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HomeMy WebLinkAboutAgenda Packet 03/12/2002 PUBLIC WORKS CONFERENCE ROOM PORt ANGELES, WA cJB362 MARCH 12, 2FIE}:~ 3:on P.M. AGENDA I. 0all TO ORDER II. ROLL P-ALL III. APPROVAL OF MINUTEB fOR FEBRUARY 12, 20n2 IV, DISCUSSION ITEMS A. NORTHLAND P. ABLE - INFORMAL NEGOTIATIONS PROGRESS (PETE {~RIGORIEFF ~ VERBAL) B. WATER [~UALITY REPORT - INFO rINLY C, BENEFIT DUMP DAY D0 MINIMUM LANDFILL RATE E. REPORT E]N SAP TRIAL (VERBAL) f, WWTP (NPDES) PERMIT I~. AMENDMENT TO E:H2M HILL AGREEMENT H. I-:-ONSERVATIDN PROGRAM STATUS REPORT I, CITY AUTHORIZED RETAILER ASREEMENT d. LANDFILL BLUFF EROSION (VERBAL) K. RATE STUDY F~R WATER/WASTEWATER UTILITY v. NEXT MEETING APRIL cJ~ 2002 VI. ADUOURNMENT UTILITY ADVISORY COMMITTEE Port Angeles, Washington February 12, 2002 I. Call to Order: Chairman Bentley called the meeting to order at 3:00 p.m. IL Roll Call: Members Present: Chairman Bentley, Councilman Campbell, Councilmember Erickson, Councilmember Rogers Mexnbers Absent: Dean Reed Staff Present: Michael Quinn, Craig Knutson, Brad Collins, Ken Ridout, Scott McLain, Gary Kenworthy, Larry Dunbar, Tom McCabe, JeffYoung, Cate Rinehart Others Present: Brian Gawley - Peninsula Daily News Pete Grigorieff- Northland Cable TV Jack Dyste - Northland Cable TV Bob Jensen - Capacity Provisioning Richard Li - Metropolitan Communications III. Approval of Minutes: Chairman Bentley asked if there were any additions or corrections to the meeting minutes of January 7, 2002. None were given. Councilman Campbell moved to approve the minutes. Councilmember Erickson seconded the motion, which carried unanimously. Chairman Bentley asked if there were any additions or corrections to the meeting minutes of January 22, 2002. None were given. Councilmember Erickson moved to approve the minutes. Councilmember Rogers seconded the motion, which carried unanimously. IV. Discussion Items: A. Cable Television Franchise Renewal Larry Dunbar, Power Resources Manager, stated that several meetings had been held which have resulted in positive discussions. An unpublished federal district court opinion had been discovered by Northland's legal counsel which would allow a delay in the formal decision. A short discussion followed. Councilmember Erickson moved to recommend City Council authorize the informal cable franchise renewal negotiation to continue through May of 2002 based on the Cable Operator's waiver dated February 6, 2002. Councilman Campbell seconded the motion, which carried unanimously. UTILITY ADVISORY COMMITTEE February 12, 2002 B. Proposed Amendment to Utility Advisory Committee By-Laws Craig Knutson, City Attorney, noted a written request by Councilmember Erickson had been received asking that the regular meeting date be changed from the Monday after the first Tuesday to the second Tuesday of each month. Councilman Campbell moved to approve the change in by-laws. Councilmember Rogers seconded the motion, which carried unanimously. C. Minimum Fee at Port Angeles Landfill Tom McCabe, Solid Waste Superintendent, reviewed the background for the new members indicating the increase was needed due to increased labor created by self-haul vehicles. A short discussion followed. Councilmember Rogers moved to recommend City Council amend Chapter 13.56.020A to increase the minimum rate at the Port Angeles Landfill from $2.00 to $7.00, effective Monday, April 1, 2002. Councilman Campbell seconded the motion, which carried unanimously. D. Wastewater Treatment Plant Operating System and Software upgrade Jeff Young, Wastewater Treatment Plant Superintendent, pointed out that upgrading the existing software and hardware would allow staff to add new equipment and solve some existing problems. Different software packages had been investigated but it had been determined using the existing S&B Inc. software was in the City's best interest. During a brief discussion some concern was raised regarding cost. Staff pointed out the upgrade would keep the software consistent and would alleviate the need to constantly request a new line of code. Councilman Campbell moved to recommend City Council approve the purchase of operating software and associated hardware for the City's Wastewater Treatment Plant, and authorize the City Manager to sign a contract to complete the work for a price not to exceed $68,700, not including tax. Councilmember Erickson seconded the motion, which carried unanimously. E. Processing and Application of City of Forks Biosolids Jeff Young, Wastewater Treatment Plant Superintendent, explained the City of Forks is overloaded with approximately fifteen tons of biosolids and has requested the City process them. This would not adversely affect the processing, storing or land application. A brief discussion followed. Councilman Campbell moved to recommend City Council enter into an inter-local agreement with the City of Forks to receive up to 200,000 gallons of biosolids at fifteen cents ($0.15) a gallon. Councilmember Erickson seconded the motion, which carried unanimously. 2 UTILITY ADVISORY COMMITTEE February 12, 2002 F. Acceptance of Septage from Clallam County Haulers Jeff Young, Wastewater Treatment Plant Superintendent, announced that the Lakeside Corporation had approached the City requesting one of their Septage Acceptance Plants be set up to use as a local test model for a period of approximately two weeks. During the demonstration period haulers will be charged eleven cents a gallon to treat their wastes and permit fees will be waived. A brief discussion followed. Councilmember Rogers moved to recommend issuing Industrial Wastewater Acceptance and Septic Hauler permits to septic pumpers within Clallam County for the period from February 20, 2002 to March 6, 2002 and to waive permit fees for this demonstration project and charge for septage disposal and treatment at our current rate of eleven cents ($0.11) per gallon. Councilman Campbell seconded the motion, which carried unanimously. G. Proposed Code to form Storm and Surface Water Utility Gary Kenworthy, Deputy Director of Engineering Services, stressed the need to form a Storm and Surface Water Utility to fund mandated storm water management requirements. Activities required by the National Pollution Discharge Elimination System were reviewed and key elements of the code were explained. A lengthy discussion followed. Staff was directed to emphasize mandated requirements when explaining the reason for pursuing the fund. Councilman Campbell moved to approve Public Works and Utilities proceed with development of the Storm and Surface Water Utility based on the proposed code addition. Councilmember Erickson seconded the motion, which carried unanimously. H. Power Supply Update Scott McLain, Deputy Director of Power Systems, summarized the power supply situation and the cost recovery adjustment clauses in effect until 2006. He indicated staff would know the load based CRAC for the next six months on February 14th. It was explained that Staff would not recommend changes to retail rates if the adjustments to the CRAC's are small.. There was a brief discussion. No action taken. Information only. I. Morse Creek Flow Agreement with Agencies Scott McLain, Deputy Director of Power Systems, advised that to reactivate the Morse Creek Hydroelectric Project minimum flow levels needed to be addressed to protect listed fish species. Meetings with several agencies have taken place and a