HomeMy WebLinkAboutAgenda Packet 03/12/2013Utility Advisory Committee
Jack Pittis Room
Port Angeles, WA 98362
March 12, 2013 3:00 PM
AGENDA
I. Call To Order
II. Roll Call
III. Approval Of Minutes For February 12, 2013
IV. Late Items
V. Discussion Items:
A. Landfill Bluff Stabilization Agreement
B. Solid Waste Comprehensive Plan Amendment Resolution
C. 2012 Water Utility Consumer Confidence Report (info only)
D. Simple Steps Promotion Agreement
E. Capacity Provisioning Inc. Right -of -Way Agreement
VI. Information Only Items:
A. Advanced Metering Infrastructure System Update
B. Demand Response Program Update (verbal)
C. New and Lapsed Agreements
D. Utility Discount Ordinance Update
VII. Next Meeting Date: April 9, 2013
VIII. Adjournment
N: \uac \final \031213
I. Call To Order
Chairman Dan DiGuilio called the meeting to order at 3:00 p.m.
II. Roll Call
UAC Assigned
Councilmembers Present:
Other Councilmembers
Present:
Other Councilmembers
Absent:
Utility Advisory
Committee Members
Present:
Utility Advisory
Committee Members
Absent:
Staff Present:
Others Present:
III. Approval of Minutes
Utility Advisory Committee
Jack Pittis Conference Rooms
Port Angeles, WA 98362
February 12, 2013
3:00 p.m.
Dan Di Guilio, Cherie Kidd, Sissi Bruch (3:03)
Patrick Downie (3:16)
Brad Collins, Brooke Nelson, Max Mania
Dean Reed, Paul Elliot
Murven Sears II, Michael Jacobs
Dan McKeen, Glenn Cutler, Bill Bloor, Sondya Wray, Byron Olson,
Kathryn Neal, Mike Puntenney
Francisco Judy de la Cruz
Brice Boland
Jim Waddell
Roger Gates
Shawn Canera
Jeremy Shwartz, PDN
Arnold Schouten (3:08)
Darryl Wood (3:13)
Chairman Dan Di Guilio asked if there were any corrections to the minutes of January 8, 2013.
Cherie Kidd moved to approve the minutes. Dean Reed seconded the motion, which carried
unanimously.
IV. Late Items:
None
1
V. Discussion Items:
A. Landfill Bluff Stabilization Schedule (information only)
City Engineer Mike Puntenney, P.E., and Engineering Manager Kathryn Neal, P.E., discussed via a
PowerPoint presentation the Landfill Bluff Stabilization project. This was an overview of the
schedule, phases, and participation for the project. The schedule, reviewed by Kathryn Neal,
covered all the meetings dates for the design and construction elements in 2013 and 2014. There
was a lengthy discussion.
VI. Information Only Items: None.
VII. Next Meeting Date: March 12, 2013
VIII. Adjournment: 4:00 p.m.
Cherie Kidd, Mayor Sondya Wray, Administrative Specialist
2
7
(r L E 1 s
W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
Date: March 12, 2013
To: Utility Advisory Committee
From: Kathryn Neal, P.E., Engineering Manager
Subject: 2013 Landfill Bluff Cell Stabilization Phase 1, Project SW02 -2012
Summary: Port Angeles Landfill (PALF) is located along the Straits of Juan de Fuca, and erosion of the
marine bluffs is threatening to expose municipal solid waste and allow that waste to spill onto the beach.
Staff is proposing amendment 3 to the Herrera Professional Services Agreement to develop permits and
the 30% level design to resolve this problem.
Recommendation:
Forward a favorable recommendation to City Council to approve and authorize the City Manager
to sign Amendment 3 to the 2011 On -Call Landfill Cell Stabilization Professional Services
Agreement with Herrera in an amount not to exceed $1,171,121, which will increase the contract
amount to $1,567,771, and to make minor modifications to the agreement if necessary.
Background /Analysis: Erosion of the marine bluffs along the northern edge of the Port Angeles
Municipal Landfill (PALF) is migrating into the East and, potentially, the Valley Cells for the 304
compliant landfill cells. In June 2012, the City Council authorized investigation of alternative corrective
actions based on subsurface investigations, geomorphic evaluations, 304 cell relocation scenarios,
comparisons between on -site and off -site disposal, and cost analysis. Five alternatives were developed
that provided a comprehensive overview of options and their application to selection criteria
including:(1) Environmental impact; (2) Level of infrastructure protection; (3) Cell encroachment (refuse
at risk), (4) Fundability; (5) Ability to monitor and manage future bluff retreat. Several presentations
were made to the City Council, regulators, stakeholders, and the Public. After receiving feedback and
direction from these presentations, a 20 to 25 year approach has been identified for implementation.
The primary element of this conceptual approach is for waste relocation. It is a managed retreat from the
most at -risk areas of the landfill along the bluff. Solid waste located within the northern 150 feet of the
304 East Cell (approximately 265,000 cubic yards) will be relocated to a new cell of similar capacity on
the 351 Cell. This volume was estimated based on borings and well logs, historic photos, and previous
geotechnical reports. Waste removal is in response to the shoreline penetration into the 304 cell. Actual
volumes, depth and extent will vary because the actual extent of the 304 cells is only partially delineated.
Remaining solid waste will be configured for a stable closure that ties into the remaining 304 East Cell
cover system. A WAC 351 compliant cover system will be designed with gas system modifications, as
2012 Landfill Bluff Stabilization Phase 1, Project SW02 -2012
June 12, 2012
Page 2
needed. The cover system may utilize an alternative, approved liner system to allow a 2:1 (H:V) slope. A
toe drain/intercept will be designed to intercept residual leachate and landfill gas. Exposed native slopes
will be stabilized through regrading, where possible. Surface water will proceed north through the newly
open area of the 304 East cell and utilize the existing Notch 2 drainage outlet. This outlet will require
modification.
Solid waste removal will extend to the west to include shallow removals (up to 15 feet deep) along the
central north portion and a small portion of the Valley Cell. The Valley Cell removal will be reconfigured
for a WAC 351 or 304 landfill cover system. Waste removals through the shallow cell are needed to
convey surface water.
The 351 Cell will be reopened to allow an approximate 265,000 cubic yard cell development on top and
within the permitted elevation and footprint boundaries. Solid Waste will be placed in lifts to final grades
between 3:1 and 2:1 (H:V), depending on the closure strategy. A WAC 351 closure system will be
designed with gas wells and/or laterals extending into the new cell. Cell preparation will begin with the
existing cover system being removed from the new cell footprint. A temporary gas management system
will be installed to control oxygen intrusion and gas exposure in the working area. The final cover system
will include lining system, gas system, surface water system, and access.
An on -site construction access system will be established to allow solid waste transfer from the 304 Cell
to the 351 Cell. Waste screening, staging areas, and control entrances will be included. The preliminary
construction estimate for this first element is approximately $14,000,000.
A second element of the conceptual approach is to provide seawall repair and upgrade at both the east
and west ends as well as habitat restoration using large woody debris in Dry Creek. This will prevent
both intrusion behind the seawall from both wave action along the shore as well as potential Dry Creek
erosion and impacts along the side and behind the seawall. This work is important to prevent scouring
behind the seawall which would expose the Valley and West 304 cells to toe erosion and a premature
failure. This will provide long -term resolution for these eventualities. The preliminary estimated range of
construction for this work is $500,000 to $1,400,000. The wide range for this estimate is since the
distance and specific method of tying this back into the bluff will be developed as part of the
geotechnical and investigatory work in amendment 3.
Rip rap or concrete armoring units will be utilized to protect both seawall ends while remaining in the
approximate footprint of the existing end wall rip rap. Containment and foundation structure beneath the
surface structural forms will be needed. Structural extent longitudinally from the seawall end may extend
up to 50 feet or to a distance needed to be stable. Interface with the bluff face on the east end will be
critical, as the bluff will migrate to the south over time while the seawall remains stable. The orientation
of the end wall protection will be designed in anticipation of this migration to continue protection of the
east end over time.
Both shoreline and landfill facility activities will require permitting. Shoreline work will include
activities below the high tide line of the Strait of Juan de Fuca including site access and construction
activities for end wall protection at the existing seawall. Shoreline work also will occur below the
ordinary high water mark of Dry Creek for placement of large woody debris structures to deflect the
N:\Professional Services Agreements \2011 Landfill Cell Stabilization Task Order 7 -13 \30 Council
stream thalweg away from the seawall west end. Permitting will include federal, state, and local
compliance. Landfill permitting will be needed for opening and reclosing the 304 East Cell and opening,
filling, and operating the 351 Cell.
This scope of work is Phase 1 of two phases. Phase 1 (April —July 2013) will initiate permitting for both
landfill and shoreline work; 304 and 351 cell Engineering Report; 30% landfill conceptual design; and
30% seawall end protection and Dry Creek conceptual design. Phase 2 (August 2013 Spring 2014)
will scope and budget subsequent permitting efforts and completion of the design process consistent with
regulatory feedback and conceptual design development. Phase 2 will be done after consultation with
Council and obtaining their approval to add this work by amendment to the agreement.
