HomeMy WebLinkAboutAgenda Packet 05/13/2008
Utility Advisory Committee
Public Works Conference Room
Port Angeles, W A 98362
May 13,2008
3:00 P.M.
AGENDA
I. Call To Order
II. Roll Call
III. Approval Of Minutes For April 9, 2008
IV. Late Items
V. Discussion Items
A. Benefit Dump Day
B. City Vehic1e Idling Policy
C. WDFW Fish-Rearing Channel Lease
D. CFL Markdown Promotion Agreement Amendment
E. BP A Delegation Agreement Termination
F. Energy Northwest Membership
VI. Next Meeting Date - June 10,2008
VII. Adjomment
Utility Advisory Committee
Public Warks Conference Room
Port Angeles, W A 98362
April 9, 2008
3:00 P.M.
DRAFT
L Call To Order
Chairman Reed called the meeting to order at 3:02 p.m.
IL Roll Call
Members Present:
Chairman Reed, Betsy Wharton, Orville Campbell, Dan Di Guilio,
Karen Rogers
Members Absent:
None
Staff Present:
Bill Bloor, Glenn Cutler, Scott McLain, Sieve Sperr, Larry Dunbar,
Kathryn Neal, Ernie Klimek, Cate Rinehart
Others Present:
Brian Gawley
III. Approval of Minutes:
Chairman Reed asked if there were any corrections to the minutes March 11,2008. Orville
Campbell moved to approve the minutes. Councilman Di Guilio seconded the motion, which
carried unanimously.
IV.
Late Items
None
V. Discussion Items:
A. Consumer Confidence/Water Quality Report For Calendar Year 2007
Ernie Klimek, Water/Wastewater Collection Superintendent, noted that the Washington State
Department of Health requires an annual report with information on the quality of the water
delivered by the system, and characterization of any risks from exposure to contaminants in the
drinking water. There was a brief discussion.
Information only. No action taken.
B. 2007 Annual Report For The Storm water NPDES Phase 2 Permit And Draft
Storm water Management Program
UTILITY ADVISORY COMMITTEE
April 9, 2008
Kathryn Neal, Engineering Manager, distributed a handout and gave a presentation based on that
information. Items reviewed included the NPDES Phase II Permit overview, 2007 and 2008
permit requirements, and additional activities in 2007 and 2008. There was a brief discussion.
Information only. No action taken.
C. 2008 Electric Utility Mandates
Larry Dunbar, Power Resources Manager, pointed out that the electric utility is required to
develop a resource plan by September 1, 2008 which estimated loads for the next ten years,
identifies the resources to serve the load, and explain why resources were or weren't chosen.
A discussion followed.
Information only. No action taken.
D. Scott McLain Retirement
Glenn Cutler, Director of Public Works and Utilities, advised that Scott McLain was retiring
after 29 years of service with the City. A brief background was given noting that Scott originally
started as a meter reader and advanced to his current position of Deputy Director of Power
Systems through hard work and dedication.
VI. Next Meeting Date: May 13, 2008
VII. Adjornment: The meeting was adjourned at 4:00 p.m.
Chairman Reed
Cate Rinehart, Admin Spec II
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Utility Advisory Committee Memo
May 13, 2008
Utility Advisory Committee
Tom McCabe, Solid Waste Superintendent
Benefit Dump Day
Summary: Participants in the 2008 Benefit Dump Day donated $5,619 to the Port Angeles
Food Bank. This year's event included a total of 529 participants delivering 163 tons. Recycling
reduced the tonnage by an impressive 43%.
Recommendation: Information only, no action requested.
Background/Analysis: On April 20, 2008, the Solid Waste Division sponsored Benefit
Dump Day for all Clallam County residents. At the request of the Port Angeles Food Bank, the
requested donation from participants was raised from $5 to $10 per vehicle. Although the event
was well advertised, the number of participants and tonnage was down by about 25% from last
year. A waiting line developed at the gate before opening at 9:00 am and was gone by 9:25 pm.
Despite the lower tonnage, the total donations collected this year increased by 31 % over last year.
