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HomeMy WebLinkAboutAgenda Packet 03/10/2009Utility Advisory Committee Public Works Conference Room Port Angeles, WA 98362 March 10, 2009 3:00 P.M. AGENDA I. Call To Order II. Roll Call III. Approval Of Minutes For February 10, 2009 IV. Late Items V. Discussion Items A. Amendment No. 4 to Consultant Agreement for Phase 1 CSO Projects B. First Street Lighting Improvements for the Eastern Entryway Corridor, Project 06-21 C. Network Needs Assessment And Public Safety Considerations Consultant Agreement D. Interagency Agreement For Performance Based Contracting Amendment E. Water/Wastewater Bond Refund F. Western Climate Initiative VI. Information Only Items 1. Annual Consumer Confidence Water Quality Report 2. Annual Water Use Efficiency Report 3. Annual Energy Conservation Report 4. Annual Benefit Dump Day 5. Bonneville Power Administration Wholesale Power Initial Rate Proposal 6. Bring Your GREEN TO WORK With ENERGY STAR 7. Utility Cost Of Service Study And Rate Studies Calendar VII. Next Meeting Date: April 14, 2009 VIII. Adjournment N:\UAC\FINAL\031009 UTILITY ADVISO Y COMMITTEE _ 3 ~o ~ a GUEST S GN P SHEET n PRINT NAME /; ORGANIZATION l'.. ~ o .a o~ C Q,~GiT'r J~ o~isio,,.~~ ~- c I ~ 11/ N: \PWKS\LIGHT\CONS\CATE\SIGNUP.wpd .. __. i I. Call To Order Utility Advisory Committee Public Works Conference Room Port Angeles, WA 98362 February 10, 2009 3:00 p.m. o,~Fr Chairman Reed called the meeting to order at 3:15 p.m. 77. Roll Call Members Present: Members Absent Staff Present: Others Present: III. Approval of Minutes: Chairman Reed, Orville Campbell, Karen Rogers, Dan Di Guilio (3:17), Betsy Wharton (3:17) ~ None Glenn Cutler, Bill Bloor (3:23), Mike Puntenney (3:20), Larry Dunbar, Steve Sperr, Phil Lusk, Cate Rinehart Diane CNelson -League Of Women Voters Chairman Reed asked if there were any corrections to the minutes of January 13, 2009. Councilmember Rogers moved to approve the minutes. Orville Campbell seconded the motion, which carried unanimously. IV. Late Items Washington State Recycling Association Press Release Stormwater Appeal Phase 2 Decision i! Discussion Items: A. Parametrtx Consultant Agreement For Landfill Services Steve Sperr, City Engineer, explained that additional work outside the original scope of work under the terms of the agreement and been done and a final close-out agreement had been negotiated. There was a lengthy discussion. Orville Campbell moved to recommend City Council approve Amendment No. 1 to Consultant Agreement 07-11, increasing the total amount by $66,325.00, from $694,491.00 to $760,816.00. Councilmember Wharton seconded the motion which passed on a vote of three to two with Councilmember Rogers and Councilman Di Guilio. UTILITY ADVISORY COMMITTEE February 10, 2009 B. Changes to Upper Golf Course Road Sanitary Sewer Connection Charges Steve Sperr, City Engineer, noted that the original connection charges established by ordinance 3038 needed to be update to reflect current development and zoning standards. The proposed change in fee structure would encourage additional connections, increase development opportunities, and reduce the cost for development as compared to when the ordinance was passed in 1999. A discussion followed. Councilmember Rogers moved to recommend City Council proceed with a public hearing and approve the proposed changes to PAMC 13.72. Councilmember Wharton seconded the motion with Chairman Reed abstaining. C. Web-Based Geographic Information System Upgrades Steve Sperr, City Engineer, pointed out that phased upgrades to the City's electronic systems, including its Geographic Information System, are needed to enhance access to utility, zoning, parcel, and other information by both the public and City Departments. There was a brief discussion. Councilmember Rogers moved to recommend City Council authorize the Web-based GIS upgrades using existing utility funds, .for a total amount estimated at $63,537 to be included in the Capital Facilities Project. Orville Campbell seconded the motion, which carried unanimously. D. Bonneville Power Administration Accord And Satisfaction Agreement Larry Dunbar, Deputy Director of Power Systems, advised that BPA and staff was interested in terminating the billing credit agreement and fulfilling the City's responsibilities under a legacy conservation agreement. If the agreements remain in effect the City will continue to be required to prepare quarterly reports, invoices and payments for at least an additional fourteen years. There was a brief discussion. Councilmember Rogers moved to recommend City Council approve and authorize the Director of Public Works and Utilities to sign the Accord and Satisfaction Agreement. Councilmember Wharton seconded the motion, which carried unanimously. E. Bonneville Power Administration Tier 2 Power Supply Planning Workshop Larry Dunbar, Deputy Director of Power Systems, reviewed the information contained in the packet, responded to questions, and provided clarification. The dates of June 10`h and 11 `h were established to hold the workshop with a starting time of 8 a.m. The entire City Council is being requested to attend. Information only. No action taken. - ~ UTILITY ADVISORY COMMITTEE February 10, 2009 F. Interagency Agreement For Performance-Based Contracting Larry Dunbar, Deputy Director of Power Systems, observed that the City had been offered participation in the state sponsored performance-based contracting program for reductions in the use of cost of energy, water, wastewater, and solid waste. Services would include assistance in selecting an Energy Service Company and identifying potential projects. A discussion followed. Coouncilmember Rogers moved to recommend City Council 1) adopt a resolution in accordance with RCW 39.35A for aperformance-based contract, 2) authorize the Public Works and Utilities Director to sign the interagency Agreement with the State of Washington and 3) submit a notice of intent and credit form under the Washington State LOCAL lease/purchase program. Orville Campbell seconded the motion, which carried unanimously. G. Bonneville Power Administration Smart Grid Demonstration Project Larry Dunbar, Deputy Director of Power Systems, noted BPA had recently announced the availability of a Smart Grid Demonstration Project related to advanced metering infrastructure, which was included in the Electric Utility's 2008-2014 Capital Facilities Project. Staff was advised to pursue participation and further information. There was a brief discussion. Information only. No action taken. H. Stormwater Appeal Phase 2 Decision Bill Bloor, City Attorney, reviewed the process and advised that the appeal had succeeded in lessening the most troublesome portions. Information only. No action taken. I. Washington State Recycling Association Larry Dunbar, Deputy Director of Power Systems, passed out a press release which covered general recycling trends. Information only. No action taken. J. Conservation Potential Study The Utility Advisory Committee acknowledged the information only staff report, which was not presented and did not require discussion. Information only. No action taken. UTILITY ADVISORY COMMITTEE February 10, 2009 K. Power Generation Preliminary Feasibility Studies The Utility Advisory Committee acknowledged the information only staff report, which was not presented and did not require discussion. Information only. No action taken. L. Western Climate Initiative Tabled until March 10, 2009. VI. Next Meeting Date: March 10, 2009 VII. Adjournment: The meeting was adjourned at 5:00 p.m. Chairman Reed Cate Rinehart, Admin Spec II N:\PWKS\LIGHT\CONS\CATE\feb I Omeet.wpd NGELES ~~~ Utility Advisory Committee Memo Date: March 10, 2009 To: Utility Advisory Committee From: Kathryn Neal, P.E., Engineering Manager Subject: Amendment No. 4 to Consultant Agreement for Phase 1 CSO Projects Summary: The detailed design of the Phase 1 Combined Sewer Overflow Projects began in Apri12007. Now that access to the Rayonier site has been granted, the remaining design and permitting work can be resumed. Several unanticipated elements of work critical to the design effort have been identified, and an amendment to the Consultant Agreement is proposed. Recommendation: Forward a favorable recommendation to City Council to authorize the Mayor to sign Amendment No. 4 to the Consultant Agreement with Brown and Caldwell for Phase 1 CSO Projects in an amount not to exceed $1,150,000, which increases the maximum compensation under the agreement from $1,847,700 