HomeMy WebLinkAboutAgenda Packet 01/09/2007
Utility Advisory Committee
Public Works Conference Room
Port Angeles, W A 98362
January 9, 2007
3:00 P.M.
AGENDA
I. Call To Order
II. Roll Call
III. Approval Of Minutes For December 12, 2006
IV. Late Items
V. Discussion Items
A. Light Operations Building
B. Transfer Station Ordinance Revision
C. Elwha Surface Water Intake Easement With NPS
VI. Next Meeting Date:
Special Council/UAC Meeting
January 11, 2007 - 3 P.M. - Executive Session
VII. Adjournment
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Utility Advisory Committee
Public Works Conference Room
Port Angeles, W A 98362
December 12, 2006
3:00 P.M.
/) 11+4/:>,.
I. Call To Order
Chairman Reed called the meeting to order at 3:00 p.m.
IL Roll Call
Members Present:
Chairman Reed, Grant Munro, Karen Rogers, Orville Campbell,
Elizabeth Butler, Betsy Wharton (3:12)
Members Absent:
None
Staff Present:
Mark Madsen, Bill Bloor, Glenn Cutler, Dan McKeen, Mike
Puntenney, Scott McLain, Gary Kenworthy, Larry Dunbar, Steve
Sperr, Cate Rinehart
Others Present:
Brian Gawley - daily News
Paul Lamoureux - Citizen
Bill Hennessey, MD - Citizen
IlL Approval Of Minutes:
Chairman Reed asked ifthere were any corrections to the minutes of November 14, 2006 or the
continued meeting of November 15,2006. Mayor Rogers moved to approve the minutes.
Councilman Munro seconded the motion, which carried unanimously.
IV. Late Items
Utility Packaging
V. Discussion Items:
A. Paramedic Intercept Charge
Dan McKeen, Fire Chief, explained that in comparing our rates against Medicare allowables and
against the areas prevailing transport rates that the Fire Department proposed to adjust its Medic I
advanced life support (ALS) transport rate from $480 to $500. A paramedic intercept fee of
$500 is also proposed. There was a brief discussion.
UTILITY ADVISORY COMMITTEE
December 12, 2006
Orville Campbell moved to recommend City Council adjust Medic I's ALS transport
charge and add a Medic I paramedic intercept service charge. Councilman Munro
seconded the motion, which carried unanimously.
B. National Pollutant Discharge Elimination System (NPDES) Permit Renewal
Steve Sperr, Engineering Manager, advised that staffhad completed the permit renewal
application for the Wastewater Treatment Plant and would be submitting it to the Department of
Ecology. The permit will cover a five year period. There was a brief discussion.
No action taken. Information only.
C. Economic Development Proposal For Downtown
Mark Madsen, City Manager, introduced Dr. Bill Hennessey of Family Medicine of Port
Angeles. Dr. Hennessey distributed a handout and gave a presentation based upon that
information. It was proposed that Family Medicine of Port Angeles, Olympic Medical Center,
and the City of Port Angeles participate in ajoint venture to relocate the light crew and use their
building as a medical facility. A discussion followed noting that this could prove to be a positive
opportunity with ;the right business. More informtions will be brought to the UAC at a future
date pending further feasibility studies and financial considerations.
No action taken. Information only.
D. Elwha and NPI Mitigation
Dean Reed, Engineering Manager for Nippon Paper Industries, gave an overview of the City
industrial water line pointing out proposed filter plant relocation, facility upgrading, and the
possibility of a new deep water outfall. A discussion followed.
No action taken. Information only.
E. Smart Metering and Time-Based Rates
Larry Dunbar, Power Resources Manager, explained that in accordance with the Energy Policy
Act of2005, the electric utility is required to offer its customers smart metering and time-based
rates no later than February 8,2007. It was noted that customers requesting this service would be
required to have it for at least a year and pay for the meter change out.
Mayor Rogers moved to recommend City Council proceed with a public hearing on the
proposed smart metering and time-based rates. Councilperson Wharton seconded the
motion, which carried unanimously.
)
UTILITY ADVISORY COMMITTEE
December 12,2006
F. Utility Packaging
Larry Dunbar, Power Resources Manager, summarized City utility services based on the Port
Angeles municipal code. A discussion followed.
No action taken. Information only.
G. Urban Growth Area Utilities Franchise With Clallam County
Steve Sperr, Engineering Manager, pointed out that in order to extend urban services to Port
Angeles' Urban Growth Area (UGA) surround the City, and in particular the sanitary sewer to
the eastern UGA, a Utilities Franchise was required to allow these services to be constructed
within Clallam County's road rights-of-way. Elements such as terms, permits, records,
maintenance and repair, relocations of utilities, undergrounding of facilities, vacation, and
compenstion were noted. There was a brief discussion.
