HomeMy WebLinkAboutAgenda Packet 06/12/2000 UTILITY ADVISORY COMMI3-FEE
PUBLIC WORKS CONFERENCE ROOM
PORT ANGELES, WA g8362
dUNE I 2, 2000
3:00 P.M.
AGENDA
I. CALL TO ORDER
II. ROLL CALL
Ill. Approval Of MINUteS Of MaY 8, 2000, REGULAR MEETING.
IV. D~SCUSSlON IteMs
A. PLASTIC REMOVAL FROM YARD WASTE ( I 5 MINUTES)
B. MEMBERSHIP STATUS (VERBAL - 5 MINUTES)
C. AMEND POLE AGREEMENT WITH OLYMPIC MEMORIAL HOSPITAL ( I 0 MINUTES)
V. INFORMATION ONLY ITEMS
A. STATUS OF GWI (GROUND WATER UNDER THE INFLUENCE OF SURFACE WATER)
deteRMINatiON ( I 0 MINUTES)
B. UPDATE ON WATER MITIGATION FaCilities ( I 0 MINUTES)
C, LANdfill after CLOSURE 2006 ( I 5 MiNUteS)
VI. LATE ITEMS
VII. NeXT MEETING - duly I O, 2000
VIII, ADJOURNMENT
UTILITY ADVISORY COMMITTEE
Port Angeles, Washington
May 8, 2000
L Call to Order:
Chairman Campbell called the meeting to order at 3:00 p.m. ~-
II. Roll Call:
Members Present: Chairman Campbell, Mayor Doyle, Councilman Williams, and Dean Reed.
Members Absent: None.
Staff Present: C. Knutson, K. Ridout, G. Kenworthy, S. McLain, B. Upton, D. McGinley,
S. Sperr, and C. Rinehart.
Others Present: Pete Grigorieff and Rose Gosslin.
III. Approval of Minutes:
Chairman Campbell asked if there were any corrections to the meeting minutes of April 10, 2000.
Dean Reed offered a minor editing request on page one (last paragraph) removing the word
"assistant." Scott McLain, Deputy Director of Power Systems, cited one other minor change on page
two section C (change the work hoop to hook). Dean Reed moved to approve the minutes of the April
10, 2000, meeting as amended. Mayor Doyle seconded the motion, which carried unanimously.
IV. Discussion Items:
A. Northland Cable Television Report
Pete Grigorieff, Regional Manager for Northland Telecable in Port Angeles and Sequim, prepared an
overview of the yearly activities. Subjecls covered included the system operational information, a summary
of the previous year's activities, planned construction, and future technology advances and services.
Customers have indicated that they would like more choices and, based upon that fact, they are going to
restructure options (the Economy Basic will be phased out and a digital package will be offered). He
explained how they will remodulate the band signals to accommodate these changes and indicated that this
will require dropping the three Canadian channels for approximately one year. Rates were briefly discussed
as well as fiber technology. Rose Gosslin, Office Manager, assisted by answering several of the questions
asked.
B. Public Works Trust Fund Loan Application For Phase III of Downtown Watermain/Sidewalk
Replacement Project
Gary Kenworthy, Deputy Director of Engineering and City Engineer, reviewed the third phase of the project
indicating that this will bring the entire downtown area to a service level that meets fire flow standards.
Construction for Phase II is scheduled to begin after Labor Day 2000. The total cost of Phase III is estimated
UTILITY ADVISORY COMMITTEE
MAY 8, 2000
Conslxuction for Phase II is scheduled to begin after Labor Day 2000. The total cost of Phase III is estimated
to be $2,000,000. The interest rate over 20 years will be 1%. Mayor Doyle wondered if there would be a
problem in obtaining the funds. Mr. Kenworthy indicated that since the City has already done some work
downtown, the chances of receiving funds were good.
Dean Reed moved to recommend the City Council authorize the Mayor to sign the PWTF loan
application certification in the amount of $1,500,000 for Phase III. In addition, if the loan is
approved authorize the Mayor to execute the PWTF loan agreement provided that the loan amount
does not exceed $1,500,000. Mayor Doyle seconded the motion, which carried unanimously.
C. Parametrix Engineering Services Contract
Gary Kenworthy, Deputy Director of Engineering and City Engineer, stated that although Amendment No.
4 was to have been the last amendment under the original contract for landfill services, it occurred to him
that this engineering group was intimately familiar with the project and elected to bring this forward. This
amendment provides for assistance as noted in the scope of work, budget worksheet and schedule which
basically is (1) bidding and construction assistance, (2) onsite construction observation, and (3) a quality
control report. Fees are in line with the industry; however, when the City gets into the final closure and
transfer station design, requests for proposals will be solicited to make sure the costs are competitive.
Mayor Doyle moved to recommend that the City Council authorize the Mayor to sign Amendment
No. 5 in the amount of $97,625 to Parametrix's current agreement which brings the total agreement
amount to $844,309. The motion was seconded by Councilman Williams. The motion was carried
unanimously.
D. Water Quality Report
Doyle McGinley, Water/Wastewater Collection Superintendent, gave a brief overview of the report that will
be distributed to the public noting various areas of mandatory language. Due to the number of questions
received conceming fluoride a short paragraph was added addressing the issue. Additionally, people want
to know the degree of hardness the water has - this was also addressed. Chairman Campbell asked if there
were any other minerals involved in testing water hardness. A short discussion followed with clarifications
offered by members of staff. Dean Reed suggested a similar report be considered in the future discussing
various Elwha concerns.