to $2,997,700. Background/Analysis: In April of 2007, the scope of the detailed design effort for the Phase 1 Combined Sewer Overflow (CSO) Projects was solidified in Amendment No. 2 to Consultant Agreement 06-01 with Brown and Caldwell. In February of 2008, changes to the scope of the design were made, and the Consultant Agreement was increased by $102,000 as detailed in Amendment No. 3. The City is under a Washington State Department of Ecology (DOE) Agreed Order to reduce CSO events. The Agreed Order stipulates that the work will be accomplished as detailed in the approved 2006 CSO Reduction Facilities Plan/General Sewer Plan (Plan), subsequently amended and approved in 2007. The schedule in the amended Plan requires the City to obtain ownership of the 5 million gallon (MG) Rayonier storage tank by December 31, 2007, and complete construction of the Phase 1 CSO Project by January 31, 2011. The purchase of the storage tank, progress of the design, and permitting of pipelines between the City's wastewater treatment plant (WWTP), the storage tank, and the two existing wastewater outfalls located on the site, have all been delayed. These delays will likely cause the City to be unable to meet the current construction deadline of January 31, 2011. The Agreed Order allows the City to request an extension to the schedule, which the City is in the process of doing as part of ongoing discussions with DOE. The current schedule is to restart the design on April 1, 2009 and complete the design by September of 2010 in order to meet funding submittal deadlines for State Revolving Fund loans administered by DOE. Amendment No. 4 to Consultant Agreement for Phase 1 CSO Projects March 10, 2009 Page 2 Since March of 2008, and as a result of the 60% design review and further site investigations related to pipeline routing on both City and Rayonier property, the alignment of the force mains across the Rayonier property has been changed. The advantages of the new alignment include avoidance of wetlands that are regulated by the Corps of Engineers, eliminating reconstruction of Alder and Ennis Streets, eliminating a sewer trestle across Ennis Creek, and minimizing excavation on the Rayonier site by laying the pipes on the surface encased in earthen berms that can be blended into the landscape. The pipes would be carried over Ennis Creek by a bridge located near the old railroad crossing, rather than by a pipe trestle further upstream. The Olympic Discovery Trail would be routed over the new bridge. A description of the proposed design work included in Amendment 4 is provided below. The cost of the proposed additional design work included in Amendment 4 is identified in Table 1. Task 11 -Complete remaining CSO Phase 1 project design. Subtasks are further described in Table 1. Task 12 -Septage receiving station. Design work to be authorized after the City acquires control of the Rayonier property. Task 13 -Headworks screens. Existing screens scheduled to be replaced in 2010, and design needs to be integrated with the new diversion structure at the WWTP headworks. Task 14 - CSO flow monitoring, to prove NPDES Permit compliance after the project is built. The City's current flow monitoring system failed last October, when the vendor declared bankruptcy. The City is taking interim measures to meet permit requirements. A permanent system connected to the SCADA system would be integrated with WWTP control system, improve reliability, and be operated by existing staff. Task 15 -WWTP monitoring, to support the 2013 NPDES Permit renewal application that must address the changes in plant operation that are part of the CSO project. Includes sampling modifications, data review and analysis. Funded by WWTP operations funds. Table 1-Summary of Additional Design Work Proposed Task 11 - Com lete remainin CSO Phase 1 ro'ect desi n Bud et A. Finish design of pipes, vaults, WWTP improvements, and outfall connection. Also complete all permits for the project. $598,000 B. Bridge design $250,000 C. Building design ~ $10,000 D. Funding assistance $32,000 E. Outfall survey and sediment sampling for both outfalls, as required by DNR lease and NPDES permit. Existing outfall work shall be funded by WWTP maintenance. $80,000 Task 11 Subtotal $970,000 Task 12 -Septage receiving station $60,000 Task 13 -Headworks screens $25,000 Task 14 - CSO flow monitoring $73,000 Task 15 -WWTP monitoring $22,000 Tasks 12-15 Subtotal $180,000 Total, Tasks 11-15 $1,150,000 Amendment No. 4 to Consultant Agreement for Phase 1 CSO Projects March 10, 2009 Page 3 Funds for all portions of the design work are covered by the combination of two low interest design loans secured from the Public Works Trust Fund. The loans require a 15% local match from the Wastewater Utility CSO reserves. It is requested that the Utility Advisory Committee forward a favorable recommendation to City Council to authorize the Mayor to sign Amendment No. 4 to the Consultant Agreement with Brown and Caldwell for Phase 1 CSO Projects in an amount not to exceed $1,150,000, which increases the maximum compensation under the agreement from $1,847,700 to $2,997,700. A summary of the Phase 1 CSO Projects consulting tasks, approved budget, billings to date, and percent completion including Amendments 1-3 and proposed Amendment 4 are presented in Table 2. Table 2 -Summary of Consulting Tasks and Budgets Through Amendment No. 4 Consulting Tasks Approved Bud et Billings to Date Percent Com lete 1. Project Management $115,000 $139,817 122% 2. Survey and Base Mapping $110,600 $70,452 64% 3. Cultural Resources Consultation $23,000 $15,115 66% 4. Geotechnical Engineering $145,000 $62,629 43% 5. Permitting and Environmental $144,200 $94,440 65% 6. Preparation of Contract Documents and Design $1,136,400 $877,709 77% 7. Bidding Assistance $35,300 $24,942 71% 8. Additional Alternatives $21,100 $22,564 107% 9. Plant Flow Management $109,100 $104,414 96% 10. Additional Cultural and Geotechnical Work $8,000 $143 2% Subtotals $1,847,700 $1,412,225 Remainder of approved design budget $435,475 Amendment 4 Proposed Tasks Proposed Budget 11. Complete remaining CSO Phase 1 Projects design $970,000 12. Septage Receiving Station $60 000 13. Headworks Screen $25 000 14. CSO Flow Monitoring $73 000 15. WWTP Monitoring $22 000 Amendment 4 Subtotal $1,150,000 Total Contract Amount $2,997,700 '~~ ~3 /~~i LOLL ~ g ~ ~ f m . ~o ~~ZI.I$ 3 NGELES Advisory Committee Memo Date: March 10, 2009 To: Utility Advisory Committee From: Terry Dahlquist, P.E., Electrical Engineering Manager Subject: First Street Lighting Improvements for the Eastern Entryway Corridor, Project 06-21 Summary: Plans are being finalized to construct new sidewalks along East First Street from Liberty to Golf Course Road this summer. To avoid damaging these sidewalks in the future, it is proposed to convert existing overhead street lighting wiring to underground, and install conduit to eventually replace existing direct buried underground wiring. Recommendation: Forward a favorable recommendation to City Council to reallocate $75,000 from the Electric Utility budget for personnel expenses and use $75,000 in cash reserves to fund the street lighting improvements on East First Street. Background/Analysis: Installation of new sidewalks along East First Street, from Liberty Street to Golf Course Road, is being partially funded through a Washington State Department of Transportation Enhancement Grant. This project, known as Eastern Corridor Entryway Phase 2, is funded by $363,000 in federal dollars and $67,000 from the City's General Fund. However, no funds were identified for needed street light improvements within the project boundaries. The Electric Utility owns and maintains the street lights. Improving and/or replacing the street lights in this area, converting overhead wiring to underground, and providing for future replacement of old direct burial underground wiring are all functions that will ultimately benefit the Electric Utility and public, enhancing the appearance of the major east-west artery through the city. It is least expensive to perform this work in conjunction with the sidewalk installation. The total estimated cost of needed street lighting improvements in the project area is $150,000. City staff recommends that funds be reallocated from two sources within the Electric Utility to the General Fund to pay for these improvements: 1. A third line crew was approved and budgeted to be added starting January 1 of this year. The cost of salaries and benefits for the crew is about $25,000 per month. At this time, it appears new personnel will not be added until after April 1, for athree-month savings of $75,000. 