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HomeMy WebLinkAboutAgenda Packet 01/09/2007 Utility Advisory Committee Public Works Conference Room Port Angeles, W A 98362 January 9, 2007 3:00 P.M. AGENDA I. Call To Order II. Roll Call III. Approval Of Minutes For December 12, 2006 IV. Late Items V. Discussion Items A. Light Operations Building B. Transfer Station Ordinance Revision C. Elwha Surface Water Intake Easement With NPS VI. Next Meeting Date: Special Council/UAC Meeting January 11, 2007 - 3 P.M. - Executive Session VII. Adjournment N:\uac\finaI\010907.wpd \ UTILITY ADVISORY COMMITTEE GUEST SIGN UP SHEET PRINT NAME ORGANIZATION I G~vl,~1..,\ \\\,t\.c:\.\.;~ r;,~ ~i~ .--.; - . . . . . . . N: \PWKS \LIGHT\ CONS \ CATE\ SIGNUP. wpd Utility Advisory Committee Public Works Conference Room Port Angeles, W A 98362 December 12, 2006 3:00 P.M. /) 11+4/:>,. I. Call To Order Chairman Reed called the meeting to order at 3:00 p.m. IL Roll Call Members Present: Chairman Reed, Grant Munro, Karen Rogers, Orville Campbell, Elizabeth Butler, Betsy Wharton (3:12) Members Absent: None Staff Present: Mark Madsen, Bill Bloor, Glenn Cutler, Dan McKeen, Mike Puntenney, Scott McLain, Gary Kenworthy, Larry Dunbar, Steve Sperr, Cate Rinehart Others Present: Brian Gawley - daily News Paul Lamoureux - Citizen Bill Hennessey, MD - Citizen IlL Approval Of Minutes: Chairman Reed asked ifthere were any corrections to the minutes of November 14, 2006 or the continued meeting of November 15,2006. Mayor Rogers moved to approve the minutes. Councilman Munro seconded the motion, which carried unanimously. IV. Late Items Utility Packaging V. Discussion Items: A. Paramedic Intercept Charge Dan McKeen, Fire Chief, explained that in comparing our rates against Medicare allowables and against the areas prevailing transport rates that the Fire Department proposed to adjust its Medic I advanced life support (ALS) transport rate from $480 to $500. A paramedic intercept fee of $500 is also proposed. There was a brief discussion. UTILITY ADVISORY COMMITTEE December 12, 2006 Orville Campbell moved to recommend City Council adjust Medic I's ALS transport charge and add a Medic I paramedic intercept service charge. Councilman Munro seconded the motion, which carried unanimously. B. National Pollutant Discharge Elimination System (NPDES) Permit Renewal Steve Sperr, Engineering Manager, advised that staffhad completed the permit renewal application for the Wastewater Treatment Plant and would be submitting it to the Department of Ecology. The permit will cover a five year period. There was a brief discussion. No action taken. Information only. C. Economic Development Proposal For Downtown Mark Madsen, City Manager, introduced Dr. Bill Hennessey of Family Medicine of Port Angeles. Dr. Hennessey distributed a handout and gave a presentation based upon that information. It was proposed that Family Medicine of Port Angeles, Olympic Medical Center, and the City of Port Angeles participate in ajoint venture to relocate the light crew and use their building as a medical facility. A discussion followed noting that this could prove to be a positive opportunity with ;the right business. More informtions will be brought to the UAC at a future date pending further feasibility studies and financial considerations. No action taken. Information only. D. Elwha and NPI Mitigation Dean Reed, Engineering Manager for Nippon Paper Industries, gave an overview of the City industrial water line pointing out proposed filter plant relocation, facility upgrading, and the possibility of a new deep water outfall. A discussion followed. No action taken. Information only. E. Smart Metering and Time-Based Rates Larry Dunbar, Power Resources Manager, explained that in accordance with the Energy Policy Act of2005, the electric utility is required to offer its customers smart metering and time-based rates no later than February 8,2007. It was noted that customers requesting this service would be required to have it for at least a year and pay for the meter change out. Mayor Rogers moved to recommend City Council proceed with a public hearing on the proposed smart metering and time-based rates. Councilperson Wharton seconded the motion, which carried unanimously. ) UTILITY ADVISORY COMMITTEE December 12,2006 