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HomeMy WebLinkAboutMinutes 03/28/1990 . . . AGENDA PORT ANGELES PLANNING COMMISSION 321 East Fifth street Port Angeles, WA 98362 March 28, 1990 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES: Meeting of March 14, 1990 IV. PLANNING STUDIES: VI. VII. VIII. IX. 1. Joint City Council/Planning Commission review of long range planning issues. 2. Consideration of amendment to Bylaws public testimony (from the February Minutes) . concerning 28, 1990 3. Planning Commission report to city council (from the February 28, 1990 Minutes) . 4. Update Zoning Code housekeeping revisions (from the February 28, 1990 Minutes) . 5. Retail Stand revisions (from the March 20, 1990, City Council Minutes). v. ELECTION OF OFFICERS COMMUNICATIONS FROM THE PUBLIC STAFF REPORTS REPORTS OF COMMISSION MEMBERS ADJOURNMENT . . . PLANNING COMMISSION Port Angeles, Washington March 28, 1990 I CALL TO ORDER Vice-Chairman Leonard called the meeting to order at 7:05 P.M. II ROLL CALL Members Present: Jim Hulett, Bob Philpott, Larry Leonard, Donna Davison, Ray Gruver. Members Absent: None - two vacancies. City Council Present: Mayor Sargent, Councilmen Wight and Nicholson. Staff Present: Brad Collins, Grant Beck, Lucille Schmitt. Planning Director Collins reported to the Planning Commission that members Glass and Cornell had resigned, effective immediately, leaving two vacancies on the Planning commission. Director Collins also introduced Curt Dreyer, the new Asso- ciate Planner with the Clallam County Department of Community Development. Mr. Dreyer will be working as the County's liaison with the City in future planning projects. III APPROVAL OF MINUTES Mr. Hulett moved to approve the minutes of the March 14, 1990, meeting as submitted. Mr. Philpott seconded the motion, which passed 3 - 9, with Ms. Davison and Mr. Gruver abstaining. IV PLANNING STUDIES 1. Joint city council/Planninq Commission Review of Long- Ranqe Planninq Issues There was lengthy discussion between the city Council and Planning Commission regarding the best method for freeing up time for the Planning Commission to get to more long-range items. Options discussed by the Council and commission included the following items: 1. Hold more meetings; 2. Establish a second Planning Commission; 3. Establish a Hearing Examiner system; 4. Assign more minor land use permits for adminis- trative approval; r PLANNING COMMISSION March 28, 1990 Page 2 . 5. Make more Planning Commission actions final, with appeal to the Council. 6. Establish ad hoc committees for specific long-range issues, such as the Comprehensive Plan or zoning Code updates; 7. Public hearing format changes: A. Get Department reports out earlier in order to allow the public and applicants more time to review them and submit written testimony regarding the reports, as opposed to oral testimony at the hearing; B. Limit the length of oral testimony; C. Develop a brochure describing the public hearing process; and D. Make motions earlier in the deliberation process, immediately after holding the public hearing. . A specific proposal for a new variation of the two Planning Commission approach was discussed. After review of these items, both groups agreed that the Plan- ning commission should continue as a single body and pursue implementation of Items 4 through 7. They concurred that the problem was not the quality of the decisions made by the Planning Commission but that there just was not enough time to deal with the quantity of projects. The Planning Commission and City Council also reviewed the Planning Commission I s long-range goals, which the Council approved. Councilman Wight suggested adding the Planned Residential Development (PRO) Ordinance to the list. Mr. Collins added an annexation plan and revision of the Shoreline Master Program. The Commission determined to establish time frames for long- range goals and work items at its long-range meeting in April. Vice-Chairman Leonard called a lO-minute break at 8:35 P.M. The meeting re-convened at 8:45 P.M. 2. By-Laws . Mr. Beck reviewed the suggested By-Law amendments, which were prepared at the direction of the Planning commission at the February 28, 1990, long-range meeting, in order to attempt to speed up public testimony. Staff also reviewed a proposed brochure explaining the public hearing process and how to PLANNING COMMISSION March 28, 1990 Page 3 . present effective public testimony. Mr. Beck stated that Lucille Schmitt, the city's Public Information Officer, would review the brochure and would report back to the Planning Commission at the April 25, 1990, meeting. The Planning Commission discussed the proposed By-Law changes and generally supported the amendments. Vice-Chairman Leonard expressed concern that members of the audience would be required to register before speaking, and the fact that spokespeople got ten minutes, as opposed to five minutes for the general public. The Commission requested staff place this on the agenda for the April 25, 1990, meeting in order to take action on the By- Law changes. 