Dean Reed moved to recommend to Council to approve the report. Councilman Williams seconded
the motion, which carried unanimously.
V. Information Only Items: None.
VI. Late Items: None
Scott McLain, Deputy Director of Power Systems, introduced Cate Rinehart as Carol Hagar's replacement
for UAC meetings and advised members to contact her for UAC items.
UTILITY ADVISORY COMMITTEE
MAY 8, 2000
VII. Next Meeting:
The next meeting will be held June 12, 2000, at 3:00 p.m. in the Public Works Conference Room.
VIII. Adjournment:
The meeting adjourned at 4:07 p.m.
Orville Campbell, Chairman Cate Rinehart
pORTANGEI ES
WASHINGTON, U.S.A.
UTILITY ADVISORY COMMITTEE MEMO
DATE: June 12, 2000
TO: UTILITY ADVISORY COMMITTEE
FROM: Dale A. Miller, Recycling Coordinator
SUBJECT: Plastic Removal From Yard Waste
Summary_: The Solid Waste Division of Public Works is working toward the creation of Class A Compost.
In order to accomplish this we must remove plastics from the Yard Debris waste stream. Staffhas taken steps
to begin an educational program to explain the necessity for the removal of plastics and is recommending an
Ordinance change to ban plastics from Yard Debris at the Landfill.
R~commendation: UAC recommend that staff further review plastic ban and modify the Port Angeles
Municipal Code. Staffwill have the proposed changes ready for July 10 UAC meeting.
a k u A al si:
In order to make Class A compost the City must eliminate plastics from the yard debris waste stream. This
memorandum will present a four step plan to accomplish this goal.
Yard waste is collected at the curb in plastic bags. Many Landfill customers also use plastic bags to transport
yard waste to the site. The yard waste is delivered to the Landfill site by various users, including but not
limited to;
1. All residents of Clallam County
2. Landscapers
3. Yard care providers
4. Land clearing operations
5. The City's curbside collection program contracted with Waste Management
Step 1. Create Public Awareness at the Landfill, beginning June 5.
An informal public awareness program was started on June 5. The following steps were taken.
1. Scale Attendant Training: The scale attendants are the first point of contact with the public
arriving at the landfill, They will direct the customers to the disposal area and request them to
remove the plastic.
2. Information Flyer: An information flyer is given to each customer requesting their cooperation
to remove plastic bags from yard waste. This request will be voluntary until an ordinance is
passed prohibiting plastic bags.
3. Signage: An informational sign was installed at the yard waste disposal area of the landfill. The
information includes a brief explanation why the City is asking the residents for their cooperation
to remove plastic from yard waste.
4. Customer convenience: Two 300 gallon containers are at the yard waste disposal site for the
disposal of the plastic bags.
Step 2. Ordinances, by July 10.
There are no City ordinances prohibiting the use of plastic bags for yard waste. Solid Waste staff will work
with the City Attorney to revise the Port Angeles Municipal Code to include an ordinance that will address
the following issues.
1. Require private residents self hauling yard debris to the Landfill to remove yard waste from
plastic bags at the landfill.
2. Require commercial haulers, such as landscapers, yard care providers, and contractors to remove
plastic bags before arriving at the Landfill site.
Step 3. City Council July 18.
After final review and comments from the UAC, staff will present a proposal to the City Council at their July
18 meeting. Upon approval from the Council a formal public information and education program would
begin.
Step 4. Public Information, starting July 19.
Public information and education will help with the implementation of the plastic bag ban. Following are the
media soumes to be used.
1. Flyers explaining why the removal of plastic bags is important to the composting process. The
Landfill Scale attendant will give each customer a copy. Begin July 5.
2. The same information will be sent to every utility customer within the city.
3. Have flyers at City Hall for new residents signing up for utilities.
4. Northland Cable News. News stories, Public Service Announcements (PSA's).
5. Radio Pacific (KIKN and KONP) News stories, PSA's, Ads, Trash Talk, Todd Ortloff Show
6. Channel 21 ads.
7. Display and flyers at the Clallam County Fair.
8. Contact Waste Management about the new ordinances.
A. Create information card describing the recycling program, and yard waste collection.
B. Create yard waste collection calendar for winter months.
C. Describe methods of setting out yard waste, i.e. using a reusable container as most
desirable to the use of plastic bags, least desirable.
9. Give flyers to the City of Sequim, Clallam County, and other agencies.
10. Newspapers. Peninsula Daily News, Sequim Gazette. Ads and news stories.
The education and information program would be ongoing for a year with all media. Twice a year information
would be sent regarding solid waste programs to all utility customers. Information will be available at City
Hall for new utility customers.
Attachment: Time lines
A:~LFyardwaste.wpd
WASHINGTON, U.S.A.
UTILITY ADVISORY COMMITTEE MEMO
DATE: June 12, 2000
TO: UTILITY ADVISORY COMMITTEE
FROM: James L. Harper
SUBJECT: Amend Pole Rental Agreement with Olympic Memorial Hospital
Summary_: This proposal amends the 1997 Pole Rental Agreement with Olympic Memorial
Hospital (OMH) to include 3 additional poles at the originally approved rate of $8.00 per pole plus
~300.00 per year administration fee. This agreement allows OMH to utilize City power poles to
:xtend their fiber optic communication system to their new facility at 1005 Georgiana. The
amendment also provides for the Director of Public Works and Utilities to approve any furore OMH
~ole attachment additions or deletions.
tecommendation: Recommend to the City Council they authorize the Director of Public Works
and Utilities to sign the amendment to the OMH Pole Rental Agreement and approve any futurei
OMH pole attachment requests.