2. The balance of about $75,000 would come from Electric Utility cash reserves. A portion of the cost of new luminaires may qualify for conservation incentives from the Bonneville Power Administration, which may reduce the need to use cash reserves. 13 f ~R' N:\UAC\Final\First Street Lighting Improvements.doc Utility Advisory Committee Memo Date: March 10, 2009 To: Utility Advisory Committee From: Larry Dunbar, Deputy Director of Power Systems Subject: Network Needs Assessment and Public Safety Considerations Consultant Agreement Summary: The City advertised, received, and evaluated proposals for consulting services in support of the Network Needs Assessment and Public Safety Considerations projects. Columbia Telecommunications Corporation was ranked as providing the best overall qualifications and their proposal was within the price range anticipated for the scope of work. Recommendation: Forward a favorable recommendation to City Council to authorize the Mayor to sign an agreement with Columbia Telecommunications Corporation in an amount not to exceed $52,000, and authorize the City Manager to make minor modifications to the agreement, if necessary. Background/Analysis: The City's 7-year Institutional Network (I-Net) Services Agreement with Capacity Provisioning, Inc. (CPI) will expire on September 6, 2009. The I-Net is a fiber optic telecommunications network that is capable of carrying data, voice, and video applications. The I- Net currently provides 100 megabit (MB) virtual local area network (VLAN) service to 35 City sites and a combination of VLAN and Internet access services to over 200 businesses. The City uses the I-Net for its Sungard enterprise system, Internet access, file transfer, supervisory control and data acquisition (SCADA) systems for utilities, calendar, and electronic mail systems. This project includes a network and security needs assessment that will be considered during the renewal of the next I-Net Services Agreement with CPI. With the expiration of the agreement approaching, it is time to assess the City's current and future needs. This project will be completed in combination with the Public Safety Wireless Technology Plan. A portion of the Data/Voice Equipment Replacement Project is proceeding, however, the remainder will be confirmed or altered after the combined project is completed. The project includes an assessment of Police and Fire Department current and future wireless mobile data needs, and a realistic plan will be prepared for a future roadmap. Grant funding opportunities will also be identified. Both the Fire and Police Department anticipate an increasing reliance on technology in order to safely and effectively carry out their missions. N:\UAC\Final\Network Needs Assessment & Public Safety Considerations.doc Network Needs Assessment and Public Safety Considerations March 10, 2009 Page 2 The City advertised a Request For Proposal (RFP) for consulting services on December 14, 2008. A total of eight consulting proposals were received on February 13, 2009 and were evaluated on February 17, 2008. A technical committee comprised of representatives from each City department evaluated proposals and participated in interviews. The City's department directors reviewed and approved the technical committee's evaluation and recommendations. The evaluation focused on qualifications and prior performance, project understanding, resumes, availability, project management expertise, references, and work samples. The table below summarizes the initial RFP evaluation results, which are presented in alphabetical order by consultant name. An overall numeric score was calculated, which is provided in the last column of the table. The consultants receiving the three highest overall scores were selected for interviews. Network Security Public Safety Home Office Overall Score Consultant Consultant Consultant Ci /State (0 Low- 5 Hi h COMgroup Same Same Kirkland, WA 2.40 Columbia Tele- communications Co oration Same Same Kensington, MD 3.80 GVNW Public Safety Consultin ITBalance S stems Tualatin, OR 1.90 ID Consulting Solutions Same ~ Same Boise, ID 1.60 Moss Northwest Moss Adams Adams Information Services Seattle, WA 3.90 RCC San Bernardino, Consultants Same Same CA 2.60 Sparling Same Same Seattle, WA 4.30 Stoops Consulting Same Coalfire S stems Mar sville, WA 2.00 The table below summarizes the RFP interview results. The last column of the table below contains the overall score given by the technical committee for the consultants that were interviewed on February 20, 2009, which are in descending rank order. Consultant Overall Score 0 Low- 5 Hi h Columbia Telecommunications Co oration 4.20 S arlin 3.80 Moss Adams 3.65 Columbia Telecommunications Corporation (CTC) and staff negotiated a $52,000 proposal, which is within the range anticipated for this project. The electric utility budget includes $30,000 for the Network Needs Assessment. Funding in the amount of $22,000 for the Public Safety Consideration is proposed to be from the general governmental capital improvement program. It is recommended that the Utility Advisory Committee forward a favorable recommendation to City Council to authorize the Mayor to sign an agreement with CTC for completion of the Network Needs Assessment and Public Safety Considerations project. NGELES ~~~ Utility Advisory Committee Memo Date: March 10, 2009 To: Utility Advisory Committee From: Larry Dunbar, Deputy Director of Power Systems Subject: Interagency Agreement For Performance Based Contracting Amendment Summary: The proposed amendment to the Interagency Agreement would authorize staff to negotiate a proposal for the Conservation Voltage Reduction and City Hall Complex Energy Conservation Projects with a performance contractor. Another amendment to the Interagency Agreement would be sought later to authorize the projects to be implemented. Recommendation: Forward a favorable recommendation to City Council to authorize the Public Works and Utilities Director to negotiate and sign an amendment to the Interagency Agreement for Performance Based Contracting for proposals for the Conservation Voltage Reduction and City Hall Complex Energy Conservation projects. Background/Analysis: On February 17, 2009, City Council authorized the Public Works and Utilities Director to sign the Interagency Agreement For Performance Contracting with the , State of Washington. This approach can be used to implement needed improvements to City facilities without capital outlay where the utility cost savings, Bonneville Power Administration conservation program incentives, and the conservation fund are used to pay all project costs. During the week of March 2, 2009, staff interviewed several Washington State qualified performance contractors. The proposed amendment to the Interagency Agreement would authorize staff to negotiate a proposal for the Conservation Voltage Reduction and City Hall Complex Energy Conservation projects with a performance contractor. As part of the proposal the performance contractor is required to guarantee the maximum cost and minimum utility cost savings for the project. In the event the City does not proceed with the proposal a termination fee could apply. Staff requests that the Utility Advisory Committee forward a favorable recommendation to City Council to authorize the Public Works and Utilities Director to negotiate and sign an amendment to the Interagency Agreement for Performance Based Contracting for proposals for the Conservation Voltage Reduction and City Hall Complex Energy Conservation projects. Staff will return to the Utility Advisory Committee after the proposals are received to consider another amendment to the interagency agreement that would authorize the projects to be implemented. N:\UAC\Final\Interagency Agreement Amendment for CVR Project.doc GELES Advisory Committee Memo Date: March 10, 2009 To: Utility Advisory Committee From: Yvonne Ziomkowski, Finance Director Subject: Water/Wastewater Bond Refund Summary: There maybe an opportunity in the future to reduce debt service expenses by refunding the 1998 Water/Wastewater revenue bonds. During the month of March staff will be updating the Official Statement from the 2003 Water and Wastewater Utility Revenue Bonds. After the Official Statement is updated, as soon as market conditions become attractive, staff will be seeking City Council approval of the refunded