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Home My WebLink AboutAgenda Packet 05/12/2009 Utility Advisory Committee Public Works Conference Room Port Angeles, W A 98362 May 12, 2009 AGENDA I. Call To Order II. Roll Call III. Approval Of Minutes For April 14, 2009 IV. Late Items V. Discussion Items A. U.S. Department of Energy Advanced Waterpower Grant Application B. Urban Services Standards and Ordinance Amendments For Stormwater NPDES Compliance C. Combined Sewer Overflow Monitoring Services Agreement D. Morse Creek Waterline Customers (No stajJreport provided - oral report only) E. Bonneville Power Administration Outstanding Issues VI. Future Meeting Dates Special Meeting May 15, 2009 Meet at City Hall at IPM for a field trip to the Water Treatment Plant Special Meeting June 3-4, 2009 Northwest Public Power Association Tier 2 Power Supply Workshop Meeting at Council Chambers from 8AM to 3PM each day, lunch provided Next Regular Meeting June 9, 2009 VII. Adjournment N:\UAC\FINAL\051209.DOC UTILITY ADVISORY COMMITTEE GUEST SIGN UP SHEET PRINT NAME I C2AA ~ J.-. .;t J.... A'\) ORGANIZATION (12nij~(Lm we J N: \PWKS\LIGHT\ CONS \ CATE\SIGNUP.wpd Utility Advisory Committee Public Works Conference Room Port Angeles, W A 98362 April14,2009 3 :00 p.m. 4..",'i:' ....fA '#I:. ~~ L Call To Order Chairman Reed called the meeting to order at 3:00 p.m. II. Roll Call Members Present: Chairman Reed, Dan Di Guilio, Betsy Wharton (3: 12), Karen Rogers (3:10), Orville Campbell, Elizabeth Butler Members Absent: None Staff Present: Bill Bloor, Yvonne Ziomkowski (4:07), Glenn Cutler, Dan McKeen, Larry Dunbar, Phil Lusk,Terry Dah1quistCate Rinehart Others Present: Jamie Aggen - PowerStream Communications, Inc. Kraig Kyllo - PowerStream Communications, Inc. Diane C Nelson - League Of Women Voters Mike Sturgeon - Wave Broadband Craig Johnson - Capacity Provisioning, Inc. Mike Haggerty - Wave Broadband Lee Afflerbach - Columbia Telecommunications Corp. Matthew DeHaven - Columbia Telecommunications Corp. III. Approval Of Minutes Chairman Reed asked if there were any corrections to the minutes of March 10,2009. Councilman Di Guilio moved to approve the minutes. Chairman Reed seconded the motion, which carried unanimously. Orville Campbell abstained due to absence at the meeting. IV. Late Items: Ambulance Billing Agreement With C1allam County V. Discussion Items: A. PowerStream Communica'tions, Inc. Presentation Jamie Aggen, Chief Executive OfficerlPresident of Power Stream Communications, Inc. gave a brief presentation on broadband over power lines BPL using the electrical grid as a backbone. PowerStream asked the City if they could attach devices on utility poles and if they could utilize the electric distribution system for their telecommunications backbone. Glenn Cutler, Director of Public Works and Utilities, requested that PowerStream provide references where they have installed BPL. There was a brief discussion. Information only. No action taken. B. Ambulance Billing Agreement With Clallam County Dan McKeen, Fire Chief, explained that on occasion, inmates incarcerated at the Clallam County Jail require medical treatment and transport by Fire Department personnel. The agreement provides for predetermined charges using Medicaid rates and a provision that requires prompt payment to the City. A discussion followed. Councilmember Rogers moved to recommend City Council approve the Ambulance Billing Agreement with Clallam County. Councilmember Wharton seconded the motion, which carried unanimously. C. Bonneville Power Administration Accord And Satisfaction Agreement Larry Dunbar, Deputy Director of Power Systems, advised that the net present value calculation for future City Billing Credit Agreement compensation had been escalated and as a result there would be no City or BP A expenses under the revised agreement. A discussion followed. Councilmember Wharton moved to recommend City Council approve and authorize the City Manager to sign the revised Accord and Satisfaction Agreement. Orville Campbell moved to second the motion, which carried unanimously. D. American Recovery And Reinvestment Act Block Grant Application Phil Lusk, Power Resources Manager, distributed a handout and pointed out that Federal stimulus money was available through a block grant program which could amount to around $300,000 or more. Councilmember Rogers suggested that staff look at the strings attached to stimulus funds and ensure that applications are targeting capital improvement needs. A discussion followed. There was a consensus to authorize staff to proceed with grant applications. E. Vern Burton Lighting Projects Phil Lusk, Power Resources Manager, explained that the existing fixtures in the Vern Burton gym had been replaced resulting in better color rendering, a longer life span, and a 50% reduction in expenses. It was noted that the employee break room had also been retrofitted. There was a brief discussion. Information only. No action taken. F. Bonneville Power Administration Outstanding Issues Larry Dunbar, Deputy Director of Power Systems, reviewed the information