HomeMy WebLinkAboutAgenda Packet 01/11/2011Utility Advisory Committee
Jack Pittis Conference Room
Port Angeles, WA 98362
January 11, 2011 3:00 PM
AGENDA
I. Call To Order
II. Roll Call
III. Approval Of Minutes For December 14, 2010
IV. Late Items
V. Discussion Items:
A. Cost Saving Archaeological Support Option
B. Farrallon Engineering Services Agreement, Amendment 2 Rayonier
Property Sales Agreement Support, Phase 2 Environmental Site
Assessment
C. Energy Conservation Program Update
D. Bonneville Power Administration Residential Exchange Program
Settlement Agreement
E. Electric Utility Grant Status Report Update
F. Energy Efficiency and Conservation Block Grant Capital Agreement
Amendment No. 1
G. Advanced Metering Infrastructure System Communications Plan
Professional Services Agreement Amendment No. 2
H. Metropolitan Area Network Services Agreement Update
I. Energy NewsData.
VI. Next Meeting Date: February 8, 2011
VII. Adjournment
N. \uac \final \011111
City Council Special Meeting/Utility Advisory Committee
Jack Pittis Conference Room
Port Angeles, WA 98362
December 14, 2010
3:00 p.m.
I. Call To Order
Chairman Dan DiGuilio called the meeting to order at 3:00 p.m.
II. Roll Call
UAC Assigned
Councilmembers Present: Chairman Dan DiGuilio, Cherie Kidd, Brooke Nelson
(3:05), and Max Mania (3:15 -4:40)
UAC Members
Present: Paul Elliott, Dean Reed
Staff Present: Kent Myers, Bill Bloor, Glenn Cutler, Larry Dunbar, Mike
Puntenney, Phil Lusk, Kathryn Neal, Ernie Klimek, James
Harper, Bobby Williams, Rick Hostetler, Yvonne
Ziomkowski, Sondya Wray
Others Present:
III. Approval Of Minutes
IV. Late Items None.
V. Discussion Items
Tom Callis Peninsula Daily News
Hassan Ali Mueller Systems
Bryon Boyd Mueller Systems
Chairman DiGuilio asked if there were any corrections to the minutes of November 9,
2010. Dean Reed moved to approve the minutes. Councilmember Kidd seconded the
motion, which carried unanimously.
A. Consultant Agreement, Construction Management for First Street
Stormwater Separation, Project WW03 -2010
Kathryn Neal, P.E., Engineering Manager, reviewed the two consultant agreement
proposals for Construction Management for the First Street Stormwater Separation
Project. Neal briefly discussed the project's construction purposes and the consultant's
proposal. There was a brief discussion that followed.
Councilmember Nelson moved to recommend City Council authorize the City
Manager to sign a consultant agreement for construction management services for
the First Street Stormwater Separation project, and to make minor modifications to
the agreement, if necessary. Councilmember Reed seconded the motion, which
passed on a vote of four to one with Cherie Kidd in opposition.
B. Amendment No. 9 to Brown and Caldwell Consultant Agreement
Kathryn Neal, P.E., Engineering Manager, shared information on the detailed design of
the Combined Sewer Overflow project being nearly 90% completed, and what is needed
to complete this project. A lengthy discussion followed.
Paul Elliott moved to recommend City Council authorize the City Manager to sign
Amendment No. 9 to the Consultant Agreement with Brown and Caldwell, in an
amount not to exceed $178,100, which increases the maximum compensation under
the agreement from $3,742,791 to $3,920,891, and to make minor modifications to the
agreement, if necessary. Dean Reed seconded the motion, which carried
unanimously.
C. Bonneville Power Administration Initial Wholesale Power Rate
Proposal
Larry Dunbar, Deputy Director of Power Systems provided a PowerPoint presentation on
the Bonneville Power Administration's wholesale power rate increase. There was a
lengthy discussion.
Information only. No action taken.