A total of 40 staff and volunteers assisted with this 6-hour event. City staff members checked
vehicle loads, operated the metal pile, and weighed vehicles at the scales. A County staff person
was stationed at the used oil/antifreeze area. Police volunteers and a police officer helped with
vehicle checking and traffic control. The Food Bank staff collected donations. Staff from Waste
Connections directed traffic and helped unload vehicles at the Transfer Station.
On April 16-20, 2008, the City of Sequim held a collection event at their Public Works Utility
Yard. Waste was accepted from City of Sequim residents only. The City of Sequim brought a
total of 130.37 tons to the Transfer Station for their collection event.
Participants in this year's Benefit Dump Day donated $5,619 to the Port Angeles Food Bank. A
total of 529 participants visited the Transfer Station delivering 163 tons of solid waste. Recycling
reduced the tonnage by an impressive 43%. Additional statistics are provided on the following
page for more information.
...........
I:\UAC\Final\Benefit Dump Day.doc
Benefit Dump Day
May 13,2008
Page 2
Benefit Dump Day Summary
Total Transfer Recycling Cash Food
Year Participants Tons Station Tons Tons I Contribution Contribution (lbs)
2002 1,444 567 - - $2,800 5,500
2003 1,400 581 - - $3,259 5,840
2004 706 251 - - $1,960 2,440
2005 841 300 - - $1,998 -
2006 677 233 - - $3,664 -
2007 713 223 142 81 $4,304 -
2008 529 163 94 69 $5,619 -
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Metal, tIres, vehIcle battenes, and yard waste
Participant Demographics
Participants Tons
Location 2006 2007 2008 2006 2007 2008
Port Angeles 267 286 251 81 84 78
Sequim 73 20 24 27 6 7
Forks 4 1 - 2 1 -
East County 192 248 176 66 83 57
West County 141 158 78 57 49 21
Totals 677 713 ~29 233 223 163
Other Recyc1ables Collected
Refrigerators Collected Tires Collected Car Batteries Received
2007 2008 2007 2008 2007 2008
84 186 415 718 - 66
2008 Benefit Dump Day Costs
Description City Cost
City Employees (12 staff) $ 4,000
Advertising -Peninsula Daily News 400
Sani-Can Rental (2) 220
Freon Removal (186 units) 2,790
Tire Recycling (718 tires) 1,248
Hauling and Disposal Service Fees (94 tons) 4,591
Total $ 13,249
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WAS H I N G TON, U. S. A.
Utility Advisory Committee Memo
Date:
May 13, 2008
To:
Utility Advisory Committee
From:
Michael Puntenney, Deputy Director for Operations
Subject:
City Vehicle Idling Policy
Summary: In order to protect the public health by reducing air pollution, save public assets by
reducing fuel usage, and eliminate excessive vehicle engine wear, the Public Works and Utilities
Department is adopting a new policy limiting idle time of City owned vehicles.
Recommendation: Information only, no action requested.
Background/Analysis: As one step to improve the City's environmental sustainability, the
Public Works and Utilities Department is in the process of adopting the attached idling policy for
City vehicles. The policy is modeled after ones implemented in several progressive cities in the
United States. This policy will help reduce unnecessary exhaust emissions including greenhouse
gases as well as reducing fuel consumption.
Attachment: Vehicle Idling Policy & Procedure
I:\UAC\Final\Yehicle Idling Policy.doc
PUBLIC WORKS & UTILITIES DEPARTMENT
POLICIES AND PROCEDURES
VEHICLE IDLING POLICY
PW 709
1.0 PURPOSE
This policy has as its aim to protect the public health by reducing air pollution, save public assets by
reducing fuel usage, and eliminate excessive vehicle engine wear. A significant impact on these
areas will be accomplished by limiting idle time of City owned vehicles.
2.0 GENERAL
Idling vehicles and equipment contributes considerable amounts of air pollution, bums fuel and
adds unnecessary wear to vehicle engines. Limiting idle time is an operational step in reducing the
impact of these detrimental factors.
2.1 Idling Facts & Statistics
2.1.1 An idling vehicle engine produces nearly 20 times more air pollution than one
running at 35 MPH.
2.1.2 An idling gasoline vehicle with an average sized engine bums approximately6/1Oths
of a gallon and a vehicle with a diesel engine approximately 8/1 Oths of a gallon of
fuel per hour.