contained in the packet, responded to questions, and provided clarification. There was a lengthy discussion. Information only. No action taken. G. Utility Revenue Report - First Quarter 2009 Larry Dunbar, Deputy Director of Power Systems, distributed a handout, reviewed the information, responded to questions, and provided clarification. There was a lengthy discussion. Information only. No action taken. VI. Next Meeting Date: May 12, 2009 Glenn Cutler, Director of Public Works and Utilities, proposed a special meeting for a field trip to the Port Angeles Water Treatment Plant. The trip would commence at City Hall at 1 p.m. and the normal meeting would start at 3 p.m. in the Jack Pittis Conference Room. Members advised they would be able to attend. VII. Adjournment: The meeting was adjourned at 4:30 p.m. Chairman Reed Cate Rinehart, Admin Spec.II Date: To: From: Subject: ~ORTANGELES WAS H I N G TON, U. S. A. Utility Advisory Committee Memo May 12, 2009 Utility Advisory Committee Phil Lusk, Power Resources Manager u.s. Department of Energy Advanced Waterpower Grant Application Summary: The U.S. Department of Energy is soliciting grant applications to perform environmental studies related to the installation, testing, and/or operation of a marine and/or hydrokinetic energy conversion device in an open water setting. Recommendation: Forward a favorable recommendation to City Council to authorize the Public Works and Utilities Director to submit an advanced waterpower grant application to the U.S. Department of Energy. Background/Analysis: For federal FY2009, the U.S. Department of Energy (DOE) was appropriated $40 million to investigate advanced waterpower energy generation technologies. This applies to both marine and hydrokinetic power and conventional hydropower, and to newer technologies with a combination of energy and environmental performance advantages relative to existing technologies. The DOE is currently soliciting grant applications from industry or a utility to perform environmental studies related to the installation, testing, and/or operation of a marine and/or hydrokinetic energy conversion device in an open water setting. Battelle Memorial Institute (Battelle), which operates the Pacific Northwest National Laboratory, and Powertech Labs, Inc., in partnership with a private hydrokinetic technology developer, is seeking City participation in a grant application. The City's role in the grant application would be a host electric utility. Battelle will prepare the grant application and in partnership with Powertech Labs, Inc. and a technology developer would be responsible for conducting the research. The research would investigate the effects of electromagnetic fields (EMF) generated by marine and hydrokinetic generation devices, and the associated underwater cables, on aquatic organisms. Expected level of EMF output from a number of in-stream generation devices will be established through modeling. The models will be verified by measurements of a small-scale (5kW) hydrokinetic conversion device. Effects of expected level of EMF on indigenous marine organisms from a hydrokinetic installation in Morse Creek and Port Angeles Harbor will be examined. Following a presentation by Battelle, staff requests that the Utility Advisory Committee consider forwarding a favorable recommendation to City Council to authorize the Public Works and Utilities Director to submit a grant application to the DOE. N:\UAC\Final\USDOE Advanced Waterpower Grant Application.doc ;; Andrea Copping, Pacific Northwest National Laboratory Gouri Bhuyan, PowerTech Labs, BC Hydro Utility Advisory Committee City of Port Angeles --.__May 12th 2009 --':..--~ ~.,._-- ~-C/ ,~~~"'..-- Y ____-""... Pacific Northwost ~-,-' MT:C~ !...ASCRATORY Part of portfolio of renewable energy for future growth s......,. Replace fossil fuel power generation Ocean energy more consistent and predictable than wind :> Major Ocean/MHK devices: : Wave energy generators Tidal energy generator In-stream generators Offshore wind platforms " -r,../ ~r ::>"cHic i\!~ltf1.:.,;",-: 5/12/2009 Point Attenuator Pelamis - surface attenuatcfc North"",:"" Verdant - horizontal axis Clean Current Tidal Currents - Admiralty Inlet, Puget Sound ;=.' '. . .l.~ " 5/12/2009 -.- -. --.PaclfiC North'Nest . """-"''''r.L ._F;..,r;'....,)I...J ~ Environmental Impact Studies identified as #1 R&D need for new waterpower generation (Nov 08 EPRI National Waterpower Workshop) ~ Many issues raised as concerns: !}l Blade strike I!iI Changes in sediment transport, settling II Removable of energy impacting how systems work III Electromagnetic fields (EMF) i!il Interruption of migration patterns of marine mammals, fish fl!il Etc. ~ Little known about most of these issues, many impacts may be machine-specific !ill> THIS PROJECT - Initial foray into impacts of EMF ~ ?-..ciflc Northwast NATlONAJ.. lABORATORY 5/12/2009 Ii>- Major issue in wind turbine generation I'=> EMF different in water .. Many marine organisms use magnetic fields Ii>- To understand effects, we need to: III accurately measure of machine output 11 determine actual exposure to marine organisms Iii determine effects on fish, marine mammals ~ Pacific Northwest 1~,"T<~f.