Background / Analysis: The City and OMH entered into a Pole Rental Agreement in
October 1997 to allow OMH to attach fiber optic cable to seven(7) City power poles. OMH
utilized these 7 poles to establish a communication path between the hospital and their satellite
facility at 927 Georgiana. This agreement stipulates the restrictions and conditions of the
attachments and establishes an annual fee of $8.00 per pole plus $300 per year for
administration. The per pole fee was based on and is identical to the fee charged U.S. West for
similar communication attachments.
OMH has requested attachment to three(3) additional power poles under the conditions of the
existing agreement. These power poles will be utilized to extend their fiber optic
communications to an additional satellite facility at 1005 Georgiana.
This amendment has been reviewed by the City Attorney.
Attachment: Amendment
N:\PWKS\L1GHTXENGR~IIM~MEMO\UACOMH.WPD
AMENDMENT TO
POLE RENTAL AGREEMENT
This AMENDMENT TO POLE RENTAL AGREEMENT is entered into this __ day of
,2000, by and between the City of Port Angeles, Washington, hereinafter called "City",
and Olympic Memorial Hospital (also known as Olympic Medical Center), hereinafter called
"OMH".
The City and OMH hereby agree that Section 1 of the Pole Rental Agreement entered into
by the parties on October 8, 1997 shall be amended to read as follows:
Section !. The City hereby grants OMH the use ofveverr(-~) ten (10) power poles as shown
on Exhibit ~ A- 1. The City's Director of Public Works and Utilities and OMH's Admini}trator shall
be authorized to modify the number of power poles by written amendment of this pole rental
agreement. OMH shall comply with all terms, conditions and provisions as set forth in this pole
rental agreement. OMH's use of such poles shall be confined to supporting one fiber-optic cable,
hereinafter called "equipment". Such equipment shall be used by OMH only for the purpose of
erecting and operating a fiber-optic communication system between Olympic Memorial Hospital
and 9--2-7-Ca.eorgiana satellite facilities.
Dated at Port Angeles, Washington this day of ., 2000.
THE CITY OF PORT ANGELES OLYMPIC MEMORIAL HOSPITAL
By: By:.
Glenn Cutler, Director of Public Works Mike Glenn, Administrator
and Utilities
Attest:
Becky J. Upton, City Clerk
CHAMBERS ST.
~ L...] <
bJ
WAS?TON
RACE ST.
CiTY OF PORi ANGELES
POLE RENTAL AGREEMENT
THE CITY OF PORT ANGELES, Washington, a municipal corporation, hereinafter
called "City", and OLYMPIC MEMORIAL HOSPITAL, hereinafter called "OMH", mutually
agree that the following ten'ns and conditions shaft govern OMH's use of City's poles
located in Port Angeles, State of Washington, as City may. as hereinafter provided, permit
OMH to use;
Sec..t!on 1. The City hereby grants OMH the use of seven (7) power poles as
shown on Exhibit A, provided that OMH shall comply with all terms, conditions and
provisions as set forth in this pole rental agreement. OMH's use of such poles shall be
confined to supporting one fiber-optic cable, hereinafter called "ecluipment". Such
equipment shall be used by OMH only for the purpose of erecting and operating a fiber-
optic communication system between Olympic Memorial Hospital ancl 927 Georgians
Street.
Section 2. OMH shall place and maintain its equipment upon such pole(s):
(a) in a safe condition end in thorough repair,
(b) in e manner suitable to City and so as not to conflict or
interfere with the current or future working use of such poles
or facifities by City or others; provided that any costs incurred
in moving its equipment when the move is necessitated by
any party other than the City shall be paid for by such other
party; and,
(c) under such requirementS and specifications as City may
prescribe, and in conformity with all laws and regulations
pertaining to pole line construction, including, but not limited
to, the latest editions of the National Electrical Safety Code,
the National Electric Code, and all other applicable state and
loc, al codes.
In those cases where OMH's anchorage requirements are not coincident with those of the
City, or where requested by the City, OMH shall place separate guy~ and anchom to hokt
the strains of its equipment upon said poles.
Section 3. City may permit OMH to attach its equipment to poles which are jointly
used by City and others, in which case OMH shall be responsible to the others to the
same extent as though their equipment were the property of the City. OMH will exercise
special precautions to avoid damage to the facilities of City and others supported on such
poles and agrees to immediately report any damage to the owner of the damaged
facilities and to make reimbursement for the entire expense of repairs.
Section 4. City reserves to itself the right to maintain its poles and to operate ~
facilities thereon in such manner as will best enable it to fulfill its own sen/ice
requirements. Nothing contained in this agreement shall be construed to compel the City
to maintain any particular pole(s) for a pedod longer than demanded by its own sen/ice
requirements.
Section 5. No use, however extended, of any pole(s) under this agreement shall
cream or vest in OMH any ownership or property rights, but OMH's dghts therein ahall be
and remain a mere license, which as to any particular pole(s) may be terminated at any
time by City upon thirty (30) days' written notice to OMH, Upon notir~ from City, OMH
shall, within thirly (30) days, remove, relocate, or transfer such equipment to
substituted poles in order to provide Increased clearance, accommodate additional
facilities of City or others, or perform any other work in connection with such equipment
that may be required by City; provided that when the relocation is necessitated by any
party other than the City, OMH shall be reimbursed its moving expenses by such other
party. However, If OMH fails to remove its equipment within thirty (30) days or in cases of
emergency, City may, at OMH's sole risk, remove, relocate, or transfer such equipment to
substituted poles or per~orm any other work in connection with such equipment that City
deems necessary, and OMH will reimburse City for the entire expense thereby Incurred.
