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HomeMy WebLinkAboutAgenda Packet 01/10/2000 UTILITY ADVISORY COMMITTEE ROLL CALL Call to Order: Members Present: L~ry Doyle ~' Bill Myers Orville Campbell Dean Reed Gle~ Wiggins (Alternate) Members Absent: Others Present: UTILIT~ ADVISORY COMMI%rEE PUblIC WORKS CONFERENCE ROOM PORT ANGELES, WA 98362 JANUARY I0, 2000 3:30 P.M. AGENDA I. CALL TO ORDER II. ROLl Call Ill. APPROVAL Of MiNUTeS Of DECEMBer I 3, 199~, REgUlAR ME.riNG. IV. ELECTION OF CHair AND VICE Chair V. DISCUSSION ITEMS A. PRiVate HAULER CONTRaCtS B. SUMMARY Of FIBER OPTICS STUDY C. EleCTRiC Ut[IIT~ FiNaNCial REVIEW (VERBal) VI. INFORMATION ONLY ITEMS VII. LATE IteMS VIII. NEXT MEL--¥INg - FebRUARY 7, 2000 IX. ADJOURNMENT UTILITY ADVISORY COMMITTEE Port Angeles, Washington December 13, 1999 I. Call to Order: ~ Chairman Campbell called the meeting to order at 3:00 p.m. II. Roll Call: Members Present: Councilmen Campbell, Doyle, Joe Michalczik, Bill Myers, Councilman Williams Members Absent: None. Staff Present: Manager Quinn, Attomey Knutson, C. Hagar, J. Harper, T. McCabe, S. McLain, G. Kenworthy, G. Cutler, and K. Ridout. IlL Approval of Minutes: Bill Myers moved to approve the minutes of the November 8, 1999, meeting. Councilman Doyle seconded the motion, which carried unanimously. IV. Discussion Items: A. Wholesale Water Contract with PUD No. 1 Director Cutler reviewed the information contained in the packet and Gary Kenworthy, Director of Engineering, explained the changes between the old contract and the new. At CounciLman William's request, Attomey Knutson explained that these rates are not affected by 1-695, as the ordinance states that wholesale water charges are set by contract, therefore the charges are not treated as a rate. Discussion followed, and Director Cutler informed the committee that he had spoken to Mike McGinnis from the PUD and he is aware that an 8 percent increase was being considered. Councilman Doyle moved to support the extension of the Wholesale Water Agreement with the PUD, with the revised rates and consumption conditions, to December 31, 2000. Joe Michalczik seconded the motion, which carried unanimously. B. Replace 300 Gallon Solid Waste Containers Tom MeCabe, Solid Waste Supervisor, distributed a memo regarding container conversion and provided a history of the discussions held on this subject. Mr. McCabe stated that the current conversion plan allows for a three-year time period to convert instead of six months. Mr. McCabe Utility Advisory Committee Meeting December 13, 1999 stated that converting to 90 gallon containers will promote recycling, which is part of the Solid Waste Advisory Committee's (SWAC) five-year plan. Discussion followed, and Mr. McCabe responded to questions and provided additional clarification. It was suggested that waste containers be labeled and all cans be placed on one side of the street for faster, more efficient pick up. Mr. McCabe stated that while this is a good idea in theory, some areas are not capable of having efficient one-sided pick up. Mr. McCabe informed the Committee that it has been observed that those residents served by a 90- gallon container better utilize the recycling program than those served by a 300-gallon container. Also, approximately 20 hours a week are devoted to cleaning up messes around the 300 gallon containers, as well as maintaining and repairing them. Ken Ridout, Deputy Director of Public Works, noted that lifting 90-gallon containers caused less stress to the lift mechanism than lifting 300 gallon containers, thereby increasing the life of the refuse tracks. Following further discussion and clarification, Bill Myers moved to recommend proceeding with investigation of phasing in 90 gallon containers as proposed. Councilman Doyle seconded the motion, which carried unanimously. C. Report Cell Closure and Hydroseeding Gary Kenworthy, Deputy Director of Engineering Services, reported that hydroseeding has been performed on cells one and two at the landfill. Also, the storm drain siltation facility has been cleaned out. The hydroseeding took well and grading is being completed on the cells for further compaction. Parametrix reviewed the City's compaction procedures, and made recommendations which are being implemented. Parametfix is working on the design for the landfill closure and staffhas met with the County Health Department and the Depamnent of Ecology regarding preliminary measures, and both agencies are comfortable with the closing proposals. Staff is also proceeding with permitting of the landfill for the next year and Clallam County has suggested permitting for the next five years. Director Cutler informed the Committee that staff had met with the USDA Wildlife biologists and they were pleased with the efforts in keeping the birds away. Further discussion ensued and staff responded to questions and provided clarification. No action was taken. Councilman Doyle asked if hepatitis could be a problem when bio solids are used in composting. Director