HomeMy WebLinkAboutAgenda Packet 06/08/2004 UTILITY ADVISORY COMMITTEE
PUBLIC WORKS CONFERENCE ROOM
PORT ANGELESt WA
JUNE B, 2004
3:00 P.M.
AI~ENDA
I. CALL TO ORDER
II. ROLL CALL
III. APPROVAL OF ~IINUTES ~'OR I~AY
APPROVAL OF ~INUTES FOR ~AY 25~ 2004
IV. LATE ITEMS
V. DISCUSSION ITEMS
A. WATER ORDINANCE REVISION
B. BENEFIT DUMP DAY
SOLID WASTE EXPORT AND TRANSPORT SYSTEM UPDATE (VERBAL)
D, ~50 MPDATE
VI, EXECUTIVE SESSION - REAL ESTATE ~ATTER
VII. N~XT MEETtNB DATE - ~ULY I 3~ 2004
VIII. ADJOURNMENT
UTILITY ADVISORY COMMITTEE
Port Angeles, Washington
May 11, 2004 ~/'~
L Call to Order:
Chairman Rogers called the meeting to order at 3:00 p.m.
II. Roll Call:
Members Present: Chairman Rogers, Councilmember Erickson, Dean Reed, Allen Bentley
Members Absent: Mayor Headrick
StaffPresent: Bill Bloor, Glenn Cutler, Scott McLain, Gary Kenworthy, Larry Dunbar,
Tom McCabe, Cate Rinehart
Others Present: Brian Gawley - Daily News (3:15)
Craig Johnson - Capacity Provision'mg
IIL Approval of Minutes:
Chairman Rogers asked if there were any additions or corrections to the meeting minutes of April
13, 2004. Dean Reed moved to approve the minutes. Councilmember Erickson seconded the
motion, which carried unanimously.
IV. Discussion Items
A. Transfer Station Facility Minimum Size
Tom McCabe, Solid Waste Superintendent and Larry Dunbar, Power Resources Manager, distributed a
handout, reviewed the information contained in the handout, responded to questions, and provided
clarification. It was noted that the ability to expand the transfer station would be included in the RFP.
'There was a brief discussion.
Councilmember Erickson moved to recommend a 10 self-haul and 2 commercial-haul stall
Transfer Station be included in the RFP resulting in adequate capacity for 20 years. Dean Reed
seconded the motion, which carried unanimously.
UTILITY ADVISORY COMMITTEE
May 11, 2004
B. Solid Waste Interlocal Agreement Update
Glenn Cutler, Director of Public Works and Utilities, indicated meetings had taken place with the County,
Sequim, and Waste Management. As a result it was determined that Sequim did not have enough volume
for a stand alone station and that information on the closure/post closure fund would be added to the
agreement. It was noted that any funds left over from the closure/post closure fund would go to the
transfer station fund. There was a brief discussion.
No action taken. Information only.
C. Institutional Network Services Agreement Amendments
Larry Dunbar, Power Resources Manager, pointed out the amendment included CPI development of an
annual marketing strategy to deal with marketing activities and an implementation and cost schedule to
increase customer awareness of the I-Net. Cost of the marketing strategy would be equally shared
between the City and CPI. Discussion ensued.
Dean Reed moved to recommend City Council approve the proposed amendments to the
Institutional Network Services Agreement. Councilmember Erickson seconded the motion, which
carried unanimously.
D. Revision To Bonneville Power Administration Transmission Contract
Scott McLain, Deputy Director for Power Systems, described the minor changes needed in the contract
to bring it up to date on the curi'ent configuration of the system and power supply contract status.
Dean Reed moved to recommend City Council authorize the Director of Public Works and
Utilities to sign Revision No. 2, Exhibit C of the Bonneville power Administration Transmission
Contract.
E. Combined Sewer Overflow Directed Actions By Department Of Ecology
Glenn Cutler, Director of Public Works and Utilities, gave a brief overview of the information contained
in the packet and responded to questions. Information included the issues, actions, and time frames for
implementing the actions. There was a brief discussion.