The tasks and amounts negotiated with Herrera are shown in Table 1 below.
Table 1: Task and Amounts
Tasks
Task 14 Project Management
Task 15 Cumulative Effects Analysis of Precast Armoring Units
Task 16 Permit Development Applications
Task 17 30% Design Development
Task 18 Public Outreach
Total
Amount
$57,384
84,285
217,171
797,281
15,000
$1,171,121
Funding is available from the Landfill Post Closure Fund. This fund was set aside to provide for post
closure maintenance activities for the mandatory period of 30 years as prescribed in law. The current
balance in the fund is $3,553,994. Because this will be an unanticipated expenditure in this fund, its
balance will need to be restored. It is anticipated that the source of reimbursement will come from future
municipal revenue bonds in conjunction with adjustments to Transfer Station tipping fees to support the
debt service. The municipal revenue bond will be sought after more definitive estimates are developed
the will be part of the 30% design report. A reimbursement resolution was approved by Council on June,
2012.
It is requested that the Utility Advisory Committee forward a favorable recommendation to the City
Council to approve and authorize the City Manager to sign Amendment 3 to the 2011 On -Call Landfill
Cell Stabilization Professional Services Agreement with Herrera in an amount not to exceed $1,171,121,
which will increase the contract amount to $1,567,771, and to make minor modifications to the
agreement if necessary.
CITY OF
Attachment: Draft Resolution
ORT NGELES
W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
Date: March 12, 2013
To: Utility Advisory Committee
From: Kathryn Neal, P.E., Engineering Manager
Subject: Solid Waste Comprehensive Plan Amendment Resolution
Summary: The Clallam County Solid Waste Management Plan was last updated in 2006 and does not reflect
the current events at the closed Port Angeles Landfill. Erosion of the marine bluffs along the Strait of Juan de
Fuca is threatening to expose municipal solid waste and allow that waste to spill out onto the beach. The Solid
Waste Comprehensive Plan should be amended, to add provisions relating to the Port Angeles Landfill Bluff
Cell Stabilization project.
Recommendation: Forward a favorable recommendation to City Council to approve and authorize the
Mayor to sign a Resolution amending the Clallam County Comprehensive Solid Waste Management Plan
Update 2006
Background /Analysis: The Port Angeles Landfill is located along the Straits of Juan de Fuca and erosion of
the marine bluffs is threatening to expose municipal solid waste and allow that waste to spill onto the beach.
The Clallam County Solid Waste Management Plan was last updated in 2006 and does not reflect the recent
changes at the closed Port Angeles Landfill, nor does it currently address the City's plan to respond to the
threat. The Plan should be amended to add provisions relating to the Port Angeles Landfill Bluff Cell
Stabilization project, project number SW02 -2012. Implications and costs of resolving the problem are shared by
the region through the Landfill tipping fees. Inclusion in the Solid Waste Comprehensive Plan supports the
City's eligibility for funding assistance from federal and state agencies.
The Clallam County Solid Waste Comprehensive plan is a regional plan and was jointly prepared and formally
adopted by Clallam County and the cities of Port Angeles, Sequim, and Forks. The Plan may be amended by
agreement of these jurisdictions, and must be approved by the Washington State Department of Ecology. The
issue was presented by City staff to the Solid Waste Advisory Committee (SWAC) on January 17, 3013 and
again on February 21. A presentation on the current status at the Landfill Bluff and the need for a Plan
Amendment was made to a Sequim City Council Study Session on February 11. Reaction from each of the
jurisdictions has been positive, and the majority of SWAC members have approved the proposed amendment. It
is expected that the Amendment will be brought before the other jurisdictions within the next month.
N \UAC\ MEETINGS \UAC2013 \UACO31213 \V -B1 -Solid Waste Comp Plan Amendment Resolution doc
RESOLUTION No.
A RESOLUTION to adopt and approve an amendment to the Clallam County
Comprehensive Solid Waste Management Plan Update 2006.
WHEREAS, in 2005 Clallam County and the Citys of Forks, Sequim, and Port Angeles
entered into an Interlocal Agreement for the purpose of updating a comprehensive solid waste
management plan as required by RCW Chapter 70.95; and
WHEREAS, the county and the three cities did jointly prepare a Comprehensive Solid
Waste Management Plan Update 2006 (the 2006 Plan Update); and
WHEREAS, the 2006 Plan Update was adopted by each of the four jurisdictions in 2007
and it currently is in effect; and
WHEREAS, Section 3.4.3 of the 2006 Plan Update provides that the Plan may be
amended by agreement of the jurisdictions that participated in the interlocal agreement and
subsequently formally adopted the 2006 Plan Update; and
WHEREAS, an unanticipated change has occurred in one closed cell of the Port Angeles
landfill; and
WHEREAS, that change should be promptly investigated and remedial action, if any,
should be considered; and
WHEREAS, the 2006 Plan Update should be amended to reflect the changed condition
and response to it; and
WHEREAS, due to the unanticipated changed conditions, the City of Port Angeles agrees
that the amendment process should be undertaken and the Plan should be amended; and
WHEREAS, the other three jurisdictions have stated their concurrence that the
amendment process should be undertaken and the 2006 Plan Update should be amended,
NOW, THEREFORE, BE IT RESOLVED
1. The City of Port Angeles agrees and confirms that the Clallam County Solid
Waste Management Plan Update 2006 should be amended, and that the
amendment process should be undertaken, for the purpose of adopting the
attached amendment, which adds to the 2006 Update Plan provisions relating to
the Port Angeles landfill stabilization project.
2. The City of Port Angeles does hereby approve and adopt the attached amendment
to the Clallam County Comprehensive Solid Waste Management Plan Update
2006.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the day of February, 2013.
SolidWasteMgmtPlan 02 04 13 wpd
Cherie Kidd, Mayor
ATTEST: APPROVED AS TO FORM:
Janessa Hurd, City Clerk William E. Bloor, City Attorney
CLALLAM COUNTY
COMPREHENSIVE SOLID WASTE MANAGEMENT PLAN
Amendment to Address Port Angeles Landfill Stabilization
7. DISPOSAL
7.1A Introduction
The purpose of this amendment is:
To identify the needs and opportunities presented by the continuing erosion of the marine bluffs
at the north margin of the closed Port Angeles Municipal Landfill. The City of Port Angeles
Public Works and Utilities Department is evaluating alternatives to reduce or eliminate the risk of
refuse entering the marine environment and to slow down the rate of bluff erosion.
7.2. INCINERATION (NA)
7.3. IN- COUNTY LANDFILLING (Closed Landfill Oversight)
7.3.1.1A City of Port Angeles Landfill
The City of Port Angeles Public Works and Utilities Department has lead oversight
responsibilities for the Port Angeles Landfill. Clallam County Environmental Health Services
works with Ecology to provide regulatory and technical oversight.
The Port Angeles landfill was originally a regional dumping site purchased by the City in
1947. See Figure 1A, Vicinity Map, and Figure 2A, Site Map. The WAC 173 -304 compliant
cell is located adjacent to the coastal bluff, and contains approximately 750,000 cubic yards
(CY) of municipal solid waste. The west and east portions of the cell differ in important
characteristics, and are referred to as the West 304 Cell and the East 304 Cell. The WAC173-
351 compliant cells (351 Cell),which includes subcells 1, 2, and 3 lies south (inland) of the
304 Cell. The Port Angeles Municipal Landfill was closed in 2007 according to the
requirements of the State's Criteria for Municipal Solid Waste Landfills (WAC 173 -351) and
Clallam County Solid Waste Regulations. Since closure of the landfill, the Port Angeles
Transfer Station was constructed on the site in 2006 and is currently in operation. Reserve
accounts for closure and post closure costs for the closed landfill are being funded by a
portion of the landfill tipping fee.
Since 2001, there has been concern with bluff retreat and erosion migrating into the Port
Angeles Landfill facility. In conjunction with the landfill closure, a seawall was constructed
in 2006/2007 at the base of the West 304 Cell to prevent pollution to the Strait and to protect
the landfill from further erosion. The slope above the wall was graded back to 1.25:1 (slightly
flatter than 45 degrees), and was stabilized with erosion control plantings and geotextile
fabric. Waste from the bluff and the beach was relocated to the 351 Cell, which was still open
at that time.
Since the installation of the wall, bluff erosion along the unprotected eastern half has
continued, further threatening slope failure and the uncontrolled release of refuse into marine
waters. In the summer of 2011 during maintenance inspections, City of Port Angeles staff
observed that the bluff face had experienced localized failure at one location along this
unprotected eastern half that had exposed some waste at the top of the bluff and had broken a
perimeter drain pipe that was left dangling over the edge.
7.3.2A Needs and Opportunities
Port Angeles Landfill
Localized failure that had exposed parts of the cell lining and waste refuse is a water quality
and human health threat. In addition, analysis shows that, due to highly erosive wave impacts
and inherently unstable vertical bluffs, the portions of the landfill shoreline not protected by
the seawall are experiencing continued high rates of erosion. Erosion to date has reached the
extent that the City of Port Angeles needs to undertake actions to reduce or eliminate the risk
of refuse from entering the marine environment.