bonds. Recommendation: Forward a favorable recommendation to the City Council to 1) proceed with the Water/Wastewater bond refund when market conditions become attractive, and 2) amend Chapter 3.42 of the Port Angeles Municipal Code to allow a portion of the Treatment Plant Operating and Maintenance Fund reserves to be restricted for the refunded bonds. Background/Analysis: There maybe an opportunity in the future to reduce debt service expenses by refunding the 1998 Water/Wastewater revenue bonds, which were refunded in 2003. Based on preliminary information, in order to refund the bond a second time the City would have to create a restricted cash reserve in the amount of about $1,100,000. The restricted cash reserve would be required for fifteen years (the term of the refunded bonds). Last year FCS Group completed a Cost of Service Analysis for the water and wastewater utilities. Based on their analysis, projected unrestricted cash reserves are not adequate to support restriction of $1,100,000 for refunded bonds. However, the Treatment Plant Operating and Maintenance Fund is anticipated to have an adequate cash balance to allow a portion of its reserves to be restricted to support the refunded bonds. An amendment to PAMC Chapter 3.42 would be needed to allow a portion of the Treatment Plant Operating and Maintenance Fund reserves to be restricted for the refunded bonds. During the month of March staff will be updating the Official Statement from the 2003 Water and Wastewater Utility Revenue Bonds. After the Official Statement has been updated, staff will be prepared to refund the bonds as soon as market conditions become attractive. Due to rapidly changing market conditions City Council approval of the refunded bonds would have to be expedited. N:\UAC\Final\Bond Refund.doc GE'I~:~S} Advisory Committee Memo Date: March 10, 2009 To: Utility Advisory Committee From: Phil Lusk, Power Resources Manager Subject: Western Climate Initiative Summary: There has much recent debate on the emissions of anthropogenic greenhouse gases and their possible impact on the global climate. This memo provides information on the current status of program and regulations being developed for greenhouse gases that may impact the City. Recommendation: For information only, no action requested. Background/Analysis: In 2007, the State of Washington entered into an agreement with six states and four Canadian provinces called the Western Climate Initiative (WCI), which has a goal of reducing regional greenhouse gas (GHG) emissions 15% below 2005 levels by 2020. To accomplish this goal, WCI participants have agreed to three specific tasks: 1) Join a multi-state GHG emissions registry; 2) Develop a regional GHG reduction goal consistent with their own state and provincial goals; and 3) Design a regional cap-and-trade program. The cap-and-trade program will include about one-third of Washington State's emissions and about 50% of the emissions in the region when the program is slated to start in 2012. By 2015, the program will expand to include about 90% of the emissions in the state and in the region. Electricity generation is one sector to be covered in 2012, and this includes emissions from electricity generated outside the WCI jurisdictions (or generated by a federal entity or on tribal lands) that are delivered to a WCI jurisdiction for consumption in that jurisdiction. The WCI has not adopted final language on its proposed First Jurisdictional Deliverer (FJD) approach, but the current proposal is that the first entity to take title to the electricity imported into the WCI is the FJD and is consequently responsible for any reporting and compliance obligations. Thus, if power is imported into the State through the Bonneville Power Administration (BPA) and if the BPA does not voluntarily become part of WCI, then the FJD responsibility most likely will flow to the next entity having title to the electricity, such as the City's electric utility. The Department of Ecology (DOE) is promulgating a mandatory annual reporting rule for owners or operators of: 1) On-road motor vehicle fleets emitting at least 2,500 metric tons (MT) of GHG; or 2) Source or source combinations emitting at least 10,000 MT of GHG. A draft rule will likely be issued for public comment in the spring, with the final rule being adopted in summer 2009. In 2007, the City's electric utility had CO2 emissions estimated to be 22,850 MT, which is above the proposed DOE reporting level and just below WCI compliance obligation levels of 25,000 MT. N:\UAC\Final\Westem Climate Initia[ive.doc ..~ _..._...- »__..- .... ~ Page 1 of 2 ,a~ , J~~~f ~onnee;~ing you to tie ,L ;! globe! power irrcfu~tr}r ~~; Many Green Efforts Beginning to Wither Mar 07 -Columbian, Wash. The 2009 Legislature is proving unfriendly to bold environmental initiatives. Washington environmental groups set their sights this year on winning passage of legislation to cap greenhouse gas emissions, promote super-efficient energy use in buildings, spur transit-friendly development and pay for the cleanup of the state's waters through a tax on petroleum refiners. Gov. Chris Gregoire's own environmental agenda includes legislation to reduce Washington's contribution to global warming through a regulatory cap and a bill to raise energy efficiency standards in the state building code by 30 percent over time. But halfway through the session, the fate of most of these bills remains clouded, and Washington's reputation as a national .leader on climate change could hang in the balance. A Senate committee gutted the heart of Gregoire's cap-and-trade bill, making participation by businesses voluntary. A bill that would have phased in tougher energy efficiency standards for buildings was amended to delay its implementation unti12031 and take away local governments' authority to pay for incentives.for energy conservation through new bonding authority. A bill that proposed to add a climate change goal to the Growth Management Act was weakened and now carries no consequences for local governments that fail to plan for compact, transit-friendly development. This is a tough session for everyone and I don't think the environment is any exception," said Kerry McHugh of the Washington Environmental Council. With lawmakers focused on a projected $8 billion budget deficit, she said, "There's not a lot of oxygen." Renewable energy bar being lowered The Legislature also appears poised to weaken the law implementing voter-approved Initiative 937, which requires utilities to get 15 percent of their energy from renewable sources by 2020. Senate Bi115840, prime-sponsored by Sen. Chris Marr, D-Spokane, "clearly dismantles I-937," said Sen. Craig Pridemore, D-Vancouver. "It literally adds so many things to the allowable energy sources that it renders the standards meaningless." Marr's bill, awaiting action in the Senate, would cap the renewable energy requirement at a lower level, allow utilities to grandfather in existing energy sources such as biomass and small hydropower projects, and permit them to substitute energy conservation for acquiring new renewable sources such as solar and wind power. Those changes would effectively cancel out the law's renewable energy standard, according to the Northwest Energy Coalition, which opposes Marr's bill. Clark Public Utilities testified in favor of the changes. But Port of Vancouver Executive Director Larry Paulson urged a legislative committee in January to "avoid diluting Initiative 937," noting that wind energy development has been a boon to the port. Page 2 of 2 Cap and trade Perhaps the biggest question mark surrounds proposed climate change legislation. Washington is one of seven states and four Canadian provinces that signed on to the Western Climate Initiative, which in 2007 set a regional goal of reducing greenhouse gas emissions by 15 percent below 2005 levels by 2020. To date, only California has passed legislation to implement the initiative through acap-and-trade system. Under such a system, companies would initially buy permits from the government to emit carbon dioxide. Companies would trade the permits among themselves or elect to install pollution controls. The number of permits would be reduced each year. "Cap and invest," a variation favored by Pridemore and many environmental groups, would invest revenue from the permits in green energy and do away with permit trading. The governor's bill, Senate Bi115735, originally required major industries to limit the greenhouse gases they emit beginning in 2012, with