No action taken. Information only.
V. Late Items: None
VI. Special meeting date set for May 25, 2004 at 4p.m.
Subject: Landfill Transfer Station RFP Components
Next regular meeting: June 8, 2004
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UTILITY ADVISORY COMMITTEE
May 11, 2004
VII. Executive Session
The regular meeting adjourned at 4:10 p.m. for an executive session. The executive session adjourned at
5:05 p.m..
VIII. Adjournment: The meeting was adjourned at 5:05 p.m.
Chairman Rogers Cate Rinehart, Administrative
Assistant
5/12/04
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UTILITY ADVISORY COMMITTEE
Special Meeting
Port Angeles, Washington
May 25, 2004
I. Call to Order:
Chairman Rogers called the meeting to order at 4:00 p.m.
IL Roll Call:
Members Present: Chairman Rogers, Mayor Headrick, Councilmember Erickson, Dean Reed,
Allen Bentley
Members Absent: None
Staff Present: Bill Bloor, Glenn C~ler, Scott McLain, Gary Kenworthy, Larry Dunbar,
Tom McCabe, Cate Rinehart
Others Present: Angie Sanchez - Economic and Engineering Services
Cil Pierce - Economic and Engineering Services
Peter Ripley - PA Journal
III. Approval of Minutes:
May 11, 2004 meeting minutes will be approved at the regular meeting June 8, 2004.
IV. Discussion Item - Solid Waste Processing Facility Development and Management Services
RFP
Larry Dunbar, Power Resources Manager, and Tom McCabe, Solid Waste Superintendent, distributed a
handout, and used the overhead projector to give a presentation based on that information. Each service
component was reviewed as well as the contractor and City proposals. A schedule summary was
provided and the timing of a rate adjustment was discussed. There was a brief discussion.
Dean Reed moved to recommend City Council proceed with the RFP and authorize staff to solicit
qualifications and proposals. Mayor Headrick seconded the motion, which carried unanimously.
UTILITY ADVISORY COMMITTEE
May 25, 2004
V. Next regular meeting: June 8, 2004
VI. Adjournment - 4:25p. m.
Chairman Rogers Cate Rinehart, Administrative
Assistant
5/26/04
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WASHINGTON, U.S.A.
UTILITY ADVISORY COMMITTEE MEMO
DATE: June 8, 2004
TO: UTIL1TY ADVISORY COMMITTEE
FROM: Glenn A. Cutler, Director of Public Works and Utilities
SUBJECT: Revision to PAMC, Chapter 13.44 Water Rates
Summary: The Water Rate Ordinance effecting 5/8 and 3/4 inch meters needs to be revised to
reflect the City's change from 3/4 inch to 1 inch standard service lines. Presently the water rates
are based on size of service line and not size of meter. This causes customers to be charged at a
higher rate than intended. . .
Recommendation: Forward a favorable recommendation to the City Council to make an
Ordinance change to reflect that services with a 5/8 inch or 3/4 inch meters will be charged
based on the meter size.
Backeround / Analysis: Chapter 13.44 of the PAMC - Water Rates Chapter 13.44.020(A) reads
in part: "The charge is based upon size of the service line, and not size of the meter".
In 2002 the City changed its standard water service line size from 3/4 inch to 1 inch. This change
was primarily to standardize the size of materials used, the increased demand for residential fire flow
and residential sprinkler systems. The meter sizes remained the same, however customers are now
being charged a higher rate (1 -inch service) because of the service line size. The intent of the change
was for the convenience of the City and not as a penalty to the customer. This change only affects
the 5/8 inch and 3/4 inch meter sizes.
The revised ordinance will bill customers as follows:
Service Size 1/1/02 1/1/03 1/1/04 1/1/05
5/8-inch meter $13.40 $13.95 $14.50 $14.95
3/4-inch meter $14.55 $15.15 $15.75 $16.20
1-inch service $16.30 $16.95 $17.65 $18.15
(1 inch meter)
A change to the Ordinance is needed to reflect that the 5/8 inch and 3/4 inch meters with be billed
based on meter size rather than service size.