tentative agreement has been reached on flow levels. A short discussion followed. Councilmember Erickson moved to recommend City Council approve the revised minimum flow levels for Morse Creek and direct staff to initiate action to revise the FERC license to the new 3 UTILITY ADVISORY COMMITTEE February 12, 2002 minimum flow levels. Councilmember Rogers seconded the motion, which carried unanimously. J. Kleinschmidt Agreement Change Order Scott McLain, Deputy Director of Power Systems, pointed out that an agreement had been made with Kleinschmidt Associates to perform an evaluation of the sale price of the Morse Creek Hydroelectric Project. Additional work has now been requested to evaluate the appropriate level for the lease cost and to re-evaluate both the sale price and lease cost under the proposed new minimum flow restrictions. There was a brief discussion. Councilmember Erickson moved to recommend City Council approve a change order with Klainschmidt Associates to revise the total compensation to an amount not to exceed $17,000. Councilman Campbell seconded the motion, which carried unanimously. K. Western Public Agencies Group (WPAG) Agreements for 2002 Scott McLain, Deputy Director of Power Systems, explained that the City had been a member of the Western Public Agencies Group for a number of years. This group is comprised of twenty-one public utilities and is responsible for addressing expected regional issues. The law firm of Marsh Mundorf Pratt and Sullivan, and EES Consulting are the two primary consultants to WPAG. Total budget allocations are divided among the utilities based on number of customers, KWH sales, and utility investment. A short discussion followed. Councilman Campbell moved to recommend City Council authorize the Director of Public Works and Utilities to sign agreements with Marsh Mundorf Pratt and Sullivan, and EES Consulting for WPAG services during the year 2002 for an amount not to exceed $12,000. Councilmember Erickson seconded the motion, which carried unanimously. L. Fuel Cell Demonstration Project Scott McLain, Deputy Director of Power Systems, indicated the Clallam County Public Utility District was committed to purchasing and operating a 3 KW fuel cell which was being partially funded by the Bonneville Power Administration. The PUD had inquired if the City would like to participate. Operating costs would be in excess ten cents per KWH with capital costs of $27,000 plus installation. Participation is not recommended. It was noted that the City should not be party to funding research and development projects. No action taken. Information only. M. Rayonier Leachate Report Revenue chart for 2001 No action taken. Information only. 4 UTILITY ADVISORY COMMITTEE February 12, 2002 V. Late Items: None VII. Next Meeting: The next meeting will be March 12, 2002. At 3:00 p.m. VIII. Adjournment: The meeting adjourned at 5:40 p.m. Allen Bentley, Chairman Cate Rinehart, Administrative Assistant 2/15/02 N:~PWKS\LIGHTxCONS\CATE~feb 12meet.wpd WASHINGTON, U.S.A. UTILITY ADVISORY COMMITTEE MEMO DATE: March 12, 2002 TO: UTILITY ADVISORY COMMITTEE FROM: Doyle W. McGinley, Superintendent Water/Wastewater Collection SUBJECT: Water Quality Report (2001) Summary: The Washington State Department of Health requires that every water system provide an annual Water Quality Report to its customers. The report is to contain information on the potential contaminants present in the water supply that customers receive. The attached Water Quality Report for the Port Angeles Water Supply has been prepared for distribution to the City's water customers. Recommendation: Approve the attached Water Quality Report for presentation to the Cit Council and distribution to water customers of the City. Background / Analysis: In 1996 Congress passed amendments to the Safe Drinking Water Act that included a mandate for the Environmental Protection Agency [EPA] to require community water systems to provide each of its customers with a "Consumer Confidence Report [CCR]" every 12 months. Last years report, using 2000 data was delivered to all City of Port Angeles water customers via the US Mail, along with a public information announcement. This year's report will be included in customers utility bills prior to July 1 st. The attached Water Quality Report, based on calendar year 2001 data, has been developed in accordance with the EPA/CCR regulations. The regulations require information on the quality of the water delivered by the system and characterization of any risks from exposure to any contaminants in the drinking water in an accurate and understandable manner. The report is intended to communicate to customers the quality of their water in terms they can understand. Many of the topics covered are required and some of the actual language used is mandatory. The City is also required to provide information to wholesale customers by April 1st. Testing information will be forwarded to the Clallam County Public Utility District. Attachment: Water Quality Report N:\UAC~FinaI~2002 ccr uac.wpd WASHINGTON, U.S.A. PUBLIC WORKS & UTILITIES DEPARTMENT Water Quality Report - 2001 Data (As required by WSDOH) Dear Water Customer: The City of Port Angeles is pleased to provide you with our annual Water Quality Report. The purpose of this report is to tell our customers about the high quality of their water and their water system. We aggressively safeguard our Elwha River and well supplies, which enables us to always provide our customers with a reliable and safe water supply. This report is a summary of the quality of water provided in 2001. It is a record reflecting the hard work by our employees to bring you water that satisfies all of the requirements of the Safe Drinking Water Act. The report includes details about where your water comes from, its quality and how it compares to stringent standards set by regulatory agencies. We believe that customers who are well informed are able to make better decisions about ~heir drinking water supply. WATER SYSTEM INFORMATION Source of the City's Water: The source for the City of Port Angeles Water System is a Ranney Collector (well) located on the east bank of the Elwha River at mile post 1.9 in Section 3, T 30 N, R 7 W. The system identification number is 68550M. The river flows northward from the high peaks of the Olympic Mountains in the heart of the Olympic Peninsula to the Strait of Juan de Fuca. The source of the fiver and most of the land through which it flows is contained within the boundaries of the Olympic National Park. The Rauney collector has been classified as groundwater under the influence (GWI) of surface water. This designation requires the City to meet the requirements of the Surface Water Treatment Rule (SWTR). The City evaluated regulatory compliance options available under the SWTR including filtration and complying with criteria to avoid filtration. The City and the Washington State Department of Health have negotiated an agreement that could effectively meet the filtration avoidance requirement. Water from the Ranney Collector is tested following the guidelines established by the Washington State Department of Health to detect potential contaminants that.could reasonably be expected to be found in drinking water. As water travels over the surface of the land or through the ground, it dissolves naturally occurring minerals and, in some cases radioactive material, and can pick up substances resulting fi.om the presence of animals or from human activity. Because most of the land through which the Elwha River flows are inside the Olympic National Park, there is limited opportunity for human contamination of the water. Contaminants that might be expected in untreated water include: biological contaminants, such as viruses and bacteria; inorganic contaminants, such as salts and metals; pesticides and herbicides; organic chemicals from industrial or petroleum use, and radioactive materials. 