F. Utility Packaging Larry Dunbar, Power Resources Manager, summarized City utility services based on the Port Angeles municipal code. A discussion followed. No action taken. Information only. G. Urban Growth Area Utilities Franchise With Clallam County Steve Sperr, Engineering Manager, pointed out that in order to extend urban services to Port Angeles' Urban Growth Area (UGA) surround the City, and in particular the sanitary sewer to the eastern UGA, a Utilities Franchise was required to allow these services to be constructed within Clallam County's road rights-of-way. Elements such as terms, permits, records, maintenance and repair, relocations of utilities, undergrounding of facilities, vacation, and compenstion were noted. There was a brief discussion. Mayor Rogers moved to recommend City Council authorize the Mayor to sign a Utillities Franchise with Clallam County. Orville Campbell seconded the motion, which carried unanimously. VI. Executive Session Adjourn to executive session - 4:38 p.m. Executive session under RCW 42.30.110(1) (c) to consider a potential real estate sale; and (i) to discuss with legal counsel matters relating to potential litigation. Councilperson Wharton and Councilman Munro left at 5:00 p.m. Executive session concluded at 5: 19 p.m. Meeting resumed in regular session. VIL Next Meeting Date: January 9,2007 VIIL Adjournment: The meeting was adjourned at 5:19 p.m. Chairman Reed Cate Rinehart, Admin Spec II I ! II . i I ! ! , l' ; . I : ~. k.l~.1 ! M~ ~ ~ ~. .~ @ ~ n I j -, , J . ,. . !C'ln~' . . ~.,,",,, ';; ,i,... cit, .j (J ''f . __ l.ii .......~ .1 . , , 1:J .. , [)t, ; If!. . .'>:';"'~T' '~_ !': ff ::r , 0 1- I..t: if! ~-". .-..'. ". .......'.".'" . :~.: :C, ';:,"-~ ~ ... : ,O;\< . . !J' .,' - .J 0"';;'1\'.,"'" ~... ti ,. Q 'l>.l .~ r~ r ") " '.:~~'.' /J.J9C1>' ;~J .r }' .'~ I' : ~"',,&.'.....' , ,h , .' I . ' :..)1 H D illl )\ , ., \ I i f l ._ __...._....._....___ . ',' '1- ' ';':::''''''''':~ ._" ,......".-..""-..".-. ~ II )!. 'l' 'ili- ~~~'; Isl b J,1 .J-! I ~ ~ '~.. )xrT Dl' I ~. .;. ' i 11i\1 Y.I i I . i 't}l ; i /I~! ~ . ~J: .i>M . .,. j cl- .',' i: . :.; I' I / I .~ "I' ~II/ l,~. : "-l I it ~----_..,,-/:;~\ . . . I I fi. n, ,-l]L\'O W! {~ ',;rru." UI d}l ~ i! ',' i ~ ~l' ~~.~l... *~\.i :; .. 1.iw;; I :,'.'. ; 'fn~:: . ~t;tHs~, ~.' " -,..!. \N ~ t ~----'i~"'''''''''.'T''''''_:.:-r''''''-'- ~~:l:_~. ,~, ~ ~ j r-. ~J~~:,t":.L~~.__J. j ~I -~ I ! N:\.lO::Jt. >t ,I h !i N I: i i i i i -A~:' , ~ " j ( , , ~ u ~ ~ !~ .~ it ~ ) 1 ; I' , 18~ "_.~:~...=.~ 1 -+ . .;;;-,~ Budget 2 Light Operations Building City of Port Angeles 6,000 SF Warehouse and 3,100 SF Office L.S. 40,000 SF 9,000 SF 300 LF 300 LF L.S. L.S. L.S. 14,000 SF 4,000 SF 9,000 SF L.S. 9,100 SF L.S. 6,000 SF 5ea 20ea 3,100 8 ea 4ea 5ea 3,100 SF L.S. 6,000 SF General Conditions Site Preparation Mass Excavation Water to site Sanitary sewers Sanitary sewers Electrical to site Auto parking site improvements Heavy Pavement Auto Pavement Landscaping Fencing Concrete Foundations Exterior Concrete Pre-engineered steel building Steel Door Jambs Guard Posts 3,100 SF Building Shell Exterior Windows Exterior Man Doors Electric Truck Doors Interior Tenant Improvements Relocate Mezzanines Building Shell Electrical Permitting Telephones/Security Warehouse ventilation Fire Sprinklers & Fire alarms Interior fencing/Warehouse partitioning Furniture/Window coverings/computer network Contingency Contractor's Proftt @ 8% Updated 1/9/07 Prepared by: Clausen Engineers 30.00 30.00 5.00 3.00 3.00 15.00 15.00 25.00 1,000 500 50.00 250 700 8,000 65.00 8.00 SUBTOTAL: TOTAL CONSTRUCTION: COST PER SQUARE FOOT: $125/SF Design Earthwork Disposal Cost Basis of Site work per Sketch SKI07 City may decide to add storm water. Assumptions & Clariftcations next page TOTAL: 50,000 50,000 TBD 9,000 9,000 20,000 5,000 15,000 70,000 12,000 27 ;000 10,000 135,000 10,000 150,000 5,000 10,000 152,000 2,000 3,000 40,000 203,000 15,000 48,000 20,000 10,000 10,000 40,000 TBD TBD $ 1,130,000 50,000 90.000 $ 1,270,000 100,000 50.000 $ 1,420,000 . ,.;./'I'l ASSUMPTIONS AND CLARIFICATIONS, Updated 1/9/07 Basis of Sitework per Sketch SKI07 Site Improvements limited to following area South Lauridsen North Roadway to upper campus East Easement to Lots 11-14 West Treeline High traffic index included for