D. Retail Tiered Rate Methodology Study Retail Rate Design Update
Larry Dunbar, Deputy Director of Power Systems provided a PowerPoint presentation on
the Electric Utility retail rate study update which included discussions on the current
electric rate design, the rate design update, and the implementation schedule. Due to the
high energy demand from 6:00 am to 9:59 pm which is considered our "Peak" hours, the
City is looking to establish a shoulder period to encourage customers to shift their energy
consumption away from Peak hours.
Information only. No action taken.
E. Advanced Metering Infrastructure System Agreement
Rick Hostetler, Customer Service Manager, provided a PowerPoint presentation
regarding the Advanced Metering Infrastructure System Agreement. Hassan Ali was
introduced from the Mueller Systems and Larry Dunbar gave a presentation on the AMI
system overview, components used, data information, project cost, and the agreement. An
extensive discussion followed.
Dean Reed moved to recommend City Council authorize the City Manager to sign
the Advanced Metering Infrastructure System Agreement with Mueller Systems,
and to make minor modifications to the agreement, if necessary. Paul Elliott
seconded the motion, which carried unanimously.
F. Western Public Agencies Group Consulting Agreement
Larry Dunbar, Deputy Director of Power Systems, reviewed the Western Public Agencies
Group membership dues for the City's 2011 shared proposed agreement, scope of
services, and contract. A brief discussion followed.
Dean Reed moved to recommend City Council authorize the City Manager to sign an
agreement with EES Consulting, Inc., and Marsh Mundorf Pratt Sullivan
McKenzie in an amount not to exceed $16,468.00 for Western Public Agency
Group 2011 membership dues. Paul Elliott seconded the motion, which carried
unanimously.
G. Low Income Home Heating Energy Vendor Agreement
Larry Dunbar, Deputy Director of Power Systems, provided information and
recommended to support Olympic Community Action Programs for the 2011 Low
Income Home Heating Energy Vendor Agreement. This is an annual agreement. An
informative discussion followed.
Cherie Kidd moved to recommend City Council authorize the City Manager to
accept the 2010 Low Income Home Heating Energy Vendor Agreement with
Olympic Community Action Programs. Brooke Nelson seconded the motion, which
carried unanimously.
H. Northwest Public Power Association Power Supply Planning
Workshop
Information Only. Staff requested that the Utility Advisory Committee member identify
their availability for the workshop.
I. Utility Discounts for Low Income Senior Citizens and Disabled
Citizen's
Information Only. The Utility Advisory Committee directed staff to provide additional
information in March of 2011.
VI. Information Only Items:
A. Conservation Loan Discounts Update
Information only. No action taken.
B. Integrating Wind and Water Power
Information only. No action taken.
C. Bonneville Power Administration Residential Exchange Program
Settlement Agreement
Information only. No action taken.
VII. Next Meeting Date: January 11, 2010
VIII. Adjournment: 5:22 p.m.
Dan DiGuilio, Mayor Janessa Hurd, City Clerk
Dan DiGuilio, Chair Sondya Wray, Administrative Specialist
Utility Advisory Committee
CITY OF
ORT NGELES
W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
January 11, 2011
Date:
To: Utility Advisory Committee
From: Derek Beery, City Archaeologist
Subject: Cost Saving Archaeological Support Option
Summary: Archaeologist services are required during the construction of the First Street
Stormwater Separation Project and the Combined Sewer Overflow Phase I Project. In the past the
City has contracted for professional services when scheduling conflicts arise that result in the City
Archaeologist not being available to cover all ground disturbing activities. Hiring a temporary
field archaeologist to support the City Archaeologist is the most cost effective measure for
providing this service.
Recommendation: For information only, no action requested.
Background /Analysis: The City has committed to construct a stormwater sewer on First
Street as mitigation for the connection of the Lower Elwha Klallam Tribe sewer system to the City
sanitary sewer system in lieu of a large collection tank. The First Street Sewer Separation Project
funded by the National Park Service has previously been presented to and approved by the City
Council. During soil disturbing activities north of the bluff line the City is required to have
oversight by an archaeologist per the Tse- whit -zen settlement agreement. City staff considered
two options: 1) hire a consulting firm or 2) perform the work in house by the City archaeologist.