2.1.3 Turning off an engine and restarting it when needed uses less fuel then letting the
engine idle for 30 seconds.
2.1.4 Most modem gasoline vehicles require only 30 to 60 seconds warm up before being
driven. Most modem diesel vehicles require only 3 to 5 minutes of warm up time
before operation.
2.1.5 Engine wear during a prolonged idle is greater then during normal operation.
3.0 SCOPE
This policy applies to all city owned or operated vehicles and equipment.
4.0 DEFINITIONS
4.0.1 "Idle" means operation of a vehicles engine while the vehicle is not moving or it is
not being utilized for its primary purpose.
4.0.2 "Vehicle" means car, truck, motorcycle, off highway or construction equipment that
uses an internal combustion engine for power.
PW _709 [New 04/08]
- 1 -
PUBLIC WORKS & UTILITIES DEPARTMENT
POLICIES AND PROCEDURES
VEHICLE IDLING POLICY
5.0 GASOLINE POWERED VEHICLES AND EQUIPMENT
Gasoline powered vehicles and equipment will be idled for no more then one minute before being
driven, put into operation or turned off unless noted below.
5.1 Morning Startup
5.1.1 Above 32 deg. F: One minute or long enough to defog the windshield to an
acceptable level for safe driving.
5.1.2 Below 32 deg. F or if the windshield is frost covered: The vehicle will be idled for
no longer then 5 minutes before being put into operation. Ice scrapers and windshield
deicer will be utilized to clear the windshield and windows to limit idle time.
6.0 DIESEL POWERED VEHICLES AND EQUIPMENT
Diesel vehicles and equipment, because of the cool down period for the turbo charger, are required
to idle 5 minutes before shut down. However, there is no reason to idle a diesel engine beyond this
limit. Consequently, the maximum idle time limit for diesel vehicles is 5 minutes unless noted
below.
6.1 Morning Startup
6.1.1 Above 32 deg. F: Light and medium duty vehicles that do not incorporate air or
hydraulic systems as part of the vehicle, will be limited to a maximum 5 minute
warm up.
6.1.2 Medium and heavy duty vehicles which have air and/or hydraulic systems as part of
the vehicle will be idled for a sufficient length of time to allow those systems to
come to operational readiness. The warm-up idle time should not exceed 10 minutes.
6.1.3 The windows for all vehicles should be defogged to an acceptable level for safe
driving.
6.1.4 Below 32 deg. F: Vehicles and equipment parked outside with no engine heater will
be run at a high idle (1000-1200 rpm) to bring all onboard systems to operational
readiness. The time should not exceed 15 minutes. Ice scrapers and deicer will be
used to clear the windshield and windows to limit idle time.
6.1.5 If the vehicle is parked indoors, or has an engine heater installed and has been
plugged in, idle time will not exceed 5 minutes or enough time to bring onboard
systems to operational readiness.
PW _709 [New 04/08]
- 2 -
PUBLIC WORKS & UTILITIES DEPARTMENT
POLICIES AND PROCEDURES
VEHICLE IDLING POLICY
6.1.6 If there is a mechanical problem that will not allow the vehicle systems to come to
operational levels within the above prescribed time limits, Equipment Services should be
notified and an appointment made to repair the vehicle.
7.0 EXCEPTIONS
When used as a breakJlunch area during cool/cold weather operations (45 deg. F or below) the
vehicle may be started 10 minutes prior to the break to warm the cab/passenger area, idled during
the break to keep the cab/passenger compartment warm, but must be turned off when the break is
concluded.
7.1 The idle time policy does not apply in the below stated situations:
7.1.1 While stopped in traffic or at a traffic control device
7.1.2 When the vehicle is pulled over to accommodate the passage of an emergency
response vehicle
7.1.3 When the vehicle engine is required to run in order to operate auxiliary systems or
equipment (warning lights, scene lighting, tools, etc.)
7.1.4 Emergency response and law enforcement vehicles
7.1.5 During vehicle testing, diagnostic, or maintenance operations
7.1.6 For safety and health reasons during extreme weather conditions
7.1. 7 If a vehicle has mechanical problems and must be idled to stay running. In this
instance the vehicle must be delivered to Equipment Services for repair at the end of
the shift.
