HomeMy WebLinkAboutAgenda Packet 05/14/2013Utility Advisory Committee
Jack Pittis Room
Port Angeles, WA 98362
May 14, 2013 3:00 PM
AGENDA
1. Call To Order
II. Roll Call
III. Approval Of Minutes For April 9, 2013
IV. Late Items
V. Discussion Items:
A. Wireless Mobile Data System, Project CL05 -2011 Final Acceptance
B. Upgrade and Expansion of Wastewater Utility Supervisory Control and
Data Acquisition (SCADA) System, Project W W02 -2010 Phase 1
VI. Information Only Items:
A. Utility Account Write -Offs
B. Clallam Spring Clean -Up Event
C. 2013 Power Supply Strategic Planning Workshop (verbal report)
VII. Next Meeting Date: June 11, 2013
June 21, 2013 (Planning Workshop)
VIII. Adjournment
N: \uac \final \051413
I. Call To Order
Chairman Dan DiGuilio called the meeting to order at 3:00 p.m.
II. Roll Call
UAC Assigned
Councilmembers Present:
Other Councilmembers
Present:
Other Councilmembers
Absent:
Utility Advisory
Committee Members
Present:
Utility Advisory
Committee Members
Absent:
Staff Present:
Others Present:
III. Approval of Minutes
Utility Advisory Committee
Jack Pittis Conference Rooms
Port Angeles, WA 98362
April 9, 2013
3:00 p.m.
Dan Di Guilio, Cherie Kidd, Sissi Bruch
Brad Collins, Brooke Nelson, Max Mania, Patrick Downie
Dean Reed, Paul Elliot
Michael Jacobs, Murven Sears 11
Phil Lusk, Byron Olson, Kathryn Neal, Jonathan Boehme, Sondya
Wray, Therese Agesson, Heidi Greenwood
Angie Sanchez Virnoche FCS Group Via telephone
Chairman Dan Di Guilio asked if there were any corrections to the minutes of March 12, 2013.
Cherie Kidd moved to approve the minutes. Sissi Bruch seconded the motion, which carried
unanimously.
IV. Late Items:
Demand Response Proposal Update Information only item
AMI /Muller Software and Delivery Testing Update Information only item
V. Discussion Items:
1
A. NPDES Phase II Stormwater Annual Report
Jonathan Boehme, P.E., Stormwater Engineer, gave a PowerPoint presentation on the NPDES
Phase II Stormwater Annual Report. The report was submitted to the Washington State
Department of Ecology on March 28 2013. The City has met all the requirements and is in full
compliance with the permit. There was a brief overview on the topics in the report.
Information only, no action taken.
B. Cost of Service Studies Consultant Agreement
Phil Lusk, Deputy Director of Power Telecommunications Systems introduced Angie Sanchez
Virnoche from FCS Group via telephone conference. Phil reviewed the consultant agreement for
the Utility Cost of Service Analysis (COSA) which information will be used to evaluate each
utilities cost of services and its rate designs. The analysis is scheduled to be completed in 2013
for the electric, solid waste collection, solid waste transfer station utilities and wastewater and
water utility's revenue requirement studies. The revenue requirement study for
telecommunications utilities and cost of service and rate design evaluation for water and
wastewater will be completed in 2014. There was a lengthy discussion.
Dean Reed moved to recommend City Council to approve and authorize the City Mayor to
sign the Utility Cost of Service Analysis Professional Services Agreement with FCS Group
in an amount not to exceed $145,876, ($105,106 will be obligated in 2013 and $40,770 will
be conditionally budgeted for spending in 2014) and to make minor modifications to the
agreement, if Necessary. Sissi Bruch seconded the motion, which carried, Cherie Kidd and
Paul Elliot voted no. The motion passed 3 -2.
VI. Information Only Items:
A. Port Angeles Power Sales Agreement Contract No. 09PB -13093
Information only. No discussion or action taken.
B. Wireless Mobile Data System (WMDS) Broadband Technologies Opportunities
Program (BTOP) Grant Update
Information only. No discussion or action taken.