Section 6. For the privilege of placing and maintaining such equipment upon such
poles, OMH shall pay to the City each year during the existence of this agreement $8,00
rental fee per pole plus an additional $300 administration fee. The total annual rental fee
shall be payable on October 31 with the first payment due on October 31, 1998.
2
In the event that state or federal law is changed to regulate the pole rental rate, the rate
charged herein shall be revised to reflect such regulation; provided that if such changed
rate is not acceptable to the City, then the City may ten~inate this agreement as provided
in Section 13. Such pole rental payments by OMH shall be exclusive of the utility
payments required by City ordinance for use of elec~c current.
Section 7. In addition to all other Indemnity and assumption of liability provisions
herein contained, it is further expressly agreed that OMH and its Contractors shall pay,
save harmless and indemnify the City from any loss or claim against the City on account
of or in connection with any activity of OMH or its Contractors in the construction,
operation or maintenance of its technical facilities and system services.
Section 8. Throughout the life of this agreement, OMH will maintain insurance in
full force and effect with a carder or carriers selected by OMH and satisfactory to the City,
naming the City aa an additional insured for:
A, Compensation Insurance under and in compliance with all
Workmen's Compensation Insurance and Safety Laws of the State
of Washington and amendments thereto;
B. Bodily Injup/Liability Insurance with minimum limits of $1,000,000 for
each occurrence;
C. Propen'y Damage Liability Insurance with minimum limits of
$1,000,000 per occurrence.
The insurance described in B and C above shall also provide contractual liability coverage
satisfactory to the City with respect to liability assumed by OMH under Section 8 end
contain a provision that the policy may not be canceled until thirty (30) days' written notic~
has been given to the City. Written proof of compliance with the requirements of thi~
section shall be filed with and approved by the City for each policy year.
3
Section g. If OMH defaults in any of its obligations under this agreement and such
default shall continue for thirty (30) days after written notice thereof, the City may, by
written notice to OMH, immediately terminate this agreement, in which event OMH shall
be allowed thirty (30) days from such notification within which to remove its equipment.
Section 10. All amounts payable by OMH 1o the City under the provisions of this
agreement shall, unless otherwise specified, be payable within thirty (30) days after
presentation of bills therefor. Non-payment of any such amount when due shall constitute
a default by OMH under this agreement.
Section 11. Nothing herein contained shall be construed as affecting any fights or
privileges previously conferred or which may be conferred hereafter by the City, by
contract or otherwise, to others not parties to this agreement to use any poles covered by
this agreement; and the City shall have the dghf to continue and extend such rights or
privileges. The privileges herein granted to OMH are not exclusive and shall at all times
be subject to any such existing contracts and arrangements and to any contracts and
arrangements entered after date hereof by the City. However, any future use of such
poles by the City or others that may require relocating OMH's equipment shall be
contingent upon OMH'a moving expenses being reimbursed any party other than the City
necessitating the move.
Section 12. Unless sooner terminated as herein provided, this agreement shall
continue in effect for fifteen years, commencing on November 1, 1997. Either party
hereto may terminate the agreement by giving the other party at least six (6) months'
written notice to that effect. At the expiration of such six (6) months, all rights and
privileges of OMH as to the poles affected by said notice shall forthwith terminate, OMH
shall remove its equipment from the poles within such six (6) months and if R falls to do
so, the City may remove same or have it removed at OMH's risk and expense.
Termination of this agreement shall not release OMH from any liability or obligation
hereunder, whether of indemnity or otherwise, which may have accrued or be accruing or
which adses out of any claim that may have accrued or be accruing at the time of
4
560
termination.
Section 13. In the event either party brings any action for breach of this
agreement, such party shall be entitled to recover, in addition tO any judgment for costs,
such sum as the court shall judge reasonable as attorney's fees.
Section 14. The failure of the City to enforce any provision of this agreement or the
waiver thereof in any instance shall not be construed as a general waiver or
relinquishment on its part of any such provision but the same shall nevertheless be and
remain in full force and effect.
Section 15. OMH shall not assign, transfer or sublet any privilege granted to it
hereunder without the prior consent in writing of the City, but otherwise this agreement
shall inure to the benefit of and be binding upon the heirs or successors and assigns of
the parties hereto.
Section 16. Wherever in this agreement notice is provided or required to be given
by one party hereto to another, such notice shall be in writing and transmitted by United
States mail or by personal delivery to the City at Its office at P. 0. Box 1150, Port Angeles,
WA 98362, and to OMH at its office al 939 Carolina Street, Port Angeles, WA g8362, or
to such other address as City or OMH may designate for that purpose by written notice to
the other party,
Dated at Port Angeles, Washington, this 8th day of October, 1997,
THE CIT'~icO. ~F POR.T, ANGELES OLYMP. IC MEMORIAL HOSPITAL
By: , By: .~
Jacl~.._~s, Director ~f Public Works ' ' ~
Be¢t~'~ U~ ,Cltr Clerk.
S
]pORTANeELES
WASHINGTON, U.S.A.
