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HomeMy WebLinkAboutAgenda Packet 05/10/2005 UTILITY ADVISORY COMI~IITTEE: PUBLIC WORKS CONFERENCE ROOM PORT ANGE:LES) WA MAY I O~ 3:01:3 AG£NDA I. CALL TD ORDER II, ROLL CALL III, A~ROVAL OF MINUTES ~OR A~RIL IV, LAT$ ITENS V, DISCUSSION ITEMS C, WUGA ANNEXATION U~OAT$ (V~RBAL) VI. NEXT ~TING DAT~ - JUN~ ~ 4~ VII, ADJOUrNMeNT UTILITY ADVISORY COMMITTEE Port Angeles, Washington April 12, 2005 L Call to Order: Vice Chairman Erickson called the meeting to order at 3:00 p.m. II. Roll Call: Members Present: Chairman Rogers (3:04), Allen Bentley, Mayor Headrick (3:06), Dean Reed, Councilmember Erickson Members Absent: None Staff Present: William Bloor, Mark Madsen, Glenn Cutler, Scott McLain, Gary Kenworthy, Bill Beverford, Cate Rinehart Others Present: Brian Gawley (3:15) - Daily News Paul Lamoureux - Citizen IlL Approval of Minutes: Approval of minutes was deferred to later in the meeting, pending the arrival of enough members to constitute a quorum. IV.. Late Items: Executive Session V. Discussion Items: In that Agenda Item V. A. was intended for information only, Vice Chairman Erickson opted to proceed with this portion of the agenda. A. Consumer Confidence/Water Quality Report For Calendar Year 2004 Bill Beverford, Water/Wastewater Collection Division Superintendent, reviewed the annual report required by the Washington State Department of Health which contains information on the potential contaminants present in the water supply that customers receive. The report will be delivered to customers with the May utility billing statement, a public announcement will be placed in the local newspaper, and information posted on the City web site. Chairman Rogers arrived at 3:04 p.m., and Mayor Headrick arrived at 3:06 p.m.; therefore, Chairman 1 UTILITY ADVISORY COMMITTEE April 12, 2005 Rogers assumed her position as Chairman. A quorum was now present, and the meeting continued with a brief discussion regarding the Water Quality Report. No action taken. Information only. III. Approval of Minutes (Continued): Chairman Rogers asked if there were any additions or corrections to the meeting minutes of March 8, 2005. Dean Reed moved to approve the minutes. Allen Bentley seconded the motion, which carried unanimously. Chairman Rogers asked if there were any additions or corrections to the meeting minutes of April 4, 2005. Councilmember Erickson moved to approve the minutes. Dean Reed seconded the motion, which carried unanimously. V. Discussion Items (Continued): B. tFater Shortage Response Plan Glenn Cutler, Director of Public Works and Utilities, gave a brief overview of the plan not'mg a number of steps had already been taken in lieu ora possible summer water shortage. Some the steps included looking at the June through September utility revenues, potential cutbacks in the 2006 budget, and money that could be deferred fi.om the 2005 budget. There was a brief discussion. No action taken. Information only. C. Utility Project ~Yorkload Gary Kenworthy, Deputy Director of Engineering/City Engineer, reviewed the information in the packet, responded to questions, and provided clarification. A handout was distributed showing workload projects and who is scheduled to design them. It was noted that the City had received state and national award recognition in reference to the Carnegie project and that the information would be released to the public next week. No action taken. Information only. D. Landfill/Stormwater/Revetment Costs Gary Kenworthy, Deputy Director of Engineering/City Engineer, noted that stormwater improvements were needed for the new transfer station, water trealment plant, and landfill closure. Additionally, the mar/ne bluff needs toe protection tp prevent further erosion. There was a short discussion. No action taken. Information only. 2 UTILITY ADVISORY COMMITTEE April 12, 2005 E. CSO Update Glenn Cutler, Director of Public Works and Utilities, gave a brief description of recent negotiations with the Department of Ecology. No action taken. Information only. F. Yq_IGA UtiliO, Extension Update Glenn Cutler, Director of Public Works and Utilities, described the areas of design, materials, and construction and their relationship to the coming months. A presentation will be made to the Boundary Review Board at the earliest time possible. A discussion followed. No action taken. Information only. FI. ~tdjourn to Executive Session The Executive Session convened at 4:04 p.m. VII. Return to open session: Executive Session concluded and returned to