The City of Port Angeles Public Works and Utilities Department is evaluating the alternative
methods necessary to remove exposed refuse, repair drainage facilities, and to slow down the
rate of bluff erosion. As part of the ongoing evaluation, the City is also assessing
mechanisms to reduce the cost of the alternative corrective actions, including the impact on
utility ratepayers; and assessing alternative funding for the corrective action.
7.3.3A Alternative Methods
Port Angeles Landfill
The City of Port Angeles Public Works and Utilities Department has developed a number of
alternatives to reduce or eliminate the risk of refuse entering the marine environment. Some
alternatives also would decrease the rate of bluff erosion. To reduce or eliminate the risk of
refuse from entering the marine environment, waste would be removed from the East 304
Cell, in part or completely, and relocated on -site or transferred off -site. Reconsolidated
onto the East Cell 304 (south end).
The preferred location for relocating waste onsite would involve re- opening the existing 351
compliant cell on the Port Angeles Municipal Landfill industrial property, and relocating
waste within the existing permitted footprint and height. All relocated waste cells will meet
current solid waste landfill standards under WAC 173 -351 and address engineering and
regulatory challenges of placing a new cell onto an existing landfill cell. Off -site relocation
would include transfer to an approved RCRA Subtitle D landfill.
The alternatives for removal of 304 Cell waste and relocation on -site would require some or
all of the 750,000 cubic yards of waste in the 304 Cell, to be moved within the permitted
footprint and maximum height of the existing 351 Cell. Depending on the proportion
removed, the remaining East Cell 304 may be required to have an updated landfill cover
system installed with gas collection.
The expanded 351 Cell would provide capacity within the existing landfill to accommodate
the amount of refuse removed from East Cell 304, with the exact dimensions of the new cell
to be determined by the amount re- located. The location of the new cell could be in or on top
of existing cells. The cell would be constructed within standard landfill waste
placement /compaction requirements. Once final grades are achieved, the disposal cell will be
closed in compliance with current landfill WAC 351 standards.
Bluff stabilization strategies include both short-term and long -term approaches to address
multiple issues such as dynamic hydrologic and climatologic forces, inherent bluff instability,
worker safety and constructability of shoreline and bluff stabilization measures, and landfill
proximity. Five conceptual alternatives have been identified which address the range of
protective structures that could be considered on the shoreline, and the waste
removal /relocation that would be needed in conjunction with each alternative:
1. Maintain the seawall in its current location,
2. Remove the seawall,
3. Install limited scour protection at the ends of the seawall,
4. Stabilize the shoreline to the landfill extent,
5. Stabilize the shoreline to the property extent
To address funding of corrective actions, the City plans to pursue a combination of
appropriate state and federal grants and loans, and to utilize the Solid Waste Utility's bonding
capacity for debt financing. Revenue bonds will be backed by revenue from the transfer
station. To the extent debt financing is utilized, tipping fees will be increased and customers
in the County will be affected.
7.3.4A Recommendations
The following recommendations are made for closed landfill oversight in Clallam County:
Consider the range of alternatives necessary to reduce or eliminate the risk of refuse
from entering the marine environment and to slow down the rate of bluff erosion at
the Port Angeles Landfill.
Maximize the development of appropriate state and federal grant funding to reduce
impacts to utility ratepayers when implementing corrective actions at the Port
Angeles Landfill.
The following recommendations are made for in -county landfilling in Clallam County:
Consider reopening the existing WAC 351- compliant MSW disposal cell at the Port
Angeles Landfill necessary to accommodate partial or complete removal of waste
from the 304 compliant cell to reduce or eliminate the risk of refuse from entering
the marine environment.
12. COST ASSESSMENT QUESTIONNAIRE
Introduction
12.1 Demographics (NA)
12.2 Waste Stream Generation (NA)
12.3A System Component Costs
Port Aneles Landfill Stabilization
To address corrective actions, the City of Port Angeles has estimated the costs of the
Conceptual Alternatives for waste removal and shoreline protection options to range from
$6M to $41M, assuming on -site waste relocation. If off -site disposal is required, estimated
costs increase to a maximum of $70M. These costs do not reflect the ability to obtain permits,
project phases, the longevity of the solution, or the ability to obtain financing.
Taking environmental impacts, affordability, and durability into consideration, the most
likely alternative at this time involves installing limited scour protection at the ends of the
existing seawall, and removing waste to allow an embayment to form at the East 304 Cell.
The estimated cost is $24M, to be done in multiple phases. The cost of the initial phase, to be
constructed as soon as possible, is estimated at $15M, with subsequent phases to be
constructed in 25 and 50 years. Phasing the project facilitates financing the work, and also
enables shoreline movement to be monitored and the project design to be adjusted based on
the data. This is especially appropriate in view of the uncertainties surrounding estimates of
sea level rise and Elwha River sediment over multiple decades.
12.4A Funding Mechanisms
Port Angles Landfill Stabilization
To address funding of corrective actions, the City plans to pursue a combination of
appropriate state and federal grants and loans, and to utilize the Solid Waste Utility's bonding
capacity for debt financing. Revenue bonds will be backed by revenue from the transfer
station. To the extent debt financing is utilized, tipping fees will be increased and customers
in the County will be affected.
min
UfA sapSuV lice
N
de
VI
UV]
A
S
Dam
A zou
co
AI I:1
-4" Q
_w +r
9a
i m r r, Cell .�e
1„.. ,ems
l
g gym,
Gas Extraction Well
m
Far
i -compliant tei Landfill
Refuse ss
m� ag_�� Note
loped
P ORT A NGELES
W A S H I N G T O N U.S.A.
UTILITY ADVISORY COMMITTEE MEMO
DATE: March 12, 2013
To: UTILITY ADVISORY COMMITTEE
FROM: Ernie Klimek, Water Superintendent
SUBJECT: Consumer Confidence/Water Quality Report for calendar year 2012
Summary: The Washington State Department of Health requires that every water system
provide an annual Consumer Confidence Report to its customers. The report is to contain
information on the potential contaminants present in the water supply that customers receive.
The attached report for the City of Port Angeles has been prepared for our water customers.
Recommendation: For information only, no action requested.
Background /Analysis: In 1996 Congress passed amendments to the Safe Drinking Water Act
that included a mandate from the Environmental Protection Agency (EPA), to require
community water systems to provide each of their customers with a "Consumer Confidence
Report (CCR)" every twelve months. This year's report, using 2012 data, will be available
electronically to all City of Port Angeles water customers with notice given on the utility billing
statements as to city website location. Electronic distribution was approved by the EPA and the
Department of Health this past December and will provide the utility with approximately
$5000 /yr. in potential savings. We will have hard copies available upon request and a public
service announcement will be made in regards to the reports availability.
The attached Water Quality Report for calendar year 2012 has been developed in accordance
with the EPA/CCR regulations by City staff. The regulations require information on the quality
of the water delivered by the system, and characterization of any risks from exposure to
contaminants in the drinking water in an accurate and understandable manner Also included in
the report is our data for Water Use Efficiency that is required to be shared with our customers.
The City's unaccounted water loss has been reduced to 14% from a high of 21% at the start of
this 6 year cycle (a 33% reduction). In addition, the city has a requirement to provide the content
of this Water Quality Report to Clallam County Public Utility District #1 by April 1 for the
preparation of their report.
Attachment: Water Quality Report 2012
GGGEp GI,Ea;Eo emo8GGGGEP
The City of Port Angeles is pleased to
provide you with our annual Consumer
Confidence Water Quality Report for 2012.
The purpose of this report is to share infor-
mation with you, our customers, about the
quality of your water and to convey a basic
knowledge of our water system. This re-
port is a summary of the quality of water
we provided to you in 2012, gives details
about where the water comes from, and
compares it to standards set by regulatory
agencies.
Your Water Utility continues to follow
the Elwha River Restoration Project as
dam removal moves forward and we are
monitoring our source water as conditions
change, all the while providing you with
the quality of water you have come to ex-
pect from us.
During 2012 your treatment plant opera-
tors began implementing efficiency prac-
tices they received training on at a Depart-
ment of Health Office of Drinking Water
sponsored Treatment Plant Optimization
course and began reducing filter back
washing times 15 -20% thus reducing as-
sociated energy costs to the utility. The
distribution crew continued to remove
older failing lines from service in 2012
and also worked with our Automated Me-
ter Contractor to begin installing our larger
WEE DOES OUR WATE
Source water for the City of Port Ange-
les Water System is a Ranney Collector;
Well (Source: S01) located on the east,
bank of the Elwha River. Our Depart-
ment of Health system identification
number is 68550M. The Ranney Col
lector has been classified as ground
water under the influence (GWI) of sur-
face water. This designation requires
the City to meet the stricter require
meats of the Surface Water Treatment,
Rule (SWTR) for our drinking water.
The City of Port Angeles is in full com-
pliance with SWTR through the filtra-
tion processes provided by Port Ange-
les Water Treatment Plant (PAWTP)
constructed under the Elwha River
7
sized meters (1.5 to 8 inch diameter)
while reducing our unaccounted water
2% from last year.