\.~ i- ';_,n\5,~':'Dj~.V > Perform industry survey to determine characteristics of power take-off and power delivery from Marine Current, wave energy and hydrokinetic plants > Determine expected level of EMF from these future generating plants through modelling > Verifying the modelling process by measuring EMF field on a small-scale (5kw) Hydrokinetic system in Laboratory settings > Generate EMF parameters for PNNL's experiments for assessing impact on relevant fresh water and salt water organisms 8 Powertech m 5/12/2009 ~ Work with Powertech to determine EMF output ~ Use EMF power outputs to develop exposure models for organisms ~ Take behavior of animals into account /Jl> Exposure used in lab studies to determine effects effects on fish, invertebrates (not covered in this study) ~ Move to in water experiments with real devices and organisms later ~/ Pacific Northwest. .\;.~:r:'~Jf\,"'L ,,In'':;,f~:,",),..t-. ~ Identify potential ocean energy generation sites, set priorities ~ Interact with PNNL, Powertech to determine applicability of devices to those sites ~ Provide oversight to PNNL, Powertech ("keeping it real") ~ Host one-day workshop on Peninsula for other PUDs, interested parties, on potential ocean energy development ~ Collaborate with Clallam PUD on project y/ F'ilcific Northwest :.;?-.7 (':f>;:,,_ !.'\::,Ji,,;l.TC~'"')' 5/12/2009 ~ PNNL - Dept of Energy national science laborator ~ MSL is DOE's only marine research laboratory ~ - 85 technical and support staff ~ R&D Budget - $16M annual research volume II> Facilities III 140 acres of tidelands and uplands IIll 6,000 sq ft of analytical and general purpose laboratories IliJ 7,700 sq ft of wet/bioassay and support laboratories supplied with heated and cooled freshwater and seawater Ill! State-of-the-art wastewater treatment system ii!I Remote sensing, AUV, sampling buoys III Three research vessels; full research diving capability II> Regional partnerships with educational institutions, including Peninsula College, also state and federal agencies for manne , ~ sciences, technofogy development, and education y Pacific Northwest 11 ~__F<>.C:""_Jr.,'., ~ Lessons learned from conventional hydro, plus: Ii Environmental impacts assessment in marine environment II Modeling for preferred siting IIll Modeling of turbine blades for optimal placement in ocean farms ~ Marine hydrokinetics project experience l!lI Snohomish PUD Ill! Navy Northwest Ill! Hydrodynamic modeling of turbines l!lI NNMREC: tidal (UW) and waves (OSU) ill MMS literature survey on NW OCS ~/ Pacific Northwest ."; '.'" c ; _ .~,_ :. .~..:,~~;;:'~,: '\:' .,,~ , 5/12/2009 High Voltage Laboratory High Power Laboratory l' " > Located in greater Vancouver area > Technology subsidiary of BC Hydro > Independent internationally recognized laboratories (18 Labs) > Multi-engineering disciplinary organization (130 staff ) > Certified ISO QMS and EMS Systems > Commercial mandate (fee for service) Expertise Related to Renewable Energy ~On-site & Remote Performance Monitoring & Testing ~Pre-insta"ation Testing & Evaluation :'>Power System Stability, Grid Connectivity, and Reliability Issues :'>Oesigning and Sizing Short-term Storage :'>Material Selection & Fabrication Methods 1 r Third Party Evaluation and Verification Powertech en >Independent technology evaluation of the tidal current technology for the investment decision >Consulting on design of the Electrical Systems >Designing appropriate size Battery Storage system >Consulting on material specification for turbine and generator systems >Pre-install Performance evaluation of the Clean Current power Generating System f!:Valuating integrity of undersea cable Powertech m 5/12/2009 . Excellent tidal and in-stream resources (best tidal in US!) ~ Proximity to permitted 550 MW undersea cable, access to continent-wide grid ~ Strong political interest in developing distributed power sources to add to grid I\)> Lots expertise developing in area (PNNL, PTL, UW/NNMREC, USN) ~ Future green job center for installation, operation, grid connectivity ~ Pacific Northwro>st NAT1ONA\.. LAOOR"'lORV ~ City determines whether to move forward with proposal to DOE ~ PNNL/Powertech develop outline for City approval .. Write proposal (PNNL/Powertech/City) ~ City submits proposal to DOE II> City works with PNNL this summer to identify sites, understand capacity ~ Pacific Northwest -v\~ :...!\BORA TOO.' 5/12/2009 Date: To: From: Subject: ~..if..'.'.' ~O/ 'R')Ti'ftli '.y.... N' rG" 'E::!Lr E"I'S'i, j,,,,"" ,.,~/ ____'u, _> ...,!