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HomeMy WebLinkAboutAgenda Packet 03/05/2003 UTILITY ADVISORY COMMITTEE - SPECIAL MEETINB PARKS AND RECREATION CONFERENCE ROOM PORT ANGELES~ WA 98362 MARCH Si 2003 :3:00 P.M. AGENDA l. r-ALL TD GRDER II. ROLL CALL III. APPROVAL OF MINUTES FOR FEBRUARY ] ] APPROVAL OF MINUTES FOR FEBRUARY 24 IV. DIBCUSSlON ITEMS A. BENEFIT DUMP DAY B. FLUORIDATION PRO~IECT STATUS REPORT (VERBAL) C. CONSERVATION PROBRAM STATUS REPORT D. LOWER ELWHA KLALLAM TRIBE SEWER CDNNECTION (IF NECESSARY) V, NEXT ~VIEETING DATE - APRIL 8~ 200:3, :3 P.M., PUBLIC WORKS CONFERENCE ROOM VI. AD~IOU RNM ENT UTILITY ADVISORY COMMITTEE Port Angeles, Washington February 11, 2003 I. Call to Order: ~ Chairman Erickson called the meeting to order at 3:00 p.m. II. Roll Call: Members Present: Chairman Erickson, Councilmember Rogers, Councilman Campbell, Allen Bentley Members Absent: Dean Reed StaffPresent: Michael Quinn, Craig Knutson, Glenn Cutler, Gary Kenworthy, Scott McLain, Larry Dunbar, Steve Sperr, Cate Rinehart Others Present: Brian Gawley - Daily News Greg Casad -Olypen Craig Johnson - Capacity Provisioning Pete Grigorieff- Northland Cable TV Steven Weed - Wave Division Holdings Dennis Bragg - Den-Ree Productions John Miller - Lower Elwha Klallam Tribe Robert Elofson - Lower Elwha Klallam Tribe Carol Brown - Lower Elwha Klallam Tribe Marty Ha~per - Berryman & Henigar (Consultant) III. Approval of Minutes: Chairman Erickson asked if there were any additions or corrections to the meeting minutes of January 11, 2003. The words "a discussion regarding" were added to the fluoridation presentation conclusion. Councilman Campbell moved to approve the minutes. Allen Bentley seconded the motion. Councilmember Rogers abstained due to absence at the meeting. IV. Discussion Items A. Internet Access - Press Release Greg Casad, Olypen General Manager of Customer Care, announced in conjunction with Capacity Provisioning the intent to provide interuet access to qualifying municipal and non-profit organizations at no charge through the year 2004. Those currently qualifying include the City of Port Angeles, the Port Angeles School District, Peninsula College, Queen of Angels, Olympic Medical Center, the North Olympic Library System, Peninsula Mental Health, the Port of Port Angeles, and Clallam County. The gesture is an expression of gratitude for the continued support of the local community. UTILITY ADVISORY COMMITTEE February 11, 2003 Information only. No action taken other than well deserved appreciation for the tremendous gift. B. Lower Elwha Klallam Tribe Sewer System Connection To The CiO?s Wastewater Treatment Plant Steve Sperr, Utility Engineer, reviewed the alternatives to the current use of on-site septic systems due to anticipated rising groundwater following removal of the Elwha River dams. The formation of a sewer district that would connect to the City's sewer collection system at 18th Street via Milwaukee Drive appears to be the most favorable solution. Various connection issues were addressed with concerns from the tribe regarding the equivalent residential unit development charge, latecomer fee, and the 150% surcharge. A discussion followed. Allen Bentley moved to table the discussion to a special meeting set for February 24t" at 3 p.m. Councilmember Roberts seconded the motion, which carried unanimously. C. Cable Television Franchise Transfer Ordinance Steve Weed, Chief Executive Officer of Wave Division Holdings, gave a brief introduction of his company summarizing their intentions as the transfer occurs from Northland to them. Larry Dunbar, Power Resources Manager, summarized the financial qualifications, network upgrade and I-Net compliance, telecommunications services, and transfer ordinance acceptance. There was a short discussion with a request to include the letter from Wave Division Holdings to the City Manager indicating intent with the Council memo. Councilman Campbell moved to recommend to City Council to approve the proposed ordinance consenting to the transfer of ownership of the Cable Television Franchise Ordinance No. 3116 and the Fiber Optic Wide Area Network Use Agreement from Northland Cable Television, Inc. to Wave Division III, LLC and the subsequent transfer to Wave Division Holdings, LLC. Councilmember Roberts seconded the motion, which carried unanimously. D. Energy Star Utility Participation .4greement Larry Dunbar, Power Resources Manager, announced the Northwest Energy Efficiency Alliance CNEEA) had