey (Verbal report only) Information only. No action taken. B. Low Income Weatherization Utility Discounts Ordinance (Verbal report only) Information only. No action taken. Information only. No action taken. VII. Next Meeting Dates: December 13, 2011: 5 -7 p.m. work session December 15, 2011: Continuation 3 -5 p.m. VIII. B. Draft New Large Single Electrical Loads Introduction Information Only C. Electrical Work Permit Fee Corrections C. Industrial Transmission Electric Rate Ordinance and Letter Agreement Update (Verbal report only) Adjournment: 4:52 p.m. 2 I. Call To Order Chairman Dan Di Guilio called the meeting to order at 5:00 p.m. II. Roll Call UAC Assigned Councilmembers Present: Dan Di Guilio, Cherie Kidd Other Councilmembers Present: Other Councilmembers Absent: Utility Advisory Committee Members Present: Utility Advisory Committee Members Absent: Staff Present: Others Present: Joint Utility Advisory Committee /City Council Work Session Items Council Chambers Port Angeles, WA 98362 December 13, 2011 5:00 p.m. Don Perry, Max Mania, Patrick Downie, Brad Collins Brooke Nelson Dean Reed, Paul Elliott N/A Nathan West, Dan McKeen, Terry Gallagher, Bill Bloor, Larry Dunbar, Mike Puntenney, Yvonne Ziomkowski, Phil Lusk Tom Callis PDN, Terry Mundorf Marsh Mundorf Pratt Sullivan, Anne Falcon -EES Consulting, Lee Afflerbach Columbia Telecommunications Corporation, Craig Johnson and Bob Jensen Capacity Provisioning, Inc., Chuck Beaudette OlyPen, Inc., Greg Murphy and Sergio Gutierrez -Aruba Networks, Brian Magnuson and Chris Schueller- Cascade Networks, Inc., Dr. Mark Fischer Olympic Medical Center, Steve Baxter Peninsula College, Richard Bull- Center for Rural Development The following items were presented with no action requested or taken: A. Wireless Mobile Data System Acquisition and Integration Agreement B. C. D. Columbia Telecommunications Corporation Professional Services Agreement Amendment No. 1 Wireless Mobile Data System Operation, Management Maintenance Agreement Wireless Mobile Data System Retail Service Provider Agreement Next Meeting Dates: December 15, 201: Continuation 3 -5 p.m. January 10, 2012: 3 -5 p.m. Adjournment: 7:00 p.m. 3 Other Councilmembers Present: Other Councilmembers Absent: Utility Advisory Committee Members Present: Utility Advisory Committee Members Absent: Staff Present: Others Present: City Council Special Meeting/Utility Advisory Committee Continuation Vern Burton Meeting Room Port Angeles, WA 98362 December 15, 2011 3:00 p.m. I. Call To Order Chairman Dan Di Guilio called the meeting to order at 3:00 p.m. II. Roll Call UAC Assigned Councilmembers Present: III. Discussion Items Continued Dan Di Guilio, Cherie Kidd (3:04) Max Mania (left at 4:10), Patrick Downie Brooke Nelson, Don Perry, Brad Collins Dean Reed, Paul Elliott (3:02) N/A Bill Bloor, Larry Dunbar, Yvonne Ziomkowski, Mike Puntenney, Dan McKeen, Terry Gallagher, Kathryn Neal, Ken Debuc, Nathan West, Jeff Young, Helen Freilich, Randall Brackett, Brian Smith Tom Callis PDN, Craig Johnson and Bob Jensen Capacity Provisioning, Inc., Tony Hudson Clallam County Fire District III, Phil Charles LEKT, Chuck Beaudette OlyPen, Inc., Jon Bugher Clallam County Fire District II, Ron Peregrin Clallam County Undersheriff A. Wireless Mobile Data System Acquisition and Integration Agreement Terry Gallagher, Police Chief summarized the proposed agreement. A discussion followed. Paul Elliot moved to recommend to City Council to approve and authorize the City Manager to sign the Wireless Mobile Data System Acquisition and Integration Agreement with Capacity Provisioning, Inc. in an amount not to exceed $2,577,922.00, and to make minor modifications to the agreement, if necessary. Cherie Kidd seconded the motion, which carried unanimously. B. Wireless Mobile Data System Professional Services Agreement Amendment No. 1 Terry Gallagher, Police Chief summarized the proposed amendment. A discussion followed. Dean Reed moved to forward a favorable recommendation to City Council to authorize the City Manager to sign Amendment No. 1 to the professional services