These efforts by both the treatment
plant operators and the distribution
maintenance crew will continue in 2013
as we strive to provide not only a quality
product but an efficient one as well.
Once again, I'd like to thank you for
your continued support and, if after read-
ing this report you have any questions
or at anytime have concerns about the
quality of your drinking water please visit
our website at www.cityofpa.us
pwWaterU.htm or contact me by e -mail at
eklimek @cityofpa.us or phone
360.417.4855.
Thank you,
Ernie Klimek
Water Superintendent
COME PRIM?
Ecosystem and Fisheries Restora-
tion Act. More data on Source Wa-
ter is available through the Source
Water Assessment Program (SWAP)
online at: htto: /www.doh.wa.gov/
eho/dw/sw/assessment.htm
Melds CMa Homan
Wax SaVing D ta Pg 4-5
W I Page 6
z.,tn,P Uas E al Page 7
G1pao0 200
What We Test for in Your Drinkin0 Water
In 2012, we conducted over 487 tests for contaminants.
Four hundred and fifty -six of these were routine Coliform
sampling, one sample for Nitrate -N. four (one -per quarter).
samples each for total tnhalomethane (TTHM), haloacetic
acid (HAAS), and total organic carbon (TOC's), twelve
monthly samples for fluoride and six samples for repair, new
construction and investigation. The results listed on page 5
are a summary of these tests as submitted to the DOH/
Office of Drinking Water and the U.S. Environmental Protec-
tion Agency.
Thank you.
Larry Messinger
Water Treatment Plant
Operator 3
Page 2
WATER TREATMENT
Jason
Variance and Exemptions
Exceedences
On October 24, 2012 a coliform presence was detected
in a routine sample. Repeat samples returned None De-
tected (ND). The initial test was invalidated with re-
sampling and the initial results were determined to repre-
sent sampling procedural error or non system contamina-
tion.
Additional Testing
Complete Inorganic (IOC), Complete Synthetic Organic
(SOC) and Complete Volatile Organic (VOC) analysis.
Lead in Drinking Water
In Washington State, lead in drinking water comes primar-
ily from materials and components used in household
plumbing. The more time water has been sitting in pipes,
the more dissolved metals, such as lead, it may contain.
Elevated levels of lead can cause serious health problems
especially in pregnant women and young children.
To help reduce potential exposure to lead: For any drink-
ing water tap that has not been used for 6 hours or more,
flush water through the tap until the water is noticeably
colder before using for drinking or cooking. You can use
the flushed water for watering plants, washing dishes, or
general cleaning. Only use water from the cold tap for
drinking, cooking, and especially for making baby formula.
Hot water is likely to contain higher levels of lead. If you
are concerned about lead in your water, you may wish to
have your water tested. Information on lead in drinking
water is available from EPA's Safe Drinking Water Hotline
at 1.800.426.4791 or online at http: /www.epa.gov/
safewater /lead.
Benjie Eric Quinn
The Water Treatment Section of the Water Utility has the responsibility of treating and testing your drinking water. Our goal is to
ensure that we meet all regulatory agency standards and retain your confidence in us to provide you with safe and reliable drink
ing water every time you turn on your water tap. The section is composed of 5 employees. They have a combined total of over 95
years of experience and serve you with expertise and professionalism. Continuing education is mandatory for our employees to
meet the high standards that you have come to expect. Current certifications held by staff and issued by the Washington State
Department of Health include: Water Distribution Manager, Water Distribution Specialist, Water Treatment Plant Operator, Cross
Connection Control Specialist, and Backflow Assembly Tester.
2012 CONSUMER CONFIDENCE WATER QUALITY REPORT
Thank you,
Port Angeles Water Treatment Plant
Effluent Basin
Maturation Mixer
Backflow Protection
To protect our customers from possible cross connection con-
tamination to the drinking water distribution system, the City of
Port Angeles aggressively inspects and requires testing of back
flow devices on an annual basis. In the year 2012 we evaluated
1197 sites with a total of 1792 potential hazards eliminated
with backflow devices. We surveyed 107 new sites and added
24 new locations requiring annual inspections and testing to
protect the drinking water system. If you have any questions in
regards to backflow requirements you may contact me at:
360.417.4886 or e-mail at rbecker @cityofpa.us.
Ron Becker
Backflow Assembly Tester
Cross Connection Control Specialist
2012 CONSUMER CONFIDENCE WATER QUALITY REPORT
Process Area
Chemical Storage
Port Angeles Water Treatment Plant
CROSS CONNECTION CONTROL
Page 3
Term
AL
D /DBP
HAAB
MCL
MCLG
MF /L
MRDL
MRDLG
Page 4
Definition
Water Sampling Definitions
Action Level: The concentration of a contami-
nant which, if exceeded, triggers treatment or
other requirements that a water system must
follow.
Disinfectant /Disinfection By- Products
Haloacetic Acid
Maximum Contaminant Level: The highest level
of a contaminant that is allowed in drinking
water. MCLs are set as close to the MCLGs as
feasible using the best available treatment
technology.
Maximum Contaminant Level Goal: The level of
a contaminant in drinking water below which
there is no known or expected risk to health.
MCLGs allow for a margin of safety.
Million Fibers per Liter
Maximum Residual Disinfectant Level: The high-
est level of disinfectant allowed in drinking wa-
ter. There is convincing evidence that addition
of a disinfectant is necessary for control of mi-
crobial contaminants.
The level of a drinking water disinfectant below
which here is no known or expected risk to
health. MRDLGs do not reflect the benefit of the
use of disinfectants to control microbial con-
taminants.
Term
ND
NE
oCi /L
gom mg /L
SRL
TOC
TTHM
ug/L
Definition
Not Detected
Not Evaluated
Picocuries per Liter
Parts per million, or milligrams per liter
(mg/L)
State reporting Level
Total Organic Carbon
Total Trihalomethane
Micrograms per Liter
"One part per million (PPM) is like:
one inch in 16 miles, one second in 11.5 days, one minute in 2 years, or one car
stuck in bumper to bumper traffic from Cleveland to San Francisco."
(Source: http: /www.nesc.wvu.edu/ndwc /articles /otlfa04 /q &a.pdf)
2012 CONSUMER CONFIDENCE WATER QUALITY REPORT
I
Sampling Conducted Sample Date Unit MCL MCLG
MRDL MRDLG
Nitrates at source —Elwha 9/05/12 ppm
mg/L
Microbiological Contami- Monthly and N/A
nants as Needed
Monthly Samples (38) Plus
3 New Construction In-
vestigative
Total Organic Carbons
(TOC's)
Trihalomethane (TTHM)
Haloacetic Acid (HAA5)
Lead
Copper
Fluoride
Asbestos
Complete Volatile Organic
Compounds (VOC's)
Complete Inorganic Com-
pounds (IOC's)
Complete Synthetic Or-
ganic Compounds (SOC's)
Water Sampling Conducted
1 Sample per
Quarter
1 Sample per
Quarter
1 Sample per
Quarter
9/01/09
6/21/11
6/21/11
ppm NE
mg/L
2012 CONSUMER CONFIDENCE WATER QUALITY REPORT
10 SRL 0.15 NO
0.1 mg/L
Contami- No Contami- ND NO
nant Pre- nant Pre-
sent sent
NE
ug/L 100 100 Avg. De- NO
tected
3.3
ug/L 60 NE Avg. De-
tected
0.063
9/11 mg/L AL SRL 0.004 NO
0.015 0.002 mg/L
mg/L
9/11 mg/L AL SRL 1.19 NO
1.3 mg/L 0.02 mg/L
Monthly mg/L 4 2 .85Avg. NO
MFL >10 SRL ND NO
um 0.132
ug/I Various SRL ND NO
0.5
mg/I Various Variable Below MCL NO
6/21/11 ug/I Various Variable
Detected Viola- Major Sources
Level tion
Runoff, Septic,
Fertilizers
Naturally present in
the environment
.23 AVG NO Monthly sampling
required for reduced
monitoring of D /DBP
ND
Byproduct of Chlorine
Disinfections Process
NO Byproduct of Chlorine
Disinfections Process
From specific plumb-
ing in certain year
homes
From specific plumb-
ing in certain year
homes
Chemical is regu-
lated by State
Naturally occurring.
Transmission mains
Fuels and solvents
that may enter
source water
Naturally occurring or
manmade non car-
bon compounds.
Copper, Lead, Iron,
etc.
NO Synthesized com-
pounds such as in-
secticides and pesti-
cides
Page 5
Source water assessment and its
availability
Water from the Ranney Collector is
tested following the guidelines estab-
lished by the DOH to detect potential
contaminants that could reasonably be
expected to be found in drinking water.
Because most of the land through
which the Elwha River flows is inside the
Olympic National Park, there is limited
opportunity for human contamination
of the water. Contaminants that might
be expected in untreated water include:
biological contaminants, such as vi-
ruses and bacteria; inorganic contami-
nants, such as salts and metals; pesti-
cides and herbicides; organic chemicals
from industrial or petroleum use; and
radioactive materials.