Mayor Rogers moved to recommend City Council authorize the Mayor to sign a Utillities
Franchise with Clallam County. Orville Campbell seconded the motion, which carried
unanimously.
VI. Executive Session
Adjourn to executive session - 4:38 p.m.
Executive session under RCW 42.30.110(1) (c) to consider a potential real estate sale; and (i) to
discuss with legal counsel matters relating to potential litigation.
Councilperson Wharton and Councilman Munro left at 5:00 p.m.
Executive session concluded at 5: 19 p.m. Meeting resumed in regular session.
VIL Next Meeting Date: January 9,2007
VIIL Adjournment: The meeting was adjourned at 5:19 p.m.
Chairman Reed
Cate Rinehart, Admin Spec II
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Budget 2
Light Operations Building
City of Port Angeles
6,000 SF Warehouse and 3,100 SF Office
L.S.
40,000 SF
9,000 SF
300 LF
300 LF
L.S.
L.S.
L.S.
14,000 SF
4,000 SF
9,000 SF
L.S.
9,100 SF
L.S.
6,000 SF
5ea
20ea
3,100
8 ea
4ea
5ea
3,100 SF
L.S.
6,000 SF
General Conditions
Site Preparation
Mass Excavation
Water to site
Sanitary sewers
Sanitary sewers
Electrical to site
Auto parking site improvements
Heavy Pavement
Auto Pavement
Landscaping
Fencing
Concrete Foundations
Exterior Concrete
Pre-engineered steel building
Steel Door Jambs
Guard Posts
3,100 SF Building Shell
Exterior Windows
Exterior Man Doors
Electric Truck Doors
Interior Tenant Improvements
Relocate Mezzanines
Building Shell Electrical
Permitting
Telephones/Security
Warehouse ventilation
Fire Sprinklers & Fire alarms
Interior fencing/Warehouse partitioning
Furniture/Window coverings/computer network
Contingency
Contractor's Proftt @ 8%
Updated 1/9/07
Prepared by: Clausen Engineers
30.00
30.00
5.00
3.00
3.00
15.00
15.00
25.00
1,000
500
50.00
250
700
8,000
65.00
8.00
SUBTOTAL:
TOTAL CONSTRUCTION:
COST PER SQUARE FOOT: $125/SF
Design
Earthwork Disposal Cost
Basis of Site work per Sketch SKI07
City may decide to add storm water.
Assumptions & Clariftcations next page
TOTAL:
50,000
50,000
TBD
9,000
9,000
20,000
5,000
15,000
70,000
12,000
27 ;000
10,000
135,000
10,000
150,000
5,000
10,000
152,000
2,000
3,000
40,000
203,000
15,000
48,000
20,000
10,000
10,000
40,000
TBD
TBD
$ 1,130,000
50,000
90.000
$ 1,270,000
100,000
50.000
$ 1,420,000
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ASSUMPTIONS AND CLARIFICATIONS,
Updated 1/9/07
Basis of Sitework per Sketch SKI07
Site Improvements limited to following area
South Lauridsen
North Roadway to upper campus
East Easement to Lots 11-14
West Treeline
High traffic index included for asphalt Paving around building
Low traffic index included for asphalt paving for autos .
Cost to cut down trees will be offset by forestry revenue
No special fees such as school taxes are included in budget
20' clear pre-engineered rectangular steel building is included in budget
Interior fencing and partitioning in warehouse not in budget - ?
Hazardous Materials storage will be below Fire Code exempt amounts - ?
Warehouse building will be simple 20' clear pre-engineered building
Office will be simple wood frame building with limited ceilings
Only one set toilet rooms are in Office building
Furniture, Window Covering, Computer network not included in budget - ?
General Quality Standards match building to be abandoned.
Truck doors to.be insulated and electrically operated
Truck Exhaust ventilation system not included
Warehouse and truck bays are unconditioned space
No sewer connection fees are in budget
City will subsidize costs for primary transformer hookup
Moving costs not included in budget
$20,000 allowance included for modification to sanitary sewer
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WAS H I N G TON, U. S. A.
Utility Advisory Committee Memo
January 9,2007
Utility Advisory Committee
Mike Puntenney, Deputy Director of Operations
Transfer Station Rate Ordinance Clarifications
Summary: A few housekeeping changes are needed to the transfer station rate ordinance.
Further description of the proposed changes will be presented at the meeting.