VII. Next Meeting Date: May 14, 2013
VIII. Adjournment: 4:20 p.m.
Cherie Kidd, Mayor Sondya Wray, Administrative Specialist
2
PORTANGELES
W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
Date: May 14, 2013
To: Utility Advisory Committee
From: Brian Smith, Deputy Police Chief
Phil Lusk, Deputy Director of Power and Telecommunications Systems
Subject: Wireless Mobile Data System, Project CL05 2011 Final Acceptance
Summary: Capacity Provisioning, Inc., of Port Angeles, WA has completed the construction
contract for Project CL05 -2011, the Wireless Mobile Data System that was funded with a grant
provided by the Northwest Open Access Network under the Broadband Technologies
Opportunities Program. The work has been substantially inspected and accepted as complete in
the amount of $2,705,087.83, including applicable taxes. The last payment of the retainage now
being held will be made upon final acceptance in an amount of $255,092.58.
Recommendation: Forward a favorable recommendation to City Council to accept Project
CL05 -2011, the Wireless Mobile Data System funded by the Northwest Open Access
Network with a grant from the Broadband Technologies Opportunities Program, and
authorize release of the final payment of $255,092.58.
Background /Analysis: On June 19, 2006, City Council incorporated the Wireless
Technology Plan as part of the City's annual Capital Facilities Plan for the Police and Fire
Departments. In early 2010, the City submitted a sub -grant application in cooperation with the
Northwest Open Access Network (NoaNet) under the Broadband Technology Opportunities
Program (BTOP). The City's sub -grant included an initial system -level design within the City
and the Lower Elwha Klallam Tribe (LEKT), which was performed by the City's technical
consultant Columbia Telecommunication Corporation (CTC). This initial system -level design
comprised a total of 240 wireless access points and 44 interconnections to the fiber optic network
operated under the Metropolitan Area Network Services Agreement. Communications equipment
necessary for vehicles was also included in the sub -grant application for the City (Police, Fire
and Public Works and Utilities Departments), Fire Districts 2 and 3, Clallam County Sheriff, and
the LEKT.
Upon the recommendation of the Police Chief, the Fire Chief, the Director of Community and
Economic Development, and the Director of Public Works Utilities, City Council approved a
Initial Contract
Amendment #2
Total Contract
Final Cost
$2,577,922.50
$127,166.11
$2,705,088.61
$2,705,087.83
Project Number CL05 -201 I Final Acceptance, Wireless Mobile Data System
May 14, 2013
Page 2
Wireless Mobile Data System (WMDS) Acquisition and Integration Agreement (Agreement)
with Capacity Provisioning, Inc. (CPI) using the BTOP grant as the source of funds on
December 13, 2011. On July 17, 2012, City Council approved Amendment No. 1 in the amount
of $48,422.27 for in -car cameras for public safety, which was funded by the Federal Emergency
Management Agency. This component was later removed from the project scope at the mutual
request of both parties, and the funding authority was administratively de- obligated from the
Agreement.
Initial construction began on July 2, 2012. City Council approved previously planned changes as
Amendment #2 to the Agreement and authorized the commencement of the last phase of
construction on September 4, 2012. This effort used a $127,127.00 contingency fund that was
previously approved by City Council, which was also a part of the City's required cash match
under the BTOP grant.
The project was substantially completed on November 29, 2012 and physically completed on
March 8, 2013. The project has been substantially inspected and determined to be complete.
Project management and final project inspection is being performed by CTC and City staff. A
copy of the City's final acceptance plan for the WMDS is provided. The final project inspection
includes a review of the project's "As- Built" drawings as submitted by CPI.
Following the budget modifications, the final contracted amount for the NoaNet BTOP related
components of the WMDS was $2,705,088.61. The final paid amount, including retainage and
applicable taxes, was $2,705,087.83. The following table summarizes project construction costs:
It is requested that the Utility Advisory Committee forward a favorable recommendation to City
Council to accept Project CL05 -2011, the Wireless Mobile Data System funded by the
Northwest Open Access Network with a grant from the Broadband Technologies Opportunities
Program, and authorize release of the final payment of $255,092.58.
N: IUACtMEETINGSkUAC20131UACO514131 WMDS System Acceptance Memo.docx
CITY OF
Nor
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pORTANGELES
W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
Date: May 14, 2013
To: Utility Advisory Committee
From: Brian Smith, Deputy Police Chief
Phil Lusk, Deputy Director of Power and Telecommunications Systems
Subject: Project Number CL05 2011 Final Acceptance, Wireless Mobile Data System
Summary: Capacity Provisioning, Inc., of Port Angeles, WA has completed the construction
contract for Project Number CL05 -201 1, the Wireless Mobile Data System that was funded with
a grant provided by the Northwest Open Access Network under the Broadband Technologies
Opportunities Program. The work has been substantially inspected and accepted as complete in
the amount of $2,705,087.83, including applicable taxes. The last payment of the retainage now
being held will be made upon final acceptance in an amount of $255,092.58.