]DATE: June 12, 2000
TO: Utility Advisory Committee
FROM: Stephen Sperr, Utility Engineer
PUBLIC WORKS
& UTILITIES SUBJECT: Status of GWI Determination (Information Only Item)
DEPARTMENT
Glenn A Cutler
' h
Direct°r64801] AS a result of the Department of Health (DOH) s Ground Water under t e Influence
Phym Ra~le~ of surface water (GWI) determination made in their April 25 letter to the City, the
Administrative Assisbant
648001 following actions have been taken:
Cate Rinehart
Administrative Assistant I. The City's water system consultant, CH2M Hill, is putting together an Action
147001 Plan, as required by the DOH, that is due July 25. The Action Plan, the
Ken Ridout contents of which are described in the April 25 DOH letter (a copy is
Deputy Director [4802]
attached), will address the steps that the City will take in the next 18 months
Gary Kenworthy
Deputy Director in order to comply with the Surface Water Treatment Rule. Basically, there
and are both (1)interim treatment requirements that must be in place within 90
City Engineer 64803]
days (see ltems 3 and 5 below), and (2)permanent treatment requirements that
Scott McLain
Deputy Director 64703] must be in place within 1 8 months.
Jim Harper
Electrical Engineer [470212. This Action Plan will be completed in time for the UAC's July 1 0 meeting,
Leu Haehnlen and then to City Council for their July 1 8 meeting.
Building Official [4816]
Tom Sperline 3. PW&U is making several changes to the water distribution system as part of
Sr Electncal Inspector [4735]
DOH's Interim Requirements. See attached memo to Ken Ridout.
Doyle McGinley
Water, Wastewater Collection
Superintendent [4555] 4. PW&U are taking additional MPA samples to further characterize the
Pete Burrett correlation between the Elwha River and the City's Ranney Collector. This
Equipment Services
Superintendent [4535] will show whether we have an opportunity to use natural filtration as an
alternative to a conventional filter treatment plant.
Terry Gossage
lnterim
Light Operations Manager [4731] 5. Due to interim chlorine contact time requirements and the location of the
JeffD Young Elwha Heights Water Association (EHWA) on the City's 24" water
Treat Plant Superintendent
64845] transmission main (see attached drawing), the City will either have to provide
'rom M¢Cabe EHWA with an expensive onsite treatment chamber, or transfer them to Dry
BWCollection Supervisor [4876] Creek Water Association (DCWA) by installing water main. The EHWA is a
Steve Evans group of 4 homes that are currently paying the City for their water at rates
Landfill Supervisor [4873]
Mike Horton
Interim Page I of 2
Street Maintenance Supervisor
[4825]
equivalent to a City residential customer.
The preferred alternative is to connect them to DCWA, and the City is
proceeding with obtaining the necessary easement(s) and agreement between
the affected parties. The estimated cost to construct the water main and
connect EHWA to DCWA is in the range of $30,000-$50,000.
6. Informal conversations with the DOH Regional Engineer, John Ryding, has
indicated that, due to the complexity of the GW1 determination as it relates to
the Elwha Dam Removal process, the City and the DOH may end up with a
compliance agreement in the range of 3-5 years that will allow the City to
meet all the GWI requirements in a reasonable time frame. The Action Plan
that will be proposed to the DOH will reflect this time frame.
attachments: April 25 letter from DOH
May 19 memo to Ridout
EHWA drawing
D:\WP\MEMOS\UAC6 12.wpd
Page 2 of 2
APR2T? !
STATE OF WASHINGTON
Cll'~ OF POR'F ANGELES
DEPARTMENT OF HEALTH
SOUTHWEST DRINKING WATER OPERATIONS
Pacific Ave. · P.O. Ben 47823 · Olympia, Washington 98504-2823
($bO) &b4-OTb8 · FAX (2bO) 664°8058
TDD Relay Service: ~-800-833-6388
April 25, 2000
CERTIFIED MAlL
Glenn Cutler, P.E.
Public Works Director
City of Port Angeles
321 East Fifth Street
PO Box 1150
Port Angeles, Washington 98362-0217
Subject: City of Port Angeles, ID #68550M, Clallam County; Final GWI Designation,
DOH Project #98-0810
Dear Mr. Cutler:
This letter is to inform you of the designation of your Ranney Collector source (S01) as a
Groundwater Under the Influence of Surface Water {GWlL This designation is based on
several factors. Of greatest importance are the results of four Microscopic Particulate Analysis
(MPA) samples analyzed by Udder Health Systems. These samples were scored at 11 (moderate
risk), 15 (high moderate), 18 (high moderate), and 25 (high risk). According to the MPA
Protocols that have been developed for the Department of Health (DOH) to make GWI
determinations, sources that exhibit one high risk or two high moderate MPA results (scores of
15 or greater) are at High Risk to influence from surface water. Other factors included site
specific information such as source type, the condition of the Ranney Co]lector, and its physical
environment.
Based on these indicators that a high risk of cyst contamination exists for the City of Port
Angeles Water System Ranney Collector (SO 1), the soume must now be reclassified as under the
direct influence of surface water. This determination means that the source is now subject to the
requirements of the Surface Water Treatment Rule (SWTR). The SWTR requires public water
systems using surface sources and GWI sources to provide treatment to achieve 3-log (99.9 %)
removal and/or inactivation of Giardia lamblia cysts and 4-log (99.99 %) removal and/or
inactivation of viruses. This can be accomplished by providing disinfection, filtration, and
operation by qualified personnel.
Glenn Cutler, P.E.