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WASHINGTON, U.S.A.
UTILITY ADVISORY COMMITTEE MEMO
DATE: June 8, 2004
TO: UTILITY ADVISORY COMMITTEE
FROM: Tom McCabe, Solid Waste Superintendent
SUBJECT: Benefit Dump Day
Summary: The City of Port Angeles held thc annual event on April 25, 2004. The goal was to
divert as much refuse as possible to the recycling area to conserve valuable landfill space and to
insure that the current cell will not reach capacity before December 2006. The Food Bank
received $1,960 cash and 2,440 lbs. of fuod. The cost of the event is included in the landfill
tipping fees.
Recommendation: Information Only.
Background / Analysis: The City of Port Angeles Solid Waste Division sponsors an annual Benefit
Dump Day for all Clallam County residents. Residents may haul all non-hazardous waste to the Landfill Site
for free on the designated Free Dump Day. All landfill fees are waived for this event. Residents are
requested to donate cash or food items to benefit the Port Angeles Food Bank.
For the 2004 event increased recycling and inspection of loads prior to unloading was implemented.
Residents were allowed to use up to 3/4 ton pick-ups or cars with trailers (5 fl x 8 ft). One load per
household, with a limit of four tires and four appliances.
The Benefit Dump Day event was assisted by a ($10,000) grant from the Department of Ecology [City will
match ($2,500)]. The grant will pay for costs associated with recycling. Other costs for the event are
planned and recovered in the tipping fee paid by all users of the landfill.
Promotion / Advertising:
· Peninsula Daily News
· Seqmm Gazette
· KONP Radio
Staff for the Event:
· City Staff
· Clallam County Staff
· Food Bank Staff
· Community Service Workers
· Senior Patrol
Benefit Dump Day 2004
Page 2
Event Totals:
· Results in 2004: 706 vehicles / $1,960 in cash donations / 2,440 lbs of food
· Results in 2003:1,400 vehicles / $3,259 in cash donations / 5,840 lbs of food
· Results in 2002:1,444 vehicles / $2,800 in cash donations / 5,500 lbs of food
The specific reason for the decline in participation is unknown. It is speculated that individuals are
bringing more material to the landfill during the year since implementation of the higher minimum
fee.
Demographic of Users: 2004
TABLE 1
Agency 2004 Vehicles 2004 TONS Tip Fees
City of P.A. 336 120.01 $9,216.77
Sequim 93 37.04 $2,844.67
Forks 5 1.98 $ 152.06
East County 175 59.46 $4,566.53
West County 97 32.88 $2,525.18
Totals 706 251.37 $19,305.20
Advertising Cost: 2004
Table 2
Agency COST
Daily News $267.33
Sequim Gazette $158.40
KONP Radio $250.00
Total $765.73
Event Costs For 2004 Event:
TABLE 3
Expenditure Cost
Tipping Fee's not collected $19,305.00
Employees and Equipment $ 8,764.00
# Advertising $ 765.73
# Freon Removal ( 120 units ) $ 1,590.00
# Tire Recycling (14.69 tons) $ 1,700.00
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WASHINGTON, U.S.A.
UTILITY ADVISORY COMMITTEE MEMO
DATE: June 8, 2004
TO: UTILITY ADVISORY COMMITTEE
FROM: Glenn A. Cutler, Director of Public Works and Utilities
SUBJECT: Update of Combined Sewer Overflow Directed Actions by Department of Ecology
Summary: Per the May 11, 2004 UAC meeting, attached is a summary of actions and their
status required to meet the Department of Ecology's CSO requirements.
Recommendation: No action required. Provided for information.
Background/Analysis: City Staffand our consultant, Brown and Caldwell have been
aggressively pursuing accomplishing the DOE required actions within the required timelines. A
table of the required items, actions, and completion dates is attached.
The information is provided for information.
Attach: DOE Actions & Schedule Table
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