Why are there contaminants in drinking
water?
Drinking water, including bottled water,
may reasonably be expected to contain
at least small amounts of some con-
taminants. The presence of contami-
nants does not necessarily indicate that
water poses a health risk. More infor-
mation about contaminants and poten-
tial health effects can be obtained by
calling the EPA's Safe Drinking Water
Hotline (800.426.4791). This informa-
tion can also be accessed at the EPA's
website: htto: /www.eoa.lsov/
safewater /hotline /index.html. The
source of drinking water (both tap and
bottled water) include rivers, lakes,
streams, ponds, reservoirs, springs, and
wells. As water travels over the surface
of the land or through the ground, it
dissolves naturally occurring minerals
and, in some cases, radioactive mate-
rial, and can pick up substances result-
ing from the presence of animals or
from human activity.
Contaminants that may be present in
source water include:
A) Microbial contaminants, such as vi-
ruses and bacteria, that may come
from sewage treatment plants, septic
systems, agricultural livestock opera-
tions, and wildlife;
B) inorganic contaminants, such as
salts and metals, which can be natu-
rally occurring or result from urban
Page 6
WATER INFORMATION
Lake Angeles
stormwater runoff, industrial, or domes-
tic wastewater discharges, oil and gas
production, mining or farming;
C) Pesticides and herbicides, which may
come from a variety of sources such as
agnculture, urban stormwater runoff,
and residential uses;
D) Organic chemical contaminants, in-
cluding synthetic and volatile organic
chemicals, are by- products of industrial
processes and petroleum production,
which can also come from gas stations,
urban stormwater runoff, and septic
systems;
E) Radioactive contaminants, which can
be naturally occurring or be the result of
oil and gas production and mining ac-
tivities.
In order to ensure that tap water is safe to
drink, the Department of Health and EPA
prescribe regulations that limit the
amount of certain contaminants in the
water provided by public water systems.
The Food and Drug Administration (FDA)
and the Washington Department of Agri-
culture regulations establish limits for
contaminants in bottled water that must
provide the same protection for public
health.
Special Precautions
Some people may be more vulnerable
to contaminants in drinking water than
the general population. Immuno-
compromised persons such as persons
with cancer undergoing chemotherapy,
persons who have undergone organ
transplants, people with HIV /AIDS or
other immune system disorders, some
elderly, and infants can be particularly
at risk from infections. These people
should seek advice about drinking wa-
ter from their health care providers.
EPA /Centers for Disease Control (CDC)
guidelines on appropriate means to
lessen the risk of infection by crypto-
sporidium and other microbial con-
taminants are available from the Safe
Drinking Water Hotline
(800.426.4791).
Wild Flowers in Grand Valle
2012 CONSUMER CONFIDENCE WATER QUALITY REPORT
1
ate' C nseas lion/ Water Use Efficiency
Water conservation measures are an important first step in protecting our water supply. Such measures not only save the
supply of our water, but can also cut the cost of water treatment. Here are a few suggestions:
INSIDE THE HOUSE:
1) Fix leaking faucets, pipes, toilets. etc.
2) Install water saving devices in faucets, toilets, and appliances. Replace old fixtures with new ones.
3) Wash only full loads of laundry.
4) Do not use the toilet for trash disposal.
5) Soak dishes before washing and run the dishwasher only when full.
OUTSIDE THE HOUSE:
1) Water the lawn and garden in the early morning or evening and use mulch around plants and shrubs.
2) Repair leaks in faucets and hoses. Use water saving nozzles.
3) Use water from a bucket to wash your vehicle. Save the hose for rinsing.
FOR MORE INFORMATION PLEASE CONTACT:
Bob Kajfasz 360.417.4713 Energy and Water Conservation
Ernie Klimek 360.417.4855 Water Superintendent
City of Port Angeles Conservation Webpage:
WATER USE EFFICIENCY
Under the provisions of the Water Use Efficiency Program we are required to report to you annually by July 1St our progress in
reducing water losses and to share information about our Water Use Efficiency Plan.
LEAKAGE INFORMATION
For the 12 -month reporting period from January 2012 thru December 2012
Total production from the Elwha Source in Million Gallons:
Total Authorized consumption in Million Gallons:
Unaccounted for Distribution System Water in Million Gallons:
Distribution System Losses as a Percentage:
Summary for 2012
In 2012 we realized a distribution loss of 14 This lowers our 3 -yr. loss average (Jan 2010 Dec 2012) to 15.4 from a
high of 21% at the start of the reporting cycle. We achieved this reduction by calibrating meters, tracking unaccounted usage
(flushing, cleaning, fire consumption), aggressive leak repair (within 24 to 48 hours from reporting), and through the use of
utility -owned leak detecting and correlating equipment. Our
Automatic Meter Reading and Infrastructure Project (AMR /AMI)
continued in 2012. We are replacing the Utility's aging and fail-
ing meters with new accurate and automatically readable me-
ters thus continuing our efforts to reduce our water losses due
to inaccuracies. These efforts will continue into 2014.
Also in 2012, our customers used 32 million gallons less water
than in 2011, and since 2007 we have seen our per capita con-
sumption drop from 129ga1 /capita /day to 104gal /capita /day.
We continued our leak education program at fairs and in class-
rooms, showed use history through utility billing, and offered
conservation devices and rebates to customers through our con-
servation programs.
Dennis Edgington
Water Distribution Lead worker
Water Distribution Manager 2
2012 CONSUMER CONFIDENCE WATER QUALITY REPORT
e -mail: conservation @cityofpa.us
e -mail: eklimek @cityofpa.us
http://www.cityofpa.us/pwConsery.htm
846 MG
729 MG
117 MG
14
Page 7
pORT NGELES
W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
Date: March 12, 2013
To: Utility Advisory Committee
From: Philip Lusk, Deputy Director of Power Telecommunications Systems
Subject: Simple Steps Promotion Agreement
Summary: The City was offered a new agreement for the "Simple Steps- Smart Savings"
energy efficient product promotion with Fluid Market Strategies. All City expenses under the
Agreement are eligible for reimbursement under the Bonneville Power Administration's Energy
Efficiency Incentive program.
Recommendation: Forward a favorable recommendation to City Council to authorize the
City Manager to sign the agreement and make minor modifications to the agreement, if
necessary, as well as to sign any subsequent amendments to the Simple Steps -Smart
Solutions Agreement with Fluid Market Strategies through January 2015.
Background /Analysis: Since 2010, the City has participated in the "Simple Steps -Smart
Solutions" energy efficient product promotion operated by Fluid Market Strategies (Fluid). Fluid
recently offered the City a new agreement with a term through January 2015.
City payments to Fluid will be used to markdown prices for CFLs, specialty CFLS, hard -wired
light fixtures, and low -flow showerheads at local retailers, which ultimately reduce the cost of
products purchased by Port Angeles electric utility customers. City electric utility customers have
purchased an estimated 96,000 CFLs through the period ending December 31, 2012. In addition to
the current retail markdown program, Fluid will be adding LED lighting product beginning in
April 2013.
The new agreement is anticipated to result in an additional City payment of up to $40,000 to Fluid.
All City expenses under the proposed amendment are eligible for reimbursement under the
Bonneville Power Administration's Energy Efficiency Incentive program. The City Attorney has
reviewed the proposed Agreement.
Staff requests that the Utility Advisory Committee forward a favorable recommendation to City
Council to authorize the City Manager to sign the Agreement and make minor modifications to the
Agreement, if necessary, as well as to sign any subsequent amendments to the Simple Steps -Smart
Solutions Agreement with Fluid Market Strategies through January 2015.
N: \UAC\ MEETINGS \UAC2013 \UACO31213 \V -D1 Simple Steps Promotion Agreement doc
Fluid Market Strategies
2013 -2014 Master Services Agreement
This Services Agreement "Agreement is by and between City of Port Angeles and Fluid Market
Strategies, LLC (Contractor) effective as of February 1, 2013. City of Port Angeles and Contractor may
also hereinafter be referred to individually as, "Party or collectively as, "Parties This Agreement
shall remain in force for the duration of the period specified below, unless extended in accordance
with this Agreement (Term). All obligations incurred under this Agreement shall survive the Term
until satisfied.
1. Scope of Services
This agreement sets forth the terms and conditions which shall govern services that from time to
time, during the Term hereof, may be requested by City of Port Angeles and agreed to by Contractor
(collectively the "Services However, execution of this Agreement does not obligate either Party to
request or perform any specific services. City of Port Angeles makes no representation to Contractor
of the amount of Services, if any, which may be requested from Contractor under this Agreement.
It is anticipated that City of Port Angeles's requests to Contractor for Services will take the following
form: (i) Contractor will be asked to submit a written proposal with estimated fee for requested
Services, which proposal City of Port Angeles may or may not accept, or (ii) "City of Port Angeles
Representative" will contact Contractor from time to time for limited Services for which no written
proposal is requested due to the Services' time sensitive nature and short duration. Contractor shall
not be authorized to commence any Services on behalf of City of Port Angeles until Contractor and
City of Port Angeles have agreed on a scope of work and budget for the specific Services as identified
in a jointly agreed upon project order "Project Order provided by either party.