Recommendation: Forward a favorable recommendation to City Council to adopt the
proposed housekeeping amendments to the transfer station rate ordinance.
Background/Analysis: On April 18, 2006, City Council adopted a new rate ordinance for
the Transfer Station. Since then staff has identified a few ordinance housekeeping amendments
that are needed including: clarification of two definitions (collection entity and selfhauler);
clarification that environmental fees are in addition to the fee per ton; and an allowance for the
Public Works and Utilities Director to enter into contracts using rates other than those specified in
the ordinance.
Staff requests that the Utility Advisory Committee forward a favorable recommendation to City
Council to adopt the proposed housekeeping amendments on January 16, 2007.
N:\UAC\Final\Transfer Station Rate Ordinance Clarifications,doc
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, revising
solid waste processing facility definitions and rates and amending
Chapter 13.57 of the Port Angeles Municipal Code.
THE CITY COUNCIL OF THE CITYOF PORT ANGELES DO HEREBY ORDAIN as
follows:
Section 1. Chapter 13.57, Definitions, ofthe Port Angeles Municipal Code is hereby
amended by amending Section 1357.010 to read as follows:
13.57.010 Definitions. The definitions set forth in PAMC 13.54.020, excluding
recyclable materials and yard waste, are hereby adopted by this reference for the purpose of
this Chapter. In addition, as used in this Chapter, the following terms have the following
meanmgs:
A. "Acceptable household hazardous waste" shall have the same meaning as
acceptable household hazardous waste within the service agreement as modified or amended.
B. "Acceptable moderate-risk waste" shall have the same meaning as acceptable
moderate-:-risk waste within the service agreement as modified or amended.
C. "Acceptable special waste" shall have the same meaning as acceptable special
waste within the service agreement as modified or amended.
D. "Acceptable waste" shall have the same meaning as acceptable waste within
the service agreement as modified. or amended.
E. "Co-composting facility" shall have the same meaning as co-compo sting
facility within the service agreement as modified or amended.
F. "Collection entity" means any person or governmentally owned solid '.Yaste
utility that is authorized to collect and transport. acceptable waste in Clallam County or
within the City of Port i\ngeles, providing such person or goyemmcntally o',v:ned solid waste
utility is operating inan area that is covered under section 6.H. ofthe interlocal agreement
Dartv to the interlocal agreement or the Dartv's dulv authorized ae:ent (currentlv Waste
Connections ofWashine:ton Inc. and Waste Mane:ement Inc.) for the oumose of collection
and transDort of acceotable waste within the resoectiveoartv' s iurisdiction. All other oersons
shall be considered a self-hauler.
G. "Environmental fee" means a charge for a special inspection and recovery of
fluids and gases from acceptable special wastes in accordance with the waste acceptance
policy.
H. "Interlocal agreement" means the agreement between the City of Port
Angeles, ClallamCounty and other parties for a Regional Solid Waste Export and Transfer
System dated July 27,2004 and as amended.
1. "M unicipal solid waste" shall have the same meaning as municipal solid waste
within the service agreement as modified or amended.
J. "Recycling drop-off facility" means a container located at the transfer station
and Blue-Mountain drop-box facilityfor depositing recyclable materials and green, brown
and clear recyclable glass bottles and jars. Up to 3 additional recycling drop-off facilities are
provided at various locations within the City for depositing only green, brown and clear
recyclable glass.
K. "Recyclable materials" shall have the same meaning as recyclable materials
for the transfer station and Blue Mountain recycling drop-off facilities in accordance within
the service agreement, excluding acceptable household hazardous waste, acceptable
moderate-risk waste, and white goods, as modified or amended.
L. "Self-hauler" means any person hauling refuse from, or as a result of, any
residence, business, commercial or industrial enterprise, regardless of where said enterprise is
located in Clallam County. i\ny governmentally o\yned solid waste utility that does not enter
into theinterlocal agreement shall be considered a self hauler.
M. "Service agreement" means the solid waste processing facility development
and management services agreement between the City of Port Angeles and Waste
Connections ofWashingtort, Inc. dated April 15, 2005 and as modified or amended,
N. "Solid waste processing facility" means the Port Angeles transfer station, Blue
Mountain drop-box facility, recycling drop-off facilities, Port Angeles co-composting
facility, Port Angeles moderate-risk waste facility, and the Port Angeles landfill, all of which
form the City's solid waste processing facility.
O. "Transfer station" means the solid waste processing facility described in the service
agreement.
P. "Unacceptable waste" shall have the same meaning as unacceptable waste within the
service agreement as modified or amended.