Cutler responded that it is a possibility, however, there are tests that will be run before the material is released offsite. Councilman Williams asked if potential power shortages could be remedied by using methane produced at the landfill. Scott McLain, responded that the landfill was too small to make enough methane to make the project worthwhile. Utility Advisory Committee Meeting December 13, 1999 V. Information Only Items: ,4. ~I "Street Substation Rebuild Design RFP Jim Harper, Electrical Engineer, distributed memos and informed the Committee this was for information only. He stated the 2000 budget contains a line item for the design work of the 'T' Street Substation and construction will be budgeted in 2001. To meet this schedule, the transformer must be ordered by midyear 2000. An RFP for a design consultant will be advertised as soon as possible in order to meet the planned time fi'ames. The project cost is estimated at approximately $550,000. No action. Late Items: A. Amendment to CH2MtIill Water Supply Study Contract Gary Kenworthy, Deputy Director of Engineering Services, distributed and reviewed the information on this issue. He stated that the change in the Scope of Work was to allow for added technical support which would allow the consultants to attend various meetings regarding the Elwha Dam Removal Project. He pointed out that a draft of the new scope of work was attached to the memo and staff hoped to present it to Council at its next meeting. Mr. Kenworthy reminded the Committee that the federal government will reimburse the City for all expenses, except lobbying. Discussion followed regarding ways and means of reducing costs for the consultant's travel time and staff responded to questions and provided clarification. Joe Michalczik moved to recommend the City Council approve a change in the scope of work, increase the estimated budget by $27,160 in our current contract with CH2MHILL, and authorize the Mayor to sign Amendment No. 3 to the Water Supply Study Project 97-16. Bill Myers seconded the motion, which carried unanimously. Councilman Williams asked about the aerial photography for the utilities and Mr. Kenworthy provided information on that project. Chairman Campbell announced that this was Joe Michalczik's last meeting, and thanked him for his many years of service, hard work, and effort devoted to the City and this Committee. Mr. Michalczik thanked everyone and felt it was a privilege to serve on this Committee. Councilman Campbell then recognized Dean Reed who will be the new industrial representative to the UAC. Mr. Michalczik stated that the Council did a great job in choosing his replacement. Utility Advisory Committee Meeting December 13, 1999 VII. Next Meeting: The next meeting will be held January 10, 2000. VIII. Adjournment: The meeting adjoumed at 4:10 p.m. Orville Campbell, Chairman Carol A. Hagar, Deputy City Clerk pORTANGELES WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: January 10, 2000 TO: UTILITY ADVISORY COMMITTEE FROM: Glenn A. Cutler, Director of Public Works & Utilities SUBJECT: Private Hauler Contracts Summarv: Private hauler contracts are renewed annually and the current contracts expired December 31, 1999. The haulers are continuing to operate under their current contracts. Staff proposes minor modifications and to standardize the form of the contracts. No increase in cost to haulers is proposed. Recommendation: UAC review the proposed changes and recommend approval of contracts. Background / Analysis: Contracts with private haulers started in February 1997, when the City of Port Angeles agreed to a reduced tonnage rate at the landfill for private haulers. The new rate was $63.00 instead of $76.80 a ton. (PAMC 13.56.045) To receive this rate private haulers are required to bring in a minimum of 2,000 tons annually. The City of Port Angles has two private haulers under contract, Murrey's Disposal and the City of Sequim. The City issues separate contracts to each hauler. City staff has taken this oppodunity to modify the contract so that the same form may used for each hauler. The City of Port Angeles has also developed a Waste Acceptance Policy for the Landfill and this policy needs to be included in the contracts. Changes: 1. Include Waste Acceptance Policy. 2. Minor format and language changes. 