formed a partnership with eight manufacturers to provide a $50 rebate on energy efficient Energy Star clothes washers. The "Double Your Savings" campaign indicates a reduction in energy and water use by up to 50% per load although actual savings may vary. The promotional period would be from April 15, 2003 through July 31, 2003 and would require the submission of a coupon with the purchase receipt to NEEA by the customer. Coupons will be available to customers through the utility billing process. There was a brief discussion 2 UTILITY ADVISORY COMMITTEE February 11, 2003 Allen Bentley moved to recommend City Council approved the Energy Star Utility Participation Agreement. Councilman Campbell seconded the motion, which carried unanimously. E. Reports: Institutional Network Implementation Consulting Services Information only. No action taken. F. Dry Creek Water Association Water Supply Mitigation Feasibility Study Glenn Cutler, Director of Public Works and Utilities, explained the Dry Creek Water Association is directly impacted by the removal of the Elwha River dams and that alternatives had been identified to address the issue. Alternatives include flood proofing the existing well field, developing an alternative well field, or connecting to the City of Port Angeles. Further information will need to be developed before any action will be considered. There was a brief discussion and staff was requested to provide a map of the Dry Creek Water Association area at a future UAC meeting. Information only. No action taken. G. Morse Creek Hydroelectric Project Status Report Discussion tabled and referred to the special meeting set for February 24th at 3 p.m. V. Late Items Bonneville Power Administration Implementation Of Safety Net CR~C Scott McLain, Deputy Director For Power Systems, pointed out that due to a combination of the 2001 drought, volatile market prices, and the West Coast energy crisis the Bonneville Power Administration had been losing more than $300 million for the past two years. To offset the loss Bonneville has begun the process of implementing the safety net cost recovery adjustment clause (SN CRAC). A rate case is expected to begin in March or early April which will set the level and design of the SN CRAC. The City involvement with the Columbia Storage Power Exchange ends April 2003 and the contract with LG&E ends September 2003 which means other increases to power costs in addition to the rate adjustments.. Further information will be available at a later date. There was a brief discussion. Information only. No action taken. VI. Next Meeting: Special meeting set for February 24, 2003, 3 p.m.( Public Works Conference Room). The next regular meeting will be March 5, 2003, 3 p.m. (Parks and Recreation Conference Room). 3 UTILITY ADVISORY COMMITTEE Febmary 11, 2003 VII. Adjournment: The meeting adjourned at 5:25 p.m. Councilmember Erickson, Chairman Cate Rinehart, Administrative Assistant 2/18/03 N :XPWKS\LIGHTxCON S\CATE~feb 11 meet.wpd 4 UTILITY ADVISORY COMMITTEE Special Meeting Port Angeles, Washington February 24, 2003 L Call to Order: ~ Chairman Erickson called the meeting to order at 12:05 p.m. II. Roll Call: Members Present: Chairman Erickson, Councilmember Rogers, Dean Reed, Allen Bentley, Councilman Williams Members Absent: Councilman Campbell StaffPresent: Michael Quinn, Craig Knutson, Glenn Cutler, Scott McLain, Steve Sperr, Cate Rinehart Others Present: Brian Gawley - Daily News John Miller - Lower Elwha Klallam Tribe Robert Elofson - Lower Elwha Klallam Tribe Carol Brown - Lower Elwha Klallam Tribe Francis Charles - Lower Elwha Klallam Tribe Marty Harper - Berryrnan & Henigar (Consultant) IIL Approval of Minutes: Delayed to March 5, 2003 meeting. IV. Discussion Items A. Lower Elwha Klallam Tribe Request For Sewer Connection Glenn Cutler, Director of Public Works and Utilities, reexamined the basic concepts including the various connection issues. A discussion followed which included such items as adequate capacity, additional connections, late comer fees, and monthly sewer charges. Allen Bentley moved to recommend City Council approve the concept of the Lower Eiwha Klallam Tribe connecting to the City sewer system and accepting sewage from their Reservation subject to the conditions listed on the revised February 11, 2003 memo as may be revised, changed, or negotiated. Councilmember Rogers seconded. The recommendation passed three to one with Dean Reed opposed. UTILITY ADVISORY COMMITTEE February 24, 2003 B. Morse