Q. "Unsecured load" means waste that is not contained or restrained, such that the
. material can fall, slip or otherwise escape from the vehicle in which it is transported, and thereby be
deposited onto a roadway or property adjacent to the roadway.
R. "Waste acceptance policy" means the waste acceptance policy for the applicable solid
waste processing facility as amended.
S. trYard waste" received at the transfer station shall have the same meaning as yard
waste or yard debris in accordance within the service agreement, as modified or amended.
Section 2. Chapter 13.57, Rates, of the Port Angeles Municipal Code is hereby amended
by amending Section 13.57.020 to read as follows:
13.57.020 Rates. At least 30 days prior to the date, the Director shall publish notice to the
public of the date the solid waste processing facility will be open for business. Beginning on the date
specified in a written notice from the Director to the public that the solid waste processing facility
will be open for business, the following rates shall be in effect and supercede the rates specified in
13.56.020 P AMC:
A. All collection entities shall be charged and pay the following rates at the transfer
station in accordance with the interlocal agreement:
1. $80.00 per ton for municipal solid waste and wastewater treatment plant grit.
2. $24.80 per ton for clean yard waste, as determined by the transfer station
attendant, that may be converted to compost.
3. $19.85 per ton for wastewater treatment plant biosolids.
4. The City shall pay the collection entity charges for municipal solid waste
received at the transfer station from the contractor for the Blue Mountain drop box operation under
the service agreement. The City shall pay the collection entity charges for yard waste received at the
transfer station from the contractor for curbside collection of yard waste under the service agreement.
B. All self-haulers shall be charged and shall pay the following rates at the transfer
station (except asset forth herein):
1. $97 .00 per ton for municipal solid waste with a $10.00 minimum fee.
2. $40 per ton for clean yard waste, as determined by the transfer station
attendant, that maybe converted to compost, with a $5.00 minimum fee.
3. In addition to the fees established by subsections 1 and 2 of this section, a self-
hauler that delivers an unsecured load to the transfer station shall be charged a $10.00 fee.
4. There will be no fee charged for recyclable materials deposited into the
recycling drop-off facility. There will be no fee charged for acceptable household hazardous waste
received at the transfer station.
5. There will be no fee charged for acceptable moderate-risk waste received at
the moderate-risk waste facility from residents covered under the interloca1 agreement.
Commercially exempt small quantity generators shall not deposit moderate-risk waste at the
moderate-risk waste facility.
6. Self-hauler rates shall be reduced by 4.6% for the federal government, its
agencies and instrumentalities.
7. Rates for acceptable special waste shall be charged as follows:
Item Rate
Asbestos $235.70 per ton
Tires (automobile and truck) $97.00 per ton
Metals and white goods $47.65 per ton
Environmental fee $20.00 per unit
Contaminated or dredge soils $97.00 per ton.
The environmental fee ner unit shall be in addition to. the rate ner ton for
metals and white goods.
8. In lieu of requiring multiple scale house transactions for loads with mixed
municipal solid waste, the Director may establish weight reductions for recyclable materials, metals,
acceptable household hazardous waste, and acceptable moderate-risk waste. Under no circumstances
shall a weight reduction result in a reduction ofthe minimum fee. The weight reductions approved by the
Director shall be issued at the scale house.
C. The self-haulerrate 13.57.020.B.L maybe waived for disposal of refuse which is collected
as a part of a beautification or cleanup program. The transfer station self-hauler rate 13.57 .020.B.1. may
be reduced by 50% for certain projects by non-profit organizations. Any waiver or reduction to the self-
hauler rate shall comply with the following requirements:
1. The person requesting a waiver or reduction submits a written application to the
Director atleast 30 days before disposal of refuse at the transfer station. The Director shall accept or
deny the application before refuse is disposed at the transfer station.
2. A waiver may be available for disposal of refuse which is collected as part of a
beatification or cleanup program, such as the benefit dump day, Clallam County chain gang, and
Washington State Doepartment of Transportation, which must dispose of litter.
3. A reduction may be available to charitable, nonprofit organizations, such as the
Salvation Anny, St. Vincent DePaul, and Serenity House, the primary purpose of which is provide
necessary support for the poor or infirm and which must dispose of unusable donated items.
4. Pursuant to Chapter 35.83 RCW, a reduction may be applied to the Housing
, ~.
Authority of Clallam County for self-haul of materials left by tenants who vacate Housing Authority
premises and for disposal of demolition debris.
5. All waivers or reductions approved by the Director shall be valid for 30 days and
shall be limited to projects that further the public health, safety, or welfare, enhances the environment, or
is otherwise in the public interest for parties of the interlocal agreement.
6. In order for the waiver or reduction to be valid, applications approved by the
Director shall be presented to the scale house attendant at the time of disposal.