2. Term of Agreement
The effective date of this Agreement (Term) is February 1, 2013 and continues in effect until January
31, 2015, unless the Parties agree in writing to extend the Term, or unless this Agreement is earlier
terminated in accordance with the Early Termination provisions below.
3. Compensation and Payment
The Parties shall specify in each Project Order executed pursuant to this Agreement the method of
compensation and cost of services for Services provided pursuant to that specific Project Order.
4. Documentation
The Contractor shall maintain records documenting all fees and expenses in excess of $75.00, incurred
either by Contractor or any subcontractor of Contractor in the performance of this Agreement.
During regular business hours and upon reasonable notice, City of Port Angeles, or its designee, shall
have the right to inspect and audit all records required to be maintained under this Agreement.
5. Insurance
The Contractor, and any subcontractor engaged by Contractor in its performance of this Agreement,
shall carry and maintain fully paid commercial general liability, automobile liability and workers
compensation insurance. All policies shall be written only by insurers admitted to do business in
January, 2012 1
Washington and having a rating of at least "A" and a financial rating of at least "VIII" on the most
current edition of Best's Key Rating Guide or comparable rating by another generally recognized rating
agency. All policies shall be endorsed to (a) specify City of Port Angeles as an additional insured to the
full extent of its right to indemnification under this Agreement, and (b) provide that City of Port
Angeles shall be given no less than thirty (30) days advance written notice of cancellation or material
change in coverage. Certificates of insurance shall be sent to City of Port Angeles before work begins.
Contractor shall obtain the following minimum insurance coverage "Required Insurance
prior to the Effective Date, at its expense, and keep the Required Insurances in effect
during the Term (except with respect to Professional Liability Insurance, when they shall be
kept in effect for a period of the Term plus two years);
Workers' Compensation Insurance in compliance with statutory requirements;
Commercial General Liability Insurance (including contractual liability), on any occurrence
basis, with not less than $1,000,000 per occurrence for bodily injury and property damage
liability, with an annual aggregate limit of $2,000,000;
Professional Liability Insurance, including errors and omissions coverage, with a per
occurrence and aggregate limit of not less than $1,000,000, to protect against all loss
suffered by City of Port Angeles or third parties, including financial and consequential loss,
caused by error, omission, or negligent acts related to provision of the Services;
Commercial Automobile Liability Insurance, with a combined single limit, or the equivalent
of not less than $1,000,000 per occurrence, for bodily injury and property damage with
respect to Contractors vehicles, whether owned, hired, or non owned, assigned to, or used
by Contractor in connection with the Services; and
The Commercial General Liability and Commercial Automobile Liability shall (i) name City of Port
Angeles, its directors, offices, and employees, as additional insured, (ii) provide that it is primary
insurance with respect to the interests of City of Port Angeles and that any insurance maintained by
City of Port Angeles is excess and not contributory, and (iii) include a cross liability and severability of
interest clause.
6. Safety
Contractor will be solely and completely responsible for the training of its employees, agents and
contractors "Personnel and the conditions of the work site, including safety of all persons and
property during the performance of services.
7. Governing Law, Venue and Attorney's Fees
The laws of the State of Washington shall govern this agreement. Exclusive venue in case of legal suit
or action is instituted to enforce compliance with any terms, covenants, or conditions of this
agreement shall lie in Clallam County Washington. Both parties agree to submit to the personal
jurisdiction of any court of competent subject matter jurisdiction in Clallam County Washington. If
any part of this agreement is found to be in conflict with applicable laws, such parts shall be
January, 2012 2
inoperative, null and void so far as it is in conflict with said laws, but the remainder of this agreement
shall be in full force and effect.
8. Good Faith Negotiation /Mediation
Prior to filing suit or initiating arbitration on any dispute, which arises between the Parties under or
relating to this Agreement, the Parties agree to attempt to resolve the dispute through good faith
negotiation. If the dispute cannot be resolved through good faith negotiation, the Parties agree to
hire an independent, trained and mutually acceptable mediator to mediate the dispute. The cost of
the mediator will be shared equally by the Parties.
9. Suspension of Work by City of Port Angeles
City of Port Angeles may suspend, in writing, all or a portion of Contractors services under Purchase
Order(s) in the event unforeseen circumstances make normal progress in the performance of the
Contractors work inadvisable in the opinion of City of Port Angeles. Contractor may request that the
work be suspended by notifying City of Port Angeles, in writing, of circumstances which are interfering
with normal progress of the work. The time for completion of the remaining work shall be extended
by the number of days the work is suspended by City of Port Angeles, unless both parties can mutually
agree upon a new completion time. In the event the period of suspension exceeds 90 days, the terms
of this Agreement shall be subject to renegotiation; provided, however, that if such renegotiation of a
mutually acceptable replacement contract has not occurred within 180 days after suspension
(Renegotiation Period), then either party may terminate this Agreement in accordance with the early
termination provision hereof, provided further, that the failure to renegotiate this Agreement within
the Renegotiation Period shall not be construed as a breach of the Agreement by either Party.
10. Suspension of Work by Contractor
Contractor may suspend, in writing, all or any portion of its services under this Agreement, but only if
and to the extent City of Port Angeles fails to make timely payment in accordance with the terms of
this Agreement. City of Port Angeles shall have a period of sixty (60) days from the date on which
payment was due (Cure Period) within which to satisfy any arrearages in payment. Contractor shall
resume performance of any suspended services upon receipt of payment of any arrearages from City
of Port Angeles, within the Cure Period.
11. Early Termination
Either party shall have the right, but not the obligation, to terminate this Agreement, on sixty (60)
days written notice, in the event the other party's service or performance fails to conform to the
requirements of this Agreement. Contractor shall have the right, but not the obligation, to terminate
this Agreement, effective upon expiration of the Cure Period, in the event City of Port Angeles fails to
pay any arrearage within the Cure Period. Either party shall have the right but not the obligation, to
terminate this Agreement in the event work is suspended under this Agreement for a period in excess
of 90 days and no renegotiation of this Agreement has occurred within the Renegotiation Period. Any
right of early termination shall be in addition to, not in replacement of, any and all rights and
remedies a party may have for breach of the Agreement by the other Party.
12. Subcontractors
Contractor may contract with one or more qualified subcontractors (Subcontractor Agreement) to
perform a portion of the services specified in the Scope of Work; provided, however, that Contractor
January, 2012 3
shall remain solely responsible to City of Port Angeles for all performance under this Agreement and,
provided further, that City of Port Angeles shall have no responsibility for the review or supervision of
the work of any subcontractor or for any payment to any subcontractor. All subcontractor
agreements shall require the subcontractor to comply with the invoicing, insurance, suspension of
work, audit, documentation, confidentiality and return of records obligations imposed on Contractor
by this Agreement. No subcontractor shall be deemed to be a third party beneficiary of this
Agreement or to have any other rights under this Agreement.
13. Relationship of Parties
Contractor is an independent contractor, and this Agreement is not intended to form a partnership or
joint venture between the Parties. Individuals employed by Contractor are not employees or agents
of City of Port Angeles, nor are Contractors subcontractors employees or agents of City of Port
Angeles. Each Party is solely responsible for payment of compensation to its employees and personnel
and will withhold and pay to the appropriate authorities all taxes, contributions, and assessments
imposed or required under all laws with respect to payment. The Contractor will require these terms
in all agreements with subcontractors for work undertaken for this Agreement.
14. Return of Records
On termination of the contract, the Contractor will consult with the project manager at City of Port
Angeles, about whether pertinent records should be returned. If requested, the Contractor will
deliver to City of Port Angeles, all records, reports, data memoranda, notes models or publications
whether electronic or hard -copy, equipment and supplies of any nature, and receipts for any and all
billing made to City of Port Angeles, that are in possession or under control of the Contractor,
prepared or acquired in the course of the contract with City of Port Angeles. Further, the Contractor
agrees not to keep or withhold such information or data, or reproductions of such information or data
that relate to the business activities of City of Port Angeles, or to parties in a contract relationship
with City of Port Angeles, Alternatively, if the return of records and equipment or supplies is not
requested, Contractor agrees to retain these items for three years after the completion of this
contract and to notify the City of Port Angeles, project manager at the end of that time before
disposing of them. Contractor shall include a provision substantially identical to the foregoing in all its
Subcontractor Agreements.
15. Indemnification
The Contractor will indemnify, hold harmless, and defend City of Port Angeles, and, its officers,
employees, agents, representatives, and affiliates (each an Indemnified Party) against any and all
losses, liabilities, damages, claims, suits, proceedings, judgments, assessments, costs, and expenses
(including interest and penalties), and including reasonable attorney fees and expenses, incurred by
City of Port Angeles, and arising from (i) negligent or wrongful acts or omissions of the Contractor or
of its officers, employees, agents, representatives, subcontractors, or affiliates of this Agreement, or
(iii) any finding, judgment or other determination or settlement whereby the Contractor is deemed or
considered to be the employer of the other Party.