321 EAST FIFTH STREET · p. O. BOX 1150 · PORT ANGELES, WA 98362-O217 PHONE: 360-417-4805 · FAX: 360-417-4542 · TT¥: 360-417-4645 E-Mall: PU BWOR KS@Cl. PO RT-aN GELES.Wa. US In order to ensure that tap water is safe to drink, the Environmental Protection Agency (EPA) prescribes regulations which limit the amount of certain contaminants in water provided to the public water systems. Food and Drug Administration (FDA) regulations establish limits for contaminants in bottled water which must provide the same protection for public health. WATER QUALITY TESTING OCCURS DAILY BY CERTIFIED PERSONNEL Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects can be obtained by calling the Environmental Protection Agency's Safe Drinking Water Hotline (800-426-4791). Some people may be more vulnerable to contaminants in drinking water than the general population. Immuno-compromised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with H1V/AIDS or other immune system disorders, some elderly, and infants can be particularly at risk from infections. These people should seek advice about drinking water from their health care providers. EPA/CDC guidelines on appropriate means to lessen the risk of infection by cryptosporidium and other microbial contaminants are available from the Safe Drinking Water Hotline 800-426-4791. Disinfection in the City's water supply is accomplished by dosing the water with chlorine at the Ranney Collector on the Elwha River and at the City's five reservoirs. The chlorine concentration is monitored daily and is maintained at a minimum of .20 mg/l throughout the system. In the year 2001, city water quality personnel collected more than 300 water samples throughout the water distribution system. None of the samples tested positive for coliform bacteria presence. The City receives a number of calls each year about fluoridation. The City does not induce fluoride into the public water system. Fluoride is a natural substance found in varying degrees in almost all water supply. Fluoride was not detected in the last sampling period. MONITORING WAIVERS, BILATERAL COMPLIANCE AGREEMENTS (BCA) The City was granted, by the Washington State Department of Health, a waiver through December 2001 for the sampling and testing for synthetic organic chemicals (herbicides, general pesticides). Previous background test results indicated that these substances are not present in this source. The City water system operates under two BCA's with Washington State Department of Health. Docket # 7207 - Covering of Uncovered Finished Water Supply Reservoirs and Installation of Corrosion Control. Docket # 00-02-014 Groundwater Under the Influence of Surface Water. Details for both of the BCA's are available upon request from the City of Port Angeles Water System Superintendent at 360-417-4855. 2 TABLE OF CONTAMINANTS FOUND IN SOURCE WATER CONTAMINANT Detected Compllance Level LevelACti°n SOURCE None detected MONITORING FOR NON-HEALTH RELATED COMPOUNDS INORGANICS Detected Compliance Level MCL SOURCE MCLG Conductivity 95 not set 700 a (umhos/cm) Hardness (mg/l)* 42 not set not set b Magnesium (rog/I)* 1.6 not set not set c Calcium (rog/I)* 14 not set not set *testing is required, no state action level Table Notes: a. MHOS instrument to measure ION changes in water b. Measure of materials shown above c. Occurs in surface water. Used to measure hardness of water Calcium and magnesium are naturally occurring minerals in groundwater. These minerals are measured to determine water hardness. Hardness interferes with the sudsing of soap. The scale of hardness is: 0-75 mg/I = soft; 76-150 mg/l = moderately hard; 151-300 mg/1 = hard. [AWWA standard] DEFINITIONS: Action level [AL] The concentration ora contaminant which, if exceeded, triggers a treatment or other requirement which a water system must follow. Maximum Contaminant Level [MCL] The highest level of a contaminant that is allowed in drinking water. MCLs are set as close to the MCLGs as feasible using the best available treaanent technology. The contaminant is measured in milligrams per liter (mg/L). Maximum Contaminant Level Goal [MCLG] The level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs allow for a margin of safety. The contaminant is measured in milligrams per liter (mg/L). Milligrams per liter ling/II or parts per million [ppm] Metric measurement of concentration of a contaminant or material. [one part per million and one mg/l = I penny in 10,000 dollars] Micro mhos per centimeter Jumbos/cml Measure of ions in water. 3 WATER CONSERVATION TIPS Water conservation measures are an important first step in protecting our water supply. Such measures not only save the supply of our water, but can also cut the cost of water treatment. Here are a few suggestions: Conservation measures you can use inside your home: ~ Fix leaking faucets, pipes, toilets, etc. ~ Install water saving devices in faucets, toilets and appliances. Replace old fixtures with new ones. This will reduce water consumption by nearly one-half. ~ Wash only full loads of laundry. ~ Do not use the toilet for trash disposal. ~ Take shorter showers. Do not let the water run while shaving, washing, brushing teeth, or cleaning fruits and vegetables. ~ Soak dishes before washing. Run the dishwasher only when full. You can conserve outdoors as well: ~ Water the lawn and garden in the early morning or evening. ~* Use mulch around plants and shrubs. ~ Repair leaks in faucets and hoses. Use water-saving nozzles. ~ Use water from a bucket to wash your car. Save the hose for rinsing. For more information: Thc City of Port Angeles City Council meets at 6:00pm on the 1 st and 3rd Tuesday of each month at City Hall, 321 E. 5~h Street. Information about the City's utilities may be found on the web site: www.ci.port- angeles.wa.us. If you have questions, the City of Por~ Angeles Water System Superintendent may be reached at 360-417-4855. Repor~ Date: March 1, 2002 4 WASHINGTON, U.S.A. UTILITY ADVISORY COMMITTEE MEMO DATE: March 12, 2002 TO: UTILITY ADVISORY COMMITTEE FROM: Tom McCabe, Solid Waste Superintendent Dale Miller, Recycling Coordinator SUBJECT: Benefit Dump Day Summary: The City of Port Angeles sponsors an annual Free Dump Day for all Clallam County residents. The 2001 event was modified to limit the size of vehicles, trailers, and amount of materials. Staff diverted the majority of the refuse to the recycling area to conserve valuable landfill space and to assure that the current cell will not reach its capacity before December 2006. Recommendation: Forward a favorable recommendation to the City Council to approve the annual Free Dump Day at the City's Landfill on April 21, 2002. Background / Analysis: Clean-Up Days, Free Dump Days, or Recycle Days are common events for rural communities. The City of Port Angeles Solid Waste Division sponsors an annual Free Dump Day for all Clallam County residents. Currently residents may haul all non-hazardous waste to the