details on the trade of emissions to be worked out later. It was amended in the Senate Environment, Water and Energy Committee and now directs the Department of Ecology to design voluntary emission targets and a voluntary emissions registry and report back to the Legislature. Republican lawmakers warned that acap-and-trade system would result in unemployment and higher utility bills at a time when the state is bleeding jobs. The powerful Association of Washington Business also opposed the legislation. "It's aneconomy-killer," said Sen. Jerome Delvin, R-Richland, also a member of the Climate Advisory Team. "Our small businesses can barely keep their doors open now. Jobs are hanging by a thread." Pridemore, vice chairman of the committee, declined to add his name to the bill's list of sponsors. He doesn't expect to see a bill to implement the Western Climate Initiative this year. Becky Kelley of the Washington Environmental Council said she isn't giving up. The Senate bill and a separate House bill "are very much works in progress," Kelley said. "I know the governor remains very committed to moving forward with action on climate change this year." Obama focus Some opponents of climate change legislation have suggested that the states step back and let the Obama administration take the lead on climate change legislation. President Obama's budget, released last week, envisions raising $79 billion by 2012 through a cap-and-trade program in which companies pay to emit carbon dioxide. Kelley thinks the new administration's focus makes it even more important for the state to act. "It is now looking much more real that there will be a cap and trade program," she said. Washington, with its agricultural industries, its forests and. its abundant hydropower, needs to play a role in developing that program by endorsing the Western Climate Initiative, she said. "We have a lot to gain by helping to shape a federal program, and potentially a lot to lose by not being at the table," Kelley said. "Increasingly the shape of the conversation is, 'What can we do to move forward in reducing our emissions and building our clean energy economy, and how can we influence this ongoing regional national debate about cap and trade?' I think this is going to be a live conversation through the end of session." Copyright ©1996-2009 by CyberTech, Inc. .70RT GEL&S ADVISORY COMMITTEE Date: March 10, 2009 To: Utility Advisory Committee From: Ernie Klimek, Water Superintendent Subject: Annual Consumer Confidence Water Quality Report Summary: The Washington State Department of Health requires that every water system provide an annual Consumer Confidence Report to its customers. The report is to contain information on the potential contaminants present in the water supply that customers receive. The attached report for the Port Angeles Water Supply has been prepared for distribution to the City's water customers. Recommendation: For information only, no action requested. Background/Analysis: In 1996 Congress passed amendments to the Safe Drinking Water Act that included a mandate from the Environmental Protection Agency (EPA), to require community water systems to provide each of their customers with a Consumer Confidence Report (CCR) every twelve months. This year's report, using 2008 data, will be delivered to all City of Port Angeles water customers with the May/June utility billing statements, along with a public information announcement in the local paper, and posted on the City's website. This year's report must be distributed by July 1, 2009. The attached Consumer Confidence Water Quality Report for calendar year 2008 has been developed in accordance with the EPA/CCR regulations by City staff. The regulations require information on the quality of the water delivered by the system, and characterization of any risks from exposure to contaminants in the drinking water in an accurate and understandable manner. The City has already provided the content of the report to our wholesale customers and Clallam County Public Utility District No. #1 as it is required to do by April 1, 2009. Attachment: 2008 Consumer Confidence Water Quality Report N:\UAC\Final\Consumer Confidence Water Quality Report.doc The City of Port Angeles is pleased to pro- vide you with our Annual Consumer Confi- dence Water Quality Report for 2008. The purpose of this report is to share information with you, our customers, about the quality of your water and to convey a basic knowledge of our water system. This report is a sum- mary of the quality of water we provided to you in 2008, gives details about where the water comes from, and compares it to stan- dards set by regulatory agencies. The year 2008 was busy for the Water Utility. The National Park Service and the City of Port Angeles signed an agreement transferring the new municipal water treat- ment plant to the city upon completion and acceptance. We have been working on certi- fication levels for staff in preparation to op- erate the new facility. Presently, all staff are in compliance with certification levels that will allow us to operate the Port Angeles Water Treatment Plant (PAWTP) when it comes on line later this year. We also installed a corrosion control sys- tem, per an Agreed Order with the Depart- ment of Health (2007-SAG-001), which adds orthophosphate to the drinking water. Orthophosphate is a drinking water ap- proved product that treats the lines and pro- tects against the potential harmful effects of ~~~~ ~o lead and copper leaching into the water. Sampling from 60 locations has shown it is working and we are now in compliance with Federal lead & copper drinking wa- ter standards. The Utility also continued to send out quarterly compliance/update notices and at the same time we again want to assure you. that, although the classification of our water system is groundwater under the influence of surface water, you do not need to boil your water or take other cor- rective actions. However, if you have specific health concerns, we would rec- ommend you consult your health care provider for guidance. [f you have any questions about this report or at anytime have concerns about the quality of your drinking water please visit our website at www.cityofpa.us/ pwWaterU.htm or contact me by e-mail at eklimek@cityofpa.us or phone 360.417.4855. Thank you, Ernie Klimek Water Superintendent WDM 3/WTPO 3 VIIHER~ DOES QUR WIAYER COANE FRO~A? oaaa aaaaa aaaaoaaaa The source for the City of Port Angeles Water System is a Ranney Collector; {well} located on the east bank. of the; Elwha River.. The system identification number is 68550M. The Ranney Col-' lector has been classified as ground-: water under the influence (GWI} of sur- face water. This designation requires the City to meet the requirements of ~ the Surface Water Treatment Ruie'4 (SWTR). Regulatory compliance op-i tions available under the SWTR in- elude filtration and complying with cri-I teria to avoid filtration. The City and', the 1Nashington State Department of Health {DOH), have negotiated an ~, agreement that will effectively meet; the SWTR by construction of a fed- arally-funded municipal water treat- ment facility under the Elwha River Ecosystem and Fisheries Restora- tion Act. In the agreement the wa- ter treatment facility will be in place by December 2009. 