It was determined that the requirement was best met by utilizing the City archaeologist.
A significant cost savings can be achieved by hiring a temporary field archaeologist to support the
City Archaeologist during high demand work periods this coming year. On past projects the City
hired archaeological consultants based in Seattle acceptable to the Washington State Department
of Archaeology and Historic Preservation and the Lower Elwha Klallam Tribe to provide the
required support.
Due to the overlapping requirements of the Combined Sewer Overflow (CSO) project and the First
Street Stormwater Separation Project it is not possible for the City Archaeologist to adequately
cover both projects. Archaeological monitoring for the First Street Stormwater Separation Project
will occur during night hours this spring and will require 12 hour workdays. CSO archaeological
explorations and construction monitoring will be performed this spring during the day.
It is anticipated that the City can achieve 50% to75% lower costs by hiring a temporary
fieldworker as compared to hiring an archaeological consulting firm. Additionally, substantial
flexibility will be provided by an on -call temporary hire.
N \UAC\Final \Cost Saving Archaeological Support Option doc
CITY OF
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W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
Date: January 11, 2010
To: Utility Advisory Committee
From: Glenn A. Cutler, P.E., Director of Public Works and Utilities
Subject: Farrallon Engineering Services Agreement, Amendment 2 Rayonier Property
Sales Agreement Support, Phase 2 Environmental Site Assessment
Summary: Farallon Consulting, LLC was retained by the City to provide technical and
environmental assistance regarding the former Rayonier site in matters relating to the Combined
Sewer Overflow Phase 1 project. A Purchase and Sale Contract was signed with Rayonier on
November 4, 2010. This consultant work is for the performance of a "Phase 2 Environmental Site
Assessment" as part of the City's due diligence for this property sale. Farallon is currently
performing the Phase 1 assessment that is scheduled to be complete by January 28.
Recommendation: Forward a favorable recommendation to City Council to approve and
authorize the City Manager to sign Amendment No. 2 to the Consultant Agreement with
Farallon Consulting in an amount not to exceed $70,000, which increases the maximum
compensation under the agreement from $25,800 to $95,800.
Background /Analysis: Farallon Consulting, LLC was retained by the City on October 5, 2010 to
provide technical and environmental assistance regarding the former Rayonier site in matters
relating to the Combined Sewer Overflow Phase 1 project. This amendment supports the Purchase
and Sale Contract that was signed with Rayonier on November 4, 2010.
Amendment No. 1 to the consultant agreement was authorized on December 7, 2010 to provide a
Phase I Environmental Site Assessment (Phase 1 ESA) for the portion of the Rayonier site that is
being purchased by the City for the CSO Phase I project. The purpose of the Phase 1 ESA is to
provide a baseline historical document review and evaluation that is part of the normal due
diligence expected for a land sale of this nature. The due diligence process is identified in the
Purchase and Sale Contract between the City and Rayonier signed on November 4, 2010.
Phase 2 due diligence will fall under new task #7 and involves sampling for contamination on the
site. The specific locations will be determined as a result of the Phase 1 evaluation. If
contamination is found, it will be documented before the Purchase and Sale Agreement goes into
final effect. The goal is to identify unknown contamination that could create a moderate to large
future liability for the City, and keep that risk with the current landowner, Rayonier.
N \UAC \Final\Farrallon Engmeenng Services Agreement Amendment 2.doc
Farrallon Engineering Services Agreement Amendment 2
January 11, 2011
Page 2
The following work elements are expected for the Phase 2 ESA, based on Farallon's experience
with similar projects:
Evaluation of results of pre- construction environmental media sampling according to the
Materials Management Plan prepared by Rayonier and approved by the Washington State
Department of Ecology for the Combined Sewer Overflow construction project;
Surface soil sampling and analysis at up to 12 locations for organic and inorganic
contaminants of potential concern;
Reconnaissance shallow groundwater sampling and analysis from temporarily- installed
push probes at up to 12 locations for organic contaminants of potential concern;
Shallow groundwater sampling and analysis from new monitoring wells installed at up to 6
locations for organic and inorganic contaminants of potential concern;
Groundwater sampling and analysis from up to 3 currently- existing monitoring wells for
organic and inorganic contaminants of potential concern; and
Data interpretation, meeting with representatives of the City of Port Angeles and counsel,
and reporting.