Recommendation: Forward a favorable recommendation to City Council to accept Project
Number CL05 -2011, the Wireless Mobile Data System funded by the Northwest Open
Access Network with a grant from the Broadband Technologies Opportunities Program,
and authorize release of the final payment of $255,092.58.
Background /Analysis: On June 19, 2006, City Council incorporated the Wireless
Technology Plan as part of the City's annual Capital Facilities Plan for the Police and Fire
Departments. In early 2010, the City submitted a sub -grant application in cooperation with the
Northwest Open Access Network (NoaNet) under the Broadband Technology Opportunities
Program (STOP). The City's sub -grant included an initial system -level design within the City
and the Lower Elwha Klallam Tribe (LEKT), which was performed by the City's technical
consultant Columbia Telecommunication Corporation (CTC). This initial system -level design
comprised a total of 240 wireless access points and 44 interconnections to the fiber optic network
operated under the Metropolitan Area Network Services Agreement. Communications equipment
necessary for vehicles was also included in the sub -grant application for the City (Police, Fire
and Public Works and Utilities Departments), Fire Districts 2 and 3, Clallam County Sheriff, and
the LEKT.
Upon the recommendation of the Police Chief, the Fire Chief, the Director of Community and
Economic Development, and the Director of Public Works Utilities, City Council approved a
Initial Contract
Amendment #2
Total Contract
Final Cost
$2,577,922.50
$127,166.11
$2,705,088.61
$2,705,087.83
Project Number CL05 -201 I Final Acceptance, Wireless Mobile Data System
May 14,2013
Page 2
Wireless Mobile Data System (WMDS) Acquisition and Integration Agreement (Agreement)
with Capacity Provisioning, Inc. (CPI) using the BTOP grant as the source of funds on
December 13, 2011. On July 17, 2012, City Council approved Amendment No. 1 in the amount
of $48,422.27 for in -car cameras for public safety, which was funded by the Federal Emergency
Management Agency. This component was later removed from the project scope at the mutual
request of both parties, and the funding authority was administratively de- obligated from the
Agreement.
Initial construction began on July 2, 2012. City Council approved previously planned changes as
Amendment #2 to the Agreement and authorized the commencement of the last phase of
construction on September 4, 2012. This effort used a $127,127.00 contingency fund that was
previously approved by City Council, which was also a part of the City's required cash match
under the BTOP grant.
The project was substantially completed on November 29, 2012 and physically completed on
March 8, 2013. The project has been substantially inspected and determined to be complete.
Project management and final project inspection is being performed by CTC and City staff. A
copy of the City's final acceptance plan for the WMDS is provided. The final project inspection
includes a review of the project's "As- Built" drawings as submitted by CPI.
Following the budget modifications, the final contracted amount for the NoaNet BTOP related
components of the WMDS was $2,705,088.61. The final paid amount, including retainage and
applicable taxes, was $2,705,087.83. The following table summarizes project construction costs:
It is requested that the Utility Advisory Committee forward a favorable recommendation to City
Council to accept Project Number CL05 -201 1, the Wireless Mobile Data System funded by the
Northwest Open Access Network with a grant from the Broadband Technologies Opportunities
Program, and authorize release of the final payment of $255,092.58.
N: \UAC \MEETINGS \UAC2013 \UACO51413 \Port Angeles WMDS BTOP System Acceptance Memo.docx
CITY OF
PORTANGELES
W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
Date: May 14, 2013
To: Utility Advisory Committee
From: Michael Puntenney, P.E., City Engineer
Subject: Upgrade and Expansion of Wastewater Utility Supervisory Control and Data Acquisition
(SCADA) System, Project W W02 -2010 Phase 1
Summary: Project W W02 -2010 provides for the upgrade and expansion of the Wastewater Utility's
Supervisory Control and Data Acquisition (SCADA) System. Authorization is sought to implement
phases A B for this project.