open session at 4:30 p.m. Fill. Next meeting date: May 10, 2005 IX. ~ldjournment: The meeting was adjourned at 4:30 p.m. Chairman Rogers Cate Rinehart, Administrative Assistant 04/13/05 N:~PWKS~IJGHTxCONS\CATE~april 12meet.wlxl 3 pORTANGELES W A S H I N G T O N, U, S, A. UTILITY ADVISORY COMMITTEE MEMO DATE: May 10, 2005 TO: UTILITY ADVISORY COMMITTEE FROM: Larry Dunbar, Power Resources Manager SUBJECT: Conservation Agreement Amendments Summary: The City has offered its commercial and industrial utility customers participation in the Bonneville Power Administration Purchase of Conservation Agreement since June 18, 2001. The proposed amendments include an increase to the City's budget for rebates and an allowance for individual projects to be completed after September 30, 2006. Recommendation: Forward a favorable recommendation to City Council to authorize the Director of Public Works and Utilities to sign the proposed amendments to the Purchase of Conservation Agreement. Background/Analysis: On June 18, 2001, the City Council authorized the Mayor to enter into the Purchase of Conservation Agreement with the Bonneville Power Administration (BPA). On September 18, 2001, the City Council accepted an amendment to the Agreement to provide commercial and industrial customers incentives for energy conservation measures in addition to lighting projects. On August 12, 2003, the City Council accepted an amendment to extend the term of the Agreement fi.om September 30, 2003 to September 30, 2006. Due to increased customer interest and participation, staff and BPA have negotiated amendments to the agreement for additional program funding as well as an allowance for individual projects to be completed beyond the term of the Agreement. The first proposed amendment will provide the City an additional $60,000 in program funding that is reimbursed by BPA and provides additional lighting improvement options. The increased funding will bc used to provide rebates to Port Angeles commercial and industrial electric customers that complete energy conservation projects. The second proposed amendment permits energy conservation project proposals that can't be completed by September 30, 2006 to be funded providing they are completed prior to September 30, 2008. The allowance will likely be sought from BPA for a few customers that have design and/or construction schedules that go beyond the term of the current agreement. The City Attorney is reviewing the proposed amendments. pOR?ANGELES WASHINGTON, U. $. A. UTILITY ADVISORY GOMMITTEI:: Mi=MO DATE: May 10, 2005 To: UTILITY ADVISORY COMMittEE FROM: Bill Beverford, Superintendent, Water/Wastewater Collection Division SUBJECT: Leak Detection Results - 2005 Summary: The City has utilized leak detection companies for the past fifteen years to detect water leaks in the distribution system. During the past six years, these surveys have recovered 275,760 gallons per day, or 100,652,400 gallons of water loss. Detecting and repairing these leaks results in the utility becoming more efficient in the areas of water conservation and ecovery of lost water revenue. This year's leak detection survey was performed from March 4th through March 18th. The estimated combined water loss that was detected and repaired was ~und to be 92,160 GPD. Recommendation: Information Only. Background/Analysis: Each year the Water/Wastewater Collection Division contracts with a leak detection company to perform a survey of one-fifth of the water distribution system. Utilities Services Group conducted the survey this year. Extremely sensitive sound amplification instruments and computer based correlations are used for pinpointing these leak locations. City crews spend about ten days preparing for the contractor's equipment by locating and uncovering the necessary contact points in the system. "' ' ' 4 16th The general area covered was west of I' Street to Milwaukee Drive, between th and Streets. This year a total of approximately Ten (10), miles were surveyed including all intersecting lines. Approximately 40 hours were spent on this project by the leak detection agency and a total &sixteen (16), leaks were found within our distribution system. The water loss due to leakage was estimated to be approximately 92,160 GPD, which would equal 33,638,400 gallons per year. All of the detected leaks have been repaired. Attach: Summary of survey and Pinpointing Report. N:\UACXFinal\UACMemo-LeakDet-05.doc UTILITY ADVISORY COMMITTEE GUEST SIGN UP SHEET PRINT NAME ORGANIZATION N: \PWKS \LIGHT\CONS\CATE SIGNUP.wpd