__ ! ' _i., .: '""J ",,1,..! ./ ,J ,,~idrJ , - . , , , . . , , , , , ~. -,,,,,,,, ......... ..; WAS H I N G TON, U. S. A. Utility Advisory Committee Memo May 12, 2009 Utility Advisory Committee Terri Partch, P.E., Stormwater Program Manager Urban Services Standards and Ordinance Amendments Required for Stormwater NPDES Compliance' Summary: Staff will provide a presentation summarizing the changes to the Urban Services Standards and new ordinances required by the City's Stormwater National Pollutant Discharge Elimination System Phase 2 Permit. The Permit requires the development of three ordinances that must be approved and adopted by August 15,2009. Recommendation: For information only, no action requested. Background/Analysis: Staff will provide a presentation summarizing changes to the Chapter 5 of the City's Urban Services Standards to reflect National Pollutant Discharge Elimination System (NPDES) Phase 2 Permit requirements for 2009. Highlights of changes to the stormwater Urban Services Standards include: 1. Adoption of ordinance amendments incorporating specific sections of the Department of Ecology's 2005 Stormwater Management Manual for Western Washington. 2. Implementation of a "Stormwater Permit" for some projects such as: a. Draining water from a chlorinated water source such as a swimming pool or a hot tub. b. Charity car washes. c. All new development or redevelopment that does not require a building permit, but discharges stormwater either directly or indirectly into the City's stormwater system. 3. Adoption of ordinance amendments and implementation of the "Minimum Requirements" in Appendix 1 of the City's NPDES Permit for all sites that disturb over 1 acre. Highlights of the Minimum Requirements include: a. Preparation of Storm water Pollution Prevention Plans (SWPPP). b. Runoff Treatment. N:\UAC\Final\Urban Services Standards and Ordinance Revisions for Stormwater NPDES 2a.doc Urban Services Standards and Ordinance Amendments Required for Stormwater NPDES Compliance May 12,2009 Page 2 c. Flow Control. Stormwater flow generated by new development and redevelopment must be "metered out" of the project at the predeveloped condition (forested landcover). d. Wetland Protection. If the proposed project contains or drains into a wetland, the developer must treat the flow, control the rate of flow and ensure that the wetland hydrology, hydrophytic vegetation and substrate characteristics are maintained. e. Plans for operations and maintenance. 4. Revisions to the Urban Services Standards to include implementation of a Small Project Drainage Plan (SPDP) for development and redevelopment of all projects which disturb less than 1 acre and drain directly or indirectly into the City's stormwater system. Elements ofthe SPDP include: a. A requirement for the dispersion of roof downspouts, unless the designer can show that dispersion isn't feasible. b. If dispersion isn't feasible, a requirement for other best management practices (BMP) or low impact development practices to mitigate for 10% of the impervious surfaces on the project. c. A requirement to amend all disturbed soil. d. A requirement for flow control for projects that exceed the capacity of the City's storm drainage system. e. A requirement for stormwater treatment if the project will have a likely impact on water quality in a local stream, wetland or marine water. The presentation will also include information on the development of three ordinances that must be approved and adopted by August 15,2009. The proposed ordinances will address the following: 1. Pollutant discharge into the storm water system. · Prohibit pollutants from being discharged into the City's stormwater system. · Illicit discharge detection and elimination. 2. Construction site runoff. · Further control and regulate construction site stormwater planning, permitting, plan review, inspection and enforcement. 3. Private stormwater facilities. · Permit and regulate maintenance and operation of private stormwater facilities, including detention/retention ponds and filters. In general, all of the NPDES Phase 2 Permit requirements will include formal adoption of technical manuals by ordinance. The requirements include updated procedures and policies, formal documentation of actions taken, and staff training. . Urban Service Standards and Ordinance Amendments Required i for Stormwater NPDES i Compliance Pre~entation to the Utility Advisory Committee May 12, 2009 By Terri Partch, P.E. Outline . Revisions to the Stormwater Chapter of the Urban Services Standards . Three ordinances required by the NPDES Phase II Permit to be in place by August 15, 2009 2 Urban Services Standards Revisions 1. Revisions to the Urban Services Standards address three Permit programs (in part) Ccnstruction Site Runoff Public and Private System Operations and Maintenance . . ..... ... . . Illicit Discharge Detection and Elimination 3 1 Highlights of the Urban Services Standards Revisions Requirement for new Stormwater Permits which will affect three types of activities: I a. draining water from a chlorinated water source b. car washes that are not permitted as a commercial or industrial use c. new development or redevelopment that doesn't require a building permit, but discharges water to the City's system 4 Highlights of the Urban Services Standards Revisions New Requirements for Sites that Disturb 1 Acre or More Development of Stormwater Site Plan and Permanent Stormwater Control Plan Preparation of a Construction Stormwater Pollution Prevention Plan (SWPPP) Source control Best Management Practices (BMPs) must be applied Stormwater must be managed on site, unless the developer can show that flooding or erosion will occur 5 Highlights of the Urban Services Standards Revisions New Requirements for Sites that Disturb 1 Acre or More Runoff Treatment (four levels - basic, enhanced, oil and phosphorous) Flow Control - flow off the site must be limited to flow from the site in a forested condition (exception for most redevelopment projects) Wetland ProteCtion - Discharges to wetlands must maintain the existing hydrologic conditions, hydrophytic vegetation and substrate characteristics All new treatment and flow control facilities must be maintained to the DOE standards and schedule 6 . 