Recommendation: Forward a favorable recommendation to City Council to approve and
authorize the City Manager to:
1) Amend the 2013 budget for project WW02 -2010 to $730,103 from sources identified in the
memo; and
2) authorize the City Manager to sign a contract with Technical Services, Inc of Lynnwood,
Washington in the amount of $570,103 including taxes; and
3) authorize the City Manager to sign purchase orders in the amount of $125,000 for supporting
IT equipment for the project.
Background /Analysis: Project W W02 -2010 provides for the upgrade and expansion of the Wastewater
Utility's Supervisory Control and Data Acquisition (SCADA) System. The SCADA system controls and
automatically actuates many functions across the wastewater treatment process, notifying WWTP
personnel through alarms to serious conditions in the plant, and acquiring and recording a myriad of data
readings in the plant. Essentially, it is the single most important system in the plant, being its logic
control system. The existing system was installed in 1993 and its information technology systems and
hardware are highly out of date, obsolete, and/or inefficient. The system has key components such as
programming logic controllers (PLC) that are the original equipment.
PLCs are essentially nothing more than special purpose, industrial computers. As such, they are built far
more ruggedly than an ordinary personal computer (PC), and designed to run extremely reliable operating
system software. PLCs as a rule do not contain hard disk drives, cooling fans, or any other components
with moving parts. This is an intentional design decision, intended to maximize the reliability of the
hardware in harsh industrial environments where the PLC chassis may be subjected to temperature
extremes, vibration, humidity, and airborne particulates (dust, fibers, and /or fumes). The Wastewater
Utility's contains many of the original Texas Instrument 505 and 555 PLCs which are obsolete and no
longer supported. In addition, the system lacks many of the control points needed to efficiently operate in
Upgrade and Expansion of Wastewater Utility SCADA System, Project W W02 -2010
May 14, 2013
Page 2
today's highly regulated environs. A lot of field infrastructure including most pump stations and CSO
outfalls are either not fully integrated or not controlled at all by the WWTP. In addition, data acquisition
is not sufficient, leaving significant data gaps or inefficiencies. The new system proposed in this project
will integrate into data servers that can be managed efficiently with existing City IT systems.
The project will be a multiphase project, with work spanning up to a five (5) year period. En addition,
maintenance and support will occur during this term with the option to extend maintenance and support
for five (5) additional years. The contract contains for phases:
Phase A Design, Upgrade, and Replace Existing WWTP SCADA system. The existing equipment
is to be replaced including modern programmable logic controllers (PLCs) for four (4) control panels
and other associated equipment, such as computers, information technology, networking, and
software improvements. Bidder will provide upgrade design, integration, installation, and
programming to implement the same or similar configuration with improved functionality of the
existing SCADA system. The primary system will have control redundancy and all units (including
networking equipment within this scope) will have UPS power protection with battery backup.
Phase B CSO Phase I Applications Programming. The CSO Phase 1 project that is currently under
construction provides new sewer interceptors, tanks, facilities, upgrades, and improvements to the
wastewater plant and infrastructure. The work of this SCADA phase includes all necessary
programming required to provide a complete SCADA system integration of the new CSO Phase 1
infrastructure into the City's SCADA system. There are six control panels and four PLCs associated
with this that require applications programming.
Future Phase C Offsite Facilities not at Existing WWTP or CSO. This Phase of the project will
replace offsite controllers with modern controllers as designed for the systems provided in Phase A.
There are three (3) offsite control panels connected through fiber optic networks owned by the CITY.
There are ten (10) additional sites without existing communications into the SCADA control system
for a total of thirteen (13) sites included in this phase.
Future Phase D CSO Phase 2 Applications Programming. The CSO Phase 2 construction contract
will replace the CJTY's pump station number 4 (PS4) entirely, replace gravity sewer mains in the
downtown area, as well as alterations to CSO outfalls 6, 7, and 8. The work of this SCADA phase
includes all necessary programming required to provide a complete SCADA system integration of the
new CSO Phase 2 infrastructure into the City's SCADA system. Programming will be done with to
the WWTP SCADA system and compatible with the Phase A implementation of this contract.
Only Phases A B and service maintenance is being awarded at this time. Phases C D are included
within the scope of this project and will be awarded after City Council approval in future years.