asphalt Paving around building Low traffic index included for asphalt paving for autos . Cost to cut down trees will be offset by forestry revenue No special fees such as school taxes are included in budget 20' clear pre-engineered rectangular steel building is included in budget Interior fencing and partitioning in warehouse not in budget - ? Hazardous Materials storage will be below Fire Code exempt amounts - ? Warehouse building will be simple 20' clear pre-engineered building Office will be simple wood frame building with limited ceilings Only one set toilet rooms are in Office building Furniture, Window Covering, Computer network not included in budget - ? General Quality Standards match building to be abandoned. Truck doors to.be insulated and electrically operated Truck Exhaust ventilation system not included Warehouse and truck bays are unconditioned space No sewer connection fees are in budget City will subsidize costs for primary transformer hookup Moving costs not included in budget $20,000 allowance included for modification to sanitary sewer 23266\PRI08 / /1 /1 / I BUlL9/NC Jnn-uo-c:uu f rtU , .' 5, te oR.Au . o . * D' ~- -- L I'l:: 3Oi; waG '132. '-' J-J.tJ"... 5,1007 51.( t 01 CD Z.8'~~ .. ,. P" '0'0 ~. 10D ~~-1 ~ 6 MPf.HC ScM-E @' Date: To: From: Subject: nO'R'T~ A lNmGvm 'Ei/LE:S t=- ~ m.'.rt' .. ,u ..' , WAS H I N G TON, U. S. A. Utility Advisory Committee Memo January 9,2007 Utility Advisory Committee Mike Puntenney, Deputy Director of Operations Transfer Station Rate Ordinance Clarifications Summary: A few housekeeping changes are needed to the transfer station rate ordinance. Further description of the proposed changes will be presented at the meeting. Recommendation: Forward a favorable recommendation to City Council to adopt the proposed housekeeping amendments to the transfer station rate ordinance. Background/Analysis: On April 18, 2006, City Council adopted a new rate ordinance for the Transfer Station. Since then staff has identified a few ordinance housekeeping amendments that are needed including: clarification of two definitions (collection entity and selfhauler); clarification that environmental fees are in addition to the fee per ton; and an allowance for the Public Works and Utilities Director to enter into contracts using rates other than those specified in the ordinance. Staff requests that the Utility Advisory Committee forward a favorable recommendation to City Council to adopt the proposed housekeeping amendments on January 16, 2007. N:\UAC\Final\Transfer Station Rate Ordinance Clarifications,doc ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, revising solid waste processing facility definitions and rates and amending Chapter 13.57 of the Port Angeles Municipal Code. THE CITY COUNCIL OF THE CITYOF PORT ANGELES DO HEREBY ORDAIN as follows: Section 1. Chapter 13.57, Definitions, ofthe Port Angeles Municipal Code is hereby amended by amending Section 1357.010 to read as follows: 13.57.010 Definitions. The definitions set forth in PAMC 13.54.020, excluding recyclable materials and yard waste, are hereby adopted by this reference for the purpose of this Chapter. In addition, as used in this Chapter, the following terms have the following meanmgs: A. "Acceptable household hazardous waste" shall have the same meaning as acceptable household hazardous waste within the service agreement as modified or amended. B. "Acceptable moderate-risk waste" shall have the same meaning as acceptable moderate-:-risk waste within the service agreement as modified or amended. C. "Acceptable special waste" shall have the same meaning as acceptable special waste within the service agreement as modified or amended. D. "Acceptable waste" shall have the same meaning as acceptable waste within the service agreement as modified. or amended. E. "Co-composting facility" shall have the same meaning as co-compo sting facility within the service agreement as modified or amended. F. "Collection entity" means any person or governmentally owned solid '.Yaste utility that is authorized to collect and transport. acceptable waste in Clallam County or within the City of Port i\ngeles, providing such person or goyemmcntally o',v:ned solid waste utility is operating inan area that is covered under section 6.H. ofthe interlocal agreement