Landfill Site for free on the designated Free Dump Day. All landfill fees are waived for this event. Residents are requested to donate cash or food items to benefit the Port Angeles Food Bank. In 2001, the benefit to the Food Bank was $2853.26 in cash donations and 6240 pounds of food. For the 2001 event staff was directed by the UAC to impose vehicle size restrictions, increase recycling, and provide inspection of loads prior to unloading. · Vehicle size is limited to 3/4 ton pick-ups or cars with trailers ( 4' x 8' ). One load per household, with a limit on tires, refrigerators, freezers, and other appliances of four each. For the first time in the event's history, the Benefit Dump Day will be assisted by a $7,500 grant from the Department of Ecology (The city will match $2,500). The money from this grant will pay for any cost associated with recycling activities at the event. Other costs of this event are included in the tipping fee paid by all users of the landfill. Planned Changes for 2002: · Change start time of the event from 10:00 A.M. to 9:00 A.M. Closure time will be at 3:00 P.M. as usual. · Additional man power for rotation of breaks. · Increase traffic control devices, such as more cones at the site, and signs to prevent blocking of intersections and driveways along 18* street. Dump Day Page 2 Costs for the 2001 event: TABLE 1 Expenditure Event Day Post Event Cost Wages $ 4667.64 $ 608.64 $ 5276.28 Equipment $ 410.00 $ 238.00 $ 648.00 Tip Fee's 423.45 tons $ 32,520.98* City of Sequim 22.46 tons $1414.98' Crushed Rock 120 yds. $1440.00 Advertising Daily News $ 387.75 Lost revenues from tonnage fee's not charged. (Tip Fee's 423.45 x $76.80 = $32,520.98) (City of Sequim 22.46 x $63.00 = $1,414.98) Demographic of Users: TABLE 2 Agency 2001 Vehicles 2001 Tons Tip Fees Port Angeles 629 186.19 $14,299.40 City of Sequim 147 44.91 $ 3449.09 Forks 13 3.19 $ 245.00 East County 348 105.80 $ 8125.44 West County 254 83.3 $ 6402.05 Total 1391 423.39 $32,520.98 Wages & Donated Services: TABLE 3 Agency Regular Hrs. O.T. Hrs. Other Cost Waste Management* 8 8 Truck hours $ 662.5 Clallam County* * 10.75 $ 310.03 Solid Waste Division 16 80 $ 2983.75 Port Angeles Food Bank*** 96 0 Street Division 37 $1214.50 Water Division 15.5 $ 469.39 Totals 112 148.50 8 $ 4667.64 · Waste Management paid wages for employee. · *Clallam County paid for expense for employee. · **Port Angeles Food Bank donated 12 volunteers at no cost. N:\UAC~FinaI\UAC Dump Day 2002.wpd WASHINGTON, U.S.A. UTILITY ADVISORY {;OMMITTfl= Mi=MO DATE: March 12, 2002 To: UTILITY ADVISORY COMMITTEE FROM: Tom McCabe, Solid Waste Superintendent SUBJECT: Minimum Fee Port Angeles Landfill Summary: The minimum fee increase proposal for the Port Angeles Landfill has been sent back by the City Council to the UAC for additional review. Staff was requested to perform additional data gathering on the self-haul users. Concern was expressed about the impact on user groups, if there would be a change in revenues, and if there would be any effect on the landfill closure in 2006. Recommendation: Return to City Council with a recommendation to amend Chapter 13.56.020A to increase the minimum rate at the Port Angeles Landfill from $2.00 to $7.00 effective May 1, 2002. Background / Analysis: The City Council has directed that the requested increase in minimum fees for the Port Angeles Landfill be returned to the UAC for further review and analysis. The City Council expressed concern that the increase will become a significant financial burden to the City residents considering the fact that they are now required to subscribe to solid waste collection services. Also, several questions were asked by a citizen at the Council meeting. Staff has reviewed the transactions for City and County self-haulers for the period of Jnne 2001 to December 200I and analyzed the fees they were required to pay at the landfill. The results indicate that on those dates sampled 18% were City self-haulers and 82% were County self- haulers. 48% paid less than $5 per load, 18% paid between $5 and $7 per load and 34% paid more than $7 per load. The attached table is a tabulation of the survey data. Additional questions/issues raised at the City Council meeting: Why a recommendation to change the minimum fee? Self-haulers at the landfill have increased by 17% since 1998 and the trend is continuing. The more material placed in the drop boxes require more frequent dumping into the cell. The tonnage of material from the Blue Mountain transfer station continues to decrease in part because the tipping fees are less at the City landfill. There are also indications that the fee at Blue Mountain transfer station may increase in the near future. When material is placed in the cell by commercial haulers, it has had some initial compaction reducing the amount of time that City crews must spend to compact the material. Reducing the numbers of self-haulers will reduce congestion at the drop off landing area and the scales. Will the increase generate additional revenue? The minimum landfill fee increase is anticipated to be revenue neutral. If the trend continues, it will be necessary to hire additional personnel at the landfill, potentially leading to increases in the tipping fee charged. Who will be affected? The users that will be affected are the city/county residential, commercial yard waste, and small commercial businesses. They represent 96% of the total users coming to the landfill. Residential yard waste is free. The current rate for commercial yard waste is $20.00 a ton. Self Haul Users 2001 Users Tons City Residential 9,997 1,607 County Residential 44,906 4,678 City Commercial 5,158 7,267 County Commercial 7,844 3,672 City Yard Waste 8,276 264 County Yard Waste 5,336 832 * Commercial Yard Waste 1,195 401 * City & County combined. Will the increase impact recycling? The City is promoting increased recycling efforts by City residents and landfill users. The increase in the minimum fee at the landfill is not expected to affect recycling efforts by self-haulers. Will the increase have an impact on the transition to an export system in 2006? The design ora transfer station is based on annual tonnage, amount of users, and future growth projections along with thc amount of traffic per day. A higher minimum fee should reduce the amount of traffic, which will reduce facility size and labor requirements. The previous memos to the UAC are attached for background information. The UAC is also encouraged to discuss a possible minimum fee increase from $2.00 to $5.00 with a step to $7.00 starting in 2003 or 2004. Attached: Revised random survey N:\UAC~FinalWlinimumFeeLandfill,wpd Survey Landfill Self Haul Residential Customers ( 2001 ) City Self Haulers County Self Haulers Date Day Self < $5 >$5 <$7 > $7 Self < $5 >$5 <$7 > $7 Haul Haul 06/06 Wed. 39 18 9 12 96 43 23 30 06/16 Sat. 51 14 8 29 269 121 45 103 07/07 Sat. 78 28 11 39 252 105 44 103 07/13 Fri. 34 18 9 7 179 77 36 66 07/17 Tue. 28 20 7 1 129 70 21 38 07/30 Mon. 29 ] 6 $ 5 190 99 22 69 08/01 Wed. 37 16 7 14 131 74 26 31 08/10 Fri. 30 19 I l0 186 ]08 28 50 08/15 Wed. 25 8 8 9 136 82 16 38 08/21 Tue. 39 11 9 19 183 104 22 57 08/30 Fri. 38 16 8 14 134 75 20 39 09/05 Wed. 31 15 2 14 155 80 32 43 09/13 Thur. 26 6 9 11 120 73 14 33 09/18 Tue. 24 10 2 12 128 75 17 36 09/29 Sat. 66 15 17 34 311 138 49 124 City Self Haulers City Self Haulers Date Day Self ~ $5 >$5 <$7 > $7 Self :~ $5 >$5 <$7 > $7 Haul Haul 