3. Modify hours contractor is allowed to come to landfill. (By stopping them at 4:30 p.m. city staff can do daily cover by closing time.) 4. Notification to Landfill Supervisor on holidays will allow us to better plan staffing levels. N:~PWKS\SWASTE~LANDFILL~PPdVATH2.WPD CONTRACT FOR DISPOSAL OF SOLID WASTE AT THE PORT ANGELES LANDFILL This Contract is entered into this day of by and between the CITY OF PORT ANGELES, a municipal corporation of the State of Washington, (hereinafter "City"), and _ (hereinafter "Contractor"). WHEREAS, Contractor provides collection of residential and commercial solid waste generated in Clallam County; and WHEREAS, Clallam County is charged with the responsibility of providing for disposal of solid waste generated within the County; and WHEREAS, Clailam County and the City of Port Angeles have agreed that the City will provide landfill disposal services for the entire County as set forth in the County's Solid Waste Comprehensive Plan; and WHEREAS, pursuant to PAMC 13.56040, the City may negotiate a special landfill disposal rate for commercial haulers of over 2,000 tons per year; and WHEREAS, the City and the Contractor have in good faith negotiated this contract for the disposal of solid waste in the Port Angeles Landfill; NOW, THEREFORE, in consideration of the above representations and the terms, conditions, covenants, and agreements set forth below, the parties hereto agree as follows: 1. Definitions. For the purposes of this contract, the following terms shall have the following meanings: 1.1 "Acceptable waste" is described in detail in the Port Angeles Waste Acceptance Policy, which is made a part of this Contract as Attachment No. 1. 1.2 "Director" means the City of Port Angeles Director of Public Works & Utilities. 1.3 "Hazardous waste" is described in detail in the Port Angeles Waste Acceptance Policy, which is made a part of this Contract as Attachment No. 1. 1.4 "Unacceptable waste" is described in detail in the Port Angeles Waste Acceptance Policy, which is made a part of this Contract as Attachment No. 1. 1.5 The Waste Acceptance Policy may be revised as necessary to maintain compliance Page 1 of with state and federal laws. 2. Term of Contract. The term of this contract shall commence on January 1, 2000 and continue until December 31, 2000 or until such additional time as the parties may agree by a written amendment extending this contract for an additional period based on mutually acceptable terms and conditions. 3. Consideration. Contractor shall pay City the sum of $63.00 for each ton of acceptable waste delivered to the Port Angeles Landfill pursuant to this Contract. Acceptable waste that requires special handling will be charged at $190.00 a ton in accordance with PAMC 13.56.020C. 4. Payment Procedure. The City shall bill the Contractor each month for the amount of services used by the Contractor. The Contractor shall make payment in full to the City within thirty (30) days of receipt of the invoice from the City in accordance with Chapter 3.64 PAMC 5. Weighing of Waste. The City shall weigh the waste of the Contractor using certified scales. Tare weights from the City's scales will be acceptable in determining the net weight of solid waste delivered to the Landfill. The net weight from the City's scale tickets shall be the basis for billing under this contract. 6. _031erating Hours. The City shall accept solid waste from the Contractor at the Port Angeles Landfill Monday through Saturday from 9:00 A.M. to no later than 4:30 P.M. Holiday arrangements must be made two weeks in advance with the landfill disposal supervisor. 7. Indemnification/hold harmless. The Contractor agrees to indemnify the City, its officers, officials, employees and volunteers from any and all claims, injuries, damages, losses, and costs, including, but not limited to, attorney's fees and litigation costs, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this contract is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and Page 2 of the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this contract. 8. Venue. The venue of any state court litigation brought under this contract shall be Clallam County Superior Court. 9. Assignment. In the event the Contractor is sold, transferred, or in any way vested to another company, this Contract will continue in force with the new company. IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the day and year first written above. CITY OF PORT ANGELES [NAME] CONTRACTOR Michael Quinn, City Manager Name and Title APPROVED AS TO FORM: Craig D. Knutson, City Attorney ATTEST: Becky J. Upton, City Clerk Page 3 of pO} TANCE ES WASHINGTON, U.S.A. PUBLIC WORKS DEPARTMENT DATE: January 10, 2000 To: Utility Advisory Committee FROM: Scott McLain, Power Manager SUBJECT: Summary of Fiber Optics Feasibility Study In September of 1999, the City and Clallam PUD entered into an agreement with Power Engineers, Inc. to do a feasibility study for the installation of a Fiber Optics system throughout the City and connecting the PUD substations. The original completion date was to be in December, 1999. We have received a first draft of the report and have determined that it needs considerable improvement. We have been working with the PUD and our consultants to make the report correspond more closely with the original scope of work. We are expecting a revised draft by January 7, 2000. We will continue to work towards a joint presentation to City Council and PUD Commissioners in February. Along with the joint presentation, we are planning separate sessions with the City and PUD so specific questions on the City's system and the PUD's system can be answered. N:~PWKSXLIGHTXPOWIvI~MEMOS~FIBERUPD.WPD