Dartv to the interlocal agreement or the Dartv's dulv authorized ae:ent (currentlv Waste Connections ofWashine:ton Inc. and Waste Mane:ement Inc.) for the oumose of collection and transDort of acceotable waste within the resoectiveoartv' s iurisdiction. All other oersons shall be considered a self-hauler. G. "Environmental fee" means a charge for a special inspection and recovery of fluids and gases from acceptable special wastes in accordance with the waste acceptance policy. H. "Interlocal agreement" means the agreement between the City of Port Angeles, ClallamCounty and other parties for a Regional Solid Waste Export and Transfer System dated July 27,2004 and as amended. 1. "M unicipal solid waste" shall have the same meaning as municipal solid waste within the service agreement as modified or amended. J. "Recycling drop-off facility" means a container located at the transfer station and Blue-Mountain drop-box facilityfor depositing recyclable materials and green, brown and clear recyclable glass bottles and jars. Up to 3 additional recycling drop-off facilities are provided at various locations within the City for depositing only green, brown and clear recyclable glass. K. "Recyclable materials" shall have the same meaning as recyclable materials for the transfer station and Blue Mountain recycling drop-off facilities in accordance within the service agreement, excluding acceptable household hazardous waste, acceptable moderate-risk waste, and white goods, as modified or amended. L. "Self-hauler" means any person hauling refuse from, or as a result of, any residence, business, commercial or industrial enterprise, regardless of where said enterprise is located in Clallam County. i\ny governmentally o\yned solid waste utility that does not enter into theinterlocal agreement shall be considered a self hauler. M. "Service agreement" means the solid waste processing facility development and management services agreement between the City of Port Angeles and Waste Connections ofWashingtort, Inc. dated April 15, 2005 and as modified or amended, N. "Solid waste processing facility" means the Port Angeles transfer station, Blue Mountain drop-box facility, recycling drop-off facilities, Port Angeles co-composting facility, Port Angeles moderate-risk waste facility, and the Port Angeles landfill, all of which form the City's solid waste processing facility. O. "Transfer station" means the solid waste processing facility described in the service agreement. P. "Unacceptable waste" shall have the same meaning as unacceptable waste within the service agreement as modified or amended. Q. "Unsecured load" means waste that is not contained or restrained, such that the . material can fall, slip or otherwise escape from the vehicle in which it is transported, and thereby be deposited onto a roadway or property adjacent to the roadway. R. "Waste acceptance policy" means the waste acceptance policy for the applicable solid waste processing facility as amended. S. trYard waste" received at the transfer station shall have the same meaning as yard waste or yard debris in accordance within the service agreement, as modified or amended. Section 2. Chapter 13.57, Rates, of the Port Angeles Municipal Code is hereby amended by amending Section 13.57.020 to read as follows: 13.57.020 Rates. At least 30 days prior to the date, the Director shall publish notice to the public of the date the solid waste processing facility will be open for business. Beginning on the date specified in a written notice from the Director to the public that the solid waste processing facility will be open for business, the following rates shall be in effect and supercede the rates specified in 13.56.020 P AMC: A. All collection entities shall be charged and pay the following rates at the transfer station in accordance with the interlocal agreement: 1. $80.00 per ton for municipal solid waste and wastewater treatment plant grit. 2. $24.80 per ton for clean yard waste, as determined by the transfer station attendant, that may be converted to compost. 3. $19.85 per ton for wastewater treatment plant biosolids. 