10/03 Wed. 32 10 6 16 132 62 20 50 10/09 Tue. 37 17 8 12 I17 63 24 30 10/19 Fri. 27 8 8 11 122 61 23 38 10/27 Sat. 39 9 10 20 230 I01 37 92 11/02 Fri. 26 9 5 12 132 67 22 43 11/06 Tue. 23 11 5 7 124 53 22 49 11/17 Sat. 55 18 8 29 308 143 58 107 11/26 Mom 24 8 7 9 170 83 35 52 12/03 Mom 36 16 6 14 133 68 21 44 12/07 Fri. 22 13 3 6 123 69 13 41 12/11 Tue. 33 16 4 13 104 58 19 27 12/15 Sat. 37 11 5 21 247 125 45 77 12/19 Wed. 22 10 4 8 152 55 19 78 12/21 Fri. 21 8 6 7 152 92 24 36 12/26 Wed. 40 18 10 12 195 116 36 43 Total 929 365 185 379 4,294 2,152 709 1,433 % 18% , 7% 4% 7% 82% 41% 14% 27% N:\UAC~Fina]\minimumch ar2_A.wpd WASHINGTON, U.S.A. UTILITY ADVISORY COMMITTEE MEMO DATE: March 12, 2002 To: UTILITY ADVISORY COMMITTEE FROM: Jeff Young, WWTP Superintendent RE: WWTP National Pollutant Discharge Elimination System (NPDES) Permit Summary: The Washington Department of Ecology (DOE) has reviewed our application to renew the NPDES permit and has returned a draft permit. As part of the permit process they will publish a notice in the local newspaper for interested parties to review the draft permit and make comments. Recommendation: Information only. Background/Analysis: The Washington Department of Ecology has completed processing our NPDES permit application including a request for reductions in testing. A draft permit has been reviewed by City staff to identify any factual errors prior to the draft being released for public comment. The next step in the permit process will be a 30-day formal public comment period. This was to begin on March 6, 2002, but DOE is behind schedule and the actual start date is anticipated to begin within the next 30 days. Staff may also submit comments during this 30-day period. Thirty days after the public comment period ends, DOE will prepare the final permit, including a responsiveness summary to all comments received. N:\UACWinal\uacnpde s3 - 12A.wlxl WASHINGTON, U.S.A. UTILITY ADVISORY COMMITTEE MEMO DATE: March 12, 2002 TO: UTILITY AnVlSORY COMMITTEE FROM: Stephen Sperr, Utility Engineer SUBJECT: Amendment to Consultant Agreement with CH2M Hill for Water System Services Summary: CH2M Hill, Inc. was selected in August 2000 to continue to provide engineering services for projects involving the City's water system. The scope and budget of this Agreement needs to be amended to reflect actual costs for completed tasks, additional costs for ongoing tasks, the addition of a new task, and the extension of the time of performance. This Amendment to the Agreement will change the not-to-exceed amount from $660,072 to $710,072, an increase of $50,000. Recommendation: City Council authorize the Mayor to sign an Amendment to the Agreement for Professional Services with CH2M Hill, Inc. Background / Analysis: On August 30, 2000, the City signed an Agreement for Professional Services with CH2M Hill to provide engineering support services for the following projects (tasks): 1. Elwha Dam Removal - The planned removal of two dams on the Elwha River and the impact on the City's domestic and industrial water supplies. 2. GWI Compliance Assistance - Meeting the requirements of a Bilateral Compliance Agreement with the Department of Health (DOH) addressing the City's water source being designated a groundwater under the influence of surface water (GW1). 3. Black Diamond Improvements - The design of a cover, chlorination facilities, and other items for the City's Black Diamond Reservoir. 4. Peabody Heights Reservoir Cover - The design of a floating cover and drainage facilities for this Reservoir. 5. Water System Plan Update - Updating the City's Water System Plan for approval by the DOH. 6. Other Services as Directed. Task Nos. 1 and 2 are ongoing projects that will last at least for the duration of this Agreement. Task Nos. 3 and 5 are almost complete and Task 4 is scheduled for completion by early 2003. There is a need to amend the Agreement to reflect the current status of the tasks, including the budgets for each task and new subtasks for Task No. 2. In addition, the predesign for a new High Zone Reservoir, to be funded jointly by the City's Water Utility and Clallam County PUD#1 (currently being negotiated), will be added to the Amendment to CH2M Hilt Contract Page 2 of 2 March 12, 2002 Agreement. There is a need to move forward on the design of this reservoir to meet storage shortfalls identified in both the City and PUD's Water System Plans. The following is a table summarizing the budgets and funding sources for the key tasks in the original and amended Agreement: TASK OmGINAL REVISED FUNDING SOURCE(S) BUDGET BUDGET 1. Elwha Dam Removal Mitigation $59,889 $59,889 Federal Government~ 2. GWI Compliance Assistance $80,408 $139,398 Water Utility2 3. Black Diamond Improvements $160,101 $126,934 PWTF & DWSRF loans3 4. Peabody Heights Reservoir Cover $84,581 $109,815 PWTF loan3 5. Water System Plan Update $230,763 $115,648 Water Utilitiy4 6. Other Services as Directed $44,330 $105,455 Water Utility~ a. UGA Annexation b. Large industrial water users c. Morse Cr. Hydro d. Surge tank specifications e. Future services as directed 7. New 2.5 MG High Zone Reservoir n/a $52,933 Water Utility~ Total $660,072 $710,072 ~ Reimbursement of costs to be provided Der 1999 Congressional Appropriations Bill. 2 Funded by the Water Utility. Some work items in this task may be deleted based upon ongoing negotiations with National Park Service on federal funding of water mitigation facilities related to Elwha Dam Removal Project. 3 _ A Public Works Trust Fund Loan (1% interest) and Drinking Water State Revolving Fund Loan (5 % interest) were obtained to cover the City's reservoirs per a Bilateral Compliance Agreement with the Washington State Department of Health (DOH). 4 $100,000 budgeted in 2000 and in 2001 respectively from water rates. If additional funds are needed, they will come from the Water Utility reserves. s Directed services will be funded by the Water Utility. 6 Water Utility will fund predesign; the rest of the project funding to be negotiated. A copy of Amendment No. I to the Agreement is attached. For further information on task and cost breakdowns, see the attached Amended Scope of Work and Exhibits. The duration of the Agreement will be extended from December 31, 2002 to August 31, 2003, and is based on the completion of all tasks. N:\UACXFinaI\CH2M Amendment.wpd Exhibit A1 Scope of Work CH2M HILL (Consultant) agrees to furrdsh the City of Port Angeles (City) the following services, as described herein, which are hereby amended to the existing Agreement for Professional Services, dated August 30, 2000 (Agreement). Except as modified herein, the original Agreement and Scope of Work (Exhibit A) shall remain in effect. Summary The revised scopes for Tasks 1 through 6 are described below and reflect any ongoing and/or anticipated changes in the scope of each Task. Task 7, New High Zone Reservoir, has been added to the Scope of Work and is also described below. The amended budgets for Tasks 1 through 6 of the Agreement, as well as the budget for Task 7, is presented in the attached Exhibit BI. These amended budgets reflect either the expansion of services to be provided by Consultant for some tasks or the reduction of services for other tasks. In the case of Task 1, no change to the scope or budget was made. The increase in the total budget of the Agreement is due almost exclusively to the addition of Task 7. Task 1. Elwha Dam Removal Mitigation No change in the original scope and budget for this task is proposed. Task2. GWl Compliance Assistance All of the originally-scoped subtasks for this task have been completed. The scope of services presented herein for this task are additional to the original scope of services. 