2 Highlights of the Urban Services Standards Revisions Department of Ecology Requirement for Sites that Disturb Less Than 1 Acre: The City must not reduce its current level of storm water regulation 7 Highlights of the Urban Services Standards Revisions City Requirements for Sites that Disturb Less Than 1 Acre: Preparation of a plans for both temporary and permanent measures to control stormwater Flow control for projects that will cause the capacity of the downstream pipe system to be exceeded If it is in the best interest of the public, runoff treatment may be required. Maintenance schedule for all permitted flow control and treatment facilities to include maintenance activities, schedule and person responsible. Schedule must be recorded with the plat 8 Highlights of the Urban Services Standards Revisions Possible Incentive Program for Projects which Disturb Less than 1 acre Developer/owner takes one of these actions: . . Implements roof downspout controls Mitigates for 10% of the pollution generating impervious surface on the site by installing flow dispersion BMPs, Ilreservingnatural vegetation or by installing LID techniques. Developer amends the soil as recommended in BMPT5.13 to absorb potential runoff The City would then reduce the stormwater fee for the site by 25%, per year 9 3 NPDES Ordinances Ordinances are required to be enforceable regulatory mechanisims Urban Services Standards are the administrative applications of the ordinances 10 Construction Site Runoff Ordinance The ordinance must include: The minimum requirements, technical thresholds and definitions in Appendix 1 of the Permit. Adopt 2005 DOE Stormwater manual or develop an equivalent manual Give the City the legal authority to inspect private stormwater facilities Provisions which allow Low Impact Development (LID) techniques Adopt enforcement measures 11 Operation and Maintenance Ordinance for Private Stormwater Facilities The ordinance must: . Clearly identify the party responsible for maintenance . Require regular inspection to DOE standards . Establish enforcement procedures 12 4 ... . !. ~ Operation and Maintenance for Public Stormwater Facilities A similar program is required t~ prevenUminimize pollutant runoff from municipal source?: . Implement by 2010 ' . Inspect and maintain to DOE standards . Applies to all lands owned or maintained by the City . Parks . open space . road right of way . maintenance yards . flow control and treatment facilities 13 Illicit Discharge Ordinance The ordinance must effectively prohibit non-stormwater, illegal discharges, and dumping to the City's storm water system Illicit Discharge Ordinance Prohibits certain non-stonmwater discharges to the City's stonmwater system NOT PROHIBITED Diverted streams Rising groundwater Foundation drains Footing drains Crawl space pumps Springs Flows from wetlands Fire-fighting activities PROHIBITED Waterline and fire hydrant flushing Swimming pool discharges Lawn watering and irrigation runoff Street, sidewalk, or building wash water Other, as detenmined per SWppp submitted to the City 5 Illicit Discharge Ordinance PROHIBITED REMEDY Waterline and fire hydrant flushing Swimming pool discharges Lawn watering and irrigation nunoff Street, sidewalk, or building wash water Other, as determined per SWPPP submitted to the City. De-chlorinate, control volume and velocity , De-chlorinate, control volume and velocity Minimize through public education and water conservation Minimize through public education and water conservation Comply with permit requirements. Illicit Discharge Ordinance The ordinance must prohibit the following discharges unless certain conditions are met: . Waterline and fire hydrant flushing . Lawn watering and other irrigation runoff . Swimming pool water discharges . Street and sidewalk wash water, water used to control dust and external building wash down water . Other non stormwater discharges Questions and Comments? 18 ..:.,~. ,. ~ ., 6 ~I.."" i07 'RijTi'PJ.' ..!........N, iGr 'E'itr E' ,is' I I .....~ ')1 ..1 /. i i ",)f 'i ii 'i,) ~ : , i , ...-._ ... ~ __..