4. The City shall pay the collection entity charges for municipal solid waste received at the transfer station from the contractor for the Blue Mountain drop box operation under the service agreement. The City shall pay the collection entity charges for yard waste received at the transfer station from the contractor for curbside collection of yard waste under the service agreement. B. All self-haulers shall be charged and shall pay the following rates at the transfer station (except asset forth herein): 1. $97 .00 per ton for municipal solid waste with a $10.00 minimum fee. 2. $40 per ton for clean yard waste, as determined by the transfer station attendant, that maybe converted to compost, with a $5.00 minimum fee. 3. In addition to the fees established by subsections 1 and 2 of this section, a self- hauler that delivers an unsecured load to the transfer station shall be charged a $10.00 fee. 4. There will be no fee charged for recyclable materials deposited into the recycling drop-off facility. There will be no fee charged for acceptable household hazardous waste received at the transfer station. 5. There will be no fee charged for acceptable moderate-risk waste received at the moderate-risk waste facility from residents covered under the interloca1 agreement. Commercially exempt small quantity generators shall not deposit moderate-risk waste at the moderate-risk waste facility. 6. Self-hauler rates shall be reduced by 4.6% for the federal government, its agencies and instrumentalities. 7. Rates for acceptable special waste shall be charged as follows: Item Rate Asbestos $235.70 per ton Tires (automobile and truck) $97.00 per ton Metals and white goods $47.65 per ton Environmental fee $20.00 per unit Contaminated or dredge soils $97.00 per ton. The environmental fee ner unit shall be in addition to. the rate ner ton for metals and white goods. 8. In lieu of requiring multiple scale house transactions for loads with mixed municipal solid waste, the Director may establish weight reductions for recyclable materials, metals, acceptable household hazardous waste, and acceptable moderate-risk waste. Under no circumstances shall a weight reduction result in a reduction ofthe minimum fee. The weight reductions approved by the Director shall be issued at the scale house. C. The self-haulerrate 13.57.020.B.L maybe waived for disposal of refuse which is collected as a part of a beautification or cleanup program. The transfer station self-hauler rate 13.57 .020.B.1. may be reduced by 50% for certain projects by non-profit organizations. Any waiver or reduction to the self- hauler rate shall comply with the following requirements: 1. The person requesting a waiver or reduction submits a written application to the Director atleast 30 days before disposal of refuse at the transfer station. The Director shall accept or deny the application before refuse is disposed at the transfer station. 2. A waiver may be available for disposal of refuse which is collected as part of a beatification or cleanup program, such as the benefit dump day, Clallam County chain gang, and Washington State Doepartment of Transportation, which must dispose of litter. 3. A reduction may be available to charitable, nonprofit organizations, such as the Salvation Anny, St. Vincent DePaul, and Serenity House, the primary purpose of which is provide necessary support for the poor or infirm and which must dispose of unusable donated items. 4. Pursuant to Chapter 35.83 RCW, a reduction may be applied to the Housing , ~. Authority of Clallam County for self-haul of materials left by tenants who vacate Housing Authority premises and for disposal of demolition debris. 5. All waivers or reductions approved by the Director shall be valid for 30 days and shall be limited to projects that further the public health, safety, or welfare, enhances the environment, or is otherwise in the public interest for parties of the interlocal agreement. 6. In order for the waiver or reduction to be valid, applications approved by the Director shall be presented to the scale house attendant at the time of disposal. D. All self-haulers shall be charged and shall pay the following rates per ton at the Blue Mountain drop-box: 1. $184.00 per ton for municipal solid waste with a $5.00 minimum charge. 