The work required in the Phase 2 ESA will not exceed $70,000 and is expected to be less when
fully executed. Due to the critical timeline involved for responding to the due diligence
requirements in the Rayonier property sales agreement, full funding is requested at this time to
ensure timely execution. Funding is available from the CSO funds accumulated through rates and
the Washington State Public Works Trust Fund loans.
It is recommended that the Utility Advisory Committee forward a favorable recommendation to
the City Council to authorize the City Manager to sign Amendment No. 2 to the Consultant
Agreement with Farallon Consulting in an amount not to exceed $70,000, which increases the
maximum compensation under the agreement from $25,800 to $95,800.
CITY OF
V.- Ur IV
PQRTANGELES
W A S H I N G T O N U.S. A.
Utility Advisory Committee Memo
Date: January 11, 2011
To: Utility Advisory Committee
From: Phil Lusk, Power Resources Manager
Subject: Energy Conservation Program Update
Summary: Based on City Council direction, staff is making progress to increase the energy
conservation program. The Energy Analyst staff addition is being recruited and the Bonneville
Power Administration recently approved substantial budget increases.
Recommendation: For information only, no action requested.
Background /Analysis: Based on City Council direction, staff is making progress to increase
the City's energy conservation program. The Energy Analyst staff addition is being recruited that
was approved by City Council as part of the 2011 budget. The closing date is January 31, 2011
and we hope to interview and select an employee within the next few months.
Based on recent communications from the Bonneville Power Administration (BPA), the City's
conservation rate credit funds will more than double beginning this October, from the current level
of $33,209 per month to $67,034 per month. Staff previously shared that a 67% increase was
anticipated.
Staff is also pleased to share that BPA approved a $1,540,401 budget increase. The increased
funding is now available for residential, commercial and industrial customers through September
of this year.
At today's meeting staff will provide an overview of all of the energy conservation rebates that are
currently available to the City's residential electric customers.
Attachment: December 21, 2010 letter from the Bonneville Power Administration approving
budget increase
N \UAC \Final\Energy Conservation Program Update docx
December 21, 2010
In reply refer to: KLK -1
Mr. Larry Dunbar
Deputy Director of Power Systems
City of Port Angeles
321 East 5 Street
P.O. Box 1150
Port Angeles, WA 98362
Dear Mr. Dunbar:
The City of Port Angeles' request to add 1,540,401 dollars to the Implementation Budget under
Exhibit A of Energy Conservation Agreement (ECA) No. 09ES -11090 is approved.
Enclosed is the revised Exhibit A which includes the increased Implementation Budget amount
of 1,600,401 dollars.
Please feel free to contact me at (503) 230 -5991 if you have any questions.
Sincere
a G dner
Contracting Or fic
Enclosure:
Revision No. 1, Exhibit A
's Technical Representative
cc: (w /o enclosures)
Bob Kajfasz, Port Angeles City Light
Phil Lusk, Port Angeles City Light
Department of Energy
Bonneville Power Administration
P.O. Box 3621
Portland, Oregon 97208 -3621
ENERGY EFFICIENCY
Official File
1. IMPLEMENTATION BUDGET
Revision No. 1, Exhibit A
IMPLEMENTATION BUDGET
Effective on December 15, 2010
(a) Implementation Budget Amount
BPA shall provide 1,600,401 dollars (the Implementation Budget) for the
implementation of Conservation Measures. Port Angeles may invoice BPA
up to this total Implementation Budget for Completed Units installed.