Page 2
April 25, 2000
1 understand the City of Port Angeles (City) has been investigating various compliance
alternatives in recent weeks in anticipation ora GWI classification. Based on our discussions, it
is apparent the City is aware of the potential regulatory alternatives and related details. In order
for the City of Port Angeles Water System to meet the requirements of the SWTR, it is necessary
to complete one of the following options within 18 months of receipt of this letter:
1. Develop an alternate DOH-approved groundwater source or utilize other existing
soumes more fully;
Re-construct the source, if possible, to eliminate surface water influence;
3. Purchase water from a DOH-approved public water system;
4. Qualify for the criteria to remain unfiltered under WAC 246-290-690 (in the case of the
Elwha River, adequate watershed control will be difficult to achieve);
5. Satisfy the criteria for unfiltered systems with a "limited alternative to filtration" under
WAC 246-290-691 (again, adequate watershed control for the Elwha River will be
difficult to achieve); or
6. Install filtration and any necessary disinfection improvements to meet the full treatment
requirements of the SWTR.
I am also aware that the City may pursue a demonstration of the effectiveness of the existing
Ranney Collector as an alternative technology for filtration. It is anticipated that this will be
pursued under the requirements of WAC 246-290-690 (list item No. 4 above). It will be the
responsibility of the City to demonstrate that the alternative technology approacl~ is consistent
with the State of Washington dr/nking water regulations, if this approach is pursued by the City.
As specified in WAC 246-290-640 (5) (a), an action plan must be submitted to DOH for review
and approval within ninety (90) days of receipt of this letter. The action plan must address an
implementation plan and schedule for compliance with WAC 246-290-Part 6 and any other
alternative compliance approaches the City intends to pursue.
Interim disinfection and water quality monitoring per the Surface Water Treatment Rule and
WAC 246-290, Part 6, Subpart C, must be implemented for the Ranney Collector. A summary
of the monitoring and interim disinfection requirements is enclosed. Please be aware that the
interim disinfection requirements stipulate 2-log (99%) inactivation ofgiardia cysts. As a result,
a CT (or disinfection) compliance plan, prepared by a professional engineer, must be approved
by this office ensuring that 2-log inactivation can be continuously achieved prior to the first
customer. Interim treatment must be implemented within 90 days of receipt of this letter.
In addition, as specified in WAC 246-290-640 (5) (b), public notification must be given that the
source has been determined to be under the direct influence of surface water. Consideration
should be given to notification of the risk associated with consuming surface water that does not
meet treatment criteria.
Glenn Cutler, P.E.
Page 3
April 25, 2OOO
In the event that list items 1 through 5 cannot be implemented, the City is notified, per WAC
246-290-670, that filtration treatment is required for continued approved use of the Ranney
Collector (S01).
DOH recognizes that, in many cases, it may take more than 18 months to make the
improvements to achieve full compliance with the SWTR. Therefore, once your compliance
plan and schedule are received by DOH, we can work with you to develop a bilateral compliance
agreement, which would defer any formal enforcement if we agree that it is not feasible to meet
the 1 g-month deadline.
lfyou choose to pursue an alternative other than the list item No. 6 above, the details and
timeline will need to be addressed in the above referenced action plan. Note that the action plan
must include a proposed approach and timeline for filtration. The other alternatives may be
pursued as long as they are pursued in a simultaneous time frame to the filtration alternative.
Your Water Facility Inventory (WFI) form will be modified to reflect the surface water status of
the Ranney Collector, S01.
I look forward to working with you and your design engineers to develop workable solutions to
the challenges that lie ahead. If you have any questions, please contact me at (360) 753-2452.
Sincerely,
O~RYD1NG, P.E.
WSDOH Regional Engineer
Enclosures
cc: Bill Liechty, WSDOH, Section Head
Chris McMeen, WSDOH, Regional Engineer
Dan Sander, WSDOH Regional Services
Ethan Moseng, WSDOH GWI Program
Gregg Grunenfelder, WSDOH Director - Division of Drinking Water
Ginney Stem, WSDOH, GWI Program
Judy Passey, WSDOH Water Facilities Inventory Program
Karen Klocke, WSDOH Compliance
Tania Busch-Weak, Clallam County Environmental Health
INTERIM DISINFECTION TREATMENT, MONITORING, AND REPORTING
REQUIREMENTS FOR SYSTEMS INSTALLING FILTRATION
Disinfection Treatment Requirelment$ (WAC 246-290-672)
1. Comply with the monthly coliform maximum contaminant level (MCL) under WAC 246-
290-310.
2. Operate existing disinfection equipment to achieve 2-log (99.9%) inactivation of Giardia
lamblia cysts on a daily basis prior to the entry to the distribution system in accordance with
WAC 246-290-671 (1). Failure to provide the required level of inactivation on more than
one day in any calendar month shall be considered a treatment technique violation.
3. Maintain a detectable residual disinfectant concentration in the distribution system measured
as total chlorine, free chlorine, or combined chlorine in 95 percent or more of the samples
';aken each calendar month per WAC 246-290-671 (1) (c). In lieu of residual measurements,
water in the distribution system with a heterotrophic plate count (HPC) level less than or
equal to 500 organisms/mL is considered to have a detectable residual disinfectant
concentration.
Monitoring Requirements (WAC 246-290-674(1))
I. Monitor turbidity a minimum of once per day at the entry to the distribution system, on
days that the source is in use, per WAC 246-290-674 and 40 CFR 141.22. For systems
using grab sampling, when a grab sample exceeds I NTU turbidity, collect a repeat
sample within one hour (unless the source is off line).
2. Measure the residual disinfectant concentration within the distribution system at the same
time and location that a routine or repeat coliform sample is collected in accordance with
WAC 246-290-300(3) or 246-290-320(2).
3. Measure residual disinfection concentrations at entry to the distribution system on a daily
basis.