PW _709 [New 04/08]
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Utility Advisory Committee Memo
May 13, 2008
Utility Advisory Committee
Stephen Sperr, P.E., Deputy Director of Engineering Services
WDFW Fish-Rearing Channel Lease
Summary: The Washington State Department ofFish and Wildlife (WDFW) lease to operate a
fish-rearing channel has expired. A new lease is proposed to allow the WDFW to continue to
operate its fish-rearing channel on City property.
Recommendation: Forward a favorable recommendation to City Council to approve and
authorize the Mayor to sign a fish-rearing channel lease with the Washington State
Department of Fish and Wildlife, and authorize the City Manager to make minor
modifications to the lease, if necessary.
Background/Analysis: The Washington State Department ofFish and Wildlife (WDFW) has
operated a fish-rearing channel on City property along the Elwha River under a lease agreement
since 1974. The most recent lease expired on March 28,2008. The City would have started the
renewal process sooner, but was waiting for the National Park Service (NPS) to decide if they were
going to relocate WDFW employees that live at the rearing channel. NPS recently decided they
will not relocate their employees, and a proposed lease is being negotiated to allow continued
operation of the fish-rearing channel on City property.
The City proposes a two-year lease term to coincide with the completion ofthe Elwha Water
Treatment Facility. Other conditions of the proposed lease are similar to the current lease, with the
addition of continued operation of five temporary groundwater wells by WDFW in support of their
fish-rearing activities. The City drafted a separate agreement regarding these wells in 2005, but it
was never executed by the WDFW. Upon expiration of the proposed lease, its terms and
conditions will be reviewed, and the issue of the cost of long-term operation and maintenance of
the intake structure facilities will be revisited.
The highlights of the proposed lease are listed below:
1. The lessee (WDFW) agrees to continue supporting the efforts ofthe NPS and the City in
obtaining long-term permits, as needed, to allow the City to direct, temporarily relocate, or
retain Elwha River flow next to the City's existing Ranney well during future low-flow
periods as needed to maintain adequate Ranney well water yield.
I:\UAC\Final\Fish-Rearing Channel Lease.doc
Fish-Rearing Channel Lease
May 13,2008
Page 2 of2
2. The lessee agrees to commit to contributing a reasonable and proportionate share of the cost
to operate and maintain future facilities associated with the Elwha Surface Water Intake,
which are being constructed by the NPS as part of the water mitigation facilities under the
Elwha River Ecosystem and Fisheries Restoration Act (EREFRA).
3. The lessee agrees to continue to operate their temporary groundwater wells in a manner that
will not adversely impact the Ranney well. The lessee will also provide any ongoing data
collected regarding the performance of the wells, and will document that they continue to be
operated with the approval of the Department of Ecology.
Staff recommends that the UAC forward a favorable recommendation to City Council to approve
the proposed lease.
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Utility Advisory Committee Memo
May 13,2008
Utility Advisory Committee
Larry Dunbar, Deputy Director of Power Systems
CFL Markdown Promotion Agreement Amendment
Summary: The City was offered an amendment to the "Change a Light, Change the World"
compact fluorescent lamp markdown promotion agreement by Portland Energy Conservation, Inc.
All City expenses under the agreement are eligible for reimbursement under the Bonneville Power
Administration's Conservation Rate Credit program.
Recommendation: Forward a favorable recommendation to City Council to authorize the
Public Works and Utilities Director to sign the amendment and any subsequent amendments
to the term of the CFL Markdown Promotion Agreement.
Background/Analysis: The City participated in the 2007-2008 "Change a Light, Change the
World" (Change-A-Light) Compact Fluorescent Lamp (CFL) Markdown Promotion. City utility
customers purchased an estimated 13,000 CFLs during the 2007-2008 Change-A-Light promotion
scheduled to ended May 31, 2008. Portland Energy Conservation, Incorporated (PECI) recently
offered the City an amendment to the agreement to extend its term through September 30, 2008.
The extended term is anticipated to result in additional City payment of up to $30,000 to PECI.