< .. .... i WAS H I N G TON, U. S. A. Utility Advisory Committee Memo Date: May 12,2009 To: Utility Advisory Committee From: Kathryn Neal, P.E, Engineering Manager Subject: Combined Sewer Overflow Monitoring Services Agreement Summary: Geotivity, Inc., has provided CSO monitoring services for several years, but has not been responsive to the City since September of 2008. The City advertised, received, and evaluated proposals for professional services and monitoring equipment in support of the City's combined sewer overflow monitoring obligations. ADS Environmental Services, LLC was ranked as providing the best overall qualifications and their proposal was within the price range anticipated for the scope of work. Recommendation: Forward a favorable recommendation to City Council to authorize the Mayor to sign an Agreement with ADS Environmental Services, LLC for professional services and monitoring equipment to meet the City's CSO Flow Monitoring obligations, in an amount not to exceed $89,158 in 2009, and authorize the City Manager to make minor modifications to the agreement, if necessary. Background/Analysis: The City's Wastewater Treatment Plant National Pollutant Discharge Elimination System (NPDES) Permit allows the City to discharge combined sewer overflows (CSOs) into the Port Angeles Harbor under certain conditions. The Permit requires the City to monitor all CSO events for duration, volume and frequency and to characterize the impacts ofCSO overflows. The City is also required to report overflows to the Department of Ecology and other regulatory agencies, and to implement a public notification process to inform citizens of when and where CSOs occur. Since about 2003, the City has contracted with Geotivity, Inc. to provide flow monitoring services. In July of 2008, the data began to show serious faults. Geotivity was not effective in restoring quality data, though they reassured City staff that troubles were temporary. Geotivity, Inc. has not been responsive to the City since September of2008. The City investigated flow monitoring alternatives over the winter, including repair and replacement of the existing monitors. On March 19,2009 the City advertised for proposals from qualified firms for professional services in support of City compliance with the NPDES permit, and received 3 responsive proposals on April 3, 2009. The selection committee met, analyzed the proposals, and selected the ADS Environmental Services, LLC (ADS) as the best qualified proposal. ADS is unique in that they provide professional monitoring services, they manufacture, N:\UAC\Final\CSO Flow Monitoring Agreement.doc Combined Sewer Overflow Monitoring Consultant Agreement May 12,2009 Page 2 of2 install, and maintain their own equipment, and provide and maintain a web-based data management and notification system. This integrated response to the City's needs fits within public works contracting rules under the Pollution Control Exemption ofRCW 70.95A.090. Staff negotiated an agreement with ADS, including the scope of work and fees. ADS has committed to assessing the CSO site conditions and installing and calibrating equipment within one month of contract approval, and guarantees data reliability (95% data uptime). The scope of work is summarized in the table below, which includes the proposed costs in 2009 for all tasks under the agreement: Task/Item Project set- up cost 1. Flow monitoring equipment (4 sites) $33,000 2. Precipitation measurement/weatherstation allowance $4,000 3. Site assessment and installation of all equipment $17,000 4. Website set-up $1,500 Sales tax, estimated $5,000 SUBTOTAL, Project set-up cost $60,500 Monthly 2009 monitoring monitoring cost cost 5. Flow monitoring field service $2,631.25 $18,418.75 6. Data analysis and reports $1,167.75 $8,174.25 7. Wireless communications $95 $665.00 8. Website data display and alarm notification $200 $1,400.00 SUBTOTAL, Monitoring cost $4094 $28,658.00 2009 TOTAL $89,158 Per the above schedule, the proposed contract expenditures for CSO monitoring and equipment will be 89,158 in 2009 and $49,128 in subsequent years. The 2009 budget for CSO monitoring is $50,000 of which approximately $45,000 remains. Additional funds in an amount up to $45,000 beyond the 2009 budget is required, which will come from Wastewater Utility Fund Reserves. The proposed agreement will extend for one year, with an option to extend the agreement into a second year. Tasks to be completed in 2010 will not be issued until after the 2010 CSO Monitoring budget, as part of the overall 2010 proposed City budget, is approved by City Council. It is recommended that the Utility Advisory Committee forward a favorable recommendation to City Council to authorize the Mayor to sign an agreement with ADS Environmental, LLC for flow professional services and monitoring equipment, in an amount not to exceed $89,158 in 2009. I Flat Rate Water Customers City of Port Angeles Department of Public Works and Utilities May 12, 2009 I Current Situation Analysis f!l 50+ customers served by Morse Creek water transmission line o -32 customers pay the flat rate III 8 additional non-paying customers recently identified via water utility field work (3/2009) o 2 of these claim they are not City water customers, but water samples and other measures indicate they are IFlat Rate Water Service Background lllI Flat rate water service payments are tied to the City's Morse Creek water transmission line developed in the 1960's a Two easement compensation methods used: . Cash payment with no water tap allowed . One or more water taps with a flat rate monthly charge for City water service in lieu of money I Current Situation Map ^' .