Reporting Requirements (WAC 246-290-674(2) and 246-290-601 (2))
1. Notify DOH as soon as possible, but no later than the next business day, when:
a) A waterborne disease outbreak potentially attributable to the water system occurs;
b) The turbidity of water delivered to the public exceeds 5.0 NTU;
c) The interim disinfection requirements are not met; or
d) The turbidity exceeds one NTU for more than 1 hour (when monitoring
continuously); or the turbidity of a grab sample exceeds one NTU and a repeat
sample taken within one hour also exceeds one NTU.
2. Report the results of monitoring to DOH. Monthly report forms shall be submitted on
DOH approved forms (copy enclosed) within ten days after the end of each month the
system served water to the public. The report shall include water quality information,
disinfection monitoring information, and a summary of water quality complaints received
from consumers served by the system.
DATE: May 19, 2000
To: Ken Ridout, Deputy Director of Operations
FROM: Stephen Sperr, Utility Engineer
SUBJECT: Changes in operation of water system due to GWI designation
Due to the recent designation of the Ranney Collector as a ground water under the influence of
surface water (GWI) source, them are certain changes in the operation of the water system that must
occur within 90 days of April 25 (as spelled out in the notification letter from DOH). I have
discussed with Doyle some of the things that we can do within the next month that will make it an
easier transition to what we must be doing by July 24.
The following is a list of those actions that Doyle will be overseeing:
1. Close the gate valve that connects the 24" transmission main to the 8" AC water main that
runs on the north side of 18'h Street at Milwaukee Drive. Check to see that this does not
result in any unanticipated pressure drops in the area north and west of there.
2. Close the gate valve that connects the 24" transmission main to the 8" DI water main that
runs along the north side of 18th Street at O Street. Check to see that this does not result in
any unanticipated pressure drops in the area north and west of them.
3. Install water sampling stations on the 24" transmission main at (1) 18th and Milwaukee and
(2) 18~h and L west of where the 8" AC connects to it.
4. Increase the chlorine feed at the Ranney Collector 0.1 mg/l each week for the next 4 weeks.
Monitor citizen complaints and keep me updated.
5. Take daily chlorine samples at each sampling station, recording corresponding chlorine
residual at the Ranney Collector and whether a well pump had been running for at least 2 1/2
hours at the time the samples were taken.
In the meantime, I will be contacting users on the McCloud system to discuss the possibility of
disconnecting them from the 24" transmission main and connecting them to the Dry Creek water
system. This will also involve me contacting both Dry Creek and Harry Lydiard (the owner of the
property between the McCloud service area and Dry Creek's water line that ends just west of the end
of Rife Road).
I will update you as mom information is developed by our consultants at CH2M Hill for the "action
plan" that DOH requires from us by July 24.
cc: Glenn A. Cutler, P.E. Director of Public Works & Utilities
Gary W. Kenworthy, P.E., Deputy Director of Public Works/City Engineer
Phil Martinez, CH2M Hill
file:97-16.02
IpO TANG s
W A S H N G T O N, U.S.A.
DATE: June 12, 2000
TO: Utility Advisory Committee
FROM: Stephen Sperr, Utility Engineer
PUBLIC WORKS SUBJECT: Update on Water Mitigation Facilities (Information Only Item)
& UTILITIES
DEPARTMENT The following is a summary of what has been occurring relative to the Elwha Dam
Glenn A. Cutler Removal Process and mitigation of the City's water supply:
Director [4801]
Phyllis Raster 1. A Memorandum of Understanding (MOU) is being drafted between the City,
Administrative Assistant
[48001 Lower Elwha Klallam Tribe, Dry Creek Water Association, National Park
Service (NPS) and Bureau of Reclamation (BOR). The City produced the
Cate Rinehart
Administrative Assistant first draft of this document, which is currently being reviewed by the NPS'
[47001 Solicitors General. A response is expected in 1-2 months.
Ken Ridout
Deputy Director [4802]
2. A technical group met in Seattle May 24&25 to conceptually evaluate
Ga~' Kenworthy
Deputy Director different siting, water quality and water quantity issues relating to water
and mitigation facilities. Engineers representing the City, Daishowa, the Lower
City Engineer [4803]
Elwha Klallam Tribe, and the NPS were present. This group will be
Scoti Mckain
Deputy Director [4703] presenting their findings to a yet-to-be-agreed-upon technical advisory group
Jim Harper representing parties in the MOU, to go through a value assessment/value
Electdcal Engineer [47021 engineering review before proceeding further with a preferred altemative.
Leu Haehnlen
Building Official [48161 3. Related to the first two items, the City is still attempting to reconcile its
Tom Sperline vision of the mitigation process, in the form of an organization/process chart,
Sr Electncal Inspector [4735]
with how the NPS & BOR interprets the process. A copy of the City's flow
Doyle McGinley
Water, Wastewater Collection chart is attached.
Superintendent [4855]
Pete Burrett 4. Monthly meetings are still being held in the Council Chambers. The next one
Equipment Services
Superintendent [4838] is 9-1 1 am, Friday June 23. These meetings will gradually become
Tart? Gossage informational only, as more work is done by technical and management
Inledm groups within the framework of a MOU.
Light Operations Manager 14731]
Jeff D. Young 5. Current opinions on how long it will take to have water mitigation facilities in
Treat. Plant Superintendent
[48451 place before dam removal are in the range of 4-6 years. The fish restoration
Tom McCabe plan looks like it is on a similar time line. The Fish Restoration Group is
SW Collection Supervisor [48761 scheduled to release their revised plan by the end of June. The revised plan
Steve Evans may include a preferred alternative that will suggest a combined water and
Londfill Supervisor [4873]
fish restoration facility at the Ranney Collector/Rearing Channel site.