(b) Implementation Budget Review
BPA shall periodically review Port Angeles' activities. In consultation with
Port Angeles and after providing three months written notice, BPA may
reduce the Implementation Budget. BPA shall take into account factors that
Port Angeles believes will affect future rates of expenditure. If BPA reduces
the Implementation Budget, BPA shall revise this Exhibit and send the
revised Exhibit to Port Angeles. However, if requested by BPA, Port Angeles
shall provide a list of potential deemed Measures and custom projects to
BPA. Upon receipt of such a list, BPA shall not reduce the Implementation
Budget below the level needed to:
(1)
meet all the estimated costs of deemed Measures and custom projects
either approved by BPA, or custom project Proposals that are under
review by BPA; and
(2) cover the estimated cost associated with all deemed Measures and
custom project proposals that have been presented to Port Angeles by
any Consumer, and that, in the opinion of Port Angeles have a high
likelihood of gaining Port Angeles and BPA appr val.
Gardner.pmd 5991:12121/10 (BUD- KhK -1 -U \F12011 Official Working Files \CN Conserrat,on \Cti -12 Programs Projects \Cti -12.3 Customer
Correspondence \Port Angeles\ 1221103art Angeles Rev Nol ECA Exhih,t A doc)
09ES- 11090, Port Angeles
Revision No. 1, Exhibit A 1 of 1
CITY OF
Date:
To:
From:
Subject:
OR1NGELES
W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
January 11, 2011
City Council and the Utility Advisory Committee
Larry Dunbar, Deputy Director of Power Systems
Bonneville Power Administration Residential Exchange Program Settlement Agreement
Summary: A settlement agreement is being prepared for City Council consideration regarding
the Bonneville Power Administration's Residential Exchange Program. A meeting was held on
December 15, 2010 to discuss and clarify the advantages and disadvantages of the settlement
agreement. Based on the complexity of this issue another meeting should be arranged for a local
evening workshop.
Recommendation: Staff requests that Councilmembers and Utility Advisory Committee
members identify their availability in February 2011 for a 3 -hour local evening workshop and
RSVP to staff no later than January 14, 2011.
Background /Analysis: A settlement agreement is being prepared for City Council
consideration regarding the Bonneville Power Administration's Residential Exchange Program.
The settlement agreement is a very significant issue for the Electric Utility and will affect future
wholesale power costs for the next twenty years. A draft of the settlement agreement is anticipated
around mid to late January 2011.
Through the City's memberships with the Western Public Agencies Group and the Public Power
Council, a meeting was held for policymakers and staff on December 15, 2010 to discuss and
clarify the advantages and disadvantages of the settlement agreement. The meeting facilitator was
Terry Mundorf and Dan Di Guilio, Cheri Kidd, and Dean Reed attended.
Staff is organizing another workshop to provide the most current information to the Utility
Advisory Committee and City Council. After a date has been selected staff will extend an
invitation to the Clallam County Public Utility District No. 1 to attend. Staff requests that
Councilmembers and Utility Advisory Committee members RSVP to staff no later than January
14, 2011 by circling all of the below dates that they are available to attend a 3 -hour local evening
workshop.
Monday
February 7
2011
Wednesday
February 9
2011
Thursday
February 10
2011
N \UAC\Final\BPA Residential Exchange Program Settlement Agreement docx
Wednesday
February 16
2011
Thursday
February 17
2011
ORT NGELES
W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
January 11, 2011
Date:
To: Utility Advisory Committee
From: Phil Lusk, Power Resources Manager
Subject: Electric Utility Grant Status Update
Summary: The Electric Utility has applied for twelve grants over the last two years for projects
included in the Capital Facilities Plan. A Grant Status Report has been updated that summarizes
success rates and leverage provided.
Recommendation: For information only, no action requested.
Background /Analysis: The Electric Utility has applied for twelve grants over the last two
years for projects included in the Capital Facilities Plan. A Grant Status Report has been updated
that summarizes the success rates and leverage provided.