2.6 PALL Septra C8 Pilot Assistance The scope of services presented in this subsectSon pertain to the ongoing pilot testing assistance for the PALL Septra CB membrane cartridge filter. In general, this assistance extends from the services that have recently been provided and that are currently being provided, but not yet invoiced, through completion of the pilot testing and the subsequent pilot test report. For the purpose of scoping and budgeting this subtask, the duration of pilot testing is estimated to be 9 months (through November 2002) to ensure that the impact of autumn water quality conditions are assessed. This subtask is numbered as 2.6 (subtasks 2.1 through 2.5 of the original scope were completed). 2.6.6 Test Report Upon completion of the pilot testing, a report summarizing the testing shall be prepared and submitted to the City for its review and subsequent submittal to DOH for its review and approval. The test report shall summarize the results of the pilot testing, assess the success (or lack thereo0 of the testing with respect to the objectives of the December 13, 2001 Alternative Filtration Testing Protocol Report, and provide recommendations for follow-up actions to be taken toward compliance with the City's Bilateral Compliance Agreement with DOH related to GWI compliance. The budget for this subtask is based on 80 hours of Consultant's Corvallis treatment expert time for preparation of a report for review City staff and subsequent review by DOH and 20 hours of to address DOH review comments. Task 3. Black Diamond Improvements All of the originally-scoped subtasks for this task have been completed except for the preparation of record drawings, Subtask 3.7.5, from marked-up design drawings. City staff completed the vast majority of the engineering services pertaining to construction. Thus, substantial budget remains. Most of this remaining budget for this task has been transferred to other tasks that have newly scoped subtasks. The budget remaining for this task is only to cover the original Subtask 3.7.5, Record Drawings. Task 4. Peabody Heights Floating Cover In general, the services described herein for this task are additional to the services scoped in the original Agreement. The scope and budget for the Task 4 services described in the original Agreement remain in effect. 4.8 Bidding and Contract Documents Consultant shall prepare Bidding and Contract Documents using City's standard formats. The applicable sections of the Contract Document prepared for the Black Diamond Reservoir Improvements project, which include all of Parts I and II and Part III through the end of Division 1 of the CSI-formatted section), shall be used to prepare the Contract Document for this task. Any updates in the City's standard bidding and contract document forms shall be identified by City staff and provided to Consultant so that Consultant may update the contract files prepared for the Black Diamond project. City's standard construction contract format is acknowledged to be based on the latest City- adopted version of the Washington State Department of Transportation (WSDOT) / American Public Works Association (APWA) Standard Specifications (English unit version), hereinafter referred to as the Standard Specifications. Consultant shall coordinate City's standard Bidding and Contract Document formats with the technical specifications and drawings of the work as part of Division 8 of the Standard Specifications in Construction Standards institute (C_SI) format. Task 6. Directed Services Similar to the scope and budget for this task, as described in the original Agreement, Consultant shaI1 provide technical assistance and other services to the City, related to the City's water system or other utilities, at the specific direction of authorized City staff. No such assistance or services shall be provided unless specifically directed by the City. The purpose of this task is to facilitate timely response by Consultant to needs that are unforeseen at this time. The budget for this task is essentially a contingency allowance that includes labor and expenses. In addition to the unforeseen needs that may arise, the following subtasks have already been specifically defined under this task: 6.1 Ongoing / Completed Directed Services Ongoing assistance with the Elwha Surge Tank and the Morse Creek Instream Flow Subtask will be undertaken and completed as directed by City staff in conformance with available budget. 6.1.1 Eastern UGA Annexation Assistance (Completed) This subtask is completed. The budget for this subtask included in Exhibit B1 reflects already-invoiced charges. 6.1.2 Pilot Testing Assistance (Completed) This subtask is completed. The budget for this subtask included in Exhibit B1 reflects already-invoiced charges. 6.1.3 Large Water Users Task (Completed) This subtask is completed. The budget for this subtask included in Exhibit BI reflects already-invoiced charges. 6.1.4 Morse Creek Assistance This subtask is completed. The budget for this subtask included in Exhibit B1 reflects already-invoiced charges. Both the City and Consultant acknowledge that additional related work may be directed by City, which will be covered as part of the budget for Subtask 6.2. 6.1.5 Surge Tank Specification and Shop Drawing Review This subtask is ongoing. The budget for this subtask included in Exhibit B1 reflects already- invoiced charges as well as additional budget to cover anticipated charges. · Operational strategies for use of the Reservoir to meet the PUD's needs as well as the City's · The Reservoir's hydraulic elevation above most of the PUD's system gradient, which will require pressure reduction · The Reservoir's assumed siting at the same elevation as the existing 1-million gallon high zone reservoir. It is assumed at this time that major reconfiguration of the PUD and City systems to minimize current and future pumping costs (both operational and capital) to both the City and PUD, which could result in locating the Reservoir at a higher hydraulic gradient, will not be cost-effective. This issue needs to be addressed to obtain concurrence from the City and PUD. If additional analysis of this issue appears necessary, it will need to be scoped and budgeted as a separate task. · Reservoir site issues such as wetland mitigation, neighborhood concerns, visibility issues, seasonal restrictions on construction, and other similar issues. · Potential future development in the City within the high zone, in unincorporated UGA within the high zone, and outside the unincorporated UGA that might possibly connect to the high zone, thus, requiring service from the combined high zone reservoirs · P6tential "oversizing" of the Reservoir to meet City and PUD operational strategies and optimize capital expenditure related to future storage needs · Identification of project aspects that warrant combined funding participation by the City and PUD as well as those project aspects that are applicable to either the City or PUD (but not both). It is acknowledged that negotiation of these issues between the City and PUD will likely be conducted without further input from Consultant. · Preliminary