8~~~~~ 6s o~~t+ ~1I~Y~e ~~~apli~~ ~~f~ ~~~ 2 ~Rl~~~~ In~mt~~®n Pale ~®~s~~ft~®t~ ~ P~~~ 4 What We Test for in Our Drinking Water In 2008, we conducted over 504 tests for contami- nants. Three hundred eighty three of these were rou- tine Coliform sampling, one sample for Nitrate-N, four (one-per quarter) samples each for total triha- lomethane (TTHM), and haloacetic acid (HAA5), twelve monthly samples for total organic carbon (TOC's), twelve monthly samples for fluoride, eleven monthly samples for cryptosporididium, sixty samples for lead and copper, and seventeen samples for a combination of new main construction and investiga- tion. The results below are a summary of these tests as submitted to the DOH/Office of Drinking Water and the U.S. Environmental Protection Agency. Thank you. Larry Messinger Water Quality Lead WDM 2/WTPO 2 Variance and Exemptions In 2003 the City requested and was approved to re- duce monitoring of Disinfection/Disinfectant-By- Products by the DOH by having met the sampling re- quirements agreed to and being below the MCL for TTHM's, HAA(5)'s, and TOC's. Exceedences On September 2, 2008 a coliform presence was de- tected in a routine sample. Repeat samples returned None Detected (ND). The initial test was invalidated with resampling and the initial results were determined to represent sampling procedural error or non system contamination. ~~~c~~ ~~~~Il~~g C~od~~c~~c~d ~~ ~®0 Sampling Conducted Sample Date Unit MCL MCLG Detected Viola- Maior Sources Level tion Cryptosporidium (EPA/LT2) Monthly Oocyst/L 0 NO Naturally Occurring Nitrates at source-Elwha 7/23/08 ppm -mg/L 10 SRL ND NO Runoff,Septic,Fertilizers 0.1 mg/L Microbiological Contaminants Monthly and as N/A Contami- No Con- 1 repeat set NO Naturally present in the Monthly Samples (31) Plus 17 Needed Want Pre- taminant ND environment New Construction & Investiga- sent Present tive Total Organic Carbons 1 Sample per ppm -mg/L NE IVE ND NO Monthly sampling re- (TOC's) Month quired for reduced monitoring of D/DBP Trihalomethane (TTHM) 1 Sample per ug/L 100 100 Avg. Detected NO Byproduct of Chlorine Quarter 2.07 Disinfections Process Halo-Acetic Acid (HAAS) 1 Sample per ug/L 60 NE Avg. Detected NO Byproduct of Chlorine Quarter .9 Disinfections Process Lead 10/08 mg/L AL SRL 0.002 NO From specific plumbing 0.015 mg/L 0.002 mg/L in certain year homes Copper 10/08 mg/L AL SRL 0.87 NO From specific plumbing 1.3 mg/L 0.02 mg/L in certain year homes Fluoride 1 Sample per ppm -mg/L 4 2 0.90 Ava. NO Testing of this chemical Month is regulated by State Term Definition Term Definition ppm - me/L Parts per million, or milligrams per liter (mg/L) TTHM Total Trihalomethane u L Micrograms per liter HAAS Haloacetic Acid NE Not Evaluated D/DBP Disinfectant/Disinfection By-Products ND Not Detected MCL Maximum Contaminan t Level MCLG Maximum Contaminant Level Goal TOC Total Organic Carbon Page 2 2008 CONSUMER CONFIDENCE WATER QUALIIT REPORT Source water assessment and its Water from the Ranney Collector is : tested following the guidelines estab- lished by the DOH to detect potential contaminants that could reasonably be expected to be found in drinking water. Because most of the land through which the Elwha River flows is inside the Olympic National Park, there is limited opportunity for human contamination of the water. Contaminants that might be expected in untreated water include: biological contaminants such as viruses and bacteria, inorganic contaminants such as salts and metals, pesticides and herbicides, organic chemicals from industrial or petroleum use, and radio- active materials. Why are there contaminants in drinking water ? Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some con- taminants. The presence of contami- nants does not necessarily indicate that water poses a health risk. More infor- mation about contaminants and poten- tial health effects can be obtained by calling the EPA's Safe Drinking Water Hotline (800.426.4791). This informa- tion can also be accessed at the EPA's website, www.epa.gov/safewater,~ hotline/index.html. The source of drink- ing water (both tap and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs, and wells. As water travels over the surtace of the land or through the ground, it dissolves natu- rally occurring minerals and, in some cases, radioactive material, and can pick up substances resulting from the presence of animals or from human activity. Contaminants that may be present in source water include: A) Microbial contaminants, such as vi- ruses and bacteria, that may come from sewage treatment plants, septic systems, agricultural livestock opera- tions, and wildlife; B) Inorganic contaminants, such as salts and metals, which can be natu- rally occurring or result from urban stormwater runoff, industrial, or do- mestic wastewater discharges, oil and gas production, mining or farming; C) Pesticides and herbicides, which may come from a variety of sources such as agriculture, urban stormwater runoff, and residential uses; D) Organic chemical contaminants, in- cluding synthetic and volatile organic chemicals, are by-products of industrial processes and petroleum production, which can also come from gas sta- tions, urban stormwater runoff, and septic systems; E) Radioactive contaminants, which can be naturally occurring or be the result of oil and gas production and mining activities. In order to ensure that tap water is safe to drink, EPA prescribes regulations that limit the amount of certain contaminants in the water provided by public water systems. Saecial Precautions Some people may be more vulnerable to contaminants in drinking water than the general population. Immuno- compromised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV/AIDS or other immune system disorders, some elderly, and infants can be particularly at risk from infections. These people should seek advice about drinking wa- ter from their health care providers. EPA/Centers for Disease Control (CDC) guidelines on appropriate means to lessen the risk of infection by crypto- sporidium and other microbial con- taminants are available from the Safe Drinking Water Hotline (800.426.4791). Page 3 _.~ - - .__ _ , e.: WATER CONSERVATION H~1~ CAS 9 ~E f ~~IV~~~lE®? WATER USE EFFICIENCY TIPS Water conservation measures are an important first step in protecting our water supply. Such measures not only save the supply of our water, but can also cut the cost of water treatment. Here are a few suggestions: tlySlRE THE HOUSE: 1.) Fix leaking faucets, pipes, toilets, etc. 2.} Install water saving devices in faucets, toilets, and appliances. Replace old fixtures with new ones. This will reduce water consumption by nearly half. 3.} Wash only full loads of laundry. 4.} Do not use the toilet for trash disposal.. 5.) Take shorter showers. Do not let the water run while shaving, washing, brushing teeth, or cleaning fruits and vegetables. 6.} Soak dishes before washing. Run the dishwasher only when full, OUTSIDE THE HOUSE: 1.) Water the lawn and garden in the early morning. or evening. 2.) Use mulch around plants and shrubs. 3.) Repair leaks in faucets and hoses. Use water-saving nozzles, 4.) Use water from a bucket to wash your vehicle. Save the hose for rinsing. FOR MORE If~FORMATIORI: Contact: Bob Kajfasz 360.417. 4713 Energy and Water Conservation a-mail: conservation@cityafpa.us Ernie Klimek 360.417.4855 Water Superintendent a-mail: eklimek@cityofpa.us City of Part Angeles Conservation Webpage: http://www.cityofpa.us/pwGonserv,htm The Water Quality Section of the Water Utility has the responsibility of aggressively safeguarding your water system. Our goal is to ensure that we meet all regulatory agency standards and retain your confidence in us to provide you with safe and reliable drinking water every time you open your water tap. The Water Quality Section is composed of 4 employees (Jason, Quinn, Ron, and Larry). They have a combined total of 81 years of experience and serve you with expertise and profession-' alism. Continuing education is mandatory for our employees to meet the high standards that you have come to expect. Gur- i rent certifications, held by City staff, issued by the Washington State Department of Health, are as follows: Water Distribu- tion Manager, Water Distribution Specialist, Water Treatment Plant Operator, Cross Connection Control Specialist, and Back- ......, flow Assembly Tester. ;~, Page 4 ~~a=R.T NGELES WAS H I N G T O N, Utility Advisory Committee Memo Date: March 10, 2009 To: Utility Advisory Committee From: Ernie Klimek, Water Superintendent Subject: Annual Water Use Efficiency Report Summary: Each year the City is required to report our progress toward our Water Use Efficiency program goals to our customers and the Washington State Department of Health. Recommendation: For information only, no action requested Background/Analysis: In accordance with the Water Use Efficiency Program an annual report was submitted to the Washington State Department of Health. City water customers will receive information on water use efficiency in the Consumer Confidence Report that will be included in the May/June utility billing statements. A summary of the water use efficiency information is provided below: Leakage Information For the 12 month reporting period from January 1, 2008 through December 31, 2008 Total production from the Elwha source in million gallons: 1,089 Total authorized consumption in million gallons: 930 Unaccounted for distribution system water in million gallons: 159 Distribution system losses as a percentage: 14.6% Goal Setting Information After public input, the Water Use Efficiency goals for the City of Port Angeles Water Utility were set by city council in a public meeting on December 12, 2007. A summary of the goals and their