Creek Hydroelectric Project Status Report Scott McLain, Deputy Director For Power Systems, discussed the progress made in reactivating the project since generation was discontinued in 1997 due to an extensive leak and low power prices. Higher wholesale power rates present today along with interest from nine prospective buyers have made operation of the plant feasible again. Informal consultation with the agencies is continuing concerning chinook salmon and bull trout covered under the Endangered Species Act. The major break in the pipeline has been repaired. A permanent tailrace barrier is in final design and will be submitted to Fisheries for final approval, and a list of small items need to be addressed to bring the project back on line. Future options include selling the facility, leasing, or continuing operation by the City. There was a short discussion. No action taken. Information only. V. Next Meeting: The next regular meeting will be March 5, 2003, 3 p.m. (Parks and Recreation Conference Room). VI. Adjournment: The meeting adjourned at 1:55 p.m. Councilmember Erickson, Chairman Cate Rinehart, Administrative Assistant 2/27/03 N:~PWKS~LIGHTxCON S\CATE~feb24mee t.wpd 2 pORT NGELES WASHINGTON, U.S.A. UTILITY ADVISORY COMMITTEE MEMO DATE: March 5, 2003 TO: UTILITY ADVISORY COMMITTEE FROM: Tom McCabe, Solid Waste Superintendent SUBJECT: Benefit Dump Day Summary:. The City of Port Angeles sponsors an annual Free Dump Day for all Clallam County residents. The event diverts the majority of the refuseto the recycling area to conserve valuable landfill space and to assure that the current cell will not reach capacity before December 2006. Cost of the event is included in the Landfill tipping fees. The City will reduce its costs by a Department of Ecology grant in the amount of $2,500. Recommendation: Utility Advisory Committee review the information on Benefit Dump Day, and forward a favorable recommendation to the City Council to continue the annual event tentatively scheduled for April 27, 2003. Background ! Analysis: Clean-Up Days, Free Dump Days, or Recycle Days are common events for rural communities. The City of Port Angeles Solid Waste Division sponsors an annual Benefit Dump Day for all Clallam County residents. Residents may haul all non-hazardous waste to the Landfill Site for free on the designated Free Dump Day. All landfill fees are waived for this event. Residents are requested to donate cash or food items to benefit the Port Angeles Food Bank. In 2002, 1,400 vehicles participated in the event. The benefit to the Food Bank was $ 2,800.00 in cash donations, and 5,500 pounds of food. For the 2002 event, vehicle size restrictions, increased recycling, and proper inspection of loads prior to unloading was implemented. Residents were allowed to use up to 3/4 ton pick-ups or cars with trailers (5 ftx 8 fl). One load per household, with a limit on tires, refrigerators, freezers, and other appliances of four each. Promotion: Promotion of this event is accomplished by purchasing advertising space in the Peninsula Daily News, Sequim Gazette, and Forks Forum. Additional advertising is purchased from KONP Radio and Peninsula News Net. KONP and PNN also contribute Public Service Announcements(PSA's) to supplement the advertising. Channel 21 and the City of Port Angeles utility bills also provide information regarding Benefit Dump Day. Scale attendants hand out informational flyers at the landfill. City of Sequim: The City of Sequim sponsors a week long community clean up. By agreement the City of Port Angeles discounts 20% of the cost or an average of 1 day of disposal. In 2002 Sequim disposed a total 76.53 tons of materials for a cost of $4821.12. They were discounted 15.31 tons for $ 964.23. Demographic of Users: TABLE 1 Agency 2002 Vehicles 2002 TONS Tip Fees City of P.A. 692 271.96 $ 20,886.00 Sequim 185 72.62 $ 5,577.00 Forks 34 17.43 $1,338.00 East County 381 154.50 $11,866.00 West County 152 64.38 $ 4,944.00 Totals 1,444 580.89 $ 44,613.00 Advertising Cost: TABLE 2 Agency Costs Number of Ads Co-Sponsor PSA's Daily News $ 653.71 4 news article Forks Forum $199.80 2 0 Sequim Gazette $ 263.52 2 0 KONP Radio $ 78.75 12 10 Peninsula News Net $ 250.00 20 3 news stories, 4 PSA's Total $1,445.78 Event Costs For 2002 Event: TABLE 3 Expenditure Cost Tipping Fee's not collected $ 44,613.00 Employees and Equipment $ 3,280.00 # Advertising $ 1,445.00 # Tire Recycling $ 1,500.00 # These expenses will be reimbursed to the City from a grant from the