identification and discussion of cost-sharing criteria. Again, it is acknowledged that negotiation of these issues between the City and PUD will likely be conducted without further input from Consultant. · Impacts to Reservoir sizing, siting, or other related issues that may be related to the potential acquisition of PUD's PA Composite system by the City that the City is aware of. · Whether or not an altitude valve is necessary or desired · Other relevant topics to raised by workshop attendees Consultant shall summarize the topics discussed and decisions made during the workshop in a to 3 to 5 page memorandum, which will be submitted to the City for its review and subsequent distribution to other attendees and stakeholders. · Precast, cable-tensioned concrete conforming to AWWA Dl15-95 · Welded steel conforming to AWWA D100-96 The City select the method and materials of construction soon after completion of this evaluation to facilitate completion of Predesign activities. Furthermore, this subtask will be coordinated with the City's site-selection efforts and geotechnical exploration efforts to ensure that the type of reservoir to be constructed is compatible with the Reservoir site selected. 7.4 Reservoir Sizing Gross sizing of the Reservoir was developed based on DOH criteria and available flow data. Consultant shall further refine the needed capacity of the Reservoir based on criteria developed during the preliminary workshop, the latest (2001 and 2002) flow data provided by the City, and the results of the PUD's ongoing water system planning effort. Consultant shall coordinate directly with PUD regarding obtaining information related to its storage capacity needs. 7.5 Rechlorination Station and Potential Stagnancy It is assumed at this time that rechlorination of flow out of the high zone reservoir will be necessary to maintain a detectable residual in the flow delivered to the PUD's intertie and within the City's high zone distribution system. Consultant will qualitatively address this assumption with respect to the potential for chlorine decay to undetectable levels as well as the potential for "water aging" that could lead to taste and odor problems. Estimated residence times in the Reservoir at various flow conditions will be developed. Consultant will identify the issues related to the potential for stagnancy in the new Reservoir. The importance of this stagnancy issue is somewhat dependent on the final sizing of the reservoir and how it is connected to the high zone system. Several configuration strategies are possible to address potential stagnancy. These strategies will be identified, qualitatively assessed based on their cost and estimated effectiveness, and reduced to a reconunended approach. For the purpose of this Predesign Report, it will be assumed that the dimensions of the rechlorination station will be the same as those for the Black Diamond facility. No details of the facility will be developed. 7.6 Predesign Report Preparation Upon completion of subtasks presented above for the Reservoir, a Predesign Report, conforming to the requirements of WAC 246-290-110 shall be prepared by Consultant. The Predesign Report will range in length, including tables and figures, from 10 to 20 pages. The report will include the following: A single meeting to be held in Port Angeles is budgeted to present and discuss the results of this Predesign subtask. The timing of this meeting, to be attended by Consultant, will be as- directed by City staff to support presentation of either the first or second drafts. The budget for this effort is based on the attendance of ~:wo Consultant staff persons. Exhibit B2 Summary of Amended Budget for Water System Assistance Original New or Revised Task Original Amount Budget Transferred Revised Budget No. Task Description Budget Expended Remaining Budget Budget Remaining I Elwha Dam Removal Mitigation $59,889 $31,674 $28,215 $0 $59,889 $28,215 2 GWI Compliance Assistance $80,408 $81,922 -$1,514 $58,990 $139,398 $58,990 3 Black Diamond Improvements $160,101 $122,234 $37,867 .$33,167 $126,934 $4,700 4 Peabody Heights F~oating Cover $84,581 $25,542 $59,039 $25,234 $109,815 $84,273 5 Water System Plan Update $230,763 $90,267 $140,496 -$115,115 $115,648 $25,381 6 Directed Services $44,330 $52,052 -$7,722 $61,125 $105,455 $51,889 7 New High Zone Reservoir $0 $0 $0 $52.933 $52.933 $52.933 Total $660,072 $403,691 $256,381 $50,000 $710,072 $306,381 Notes: The exceedance associated with Task 2 was transferred to the "Revised Budget Remaining" column for Task 6, which includes an infusion of $50,000 additional to the original Agreement. 13 AMENDMENT NO. 1 TO THE AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE THE CITY OF PORT ANGELES AND CH2M HILL, INC. RELATING TO THE CITY'S WATER SYSTEM THIS AMENDMENT NO. 1 TO THE AGREEMENT is made and entered into this day of ,2002, by and between THE CITY OF PORT ANGELES, a non- charter code city of the State of Washington, (hereinafter called the "CITY") and CH2M Hill, Inc., a Florida Corporation (hereinafter called the "CONSULTANT"). WHEREAS, the CITY entered in to an AGREEMENT with the CONSULTANT on August 30, 2000, and WHEREAS, the CITY desires to amend the AGREEMENT to revise the Scope of Work, Budget, and Time of Performance, NOW, THEREFORE, in consideration of the above representations and the terms, conditions, covenants and agreements set forth in the original AGREEMENT and this AMENDMENT, the parties hereto agree as follows: I REVISED SCOPE OF WORK The revised scope of professional services to be performed and the results to be achieved by the CONSULTANT shall be as detailed in the attached Exhibit A1 and shall include all services and material necessary to accomplish the work. II TIME OF PERFORMANCE The work shall be completed by August 31,2003. III MAXIMUM COMPENSATION The CONSULTANT'S total compensation and reimbursement under the original Agreement and Amendment No. 1 to the Agreement, including labor, direct non-salary reimbursable costs and outside services, shall not exceed the total and subtotals for the tasks as set forth in the attached Exhibits B1 and B2. IV SIGNATURES Except as modified in this Amendment No. 1 to the Agreement, the original Agreement and its Exhibits shall remain in effect. In WITNESS THEREOF, the parties hereto have executed this Amendment No. 1 to the Agreement as of the day and year first written above. CITY OF PORT ANGELES: MAYOR CONSULTANT: TITLE: APPROVED AS TO FORM: CRAIG KNUTSON, CITY ATTORNEY ATTEST: BECKY UPTON, CITY CLERK N:\PROJECTS~20-17\CONTRACT~CONTRACT.WPD W A S H I N G T O N, U. S. A. UTILITY ADVISORY COMMITTEE MEMO DATE: March 12, 2002 To: UTILITY ADVISORY COMMITTEE FROM: Bob Kaj fasz, Commercial Energy Analyst SUBJECT: Conservation Program Status Report Summary: The City has been offering various conservation programs for its electric utility customers since June, 2001. The programs have been well received by our customers and has resulted in a saving o: almost halfa million kWh per year. A status report will be presented on the City's energy conservation programs from June 2001 through February 2002. Recommendation: No action requested. Background/Analysis: On April 12, 2001 the City Council authorized the Director of Public Works to implement a conservation program that qualifies for the Bonneville Power Administration (BPA) Conservation and Renewables Discount (C&RD). The Conservation program has been