The Parties specifically agree that the provisions of this Section also apply to any claim of injury or
damage to the persons or property of the Contractors employees. Contractor acknowledges and
agrees that, as to such claims, the Contractor, with respect to City of Port Angeles, hereby waives any
right of immunity which Contractor may have under industrial insurance (Title 51 RCW as amended
January, 2012 4
and under any substitute or replacement statue). This waiver was specifically negotiated by the
Parties, is solely for the benefit of the Parties and their successors and assigns, and is not intended as
a waiver of Contractors right of immunity under said industrial insurance for any other purpose.
16. Force Majeure
Notwithstanding anything contained in this Agreement to the contrary, neither Party will be deemed
liable or to be in default for any delay or failure in performance under this Agreement deemed to
result from acts of God, acts of civil and military authority, acts of public enemy, war, or any like cause
beyond the Parties reasonable control.
17. Severability
Should any provision of this Agreement be held by a tribunal of competent jurisdiction to be invalid or
unenforceable, the remainder of the Agreement will remain in full force and effect.
18. Notices
Notices required to be made under this Agreement shall be served personally, by facsimile
transmission, by overnight courier to the address shown above, or by email, with a duplicate sent by
certified mail, return receipt requested. Notice shall be effective only upon receipt by the party being
served.
19. Assignment
Neither Party shall assign this Agreement, or any rights under it, or delegate any obligations under it,
without first obtaining the written consent of the other Party.
Effective Date and Term
This Agreement shall be effective immediately upon execution by both parties.
City of Port Angeles Fluid Market Strategies, LLC
Signature Signature
Name Name
Date Date
January, 2012 5
Project Order -01
EXHIBIT A
TO MSA
Project Order Title Contractor's Authorized Representative
Simple Steps, Smart Savings'' Brian Simmons 503.688.1545
bsimmonsPfluidms.com
This Project Order is entered into pursuant to the terms and conditions of the Master Services Agreement
between the City of Port Angeles and Fluid Market Strategies "Fluid effective February 1, 2013.
Fluid's Objective
To implement a successful retail promotion for the Simple Steps, Smart Savings promotion.
Scope of Services
The Simple Steps, Smart Savings Promotion will increase sales of ENERGY STAR® CFLs, ENERGY STAR® indoor
hard -wired lighting fixtures and energy saving showerheads in the marketplace. This goal will be accomplished
by providing an incentive of:
$0.50 per general purpose CFL (twist, A- lamp),
Up to $2.00 per specialty CFL product (Reflectors, Globes, Candelabras, Torpedoes, 3 way, outdoor lighting),
$8.00 per indoor hard -wired lighting fixture, and
$7.00 on showerheads (2.0 GPM or less).
Administrative fees of $0.50 per unit on general purpose CFLs, $0.25 per unit on specialty CFLs, and $0.35 per
unit on showerheads and indoor hard -wired lighting fixtures will be charged.
Administrative SUDDOrt
Services shall include development, delivery and facilitation of projected unit movement of identified SKUs at
approved retail locations. Fluid staff will receive retail sales reports from partnering retailer locations and
monitor sales reports into a proprietary tracking and reporting data system.
Marketing Services
Fluid will design and produce retail Point of Purchase (POP) materials for participating retail locations, including
those in City of Port Angeles territory. Marketing materials will be delivered directly to the stores by the Fluid
field representatives. Field representatives will support participating retail stores in City of Port Angeles
territory, provide on -site merchandising, sales associate training and event staffing.
R
Minimum reporting requirements will include:
City of Port Angeles will receive detailed electronic reports of promotional product sales once a month.
Sales will be distinguished by retail location and individual product SKUs. This data can be provided in a
hard copy along with the monthly invoice upon request.
Invoices for promotional product sales and administrative costs per unit sold within the prior month will
be sent to City of Port Angeles monthly. Invoicing is dependent upon Fluid receiving sales data reports
from manufacturer /retailer partners in a timely manner. Sales data is due from manufacturer on the 15
of each month; however, City of Port Angeles will be invoiced by Fluid within 10 working days of receipt
of sales data.
Additional necessary reporting requirements will be communicated to Fluid as they are identified
Store List Allocations
See Attachment A
EXH A
Incorporated Documents (Note: In the event of any conflict between the terms and conditions contained in this Project Order and those set
forth in any Incorporated Documents, the terms and conditions of this Project Order shall prevail.)
Compensation for the Services
Fluid shall be compensated for the Services described above as follows:
Please Print Name
Signature
Title
EXH A
City of Port Angeles commits to fund the following product(s):
(Select all products to include)
ENERGY STAR® CFLs
Promotional energy- saving showerheads
ENERGY STAR® rated indoor hard -wired lighting fixtures
And for the product(s) selected above commits to:
(Select one funding option)
Fund all promotional products sold for the duration of the promotion.
Funding of for promotional products selected above.
Time of Performance for the Services
Commencement Date
Completion Date
February 1, 2013 January 31, 2014
Except as provided herein, all terms and conditions of the Master Promotion Services Agreement referenced above shall be
incorporated into and become a part of this Project Order. City of Port Angeles has the right to terminate this agreement at any
time. Termination notice must be received in writing and will have a termination date effective at the end of the month following
the month in which written notice is received.
Accepted By: City of Port Angeles
Date
Approved by: Fluid Market Strategies
Signature
Title Date
i
�O N E
r
W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
Date: March 12, 2013
To: Utility Advisory Committee
From: Phil Lusk, Deputy Director for Power and Telecommunications Systems
Subject: CPI Telecommunications Right -Of -Way License Agreement Renewal #2
Summary: The City's license with Capacity Provisioning, Inc. for its telecommunications
system within the City expired on September 8, 2012 and needs to be renewed.
Recommendation: Forward a favorable recommendation to City Council to authorize the
Public Works and Utilities Director to renew the Telecommunications Right -Of -Way License
with Capacity Provisioning, Inc. for a five -year term.
Background /Analysis: The City's license to Capacity Provisioning, Inc. (CPI) to construct,
operate, and maintain a telecommunications system within the City became effective September
24, 2001 and was amended on September 9, 2002. The initial license term was for a five year
period and expired September 9, 2007. The first license renewal term was also for five years and
expired on September 8, 2012 due to an administrative oversight.
In accordance with the City's telecommunications ordinance, CPI requested the license be renewed
and provided a report on the number of customers served and the number of network
interconnections. CPI will also pay a $500 deposit to offset the City's administrative cost to
consider the renewal.
Due to the likelihood of technological changes and the expiration of the Institutional Network
Services Agreement in 2017, staff does not recommend the term of the renewed Right -of -Way
license exceed a five year period.
The City Attorney reviewed the proposed renewal.
Attachment: Right -Of -Way License Renewal No. 2.
N \UAC\ MEETINGS \UAC2013 \UACO31213 \V -EI -CPI ROW License Renewal docx
W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
Date: March 12, 2013
To: Utility Advisory Committee
From: Byron W. Olson, Chief Financial Officer
Phil Lusk, Deputy Director of Power System Telecommunications
Subject: Advanced Metering Infrastructure System Project Status Report
Summary: The City and Mueller Systems continue to move this project forward. There are two
basic project components: 1) Installation of the electric and water meters and their related
equipment needed for data collection, and: 2) Integration of the vendor's software with the City's
utility billing system. City staff and Mueller Systems have worked diligently to complete the
software integration and the meter installation components. City staff and Mueller Systems
remain committed to completing a successful Advanced Metering Infrastructure System project.
Recommendation: For information only, no action requested.
Background /Analysis: The City and Mueller Systems (Mueller) continue to move forward
on this project, which has two basic components: 1) Installation of the electric and water meters
and their related equipment needed for data collection, and: 2) Integration of the vendor's
software with the City's utility billing system.
The software integration component of this project is a very large and complex task for both
Mueller and the City. City staff, along with other technical experts, has worked with Mueller to
finalize these software integration challenges. The City must be assured that both the individual
software module, as well as the full software package, is fully compatible with the utility billing
system and that it fully meets our contractual specifications. Both Mueller and the City have
worked hard at keeping on task, responding back and forth with information requests and the
responses that need to be addressed prior to the delivery of a fully working software package
from Mueller.
A series of critical dates and milestones are set for March 2013 in order for Mueller to deliver the
software package for testing by the City and SunGard beginning in April 1 2013. During the
week of March 4 Mueller will deliver a key report for City staff to review this Exception
Report is created when the Full and Incremental Synchronization files are processed and notes
N: \UAC\ MEETINGS \UAC2013 \UACO31213 \VI -A- Advanced Metering Infrastructure Project Status Report docx
AMI Project Status Report
March 12, 2013
Page 2
any issues discovered when processing the Full and Incremental Synchronization files.
Receiving this report will aid in meeting the testing goals slated to occur in April.
Approximately 850 electric meters were installed during the AMI project's Phase 1. Since that
time, City staff have installed an additional 845 electric meters. A total of 1,322 of the 1,695
installed electric meters (-78 are in the Form 2S category, which is typically used by the
City's residential customers. Approximately 850 water meters were also installed during the
AMI project's Phase 1. Since that time, City staff have installed an additional 273 water meters.