status is provided on the following page. N:\UAC\Final\Annual Water Use Efficiency Report.doc Annual Water Use Efficiency Report March 10, 2009 Page 2 Supply Side Goal The City of Port Angeles Water Utility will implement a program intended to achieve a one percent reduction in distribution system leakage per year and improve the accuracy and accountability of the system through meter replacement and calibration. Demand Side Goal The city will implement a program intended to achieve atwo-tenths of one percent reduction in customer consumption per capita per year including offering a minimum of six water use efficiency measures across the Utility's customer Classes. Status This is our first full reporting year under our goals. We continue to detect and repair leaks and replace meters that are beyond their service life. We also are more accurately accounting for un- metered water consumption (reservoir cleaning, flushing, firefighting, etc.). With the above efforts in place we saw a reduction in distribution system losses from 21% (2007) to 14.6% (2008), which is illustrated in the attached chart. We will be purchasing formal leak detecting equipment and have added an Advanced Metering Infrastructure project to our capital facilities plan to encompass automation and meter replacement. In 2008 we realized a 6.1 % reduction in total customer consumption (sales in cubic feet across all classes) from 2007. We continued our customer leak education program sharing this information at fairs and in classrooms. Our utility bills show consumption histories and we have a page in our Consumer Confidence Water Quality Report for conservation with contacts and web page links. We also participate in BPA water and energy conservation programs providing customers items ranging from faucet aerators to rebates on efficient washers and dishwashers. Presently 3,935 kits have been requested and sent to our customers. We will continue these efforts in 2009. L~~y OF PORT ANCF~Fs ~~\\ Water Use Efficiency Distribution System Leakage Standard _:~' 30% 25% 20% m 15% a~ J 10% 5% 0% Distribution Leakage Estimate Water Use Efficiency Leakage Standard (36-Month Moving Average Beginning January 2010) ^ Distribution Leakage Estimate (36-Month Moving Average Beginning January 2007) 2007 2008 2009 GELES Utility Advisory Committee Memo Date: March 10, 2009 To: Utility Advisory Committee From: Phil Lusk, Power Resources Manager Subject: Annual Energy Conservation Report Summary: We are in the final year of the Bonneville Power Administration's Conservation Rate Credit program. Staff will present the achievements made to date, summarize current available rebates, and share the progress made on various options to utilize available program funding. Recommendation: For information only, no action Background/Analysis: The Bonneville Power Administration's Conservation Rate Credit (CRC) Program has been in operation since October 1, 2006. The CRC offers electric utility customers rebates for energy efficient building improvements, heating, ventilating, and air conditioning (HVAC) improvements, energy efficient appliances and lighting, and custom projects. The CRC concludes September 30, 2009. Below is a summary of the program achievements from October 1, 2006 through February 28, 2009. Please see the reverse side for a summary of currently available rebates. Improvements # Jobs/Units Total Cost City Rebate KWh Savings CRC HVAC 67 $65,333 $30,172 14,883 $30,172 Window 23 126,579 1,947 6,230 1,869 Water Heating 104 14,806 1,079 8,761 1,311 Dishwasher 23 13,478 575 979 575 Clothes Washer 195 261,724 9,750 37,512 14,560 Refrigerator 48 60,189 1,350 5,930 1,400 Showerheads 4,499 28,979 28,979 889,000 51,976 Lighting 47,739 83,326 24,468 1,768,513 119,355 Insulation 31 46,205 19,261 65,600 19,592 Air Sealing 24 10,315 39,082 7,827 2,408 Low Income WX 22 22,894 22,894 19,576 22,894 Renewables 2 28,448 2,050 4,100 2,050 New Construction 8 3,215,000 6,000 25,099 7,960 Commercial 15 248,509 36,757 231,160 34,727 Industrial 2 203,397 130,678 1,699,439 130,678 Totals: 52,802 $4,429,182 $355,042 4,784,609 $441,527 NN:\UAC\Final\Annual Enegy Conservation Report.doc Annual Enegy Conservation Report March 10, 2009 Page 2 Summary of Currently Available Rebates Available Improvements Single-Family Homes Manufactured Homes Multi-Family Homes ' Small Commercial 2 Heat um $470 N/A N/A Custom Project p p $915 N/A N/A Duct Sealing $500 $400 N/A N/A Windows $0.50/SF N/A $0.50/SF N/A El i Warranty Rebate N/A ectr c water heater 10-year $25.00 20-year $50.00 Dishwasher ' $25.00 $25.00 $25.00 N/A Clothes washer $50.00 $50.00 $50.00 $180.00 Refrigerator/ Freezer s $25.00 $25.00 $25.00 Up to $700 Compact fluorescent lamps s $2.50 each (>5 watt) $2.50 each (>5 watt) $2.50 each (>5 watt) $3.00 each (>5 to 45 watt) $12.00 each (>45 watt) Lighting fixture a $10.00/fixture $10.00/fixture $10.00/fixture $20.00 -$200 00 per fixture Wall insulation Up to $0.60/SF N/A Up to $0.60/SF Up to $0.25/SF Attic insulation Up to $0.70/SF Up to $0.49/SF Up to $0.80/SF Up to $0.45/SF Floor insulation Up to $0.75/SF Up to $0.75/SF Up to $0.75/SF Up to $0.45/SF Air-sealing $0.08/SF N/A N/A N/A Solar water heater ~ $500/31 SF collector area $500/31 SF collector area $500/31 SF collector area $500/31 SF collector area Photovoltaic $500/kW $500/kW $500/kW $500/kW New Construction $1,000 NW ENE ®GY STAR $500 NW ENE ©GY STAR $40 approved thermal shell improvements $0.50/SF floor area i t Energy Smart Office Design Low-rise multi-family homes only. 2 Must be an office or retail space 5,000 square feet (SF) or less. s Heat Pump Heating Season Performance Factor at least 8.5 without duct sealing. a Heat Pump Heating Season Performance Factor at least 8.5 with duct sealing. s Duct sealing new and existing HVAC systems . 6 National Fenestration Rating Council tested U-value not to exceed 0.30. ~ Existing unit must be an electric water heater. s Must be ENERGY STAR® labeled. 9 Must reduce existing lighting energy use by a minimum of 30%, other restrictions apply. 10 Air-sealing rebate is based on actual tested leakage reduction. i i Must be new office building 100,000 SF or less. GELES Advisory Committee Date: March 10, 2009 To: Utility Advisory Committee From: Tom McCabe, Solid Waste Superintendent Subject: Annual Benefit Dump Day Summary: The City of Port Angeles sponsors an annual Benefit Dump Day for all Clallam County residents. The scheduled date this year's event is Sunday, Apri126`h from 9:00 a.m. to 3:00 p.m. Recommendation: For information only, no action requested. Background/Analysis: The City of Port Angeles sponsors an annual Benefit Dump Day for all Clallam County residents. Beginning in 2008, a $10 donation was collected from each vehicle by the Port Angeles Food Bank (previously it was $5 and/or canned food). Dumping is restricted to one load per household with vehicle sizes up to a 3/4-ton pick-up truck or a trailer measuring 5 ft x 8 ft and a maximum limit of four tires and four appliances per customer. Commercial haulers are not allowed. Large appliances, metals, and tires are collected for recycling. A summary of the media used to promote the event and staffing from various organizations to carry out the event is presented below. Promotion / Advertising Peninsula Daily News Sequim Gazette KONP Radio Staff for the Event Waste Connections (Transfer Station) City Staff (metal pile, scales, gate) Clallam County Staff (for oil and antifreeze) Food Bank Staff and Volunteers (gate) Police Patrol Volunteers (traffic control) The hours and load restrictions will be the same as in previous years. All of the costs associated with this event are built into the current tipping fees. The City will be promoting recycling in the advertising. The recycling drop boxes are in a new location and will be more accessible to Benefit Dump Day participants. A summary of statistics for past events is attached. Attachment: Summary Of Statistics For Past Events N:\UAC\Final\Benefit Dump Day.doc Annual Benefit Dump Day May 10, 2009 Page 2 Summary Of Statistics For Past Events Event Totals Solid Waste Cash Year Vehicles Tons Contributions 2006 677 234 $3,664 2007 713 223 $4,304 2008 529 163 $5,619 Participant Demographics Location 2006 Vehicles 2007 Vehicles 2008 Vehicles Cit of P.A. 267 286 251 Se uim 73 20 24 Forks 4 1 0 East Count 192 248 176 West Coun 141 158 78 Totals 677 713 529 Participant Tons 2006 Tons 2007 Tons 2008 Tons 81 84 78 27 6 7 2 1 0 66 83 57 58 49 21 234 223 163 NGELES Utility Advisory Committee Memo Date: March 10, 