The City solicited proposals for the upgrade and expansion of the Wastewater Utility's Supervisory
Control and Data Acquisition (SCADA) System, Project WW02 -2010 on March 8, 2013. The City
advertised in the Daily Journal of Commerce (Seattle Edition), Peninsula Daily News, Builders Exchange
of Washington, as well as direct notification to numerous SCADA system integrators. Proposals were
due on April 15, 2013. Only one proposal was received from Technical Systems, Inc., of Lynnwood
Line
Item
Description
Original
Proposal
Final Negotiated
Price
1
Phase A WWTP Upgrade
Mobilization /Data Collection
$22,000
Bonding
$8,000
Project Management
$16,000
Engineering
$48,000
Programming
$149,000
Equipment Purchase
$145,000
Fabrication
$21,000
Factory Acceptance Test
$13,000
Startup, Commissioning, and Training
$43,000
Phase A Total
$599,250
$486,000
2
Phase B CSO Phase 1
$39,925
$39,925
3
1st Year Maintenance
$6,000
$0
4
Minor Changes
$20,000
$0
Subtotal
$665,175
$525,925
Taxes (8.4 Phase A Maintenance
$55,875
$44,178
Total
$721,050
$570,103
Washington. A Technical Evaluation Board of Maher Abed, Michael Szatlocky, and Gary Richmond
evaluated the proposal for compliance with the terms of the specification and determined their proposal
to satisfy the requirements, having significant experience, qualifications, and a superior service record.
Michael Puntenney from the City and Nathan Palmatier of Conley Engineering, Inc. performed the cost
evaluation and negotiations. The following is a summary of the original proposed cost and final
negotiated amounts:
Additionally, there are supporting upgrades the city's Information Technology Division has brought forth
to integrate this with their long range IT strategies for city computer systems and to ensure system
redundancy for the city's server, network connectivity and backup strategy. The current SCADA systems
have no system data storage, hardware, software redundancy or failover capability. They currently also
do not reside on an industry defined server, but rather in the case of the WWTP, is on a desktop personal
computer. This presents serious risk to the City in the event of a failure. While these IT upgrades were
not part of the original CFP budget request for this project, they are considered by both the Public Works
and IT staff's as essential to eliminating these vulnerabilities in the system for this critical infrastructure.
The IT division has identified two possible separate strategies for this implementation.
Their preferred strategy provides both a primary redundancy initially with the ability for the system
architecture to grow with the addition of other SCADA systems such as PAWTP and the Electric
Utility's with the ability of secondary redundancy. This will be done with the primary system residing at
the facility and the emergency roll over and capabilities residing at the City's disaster redundancy (DR)
data center located at the Corps Yard. In the event of a hardware /software failure at the primary, the
systems will automatically rollover to the primary or secondary system for continued operation. With
this system configuration, all systems will be backed up nightly to both a primary and secondary backup
site with eventual repository at a external eastern Washington location. This strategy is estimated to cost
approximately $125,000 and encompasses the primary system for WWTP and the primary redundant
system residing at the DR data center. Data storage and capability has been built into the primary
Budget Source
Budget Account
Budget Amount
2013 W W02 -2010 Project Budget
453- 7488
-594
-6510
$525,000
2013 WWTP SCADA Maintenance
403 7480
-535
-4810
$15,600
2012 WWTP Server Upgrade
403 7480
-594
-6410
$16,500
2013 WW27 -1999 Project Reprogramming
453- 7488
-594
-6510
$173,003
Total
$730,103
Upgrade and Expansion of Wastewater Utility SCADA System. Project WW02-2010
May 14, 2013
Page 2
redundant system for redundancy for both PAWTP and Electrical. Their primary replacement will be
budgeted separately in the CFP for the actual location and site. This strategy allows for the entire
SCADA network to remain secure as well as the ability to have many functions of a "Private Cloud"
based solution. Also encompassed into this the strategy of Thin Client capabilities for workstations and
possible secure wireless mesh capabilities of SCADA communications and monitoring in the field at
pumps, lift stations and other supporting structures.
The secondary strategy is less desirable since it eliminates the primary redundancy system located at the
DR datacenter as well as additional capabilities for other future SCADA systems. This limits the
WWTP /CSO system redundancy to only its own minimal hard drive redundancy as well as redundant
power supplies. No overall total system or software redundancy will be available. Additionally, no
communication redundancy will be available. Thin Client capabilities for workstations and remote
access will also be unavailable since it was to reside on the system at the DR site for load balancing.
This strategy is estimated to cost $75,000 for the server and its software.