A total of 247 of these installed water meters are in the 1 1/2 and 2" category, which are typically
used by the City's residential customers.
City staff (Linda Kheriaty, Rick Hostetler, Tracy Rooks, Kathyellen Haney- Finance; Jim Harper
IT; Larry Dunbar, Bob Williams, Lisa Hainstock, Ernie Klimek, Mindie Hart- Public Works
Utilities) have worked diligently to resolve the issues related to the software integration and the
meter installation components. City staff and Mueller remain committed to remain committed to
completing a successful Advanced Metering Infrastructure System project.
W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
Date: March 12, 2013
To: Utility Advisory Committee
From: Phil Lusk, Deputy Director of Power System Telecommunications
Subject: New and Lapsed Agreements
Summary: A new personal services agreement is required to assist City staff in preparing a
proposal for the upcoming Bonneville Power Administration's upcoming Technology Innovation
funding opportunity. Further, due to staff oversight, two key personal service agreements
expired on December 31, 2012 and each requires a no -cost time extension.
Recommendation: For information only, no action requested.
Background /Analysis: The Bonneville Power Administration's (BPA) Technology
Innovation (TI) Office conducts an annual funding opportunity announcement requesting
proposals that advance technologies /capabilities based on agency research guidance and strategic
needs identified in the agency's Technology Roadmap and Focus Areas. As announced on
March 1, 2013, in fiscal year 2014 the BPA has $3.0 -$3.5 million of funding available for new
TI projects. Because the initial concept paper and other required information is due on March 29,
2013, a new personal services agreement is required to assist City staff in preparing two
proposals for the BPA TI solicitation. The City has been very successful in applying for
previous BPA funding opportunities, and has leveraged an average of $52.00 in new project
funding for every dollar spent on similar personal services. The proposed personal services
agreement is less than $25,000 and will be executable by the City Manager.
Further, due to staff oversight, two key personal services agreements expired on December 31,
2012, and each will require a no -cost time extension. The first personal services agreement is
with EES Consulting (EESC) for a component of the residential demand response pilot project.
The deliverable is a report that, based on load and survey data, will evaluate the cost
effectiveness of DR and the City's electric utility residential customer's acceptance of DR
technologies. The second personal services agreement is with the firm Parker LePla, and the
deliverable is the customer education component for the City's upcoming Time -of -Use (TOU)
rate schedule. The key component will be an outreach campaign to all customer rate classes on
how they can take advantage of TOU rates by shifting loads to other time periods.
The Conservation Fund is the source of funding for the proposal and the two agreements.
N: \UAC\ MEETINGS \UAC2013 \UACO31213 \VI -C -New and Lapsed Agreements docx
Philip Lusk
From: BPA News, Joel Scruggs [jlscruggs @bpa.gov]
Sent: Monday, March 04, 2013 4:53 PM
To: Philip Lusk
Subject: Wanted: innovators, researchers and partners to advance Northwest energy solutions
r�- bpan
PR 10 13
BONNEVILLE POWER ADMINISTRATION
FOR IMMEDIATE RELEASE
Monday, March 4, 2013
CONTACT Joel Scruggs, 503 230 -5511
503 230 -5131
Wanted: innovators, researchers and partners to advance Northwest energy solutions
BPA seeking proposals for its 2014 research portfolio
Portland, Ore. The Bonneville Power Administration is looking for research partners to help advance the electric
industry and develop technologies that improve the operation of the Northwest electric power system. BPA's Technology
Innovation Office is accepting proposals for its 2014 research and development portfolio until March 29.
BPA collaborates with electric utilities, researchers, universities and technology developers throughout the Northwest and
across North America in research that addresses technology gaps and supports agency strategic obiectives. Many of
these partnerships focus on initiatives such as advancing energy efficiency technologies and expanding the capability of
BPA and other grid operators to balance variable energy resources.
Examples include BPA's funding to develop a demand response market for Northwest commercial and industrial
customers, to perform reservoir modeling for management of hydropower production, and to study the vulnerability of
substation equipment in the event of an earthquake
Many other initiatives are afoot with research partners that include the city of Port Angeles, Electric Power and Research
Institute, Eugene Water Electric Board, Fraunhofer Research Institute (Germany), Hitachi, Oregon State University,
Powin Energy, Primus Power, Puget Sound Energy, Pacific Northwest National Laboratories, Portland State University,
Queen's University at Kingston (Canada), University of Illinois at Urbana Champaign, Washington State University,
University of Washington and others.
BPA's research portfolio is updated annually, and for fiscal
year 2014 the agency's focused on investing in projects that
advance transmission power flow controls, synchrophasor
data intelligence, climate change streamflow models, energy
efficiency and demand response.
"We're looking for new ideas and approaches that have the
potential to advance how we produce, deliver and consume
electric power in the Northwest," said Terry Oliver, BPA's
chief technology officer
1
BPA's research portfolio includes 51 projects with varying
options for success in the near mid- and long -term. These
stage gates trigger decisions for continuation, revision or termination, helping ensure each project is on course to
accomplish its objectives. The agency also requires a 50 percent cost share with its partners. This robust screening and
review process, Administrator Bill Drummond says, ensures BPA is not funding duplicative research and that the right
investments are being made.
"Our Technology Innovation Office has pioneered a disciplined approach that ensures the agency is making shrewd
investments in technology research on behalf of the people of the Northwest," Drummond says
BPA uses a two -phase process to select potential research and development opportunities. To share your technology
innovation idea for phase one, submit your concept paper along with information about your team's qualifications by 4
p.m. March 29. Those who qualify will be invited to develop their proposal for phase two.
BPA expects to fund about $3.5 million of new research next year and will announce the projects selected for the fiscal
year 2014 portfolio in July 2013. If you have questions about the submission process or would like to know more about the
research topic areas, contact portfolio manager Sheila Bennett at sabennett( boa.aov or 503 230 -3152
BPA is a nonprofit federal agency that markets renewable hydropower from federal Columbia River dams, operates three
quarters of high voltage transmission lines in the Northwest and funds one of the largest wildlife protection and restoration
programs in the world. BPA and its partners have also saved enough electricity through energy efficiency projects to
power four large American cities. For more information, contact us at 503 230 -5131 or visit www.boa.aov.
NM
Bonneville Power Administration
905 N.E. 11th Avenue, Portland, Oregon 97232
Mailing Address: Media Relations DKPM -7, P.O. Box 3621, Portland, OR 97208 -3621
Phone: 503 230 -5131 Fax. 503 230 -4019 Web: www.boa aov
If you would rather not receive future communications from Bonneville Power Administration, let us know by clicking here
Bonneville Power Administration, PO Box 3621, Portland, OR 97208 United States
2
W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
Date: March 12, 2013
To: Utility Advisory Committee
From: Rick Hostetler, Customer Service Manager
Subject: 2013 Utility Discount Program Update
Summary: Monthly updates are to be reported to the UAC over the management and
administration of the 2013 Utility Discount program.
Recommendation: For information only, no action requested.
Background /Analysis: As of February 28, 2013 the amount of utility discount distributed to low
income customers is $10,756.22. This includes one full month of utility billing in February
equaling $6,018.32 and a partial billing in January where customers were billed from a December
2012 through a January 2013 billing period resulting in only a partial 2013 discount on their bills.
Currently there are:
116 customers receiving a 20% discount where the total household income is between
$2500.00 and $3375.00 over a three -month period.
163 customers receiving a 30% discount where the total household income is less than
$2500.00 over a three -month period.
88 customers own their home, and 191 rent their home
129 customers pay for only electricity, while 150 customers pay for all utilities.
Applications continue to be processed weekly. Customer Service staff consistently communicate
the availability of the discount program to customers who find it challenging to pay their utility
bill. Currently there are 279 total customers but the numbers continue to grow monthly.
There have been a significant number of customers who have challenged the income guidelines
and especially the income levels. An example would be Mrs. Nancy Joyce of 1016 S Cherry St.
who has paid the largest bill that she has ever received since she signed up for service on February
N UAC\ MEETINGS \UAC2013 \UACO31213 \VI -D- Utility Discount Customers Update docx
2013 Utility Discount Program Update
March 12, 2013
Page 2
18, 1994. This is a result of no discount on her other services such as wastewater, water, and solid
waste. The outcome has been a minimum increase to her bill in the amount of $32.55. She also
had an increase in her electricity bill, as she no longer can afford to pay for oil for her furnace.
Another example would be Mrs. Liz Stevenson whose email was forwarded to the UAC on
February 8, 2013. She has expressed that the income level should change to account for the income
and number of members in the household. She is finding it very challenging to pay her utility bill
as a result of having no husband, three children, very low income, and medical issues that keep her
from working.
There is still money available to assist low- income customers from the help agencies. OLYCAP
received additional funding, and MANNA and Saint Vincent De Paul continue to assist customers.
This winter has been milder than previous winters resulting in a general reduction in electric
consumption. This should be considered when accounting for the discount usage. With an $83,000
budget and with the current level of usage, the discount could assist customers for the remainder of
2013.