Mike Horton
Interim
Street Maintenance Supervisor Attachment: Mitigation erg. Chart
[48251
D:\WP\MEMOS\UACrait.wpd
PORT ANGELES ELWHA MITIGATION
ORGANIZATION CHART R [~ ~
PROJECT PLANNING MEMORANDUM OF ICITY OVERVIEW AND1
AND MANAGEMENT UNDERSTANDING ~ CONGRESSIONAL J
(MOU) --/ OVERSITE
(NPS, BOR & URS) [ (CITY & CONGR. DELEG.
CONCEPTUAL TECHNICAL
DESIGN/ ADVISORY
FEASIBILITY STUDY COMMITTEE (TAC)
SOR C~TY NPS BOR
UR$ TRIBE URS DOH
CH2M HILL DAISHOWA CH2M HILL CITY
NPS CITY*
*WATER RIGHTS ONLY PERMITTING DESIGN BOR URS
(INTER-AGENCY (INTERAGENCY
PERMITTING & ENVIRON. DESIGN TEAM - IDT)
PERMIT OVERVIEW REVIEWTEAM-IPERT) -- DESIGN OVERVIEW
CONSTRUCTION ~ CONSTRUCTION CONSTRUCTION
MANAGEMENT ~__ OVERVIEW
BOR CITY
TRANSFER OPERATION OF
AGREEMENT FACILITY(lES)
WASHINGTON, U.S.A.
UTILITY ADVISORY COMMITTEE MEMO
DATE: June 12, 2000
TO: UTILITY ADVISORY COMMITTEE
FROM: Tom McCabe, Solid Waste Supervisor
SUBJECT: Landfill after Closure 2006
~. The City, working with a private consultant, will be conducting a review to determine
the best uses of the Landfill site after its closure in December 2006. The review will include a
financial analysis of a potential compost facility and transfer station, possible commercial uses for
the landfill, possible joint ventures with Clallam County, and potential grant opportunities. The
consultant will also develop a business plan and operations plan.
Recommendation: Information only.
Background / Analysis: With the closure of the landfill in December 2006 the Solid Waste
Division will make major changes to the operation. Instead of putting refuse in a cell it will be long
hauled off the peninsula. This will require building a transfer station and negotiating long haul
contracts. One of the goals of staffwill be to long haul as little as possible. The Landfill will need
to continue to include an area for white goods, oil, antifreeze, tires, recycle material, and do
something positive with the yardwaste. This review will help the City of Port Angeles in deciding
the furore.
The time line for this project is three to six months to develop a detailed analysis on this subject.
Staff will bring this information to UAC when we have mom information.
Ebey Hi[I Hy0melectfic, Inc.
25~2g Jim Creek Road
A~irlg~on, WA
98223
May 24, 2000
321 East Fifth Street
Port Angeles, WA
98362-O217
Dear Mr, Mclain:
Thank you for the telephone cati May 23, asking me to submit a proposal to the City to
operate the Morse Creek Hydroelectric Project.
This proposal is being drafted rather hasSly and by no means should be taken as the only
opMon$ available,
The success of the Morse Creel( Hydroelectric Project mandates that the interest of all
parties be satisfied. The C~'s interest should be several and diveme. I would surmise that
the City's interests would be 1. To reduced or eliminated the City's liability and exposure of
the Project. 2, Preserve the City's Water Rights, 3. Insure lhat the Projects equipment be
maintained to industry standards and that inspections be performed as required and
prudent 4. Preserve the Project in a working manor for futura use by the Cily. 5. Keep the
headworks, penstock and pipelines maintained and in a state of readiness to provide
backup and emergency water supply for the City's reservoir and finally, 6. Provide for a
return on the Cites investment.
The "Operator" must realize enough of a financial reward to offset risks and expenses.
Regulatory agencies must have confidence that the environmental aspects an~ fish habitat
be pioneered.
I have outlined below my proposal to operate the Morse Creek Hydroelectric Pro. k~. I
believe that the proposal shoutd satisfy the interests of all pa~tles.
Again, this proposal is being prepared rather hastily and by no means ~nal,
1. The CITY would lease to the OPERATOR, the Morse CmCA Hydroeleda'ic
Pro~t, and/ts fac~r~e~ }ncluding the FERC license from the headworks to lhe
tailrace of the powerhouse for a period of 20 years. The lease would open for
adjusm'~ent each five years.
2. The CITY would receive $10,147.00 each year payable in advance.
· P~ge 2 M~¥ 24,
3, The CiTY would not incur any cost associated with the project operation.
4. The OPERATOR would be responsible for ali liabilities associated with th,e
project.
5. The OPERATOR would have the first R~ght of Refl,~s~i to purchase the projeot
facilities and license.
6. Tl~e CITY would own all automation upgrades and improvements made by the
Operator.
7. The OPERATOR woukt be responsible for all aspects of the FERC License,
8. The OPERATOR is responsible/or the normal and routine maintenance, repair,
inspection and operation of the project from the headworks to the tailrace.
9. The OPERATOR would provide for all required agency inspections,
10. The OPERATOR would own the energy generated from the project.
I brin9 considerable expertise to the Morse Creek Hydroelectric Project al3d I believe that ~
Morse Creek Hydroe~,ctric Prc~, with a few adjustrnent~, could be operated financially
successfully.
Thank you for the oppor[unity to pre,~ent thk; proposal to the Cb and I look forwarcl lo ttte
opportunity to discuss this with you in person.
Respectfully yours,
Kevin T. Duncan
Pmjec~ Manager
E. bey Hill Hydroelectric, Inc,
TDTRL P, 03