City payments to PECI will be used to markdown prices for CFLs at local retailers, which will
ultimately reduce the cost of CFLs purchased by Port Angeles electric utility customers. All City
expenses under the proposed amendment are eligible for reimbursement under the Bonneville
Power Administration's Conservation Rate Credit program.
Staff requests that the Utility Advisory Committee forward a favorable recommendation to City .
Council to authorize the Public Works and Utilities Director to sign the amendment to the CFL
Markdown Promotion Agreement.
N:\UAC\final\CFL Markdown Promotion Agreement Amendment
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Utility Advisory Committee Memo
May 13, 2008
Utility Advisory Committee
Larry Dunbar, Deputy Director of Power Systems
Bonneville Power Administration Delegation Agreement Termination
Summary: The City was removed from listing under the North American Electric Reliability
Corporation (NERC) and Western Electricity Coordinating Council (WECC) compliance registry
and should terminate the Delegation Agreement with the Bonneville Power Administration (BP A).
Recommendation: Forward a favorable recommendation to City Council to authorize the
Director of Public Works and Utilities to negotiate minor modifications and sign an
agreement to terminate the Delegation Agreement with the Bonneville Power
Administration.
Background/Analysis: In April of2007, the electric utility was listed in the National
Electric Reliability Corporation (NERC) and Western Electricity Coordinating Council (WECC)
compliance registry as a Load Serving Entity (LSE) and as a Distribution Provider (DP). In May
2007, the City issued a formal challenge to the listing. Because the electric utility relies on the
Bonneville Power Administration (BP A) to meet many of the registration criteria as a LSE and
DP, in October of2007, the Director of Public Works and Utilities signed the Delegation
Agreement with the Bonneville Power Administration that shifted responsibility for some of the
requirements to BP A.
On January 8,2008, Scott McLain challenged the listing at a hearing before the WECC
compliance board. On February 15,2008, the City received a Notice of Removal from Listing in
NERC Compliance Registry. The Delegation Agreement with BP A may be terminated since the
electric utility no longer has to comply with NERC reliability standards.
It is recommended that the UAC forward a favorable recommendation to City Council to authorize
the Director of Public Works and Utilities to negotiate minor modifications and sign an agreement
to terminate the Delegation Agreement with BP A.
I:\UAC\Final\Delegation Agreement Termination,doc
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Utility Advisory Committee Memo
May 13, 2008
Utility Advisory Committee
Larry Dunbar, Deputy Director of Power Systems
Energy Northwest Membership
Summary: Energy Northwest is recruiting publicly owned electric utilities within Washington
State to apply for membership. Depending on decisions the City makes as part of its next power
sales contract with the Bonneville Power Administration, Energy Northwest membership could
provide the City an alternative to the Bonneville Power Administration for tier 2 power needs.
Recommendation: Information only, no action requested.
Background/Analysis: Staff was recently approached by Energy Northwest (formerly the
Washington Public Power Supply System) to determine the City's interest in becoming a member.
Energy Northwest has the authority to acquire, construct, operate and own plants, systems and
other facilities for the generation and/or transmission of electric energy and power. Although there
are no membership dues, membership could allow the City to selectively participate in new
generating projects and other services, which would be considered by the City on a case-by-case
basis.
Membership in Energy Northwest is growing partly due to a recent State law that requires utilities
with more than 25,000 accounts to use renewable resources or acquire renewable energy credits, or
a combination of both, to meet a 3% target oftotal energy resources by 2012, and a 15% target by
2020. The City is currently exempt from the State's renewable requirements since it only has
10,500 accounts; there are no federal renewable mandates at this time.
The City anticipates being offered a new power sales contract by the Bonneville Power
Administration this December and may need to determine if it will purchase slice, block, or load
following services. In November of2009, the City may be required to decide how it would satisfy
its tier 2 power needs. Due to the uncertainty surrounding a future contract, tier 1 allocation of the
federal based system and remaining tier 2 power needs and rates, the City should consider the
possible benefits and costs of alternatives that may be available from membership with Energy
Northwest.
At the option of the Utility Advisory Committee, a representative from Energy Northwest could
provide additional information at a subsequent meeting.
1:\UAC\Final\Energy Northwest Membership.doc