2. Recyclable materials deposited into the recycling drop-off facility will not be charged a fee. Acceptable household hazardous waste will not be charged a fee. 3. The self-hauler rate shall be reduced by 4.6% for the federal government, its agencies and instrumentalities. R The Director shall have authority to enter into contracts with rates other than soecified in this Chanter. nrovidedthat such rates coverthe cost ofnrovidine the service. and orovided that the City Manae:er. Mavor and Council members of the Utility Advisory Committee are notified. and orovidine: that such contracts have a term of no more than ninety (90) davs before formal adootion bvthe City Council. Section 3 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener'slclerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 4 - Severabilitv. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions ofthe Ordinance to other persons or circumstances, is not affected. Section 5 - Effective Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect January 16, 2007. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of January 2007. Isl Karen A. Rogers, Mayor ATTEST: -4- FORTAN BLES WAS H I N G TON, U. S. A. Utility Advisory Committee Memo Date: January 9,2007 To: Utility Advisory Committee From: Stephen Sperr, P.E., Subject: ESWI Easement for the Elwha Dam Removal Project Summary: The City, as part of the Memorandum ofDnderstanding (MOD) with the National Park Service (NPS), executed on August 6, 2004, agreed to grant an easement over portions of its properties adjacent to the Elwha River. The easement will allow the National Park Service to construct the Elwha Surface Water Intake (ESWI) facilities, and operate and maintain the ESWI during the dam removal impact period. Recommendation: Forward a favorable recommendation to City Council to authorize the City Manager to sign an easement and related documents for the construction, operation, maintenance, implementation, repair, and inspection ofthe Elwha Surface Water Intake by NPS. Background/Analysis: The Elwha River Ecosystem and Fisheries Restoration Act (EREFRA), Public Law 102-495, provides authority for an easement and for construction of mitigation facilities. The Department of Interior, National Park Service, intends to design, construct, operate, maintain, implement, repair, and inspect the ESWI and related facilities, as agreed to in the MOD, executed August 6, 2004. The City is the owner in fee simple of properties located adjacent to the Elwha River and inclusive ofthe proposed ESWI project area (see attached map showing the easement boundaries). The City owns and operates an existing surface water intake that provides surface water from the Elwha River to (1) a Washington State Department ofFish and Wildlife fish-rearing channel and (2) Nippon Paper Industries' mill. The ESWI will replace the existing intake with a new one located approximately 300 feet upstream. The proposed easement will allow the NPS to construct the ESWI and related facilities, and operate and maintain the ESWI and related facilities during the dam removal impact period. The easement will extend until December 31, 2046, or upon full execution of a separate Transfer Agreement, providing for the transfer of sole ownership and control of the ESWI and related PW 0101_06 [Revised 6/06] UAC Memo January 9, 2007 Page 2 facilities to the City, whichever comes first. At the end of the term of the easement, the National Park Service will no longer have an easement right. This is the second easement for the Elwha Project to be addressed by the City Council- the first one was for the Port Angeles Water Treatment Plant, which was authorized by Resolution at its November 7,2006 meeting. A third easement, for the Elwha Water Treatment Plant, which will treat the surface water from the Elwha River, will be addressed later this year. It is recommended that the Utility Advisory Committee forward a favorable recommendation to the City Council to authorize the City Manager to sign on behalf of the City an easement for the construction, operation, maintenance, implementation, repair, and inspection ofthe Elwha Surface Water Intake. Attachment: Map of Easement Boundaries Olympic National Park Elwha River Restoration Project ESWI Easement Area See 10, T. 30 N., R. 7 w., WM, Clallam County, WA. , Location 1 NI 100 0 100 200 300 400 1.1IIIlI ' , , 'FEET o DCISlM HOUSE ~ Easement Area Sec. 10, T. 30 N., R. 7 w., WM. L/Cad/Kelly/Elwha/ESWleasement.dwg