Currently, the City has contracted for $25,000 on design for this project. Implementing the preferred IT
strategy and with a $10,000 contingency, the total project budget would require $730,103 to complete
phases A B. If the secondary IT strategy is used, the total project budget would require $680,103 to
complete phases A B. Currently, staff has identified $525,000 of available budget for this work. In
addition, the staff is recommending reprogramming $163,003 from project WW27 -1999, Biennial Sewer
Replacements for this project and carrying forward from 2012 $16,500 of WWTP server upgrade funding
from the operations budget. In addition, from the 2013 budget, the annual SCADA maintenance will not
be required due to the upgrade and is requested to be used for the project. The following table
summarizes the budget sources.
Recommend forwarding a favorable recommendation to City Council to approve and authorize the Ci y
Manager to:
1) Amend the 2013 budget for project WW02 -2010, phase 1 to $730,103 from sources identified in the
memo; and
2) authorize the City Manager to sign a contract with Technical Services, Inc of Lynnwood, Washington
in the amount of $570,103 including taxes; and
3) authorize the City Manager to sign purchase orders in the amount of $125,000 for supporting IT
equipment for the project.
PORTANGELES
W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
Date: May 14, 2013
To: Utility Advisory Committee
From: Rick Hostetler, Customer Service Manager
Byron Olson, Chief Financial Officer
Subject: Utility Account Write -Offs
Summary: The amount of utility account write -offs in the past four years has remained near the
same amount, at an annual average of just over $115,000. The attached table summarizes the
dollar amounts related to Final Delinquency Processing, as well as the total write off amounts per
month and year since 2009. This does not include the large losses due to industrial accounts.
Recommendation: For information only.
Background /Analysis: After utility accounts are final billed as a result of an account holder
closing their utility account, the balance owing on an account either gets transferred to the
account holder's new address or goes through Final Delinquency Processing. After this process
is completed, any balance on the account still due is sent to a collection agency, and is written off
and removed from the City account receivables.
The attached table shows dollar amounts for each year and month since 2009. Final Delinquency
Processing requires that a minimum of three notices are mailed requesting payment or that
satisfactory payment arrangements are made for the amount due on the final account balance. As
each notice progresses the customer is informed in a stronger manner that the amount due can be
transferred to a collection agency for collection and additional fees and costs can incur if
payment or arrangements are not made.
During this process skip tracing occurs, payment arrangements are made and monitored, phone
calls are delivered, and the City makes every attempt to work with the customer. The final
process of writing off the account occurs after all attempts at collecting have been exhausted.
The write off amount for every month is not directly related to the Final Delinquency Process of
that month because the amount may be an accumulation of previous months of uncollectables.
Utility Account Write -Offs
May 14, 2013
Page 2
The City has 10,000 to 11,000 utility accounts, in which an average of 2,300 hundred accounts
are past due each month. The spreadsheet displays accounts that have been final billed, each
notice being sent in the final delinquency process, the amount of accounts being collected on
with the dollar amounts for those accounts, the total number of accounts written off with a dollar
amount, and the amount of money returned each year as a result of the processing by collection
agencies. Please note that there was a period in 2010 when the City did not have an agreement
with a collection agency.