2009 To: Utility Advisory Committee From: Larry Dunbar, Deputy Director of Power Systems Subject: Bonneville Power Administration Wholesale Power Initial Rate Proposal Summary: The Bonneville Power Administration recently announced a proposal to increase wholesale power rates, which could result in a 7.5% increase in delivered power costs beginning October 1, 2009. Recommendation: For information only, no action requested. Background/Analysis: On February 11, 2009, the Bonneville Power Administration (BPA) announced its initial proposal to increase wholesale power rates by 9.4% beginning October 1, 2009, which would continue through September 30, 2011. On January 13, 2008, staff advised the Utility Advisory Committee that BPA's proposed no rate adjustments for wholesale transmission. The proposed average cost of delivered power (power plus transmission) is estimated to be 7.5%. The estimated retail rate impact for deliver power alone is 5.0%. Depending on several factors, the final wholesale power rates will be different than those initially proposed. BPA shared several key drivers of the proposed wholesale power rate increase: / Increases in capital and operating costs of the hydro system to maintain and improve reliability and output. / Increases in operation, maintenance and capital costs to assure reliability and safe operation of the Columbia Generating Station nuclear plant. The plant will also undergo an extended outage in 2011 for condenser replacement. / New biological opinion requirements and implementation of Columbia Basin Fish Accords. / Lower net secondary revenues due to continued low water and low prices this year will exert upward pressure on proposed wholesale power rates. N:\UAC\Final\BPA Wholesale Power Initial Rate Proposal.doc NGELES Advisory Committee Memo Date: March 10, 2009 To: Utility Advisory Committee From: Phil Lusk, Power Resources Manager Subject: Bring Your GREEN TO WORK with ENERGY STAR® Summary: Staff proposes that the City participate in a voluntary ENERGY STAR' initiative called "Bring Your GREEN TO WORK." The desired outcome is to make the City's workplace greener and more energy efficient. The kick-off date for the proposed initiative is for Earth Day on Apri122, 2009. Recommendation: For information only, no action requested. Background/Analysis: The buildings where we work, shop, play, and learn account for nearly half of the nation's energy use. According to energy experts, the two major strategies for minimizing office energy consumption are: 1) Turning energy-using devices off when they are not needed, and 2) Installing energy-efficient devices. Of the two above strategies, turning devices off is often the most neglected. The idea is simple; the most efficient piece of office equipment is the one that is off when it is not needed. This no-cost strategy can also provide significant utility cost savings. If, for example, all of the City's computers and monitors were turned off at the end of the day, the annual utility cost savings would be approximately $1,600. Staff proposes that the City participate in a voluntary ENERGY STAR® initiative called "Bring Your GREEN TO WORK." The desired outcome is to make the City's workplace greener and more energy efficient. The ENERGY STAR® initiative provides a series of simple tip sheets that City employees can learn to improve energy efficiency. ENERGY STAR® also provides free copies of a "Bring Your GREEN TO WORK" poster that will be distributed throughout City facilities. The proposed kick-off date for the initiative is Earth Day on Apri122, 2009. Attached are some of the promotional materials that will be used. Participating in this voluntary program does not require the City enter into an agreement and costs will be minimal. N:\UAC\Final\Bring your GREEN TO WORK With ENERGY STAR.doc °~ ~''` °~ ~~ ,~~_~ ..f iFR( ~~tt4(ig5 SEt thi>y c1Uti3(dli3tiC8~~~f ,. i ~ nOC itt USt'. ~rY, t~?~ t3lfi}S ,,. iU8 1 , fki~C~';. :, ,+ S. ..-. n f r'., ._ ;'Ei:1 _. t ,~-) itCtclt~'c~f~tCE;~Ttti:c11T<~?llI1,',';r ,~ _ ~ r - cu-u~crkers tt~ t~~l,~ save ener9Y ~` ~ ~ ~ . ~ ~ ~ ~ °~C~hr~.e office w~la~ta. ~ er iris tlse a p7ev~r stntaas a ;t~ll~ti~~~~€s` cer~iral "tarn ,~tt" ~£oi~~t w~s~ri }<<3e~ are tias~e using af4~ce U„~~iu~; el~:ctra;i~cs ~ '' erui~r~~er~t to a;r~ipiett:P ,: ~;;~~ ~ ~~ ira use. ~ri;ae~nr,e~a the p~aa,~~ar ~.~,~y. ~Nf~t~Y T,~~S"~ i~ ~ U.~. ~r~vir~r~r~~~tita(Prott`~tion d~ge~rcY ~rt~gratn f~~l~in~ 4~u~ira~~~es ~na~ it~~livi~~ta~Es f~~l~xt I~~I arr~~ir~~ ~t~art~ti~~~ std~~ri~r ~~n~r~#y ~:~fi~i~:r~cy, ~~ ~~;~ b' ;-.;,.. E,., :. .r..., :.....:, x..,....~..n,,,,-. ,r.,r~?nx ts, ,>.,.. o-,' r,...F...E Fr_ ., , a...-~.., ,.~.. -.:-, ,,. ,x,: <_:.. ,.. , s.. NGELES Advisory Committee Date: March 10, 2009 To: Utility Advisory Committee From: Phil Lusk, Power Resources Manager Subject: Utility Cost of Service Study and Rate Studies Calendar Summary: Staff plans to realign the calendar for the delivery of the Cost of Service Analysis for the electric utility. This would allow staff additional time to evaluate the impacts of the proposed. adjustments to the Bonneville Power Administration wholesale power costs, as well as bring this study into a schedule aligned with the various rate studies being undertaken for the water, wastewater, solid waste collection and transfer station utilities. Recommendation: For information only, no action requested. Background/Analysis: Staff plans to realign the calendar for the delivery of the. Cost of Service Analysis (COSA) for the electric utility. This would result in a push-back of the final delivery date from the originally proposed mid-June date to a final completion date in mid-July. The other change that staff plans is to have the new rates and fees for the electric utility take effect in January, rather than the historic October period. A copy of the revised schedule is attached. This realignment will allow staff additional time to evaluate the impacts on the City's electric utility and customers of the proposed adjustments to the Bonneville Power Administration wholesale power costs. This would also bring the electric utility COSA into a schedule that is aligned with the rate studies underway for the water, wastewater, solid waste collection and transfer station utilities. It is now anticipated that all of the utility evaluations would initially be presented to the Utility Advisory Committee (UAC) at its August 11, 2009 meeting. Following this presentation and with the concurrence of the UAC, these evaluations would then be presented to the City Council prior to opening the public hearings. There will be no cost impacts from the proposed changes to the delivery schedule. Attachment: 2009 Cost of Service Study and Rate Studies Calendar N:\UAC\Final\Utility COSA & Ra[e Study Calendar.doc 2009 cost of service study & rate studies calendar Internal Staff Rate Studies Electric Transfer Milestones COSA Water Wastewater Collections Station Scope of work, schedule, fee, agreement negotiation 1/2/2009 - - - - City Attorney's office agreement review Utility Advisory Committee recommendation City Council agreement approval Seek Director 8~ Deputy Director guidance on any special considerations & rate design options Senior Management Study Preview 1/5/2009 1 21912 0 0 9 1/6/2009 - 4/2/2009 4/2/2009 4/2/2009 4/2/2009 7/17/2009 7/13/2009 7/13/2009 7!13/2009 7/13/2009 Utility Advisory Committee study presentation 8/11/2009 8/11/2009 8/11/2009 8/11/2009 8/1112009 Joint Solid Waste Adviisory Board presentation - - - - TBD City Council sets public hearing 8/18/2009 8!1812009 8/18/2009 8/18/2009 8/18/2009 Cif Attorney office review of draft rate ordinance amendments 8/17/2009 8/17/2009 8/17/2009 8/17/2009 8/17/2009 BPA Wholesale Power Rate Adjustment TBD - - - - City Council presentation 8~ public hearing 9/1/2009 9/1/2009 9/1/2009 9/1/2009 9/1/2009 Utility Advisory Committee recommendation to City Council 9/8/2009 9/8/2009 9!812009 9/8/2009 9/8/2009 City Council closes public hearing and adopt ordinances 9/15/2009 9/15/2009 9/15/2009 9/15/2009 9115/2009 Provide 2009 revised & 2010 proposed rate revenues to Finance Department 9/22/2009 9/22/2009 9/22/2009 9/22/2009 9/22/2009 Solid Waste Collection Entity 75-day Notice - - - - 1 011 812 0 0 9 Septic hauler 30-day notice - - 12/2/2009 - - Clallam PUD wholesale water agreement 30-day notice - 12/2/2009 - - - Rate adjustment 30-day notice to all other customers 12/2/2009 12/2/2009 12/2/2049 12/2/2009 12/2/2009 New rates and fees in effect 1/1/2010 1/1/2010 1/1/2010 1/1/2010 1/1/2010