Department of Ecology. The City will receive 75% of the costs associated with recycling for the event. N:\UAChninalXDumpDayB2003 ,wpd WASHINGTON, U.S.A. UTILITY ADVISORY COMMITTEE MEMO DATE: March 5, 2003 TO: UTILITY ADVISORY COMMITTEE FROM: Bob Kajfasz, Commercial Energy Analyst SUBJECT: Conservation Program Annual Report Summary: The City has offered an eneregy conservation program for its electric utility customers since June, 2001. The program has been well received by our customers and local contractors and has :esulted in a saving of about 1.5 million kWh per year. An annual report will be presented on the City's mergy conservation programs from March 2002 through February 2003. Recommendation: For information only, No action is requested. Background/Analysis: On April 12, 2001 the City Council authorized the Director of Public Works and Utilities to implement a conservation program that qualifies for the Bonneville Power Administration (BPA) Conservation and Renewables Discount (C&RD). The Conservation program has been in operation since June 1, 2001 and offers electric utility customers rebates for energy efficient building improvements, appliances and lighting. Below is a summary of the program achievements during the last 12 months. The program has met our expectations in providing energy savings to our customers and utilizing CR&D funding within the community. A summary of available rebates is on the reverse side. Conservation Programs From March 1, 2002 To Feb. 28, 2003 # Jobs/Units Total Cost City Rebate kWh C&RD SavingsI Heat Pump 53 $343,033.38 $96,510.20 370,219 $112,870.60 Window 176 $406,969.19 $108,558.23 236,559 $120,657.64 Water Heater 152 $44,411.94 $8,105.00 36,526 $8,314.12 Dishwasher 37 $24,696.84 $910.00 4,403 $898.36 Clothes Washer 133 $116,199.36 $19,830.00 71,102 $20,407.20 Refrigerator 8 $8,167.82 $637.17 7,338 $880.91 Lighting (residential) 353 $19,134.26 $14,643.60 75,356 $16,862.60 Attic Insulation 53 $84,886.43 $57,897.68 104,991 $58,640.00 Floor Insulation 4C $57,496.37 $40,619.39 79,974 $41,316.82 Wall Insulation 5zl $91,889.42 $89,580.85 168,11l $104,808.38 Infiltration Control 5 $2,136.38 $2,136.38 5,748 $2,607.12 Supplemental 212 $33,744.14 $11,802.46 0 $0.00 Total (last year) 127~ $1,232,795.55 $451,230.96 1,160,327 $488,263.75 Total (2001 to present) 1687 $1,811,137.79 $583,681.18 1,588,905 $656,322.81 ~ BPA projected annual energy savinI ; in kWh Summary of Available Rebates Available Single-Family Manufactured Multi-Family Small Improvements Homes Homes Homes Commercial~ Up to $2,450 Up to $1, I00 N/,4 Up to $0.60 (from electric (from electric per sq. ft. Heat pump furnace) furnace) Retail Buildings Up to $1,100 N/A N/A Up to $0.45 Heat pump (from zonal heaO (from zonal heaO per sq. ft. Office Buildings Wall insulation $1.50 per sq. ft. N/A $1.50 per sq. ft. $0. 75 per sq. $0.12 per sq fl $0.24 per sq fl N/A N/A Air-sealing ~based on amount of air ( based on amount of infiltration reduced) air infiltration reduced) $5.00persq. fL $4.50persq. fl. $6.50persq. ft. $3.50persq. ft. Windows $10 per air inlet $10 per air inlet $10 per air inlet Attic insulation Up to$1.27 Up to $0.49 Up to $1.27 $I.80 per sq ft. per sq. ft. per sq. fL per sq. ft. Floor insulation $1.OO per sq. fL Ig/A $1. OO per sq. ft. $1. OO per sq. fL ENERGY $6.00 each $6.00 each $6.00 each N/A STAR®labeled 5 to 60 watts 5 to 60 watts 5 to 60 watts compact fluorescent lamp ENERGY $35.00 per ftxture $35.00 per fixture $35.00 per fixture $15.00 -$200.00 STAR ® labeled (limit o fi2) (limit o fl2) (limit o fl2) per ftxture~ lighting J'txture ENERGY $50. OO per fixture $50. OO per fixture $50. OO per fixture N/A STAR ® labeled (limit of 2) (limit of 2) (limit of 2) torchiere lamp ENERGY $150.00 $150.00 $150.00 STAR ®labeled (Must have an (Must have an (Must have an clothes washer electric water heater) electric water heater) electric water heater) ENERGY $25.00 $25.00 $25.00 N/A STAR®labeled (Must have an (Must have an (Must have an dish-washer electric water heater) electric water heater) electric water heateO Electric water Gallons Rebates heater 30-64 $55.00 65-105 $60.00 (10 yr warranty) Solar water $800 $800 $800 N/A heater per 40 sq. fl. per 40 sq. ft. collector per 40 sq. ft. collector collector Photovoltaic $500 per kW $500 per k W $500 per kW N/A ~ Must be an office or retail space 5,000 sc ft. or less. 2 Purchase of Conservation Agreement Limited Standard Offer. 3 Double rebate available with 20 year warranty and increased energy factor