The highlights of the Grant Status Report include:
67% success rate obtaining grants (8 out of 12 grant applications were approved, 2 rejected,
2 still under review)
56% funding success rate ($5,262,977 of grant funding towards a total City project cost of
$7,352,400)
$2.52 funding leverage rate ($7,352,400 of grant funding divided by $2,089,423 City cost
share)
$54.22 consultant leverage rate ($5,262,977 of grant funding divided by $97,070 in
consultant fees to prepare grant applications)
For more information please refer to the attached Grant Status Report.
N \UAC\Final\Electric Utility Grant Status Report Update doe
GRANTS AWARDED Grants City Cost -Share
ARRA Community Block Grant 135,000 300,000
Bonneville Environmental Foundation 16,661 18,739
BPA ECA Incentive Funding 1,541,000 0
BPA C &I DR 384,520 360,595
BPA Residential DR 426,010 287,110
BPA Residential /Light Comm Wind Integration 157,000 0
BTOP 2,559,036 1,096,729
Shared Resource Conservation Manager 43.750 26.250
TOTAL $5,262,977 $2,089,423
City of Port Angeles
Public Works Utilities Power Systems Division
Grant Status Report
GRANTS UNDER REVIEW Grants Cost -Share
EPA Street Lights 867,500 884,000
Google Fiber for Communities 9
TOTAL 2,408,500 884,000
REJECTED Grants Cost -Share
Advanced Hydro 368,104 231,896
Smart Grid Investment Grant 1.388.000 1.388.000
TOTAL $1,756,104 $1,619,896
GRAND TOTAL
CONSULTING FEES PAID TO DEVELOP PROPOSALS Consultant
Advanced Hydro None
ARRA Community Block Grant McKinstry
Bonneville Environmental Foundation None
BPA C &I DR EES
BPA ECA Incentive Funding None
BPA Residential DR EES
BPA Wind Integration None
BTOP CTC
EPA Street Lights (in review) EES
Google Fiber for Communities (in review) None
Shared Resource Conservation Manager None
Smart Grid Investment Grant EES
TOTAL FEES PAID
SUCCESS RATE (Grants Awarded Grants Applied For)
SUCCESS RATE (Grants Awarded Total Grant Bid)
FUNDING LEVERAGE (Grants Awarded City Cost Share)
CONSULTANT LEVERAGE (Grants Awarded Consulting Fees)
12/30/2010
$9,427,581 $4,593,319
TOTAL
435,000
35,400
1,541,000
745,115
713,120
157,000
3,655,765
70.000
$7,352,400
TOTAL
1,751,500
3,292,500
TOTAL
600,000
2.776.000
$3,376,000
$14,020,900
0
4,860
0
12,300
0
12,050
0
45,000
4,860
0
0
18.000
$97,070
67%
56%
$2.52
$54.22
N \PWKS \LIGHT\POWM\ARRA \Grant Summary Report
ORT NGELES
W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
Date: January 11, 2011
To: Utility Advisory Committee
From: Phil Lusk, Power Resources Manager
Subject: Energy Efficiency and Conservation Block Grant Capital Agreement Amendment
No. 1
Summary: The City was awarded a grant in the amount of $135,000 from the Washington State
Department of Commerce though the Energy Efficiency and Conservation Block Grant Program.
In combination with the Conservation Fund, the funds are being used to support the City Hall
Annex Energy Conservation Improvements project. Due to administrative delays at the state level,
an extension from February 28, 2011 to May 31, 2011 in our Agreement is needed.
Recommendation: Forward a favorable recommendation to City Council to authorize the
City Manager to accept Amendment No. 1 to the Washington State Department of
Commerce grant providing a time extension to May 31, 2011.
Background /Analysis: On July 21, 2009, City Council authorized the Public Works and
Utilities Director to submit grant applications for funds made available by the American Recovery
and Reinvestment Act (ARRA) of 2009, Public Law 111 -5. An application was submitted on
September 1, 2009 for funding under the Energy Efficiency and Conservation Block Grant
(EECBG) Program. In July 2010, the Washington State Department of Commerce and the City
signed the award agreement for the $135,000 grant, which is being used to support the City Hall
Annex Energy Conservation Improvements project.