in operation since June 1,2001 and offers electric utility customers rebates for energy efficient building improvements, appliances and lighting. Below is a summary of the program achievements during the last nine months. The programs have met our expectations in providing energy savings to our customers and utilizing CR&D funding within the community. A summary of the rebates available for energy conservation measures is attached. Conservation Programs From June 1 2001 To Feb. 28z 2002 # JobsFLlnits Total Cost City Rebate kWh Savings~ C&RD Heat Pump 19 $118,970.77 $22,530.00 140,951 $43,114.00 Window 76 $188,416.5~ $46,105.53 97,671 $47,325.81 Water Heater 96 $26,754.69 $4,380.00 25,37~ $5,649.59 Dishwasher 17 $11,402.50 $355.00 2,023 $412.76 Clothes Washer 93 $166,044.40 $12,000.00 51,418 $14,532.40 Attic Insulation 18 $18,803.66 $5,039.28 10,761 $5,380.56 Floor Insulation 1¢ $10,260.04 $1,463.70 2,927 $1,463.70 Wall Insulation 21 $31,420.71 $36,174.02 78,645 $45,351.95 Infiltration Control $611.33 $450.00 1,282 $533.10 Sub Total $572,684.66 $128,497.53 411 $163,763.87 Total $578,531.40 $133,314.23 438,048 $175,304.06 BPA projected annual energy savings in kWh Purchase of Conservation Agreement Limited Standard Offer Summary of Available Rebates Available Single-Family Manufactured Multi-Family Small Improvements Homes Homes Homes Commercial~ Up to $2,000 Up to $1,000 N/A Up to $0.60 (from electric (from electric per sq. ft. Heat pump furnace) furnace) Retail Buildings Up to $1,100 Up to $400 N/A Up to $0.45 (from zonal heat) (from zonal heat) per sq. ft. Office Buildings Wall insulation Up to $1.50 per sq. N/A Up to $1.50 per Up to $0.75 per sq. ft. sq. ft. ft. 100% of actual cost 100% of actual cost Air-sealing (if heat pump or wall (if heat pump is N/A N/A winter special insulation is installed) installed) $5.00 per sq. ft. $4.00 per sq. ft. $4.00 per sq. ft. $3.50 per sq. ft. Windows $10 per air inlet $10 per air inlet $10 per air inlet Attic insulation $0.27 per sq. ft. $500 for attic and $0.27 per sq. ft. $1.80 per sq ft. floor insulation Floor insulation $0.15 per sq. ft. $0.16 per sq. ft. $1.00 per sq. ft. ENERGY $6.00 each $6.00 each $6.00 each $6.00 each STAR® labeled 15 to 26 watts 15 to 26 watts 15 to 26 watts 15 to 26 watts: compact (limit of 12) (limit of 12) (limit of 12) fluorescent lamp ENERGY $35.00 per fixture $35.00 per fixture $35.00 per fixture $15.00 -$200.00 STAR® labeled (limit of 12) (limit of 12) (limit of 12) per fixture: lighting fixture ENERGY $50. OOperfixture $50. OOperflxture $50. OOperfoctUre N/A STAR® labeled (limit of 2) (limit of 2) (limit of 2) torehiere lamp ENERGY $150.00 $150.00 $150.00 N/A STAR® labeled (Must have an (Must have an (Must have an clothes washer electric water heater) electric water heater) electric water heater) An ENERGY $25.00 $25.00 $25. O0 N/A STAR® labeled (Must have an (Must have an (Must have an dish-washer electric water heater) electric water heater) electric water heater) Electric water Gallons Rebate heater 30-64 $55.00 N/A 65-105 $60.00 N/A Solar water $800 $800 $800 N/A heater per 40 sq. ft. per 40 sq. ft. cOllector per 40 sq. ft. collector collector Photovoltaic $500 per kW $500 per kW $500 per kW N/A · Must be an office or retail space 5,000 sq. ft. or less. 2 Purchase of Conservation Agreement Limited Standard Offer. WASHINGTON, U.S.A. UTILITY ADVISORY COMMITTEE MEMO DATE: March 12, 2002 TO: UTILITY ADVISORY COMMITTEE FROM: Larry Dunbar, Power Resources Manager RE: City Authorized Retailer Agreement ~ummarv: Activities under the Bonneville Power Administration (BPA) ENERGY STAR® abeled compact fluorescent lamp coupon rebate program ended December 31,2001. A City ~uthorized Retailer Agreement is proposed that would provide customers with a continuing and :xpanded selection of energy efficient lighting alternatives. Recommendation: Forward a recommendation to City Council to grant the Director of Public Works and Utilities the authority to enter into City Authorized Retailer ~greements. Background/Analysis: The BPA compact fluorescent lighting coupon program included distribution of three utility billing inserts during calendar year 2001. As part of the program, customers purchased and retailers, under agreement with BPA, redeemed 6,237 coupons. There is a strong customer and local retailer interest in a continuing energy efficient lighting program. Based on this interest and the conclusion of the coupon program, staff developed a new program under the BPA Conservation and Renewables Discount (C&RD) program that seeks to satisfy the following goals: a. To have an expanded variety of styles and sizes of ENERGY STAR® labeled compact fluorescent lamps (CFL) and torchiere floor lamps (TFL) available for retail sale locally. b. To have a variety of styles of ENERGY STAR®labeled CFL fixtures and replacement lamps available for retail sale locally. c. To promote ENERGY STAR® labeled CFL fixtures in new residential construction. It is recommended that the City form a business relationship with local retailers to promote the sale of qualifying lighting products. Under the C&RD, the City is required to meet all BPA program requirements necessitating an agreement with local retailers. A City Authorized Retailer Agreement has been prepared in cooperation with local retailers that have expressed a desire to participate in the City's future program. The Agreement includes three retailer participation options and retailer and City responsibilities. WASHINGTON, U.S.A. UTILITY ADVISORY COMMITTEE MEMO DATE: March 12, 2002 TO: UTILITY ADVISORY COMMITTEE FROM: Scott McLain, Deputy Director for Power Systems RE: Rate Study for Water/Wastewater Utility Summary: The financial performance of each of the City's utilities is analyzed every three years to determine the appropriate rate levels for the utility. The Water/Wastewater utility was last evaluated in 1999 and the study needs to be updated this year for any necessary changes starting in 2003. Recommendation: Forward a recommendation to City Council authorizing the mayor to sign an agreement with Economic and Engineering Services Inc. to perform a comprehensive water and wastewater rate study with a total cost not to exceed $26,150. Background/Analysis: All of the City's utilities are reviewed at least every three years to evaluate their financial performance and to assure that the retail rates are appropriate over the following three year period. The analysis normally covers the following five year period, with retail rates established for the next three years. A rate study is composed of three separate but related analyses. First is a revenue requirements analysis, which reviews the projected revenues and expenses for the utility to determine the overall level of rate adjustment needed. Second is a cost of service analysis, which allocates and "fairly" distributes revenue requirements to the various customer classes. Last is a rate design analysis, which takes the targeted level of revenue to collect from each class of service and develops a rate to collect the fixed and variable charges in an equitable manner. Economic and Engineering Services has been under agreement for several of the City's previous studies and their performance has been very good in the past. It is expected that the study will be complete by the end of August of this year. This year's rate analysis for each utility was budgeted at $15,000, for a total of $30,000.