Collection Totals
151
Notice
Count
1st Notice
Amount
2nd
Notice
Count
2nd Notice
Amount
3rd
Notice
Count
3rd Notice
Amount
Write
OR
Count
Write OR
Amount
i
Funds paid
by Agencies
2009
Jan
61
$16,215.01
56
$14,762.04
38
59,618.68
Feb
42
515,047.90
27
$8,827.99
18
$4,788.13
Mar
66
$19,504.15
24
$7,964.50
21
$6,083.47
48
$15,58848
Apr
72
522,574.02
52
519,579.93
26
$10388.10
May
69
$25,201.18
17
55,780.84
22
$9,707.41
Jun
9
$1,828.97
25
$12,412.27
15
$4,712.48
82
$35,661.01
Jul
105
$29,781.17
65
$26,331.93
50
$22,662.54
Aug
69
$17,821.64
55
$19,559.86
48
$16,405.77
Sep
Oct
82
$25,203.88
48
$12,53431
40
$12,157.81
77
$32,838.82
48
$14,248.39
48
$16,926.27
35
$12,220.40
Nov
41
$9494.40
26
$8,847.46
II
$3,747.00
Dec
69
$15,346.74
42
$12,988.02
61
$20,381.01
95
$32,090.88
Total
733
5212,267.45
485
5166,515.42
385
$132,872.80
302
$116,179.19
$5,48734
2009 Avg
61
$289.59
40
$343.33
32
$345.12
76
$384.70
1st
Notice
Count
1st Notice
Amount
2nd
Notice
Count
2nd Notice
Amount
3rd
Notice
Count
3rd Notice
Amount
Write
Off
Count
Write Off
Amount
Funds paid
by Agencies
2010
Jan
48
$15,923.09
38
$11,260.28
34
$10,935.00
22
$8,259.59
Feb
41
$13,482.71
26
$9,905.39
28
$7,734.14
25
$9,991.65
Mar
50
$17,324.24
33
$10,200.54
31
$12,337.10
28
$11,469.29
Apr
60
$18,178.89
33
$13,171.07
28
$9.467.85
22
$5,774.27
May
36
$13,679.02
32
$10,640.97
23
$9,569.33
28
$15,171.26
Jun
50
$18,908.32
25
$9,455.53
35
512,177.31
Jul
58
315,357.15
21
$9,768.42
12
$4,262.20
Aug
50
$15,513.13
27
$8,301.66
21
$9,927.99
Sep
69
$15,884.37
38
$14,063.83
29
$9,164.99
Oct
47
$11,992.18
33
$8,904.73
42
$16,550.89
Nov
56
$13,595.18
25
$6,266.12
31
$9,288.45
Dec
61
517,214.64
43
$12,621.68
42
$14,128.50
140
$47,178.54
Total
626
$187,052.92
374
$124,560.22
356
$125,543 .75
265
$97,844.60
$4,342.83
2010 Avg
52
$298.81
31
$333.05
30
$352.65
22
5369 22
1st
Notice
Count
1st Notice
Amount
2nd
Notice
Count
2nd Notice
Amount
3rd
Notice
Count
3rd Notice
Amount
Write
OR
Count
Write OR
Amount
Funds paid
by Agencies
2011
Jan
53
$15,563.78
30
$10,150.26
18
$6,928.92
38
$13,766.62
Feb
49
514,829.93
30
59,680.17
24
$8,243.02
16
$8,399.83
Mar
68
$23,024.53
34
$9,517.78
35
$12,454.60
11
$3,012.72
Apr
65
$24,147.26
49
$16,896.55
36
$9,884.19
23
$8,540.67
May
76
530,820.79
26
$7,088.88
32
$12.108.43
Jun
AI
522350.81
35
$18,984.17
27
$12,310.79
Jul
61
$20,420.74
62
$25,655.95
34
$15,854.55
68
$27,419.11
Aug
97
$29,264.08
43
$15,776.74
58
$27,107.60
48
$21,912.63
Sep
65
$22$31.43
50
$20,052.72
29
$11,447.49
25
$9,602.96
Oct
57
$19,256.32
46
$15,345.64
58
$20,771.46
31
$14,004.29
Nov
87
$27,507.77
40
$11,314.08
43
314,624.95
42
$15,192.88
Dec
53
514,973.78
46
$17,685.74
46
514,055.84
13
$5,350.77
Total
812
5264,691.22
491
$178,148.68
440
$165,791.84
315
$127,202.48
$16,759.20
2011 Avg
68
5325.97
41
5362.83
37
5376.80
26
$403.82
1st
Notice
Count
1st Notice
Amount
2nd
Notice
Count
2nd Notice
Amount
3rd
Notice
Count
3rd Notice
Amount
Write
OR
Count
Write OR
Amount
Funds paid
by Agencies
2012
Jan
52
$15,300.68
41
$15,605.19
31
$14,278.53
36
$12,016.97
Feb
66
$21,214.95
56
$15,109.82
59
$22,649.83
30
$11,250.19
M1ta
58
$21,130.30
28
59,475.63
41
$13,533.98
25
$12,150.25
Apr
54
$13,527.12
39
516,416.43
25
$12,565.83
26
$9,879.03
May
70
$23,123.40
44
$15,032.97
31
$11,866.68
26
$10,655.71
Jun
46
$14 ,354.13
30
$12,399.85
29
511,276.21
18
$7,106.77
Jul
66
321,491.98
36
$11,001.0.3
46
$17,856.21
21
$10,280.68
Aug
92
521,081.30
33
$12,679.54
16
54,426.85
38
$14,195.55
Sep
58
$16,938.43
69
514,542.96
4$
$14.035.26
21
$8,492.27
Oct
72
$21,578.01
49
$15,804.74
43
$13,776.29
25
$6,838.43
Nov
44
$14,001.92
30
514,181.03
38
$12.551.20
30