The City requested an extension of our Agreement from the Department of Commerce from
February 28, 2011 to May 31, 2011. The principal reason for the request was the extended delay
caused by the negotiations between the State's Departments of Commerce and General Service
regarding the ARRA flow- through provisions of the award, which significantly impacted our
project schedule. That delayed the execution of the agreement between the City and Department
of Commerce from February 2010 to July 2010.
Staff requests that the Utility Advisory Committee forward a favorable recommendation to City
Council to authorize the City Manager to accept Amendment No. 1 to the Washington State
Department of Commerce grant providing a time extension to May 31, 2011.
N \UAC \Fina1\EECBG Amendment No 1 doc
ORT NGELES
W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
January 11, 2011
Date:
To: Utility Advisory Committee
From: Phil Lusk, Power Resources Manager
Subject: Advanced Metering Infrastructure System Communications Plan Consultant
Agreement Amendment No. 2
Summary: The firm of Parker LePla has completed its scope of work for the AMI System and the
Demand Response Pilot Project Communications Plans, as well as developing and implementing
media materials for both plans. Following a gap analysis, additional funding was recently made
available by the Bonneville Power Administration to develop supplemental media materials for the
Residential Demand Response Pilot Project.
Recommendation: Forward a favorable recommendation to City Council to authorize the
City Manager to sign Amendment No. 2 to the Agreement with Parker LePla in an amount
not to exceed $27,015, and to make minor modifications to the agreement, if necessary.
Background /Analysis: City Council previously authorized the City Manager to sign a
consultant agreement with Parker LePla to create a Communications Plan for the City's Advanced
Metering Infrastructure (AMI) System. The AMI System Communications Plan developed
customer (external) and staff (internal) education programs including informational messages that
need to be shared prior to, during, and after the project. In addition to authorizing the development
of the supporting AMI System media materials, Amendment No. 1 to the Parker LePla Agreement
also authorized developing the Residential Demand Response (DR) Communications Plan, and
also the development and implementation of the ancillary Residential DR media materials. The
Agreement and Amendment No. 1 have a total obligation of $105,718, with grant funding in the
amount of $25,000 provided by the Bonneville Power Administration (BPA) for the residential DR
portion of the scope of work.
Based on further discussions with the BPA, they have provided the City with an additional $15,620
grant to expand the range of Residential DR media materials and advertisements proposed for
Amendment No. 2. Staff has also identified a gap in providing information to the City's general
service (small business) customers, who have DR opportunities similar to the City's residential
customers. Staff has negotiated a fee of $11,395 with Parker LePla to modify the residential DR
media materials to cover the gap.
N 1UAC \Final\AMI System Communications Plan Professional Services Agreement Amendment No 2 doc
Advanced Metering Infrastructure System Communications Plan Consultant Agreement Amendment No. 2
January 11, 2011
Page 2
The table below summarizes the proposed amendment to the scope of work and fee for consulting
services. The $27,015 cost of the proposed amendment would be funded by the additional $15,620
BPA grant and the remaining $11,395 is available within the AMI System project budget.
DEVELOPMENT IMPLEMENTATION OF MEDIA MATERIALS SCOPE OF WORK Cost
ADDITION
Additional Residential DR Media Materials Advertisements 15,620
General Service (Small Businesses) Dr Media Materials Advertisements 11,395
Amendment No. 2 Total $27,015
Staff recommends that the Utility Advisory Committee forward a favorable recommendation to
City Council to authorize the City Manager to sign Amendment No. 2 to the Agreement with
Parker LePla in an amount not to exceed $27,015, and to make minor modifications to the
agreement, if necessary.
ORT NGELES
W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
January 11, 2011
Date:
To: Utility Advisory Committee
From: Larry Dunbar, Deputy Director of Power Systems
Subject: Metropolitan Area Network Services Agreement Update
Summary: Capacity Provisioning, Inc. submitted plans and specifications for fiber optic
facilities. Columbia Telecommunications Corporation and staff are reviewing the plans and
specifications at this time. Construction of the fiber optic facilities should be completed by April
15, 2011.