--- -;;'- !!_.. r--'- -----.-------------.------------.----. I lnunediate Needs (Next 30 Days) lil GOAL a Ensure that City's water is safe, wholesome and potable by protecting the City's water supply from backflow iJ ACTION PLAN UNDERTAKEN o Notification of individual backflow protection deficiencies to City water customers on Morse Creek water line with compliance date o Begin disconnect notification procedures for parties determined not to be City water customers 1 r-::;-----------------.------.---------------- I Short-Term Needs (Next 60 -180 Days) " GOAL " Ensure each premise has a separate bill for those parties determined to be City water customer~ " ACTION PLAN OPTIONS " Customer Service letter to customers not now being charged and having no City utility account . Must register for utility service by date certain and present a letter of credit from another utility or pay a $125 deposit . Offer metered service and no back-billing . Waive $25_00 service initiation fee . Mention 25% rate increases scheduled for 2010 and 2011 to reflect true Cost-of-Service I Long-Term Needs (2010-2011) III GOAL iJ Transfer Morse Creek water line customers to the Clallam PUD m ACTION PLAN iJ Implement Capital Facilities Plan project ID WT03-2009 scheduled for 2010-11 1------------------------------------------- I Short-Term Needs (Next 60 -180 Days) II GOAL iJ Ensure service connections are metered where needed to comply with State water use efficiency and backflow regulations Ii ACTION PLAN oRe-survey Morse Creek water line customers to determine compliance 2 ~...r..'. iOr 1RT' l'PJ.r....1...!. NrGr ~ELI iE,S l-~-- ..... ... / . .." ............... .. ,. mm' ..~ , ....,.,...." """""..; WAS H I N G TON, U. S. A. Utility Advisory Committee Memo Date: May 12, 2009 To: Utility Advisory Committee From: Larry Dunbar, Deputy Director of Power Systems Subject: Bonneville Power Administration Outstanding Issues Update Summary: A summary of several outstanding issues related to the Bonneville Power Administration was shared with the Utility Advisory Committee last month. Staff is providing an update on two of the issues from last month. Recommendation: For information only, no action requested. Background/Analysis: Staff is providing an update on two of the Bonneville Power Administration (BP A) issues from last month. Wholesale power and transmission rate adjustments. The initial 9.8% wholesale power rate proposal has been in flux and last month was hovering around 6%. The most recent proposal is a 3% adjustment this year, which would be followed by a 7% adjustment next year. There continues to be no wholesale transmission rate adjustment proposed. Load forecast. The City in cooperation with BP A was required to forecast its Tier 2 needs from October 2011 through September 2013 by the end of April. This was the first forecast under the future "take or don't take but pay" tiered rate structure. Using BPA's methodology, staff collaborated on five load forecasts, and the final draft included a 1.3% annual growth rate. Anticipating the City's industrial rate class rate structure under tiered rates is similar to today, staff obtained a load forecast from its industrial customer (see attachment). On April 30, 2009 staff attended a meeting with the Bonneville Power Administration, which was organized by the Western Public Agencies Group on behalf of its members that were concerned about BP A load forecasting. Staff completed a separate distribution system load forecast, which combined with the industrial transmission forecast indicates the BP A forecast was about 6% below anticipated needs. Staff plans to submit a request to BP A's to revise its forecast prior to the May 19, 2009 comment period deadline. Attachment: Nippon Paper Industries USA Co., Ltd. Electric Power Forecast N:\UAC\Final\BPA Issues Update. doc NIPPON PAPER INDUSTRIES USA April 30, 2009 Mr. Larry Dunbar Power Manager City of Port Angeles 321 East 5th Street Port Angeles, WA 98362 Re: Nippon Paper Industries USA Co., Ltd. Electric Power Forecast Dear Mr. Dunbar: NPI recognizes the Power Sales Agreement executed by the Bonneville Power Administration and the City of Port Angeles in December 2008 requires a forecast of NPl's electric power requirements for two-year rate periods beginning with BPA's fisca/2012. We also recognize the Power Sales Agreement includes take or pay provisions and a tiered rate structure that will have financial impacts to the City of Port Angeles if NPl's actual power requirements vary from the forecast we provide. With the preceding in mind, NPI's forecast of electric power requirements for BPA's fiscal 2012 and 2013 is 52.4 average megawatts. NPllooks forward to working with the City of Port Angeles in resourcing power requirements that may exceed BPA's Tier 1 allocation. Until that decision