D. All self-haulers shall be charged and shall pay the following rates per ton at the Blue
Mountain drop-box:
1. $184.00 per ton for municipal solid waste with a $5.00 minimum charge.
2. Recyclable materials deposited into the recycling drop-off facility will not be
charged a fee. Acceptable household hazardous waste will not be charged a fee.
3. The self-hauler rate shall be reduced by 4.6% for the federal government, its
agencies and instrumentalities.
R The Director shall have authority to enter into contracts with rates other than soecified in
this Chanter. nrovidedthat such rates coverthe cost ofnrovidine the service. and orovided that the City
Manae:er. Mavor and Council members of the Utility Advisory Committee are notified. and orovidine: that
such contracts have a term of no more than ninety (90) davs before formal adootion bvthe City Council.
Section 3 - Corrections. The City Clerk and the codifiers of this ordinance are authorized
to make necessary corrections to this ordinance including, but not limited to, the correction of the
scrivener'slclerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 4 - Severabilitv. If any provisions of this Ordinance, or its application to any
person or circumstances, are held invalid, the remainder of the Ordinance, or application of the
provisions ofthe Ordinance to other persons or circumstances, is not affected.
Section 5 - Effective Date. This Ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum. This ordinance shall take
effect January 16, 2007.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the
day of January 2007.
Isl Karen A. Rogers, Mayor
ATTEST:
-4-
FORTAN BLES
WAS H I N G TON, U. S. A.
Utility Advisory Committee Memo
Date:
January 9,2007
To:
Utility Advisory Committee
From:
Stephen Sperr, P.E.,
Subject:
ESWI Easement for the Elwha Dam Removal Project
Summary: The City, as part of the Memorandum ofDnderstanding (MOD) with the National
Park Service (NPS), executed on August 6, 2004, agreed to grant an easement over portions of its
properties adjacent to the Elwha River. The easement will allow the National Park Service to
construct the Elwha Surface Water Intake (ESWI) facilities, and operate and maintain the ESWI
during the dam removal impact period.
Recommendation: Forward a favorable recommendation to City Council to authorize the
City Manager to sign an easement and related documents for the construction, operation,
maintenance, implementation, repair, and inspection ofthe Elwha Surface Water Intake by
NPS.
Background/Analysis: The Elwha River Ecosystem and Fisheries Restoration Act (EREFRA),
Public Law 102-495, provides authority for an easement and for construction of mitigation
facilities. The Department of Interior, National Park Service, intends to design, construct, operate,
maintain, implement, repair, and inspect the ESWI and related facilities, as agreed to in the MOD,
executed August 6, 2004.
The City is the owner in fee simple of properties located adjacent to the Elwha River and inclusive
ofthe proposed ESWI project area (see attached map showing the easement boundaries). The City
owns and operates an existing surface water intake that provides surface water from the Elwha
River to (1) a Washington State Department ofFish and Wildlife fish-rearing channel and (2)
Nippon Paper Industries' mill. The ESWI will replace the existing intake with a new one located
approximately 300 feet upstream.
The proposed easement will allow the NPS to construct the ESWI and related facilities, and
operate and maintain the ESWI and related facilities during the dam removal impact period. The
easement will extend until December 31, 2046, or upon full execution of a separate Transfer
Agreement, providing for the transfer of sole ownership and control of the ESWI and related
PW 0101_06 [Revised 6/06]
UAC Memo
January 9, 2007
Page 2
facilities to the City, whichever comes first. At the end of the term of the easement, the National
Park Service will no longer have an easement right.
This is the second easement for the Elwha Project to be addressed by the City Council- the first
one was for the Port Angeles Water Treatment Plant, which was authorized by Resolution at its
November 7,2006 meeting. A third easement, for the Elwha Water Treatment Plant, which will
treat the surface water from the Elwha River, will be addressed later this year.
It is recommended that the Utility Advisory Committee forward a favorable recommendation to
the City Council to authorize the City Manager to sign on behalf of the City an easement for the
construction, operation, maintenance, implementation, repair, and inspection ofthe Elwha Surface
Water Intake.
Attachment: Map of Easement Boundaries
Olympic National Park
Elwha River Restoration Project
ESWI Easement Area
See 10, T. 30 N., R. 7 w., WM, Clallam County, WA.
,
Location
1
NI 100 0 100 200 300 400
1.1IIIlI ' , , 'FEET
o DCISlM
HOUSE
~ Easement Area
Sec. 10, T. 30 N., R. 7 w., WM.
L/Cad/Kelly/Elwha/ESWleasement.dwg