Recommendation: For information only, no action requested.
Background /Analysis: On April 6, 2010, City Council approved the Metropolitan Area
Network (MAN) Services Agreement with Capacity Provisioning, Inc. (CPI). As part of the
Agreement, CPI will be constructing redundant fiber optic infrastructure to 11 core municipal
facilities and equipping node enclosures with air conditioners and generators for enhanced
reliability. CPI submitted the following plans and specifications to the City on December 31, 2010
in accordance with the Agreement.
As part of the Advanced Metering Infrastructure (AMI) System Agreement with Mueller Systems
that City Council approved on December 21, 2010, the City is responsible for connections to the
fiber optic network at 9 meter data collector locations, which have been included in CPI's plans
and specifications.
As part of the Bonneville Power Administration (BPA) Commercial and Industrial Demand
Response (DR) grant that City Council accepted on November 16, 2010, connections to the fiber
optic network at 9 customer locations and the BPA Port Angeles substation are also included in
CPI's plans and specifications.
Connections to the fiber optic network for landfill leachate pumps 1 2 are also included.
On November 16, 2010, City Council approved an amendment to the consultant agreement with
Columbia Telecommunications Corporation (CTC) to provide engineering services to review the
design and as- builts, and inspect the construction of fiber optic facilities and local area networks.
A staff team has been assembled to work with CTC during the design review.
N \UAC\Flnal\MAN Services Agreement Site Drop and LAN Plans and Specifications Update doc
MAN Services Agreement Update
January 11, 2011
Page 2
A summary of the schedule for design and construction of the fiber optic facilities is provided
below. Staff anticipates that it will provide its next project status report on this project to the
Utility Advisory Committee in May of 2011.
Site Drop Desien and Construction Schedule
Milestones Completion Date Status
Site plans for City approval and permitting December 31, 2010 Complete
City revisions requested or City approval January 28, 2011
If revisions required, due date February 18, 2011
If revisions required, City approval date February 25, 2011
Construction complete April 15, 2011
Commercial operations May 11, 2011
ORT i NGELES
W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
January 11, 2011
Date:
To: Utility Advisory Committee
From: Larry Dunbar, Deputy Director of Power Systems
Subject: Energy NewsData
Summary: The City subscribes to Energy NewsData, which provides a variety of news services
for the Electric Utility. Staff encourages Utility Advisory Committee and City Council members
to sign up to receive the "Clearing Up" news service.
Recommendation: For information only, no action requested.
Background /Analysis: The City subscribes to Energy NewsData, which provides a variety
of news services for the Electric Utility. All services are provided via email with a hyperlink. The
news services are available at no additional cost to City Council, Utility Advisory Committee, and
City employees.
Staff highly recommends the "Clearing Up" news service, which provides weekly news and a
highly informative newspaper clip service on articles related to the Electric Utility.
For more information please refer to the attachment. To sign up to receive news services go to
httn: /www.newsdata.com /c2i- bin /disaatch.c2i ?ComnanvlD= nacl823
Attachment: Energy NewsData Dispatch
N \UAC\Final \Energy News Data Dispatch docx
Dispatch Signup Page
Energy NewsData DISPATCH
Welcome to the City of Port Angeles Dispatch sign -up
page.
The news services below are now available to all employees, Board and
Advisory members of City of Port Angeles.
Name
Department
Phone
Email
Please make your selections on the following news services you would like to
receive from Energy NewsData. You will receive your subscription services
via email with a hyperlink.
Sign -up to start or change your current selections with this form; please
select all services you would like to receive, whether starting or changing
selections.
Selecting no services will unsubscribe you completely.
Please click on any product name to access a product description and
sample view.
r Clearing Up
E California Energy Markets
I Western Price Survey
1 Energy Prospects West
I Northwest Fishletter
I Northwest FishWEB
I Relicensing Review
Top of page
2011 Fnernv NewsData
Submit 'Request Clear Form I
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http: /www.newsdata.com /cgi- bin /dispatch.cgi ?CompanylD= pac1823 1/7/2011