is made, we assume that any of NPI's Tier 2 power requirements will be purchased from BPA. NPI anticipates the structure of the City's IT Rate Class will be changed to reflect the take or pay provisions of the new Power Sales Agreement. Our expectation is the IT Rate will remain a "pass through" of BPA's Priority Firm Rate. As such, NP/ will be financially responsible for any costs, or proceeds, associated with the take or pay provisions of the Power Sales Agreement. Sincerely, lJox-~!I~L Harold S. Nor/und Resident Mill Manager NPI Power Forecast to City of PA 4-30-2009 BEACH PROGRAM OVERVIEW Th(! BEACH Program tests the water qua lit)' of heavil)' used saltwater recreational sWimming bcaclte$ to protect )/0 I.! I' healLh. '/'Ie communicate wat:'~r quality results <lnd pollution ~;vents '.:0 lhe public by signs posted at the ueadl. a website, and a li$tscrv. Who is involved an the program? The \.^lashington BEACH Program is led by the Washington State Departments of Ecology lInd Health. CoUnty and local agencies, tribal nations. and volunteers help to test water at beaches. What is the goal of the program? We strive to reduce the risk of disease for people who play in saltwater by: . Testing for bacteria levels at popular, high-risk beaches. . Notifying users when uact(:ria results are high 01' when d. known pollution event OCCllrs, wch as a sewage spill. . Telling people how polluted water can make them sick and what each of LIS can do to keep our beaches dean. Why don't we test freshwater beaches? The BEACH Program is funded through a grant from the U.S. Environment.11 Protection Agency (ErA). The rules from the grant t1un't allow IJS to teSt freshwater SWilTlllling be;jch~s. At this time W'ashington State doesn't navl;! a freshwater swim- ming beach testing prugram, but some counties tC$t these beache:;, Check with four County Health Department to learn more. .... BEACH MONBTOIRDNG The BEACH Program monitors high-risk swimming beaches from Memorial Day to labor Day. The program samples most beaches once per week. ~,~11" What do we test for? During the summer, we test the beach for bacteria called "enterococci" to verify that bacterial pollu- tion isn't getting to the beach. These bacteria originate from the intestines of warm-blooded animals and indicate that feces (poop) and possibly pathogens are present, EPA has determined that when the number of enterococci goes up. the risk of people getting sick goes up. If we find high levels of enterococci, we inspect the beach for possible pollution sources like broken pipes or problems at wastewater treatment plants. If feces pollution is getting to the beach. we work with the community to try to fix the problem. How are beaches selected for monitoring? We test popular swimming and wading beaches that are dose to a wastewater treatment plane, stormwater drainage, marina, off-leash dog park, or a combined sewer outfall. WATER CONTAMINATION How is water c:ontaminated? Thc water becollles pollllled wll';:11 feu:;$-Wlw:h can carry harmful bactcri". pan"ite:,. and vwu:;c$-' gct into the water. Feces can W.':t inco the "Mat'::r from various sources: . Children not properly cleaned after using the bathroom. . A diarrhea incident in the water. . Stonnwater runoff carrying animal waste. . High volume of swimmers. . Improperly disposed of diapers. . A combined sewage overflow (CSO) event. . A sewage treatment plant or ,cpcic sy.:;tern that is malfunctioning. STAYING HEALTHY AT THE BEACH Check the BEACH Program v...ebsite before YOll go to the beach to make sure your destination beach hasn't been closed due to pollution. Practice good hygiene and help children to do the same. Clean up aftc!" your pet. Carry out ill! trash. Avoid gettiJ~g beach water in your mouth. Remember, your beach recei'/~S water runoff f,'om everything uphill including yards, streets, and stre3ll1S. /: ; 1';, J!. ~ ,I (fi,',\ fl:,ll/it ,1!t"/l ill iI!! ,:I:t'nl!//~: IOi'llhl/, It'd/ ,11"J'i) / 'F"":J}T,..UI ~1; I.,I(./!) -n! P....()./. 1\:;,-:"I)/lS ll'j;/, h /! '::1/(,:.,. I !i!' ..'itl/ ..,.! /.>: jil!,\'l!i:1l->"Ii! RC/{J\,....)'erll/('C. I':., )r',l:S '!'il/! L!"l)~'l'l'il,/r.,.tihi/i(\' ,'II;; (,d/I 8;"7'-833-1.3./1, UNDERSTANDING BEACH SIGNS CAUTION 'ill LUll ,. t ('1'111,\110 'J'.I" NO SWIMMING NO WAOING ~ ~ A hUlln .d,lur, h.1 bl.. pOII.d b...d O. ulallIlOI'lll~ 1'.11111.. lb. IlUf1t.,t1 centillion. ., tlU. bane" ar. not IUIl.rd. '111' re1:1'1I01l01l.1 "'.UIIi 1.11..11.,. 8..1" tl1lld... Ind tn'OIIIeI'" IU p.oP'. ore II hlghll' 'Ilk I.r IncrO.lld IlIn..., alD4DHBU DI' I" W.. DI; WIIfJ.'ilh,nIGtv'.eu..i :~~l,:,~O~~;lr,~~ iJ",,,,,,&~~~,\,,,flIJ:7::<l' ~~~~~, j;~ \I1"li',' r.':"~n:::=1m:~. Qli~/;1 DEPARTMENT OF ECOLOGY Stale of Washington " @@@@ ~ " , ( ". Bacteria levels are considered acceptable according to EPA recommendiltiolls. CAUTION Bacteria levels do not meet EPA recommendations. Children, elderly, and those in ill health are advised not to swim. ~[Ly~l~1Q) --- Local health department has closed the beach for swimming. 'ffk'aTih The BEACH Program is funded by the U,S, EnviJ'onmental Protection Agency (EPA)