510,137.57
Dec
51
$11,049.17
27
$9,040.32
27
58,884.09
22
$7,498.98
Total
729
5214,79139
482
$161,289.51
431
$157,700.96
318
$120,502.40
$15,178.18
2012 Avg
61
5294.64
40
$334.63
36
$365.90
27
5378.94
Collection Totals
Year
Vehicle
Trips
Total Tons
Received
Transfer
Station Tons
Recycling Tons (metal, tires,
batteries, yard waste)
Cash*
Contribution
2009
550
179.30
129.36
49.95
$5,480
2010
688
229.39
152.85
76.54
$7,381
2011
539
179.92
139.41
40.51
$5,614
2012
642
209.06
160.95
48.11
$6,670
2013
554
183.58
149.10
34.48
$6,018
PORTANGELES
W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
Date: May 14, 2013
To: Utility Advisory Committee
From: Tom McCabe, Solid Waste Superintendent
Subject: Clallam Spring Clean Up Event
Summary: The Clallam Spring Clean Up event was held April 21, 2013 from 9:00 AM to 3:00
PM. The public response to this event consisted of 554 vehicles disposing of 183.58 tons of solid
waste. Of the total tonnage, 19% of the waste materials were separated for recycling (metals, tires,
yard waste, oil, and antifreeze). Participants donated $6,018 to the Port Angeles Food Bank. The
number of participants decreased 14% and tonnage was down 12% from last year.
Recommendation: For information only, no action requested.
Background /Analysis: The Benefit Dump Day event was renamed "Clallam Spring Clean Up"
in 2012 to encourage cleaning up properties in the City and Clallam County. Participants donated
$10 per load to the Port Angeles Food Bank. Participants and disposal tonnage decreased by 14%
and 12 respectively, from last year's event. A waiting line developed at the gate prior to opening
at 9:00 AM and it took less than 30 minutes to clear. Participant traffic flowed fairly steady
throughout the rest of the day.
City staff, County staff, Waste Connections staff, Food Bank Board members, and Police
Volunteers worked the six hour event. City staff checked vehicle loads, managed the metal pile,
and weighed vehicles at the scales. Clallam County staff assisted at the used oil /antifreeze area.
Police volunteers helped with vehicle checking and traffic control. The Food Bank Board
members collected the monetary donations. Waste Connections employees directed traffic and
helped unload vehicles at the Transfer Station building.
The City of Sequim held a separate collection event on April 20 -21at their Public Works Utility
Yard. Sequim collected 33 tons of garbage, 3.21 tons of metal, and 2.7 tons of tires. This was
34% less than what was collected in 2012.
2009 -2013 Event Summaries.
Description
Cost
Employees (12 Public Works and Utilities staff members)
$3,510
Advertising (Peninsula Daily News)
$1,040
Sani -Can Rental (2)
$220
Freon Removal (84 units $20 /unit)
$1,680
Tire Recycling (287 tires, 7.14 tons $112.50 /ton)
$803
Hauling and Disposal Fee (149.10 tons @$55.064 /ton)
$8,210
Total
$15,463
Location
Vehicle Trips
Solid Waste Tons
2009
2010
2011
2012
2013
2009
2010
2011
2012
2013
City of P.A.
268
289
215
269
213
89.22
92.18
68.69
86.83
59.99
Sequim
27
16
10
33
31
10.16
4.87
2.16
11.33
13.25
Forks
1
1
1
1
0.08
0.64
0.31
0.23
East County
172
253
203
207
193
52.10
89.40
72.07
67.74
68.79
West County
83
129
110
132
116
27.82
42.86
36.36
42.85
41.32
Totals
550
688
539
642
554
179.30
229.39
179.92
209.06
183.58
Year
Average Load
Size
Refrigerators
(counted at scales)
Tires
(counted at scales)
Batteries
2009
652 pounds
95 units
217
119
2010
667 pounds
79 units
367
83
2011
668 pounds
51 units
261
41
2012
651 pounds
77 units
378
20
2013
663 pounds
84 units
287
25
Clallam Spring Clean Up Report
May 14, 2013
Page 2
mograp
terials
2013 Event Cost