3. Planninq Commission Representation at City Council Meetinqs As Chairman Cornell requested this item be on the agenda and he was not present, no action was taken. 4. Update Zoning Housekeepinq Revisions from the city Attorney's Memo . Mr. Collins noted a memo of March 22, 1990, relating to the status of six items the Planning Commission had been looking at as housekeeping changes. 5. Retail stand Ordinance Revisions The Planning Commission identified four sections of the Code for discussion purposes, which could be amended, those being: (1) the number of stands that anyone business may have; (2) how to prioritize renewals; (3) the number of locations each stand may be in; and (4) defining the continuous use of the site. Planning Director Collins added three other items from the City Council, which were: (5) ensuring the diversity of stands; (6) encouraging stands that promote Port Angeles; and (7) permitting the location of more stands in the Downtown waterfront area. . The Planning Commission carne to a consensus that renewals should have priority for the location of sites, and that stands should be required to use the sites continuously, as defined in an operations plan. There was discussion regarding the number of stands anyone business may have and the diversity of stands in the waterfront area. It was also determined that retail stands should be allowed, with approval by the Parks Department, at parks and playfields in the PBP Zone, other than the city/County complex. The planning Commission directed staff to prepare amendments to the Retail Stand ordinance, addressing the above issues, and to bring them before the Commission at its next long-range meeting. PLANNING COMMISSION March 28, 1990 Page 4 . V ELECTION OF OFFICERS The Planning Commission agreed, as Chairman Cornell had resigned, to elect officers at this meeting and seat them at the April 11th meeting. Vice-Chairman Leonard opened nominations for Chairman. Mr. Hulett nominated Mr. Leonard for Chairman. There being no other nominations, Mr. Hulett moved nominations be closed. Mr. Gruver seconded the motion, which carried unanimously. Mr. Gruver moved acclamation. Mr. unanimously. to elect Mr. Leonard as Chairman, by Hulett seconded and the motion carried Vice-Chairman Leonard opened the floor for nomination for Vice-Chairman. Mr. Philpott nominated Mr. Gruver as Vice- Chairman. Ms. Davison moved that nominations be closed. Mr. Hulett seconded the motion, which carried unanimously. Mr. Hulett moved to elect Mr. Gruver as Vice-Chairman by acclamation. Mr. Philpott seconded and the motion carried unanimously. 4It VII STAFF REPORTS Planning Director Collins reported that the Planning Depart- ment had received an application for a Planned Residential Development from DelHur, Inc., which would be on the Commis- sion's agenda in April or May. There has also been a lawsuit filed regarding the rezone of the property. Director Collins reported that the city Council had supported the Planning Commission's recommendation regarding the Oak Street rezone and approved the area as CBD. Mr. Collins also reported that Jerry Cornell and Jerry Glass had resigned from the Planning Commission, effective imme- diately. The April 11th agenda has eight items scheduled, while the May 9th currently has three items scheduled. It was reported that the City Council reconsidered and denied the Scott Hopper retail stand permit (RTS-89 (03) 2) , using the Planning commission's findings and conclusions. The Council will be acting on the Harbor Resource Management Plan at its April 3, 1990, regular meeting. . The city council has scheduled goal sessions for April 10th and May 9th. . . . PLANNING COMMISSION March 28, 1990 Page 5 The Planning commission directed staff to schedule a special meeting for May 2, 1990, in order to hear the DelHur Planned Residential Development permit application. VIII REPORTS FROM COMMISSIONERS Mr. Hulett stated that his packet had the wrong address. IX ADJOURNMENT Vice-Chairman Leonard adjourned the meeting at 10:35 P.M. . 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