agreement with Columbia 4 Telecommunications Corporation in an amount not to exceed $164,500.00, which increases the maximum compensation under the agreement from $65,400.00 to $229,900.00, and to make minor modifications to the agreement, if necessary. Paul Elliot seconded the motion, which carried unanimously. C. Wireless Mobile Data System Operation, Management Maintenance Agreement Terry Gallagher, Police Chief summarized the proposed agreement. A discussion followed. Paul Elliot moved to forward a favorable recommendation to City Council to approve and authorize the City Manager to sign the Wireless Mobile Data System Operation, Management Maintenance Services Agreement with Capacity Provisioning, Inc. in an annual amount of $28,383.00 beginning in year 2013 for operation and management services and an estimated annual amount of $4,560.00 for maintenance services, and to make minor modifications to the agreement, if necessary. Cherie Kidd seconded the motion, which carried unanimously. D. Wireless Mobile Data System Retail Services Provider Agreement Terry Gallagher, Police Chief summarized the proposed agreement. A discussion followed. Max Mania moved to forward a favorable recommendation to City Council to approve and authorize the City Manager to sign the non exclusive Wireless Mobile Data System Retail Service Provider Agreement with OlyPen, Inc., and to make minor modifications to the agreement, if necessary. Cherie Kidd seconded the motion, which carried unanimously. E. On -Call Wastewater Utility Engineering Professional Services Agreement Amendment No. 1 Kathryn Neal, P.E., Civil Engineering Manager reviewed Amendment No 1 additions to the scope and budget for four additional projects. Each provides as a separate tasks in the contract. Yvonne Ziomkowski, Finance Director clarified that the City has until August 17, 2013 to spend the 2010 bond proceeds. A lengthy discussion followed. Dean Reed moved to recommend to City Council to approve and authorize the City Manager to sign Amendment No. 1 to the Professional Services Agreement with Brown and Caldwell, Inc., in an amount not to exceed $400,000, which increases the maximum compensation under the agreement from $142,109 to $542,109, and to make minor modifications to the agreement, if necessary. Paul Elliot seconded the motion, which carried unanimously. F. Local Source Control Program Grant Randall Brackett, P.E., Deputy Director of Operations summarized a grant that is being offered to the City to support a temporary full time, 18 -month term employment position dedicated to small business education and technical assistance for applying best management practices in handling runoff and wastes. A discussion followed. Dean Reed moved to forward a favorable recommendation to City Council to approve and authorize the City Manager to accept a grant in the amount of $154,700 with the Washington State Department of Ecology and create a temporary full -time, 18 -month term employment position of Local Source Control Specialist, and to make minor modifications to the contract, if necessary. Paul Elliot seconded the motion, which carried and Cherie Kidd voted no. 5 G. Maintenance Contract WW -11 -036; Wastewater Sewer System Cleaning and Video Inspection Michael Puntenney, P.E., Deputy Director of Engineering/City Engineer discussed the contracting format for the jetting, root and debris removal, and cleaning of selected sewer lines in the City. A discussion followed. Paul Elliot moved to recommend to City Council to authorize the City Manager to sign the Limited Public Works Process Contract WW -11 -036, Wastewater Sewer System Cleaning and Video Inspection with the low responsible bidder for the contracted not -to- exceed maximum value of $35,000 including sales tax, and to make minor modifications to the agreement, if necessary. Dean Reed seconded the motion, which carried unanimously. IV. Next Meeting Date: January 10, 2012 V. Adjournment: 4:45 p.m. Dan Di Guilio, Mayor Jan 9s Hurd, City Clerk ban Di Guilio, Chair Utility Advisory '•ndya Wr. "dmi nis� e Specialist Committee 6