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HomeMy WebLinkAboutAgenda Packet 07/11/2006 Utility Advisory Committee Public Works Conference Room Port Angeles, WA 98362 July 11,2006 3:00 P.M. AGENDA I. Call To Order II. Roll Call III. Approval Of Minutes For June 13, 2006 Approval Of Minutes For July 5, 2006 IV. Late Items V. Discussion Items A. Leak Detection Follow-Up B. Stormwater Project List (Memo Will Be Distributed At Meeting) C. Electric Network Transmission Service Application VI. Executive Session VII. Next Meeting Date - August 8,2006 VIII. Adjournment 7/6/06 UTILITY ADVISORY COMMITTEE Port Angeles, Washington June 13, 2006 L Call to Order: b-~ Chairman Reed called the meeting to order at 3 :00 p.m. IL Roll Call: Members Present: Chairman Reed, Orville Campbell, Betsy Wharton (3:08), Karen Rogers, Larry Williams Members Absent: None Staff Present: Mark Madsen, Bill Blore, Scott McLain, Gary Kenworthy, Larry Dunbar, Tom McCabe, Bob Kajfasz, Cate Rinehart Others Present: Brian Gawley - Daily News Paul Lamoureux - Citizen Mike Doherty - Citizen Chuck Forman - Bonneville Power Administration IlL Approval of Minutes: Chairman Reed asked if there were any corrections to the meeting minutes of May 9, 2006. Orville Campbell moved to approve the minutes. Councilman Williams seconded the motion, which carried unanimously. IV. Late Items: National Park Easement Renewal Of Transmission Agreement With Bonneville Power Administration V. Discussion Items: A. Residential Solid Waste Services Update Tom McCabe, Solid Waste Superintendent, provided a summary ofthe services selected by customers noting that the City had received a 70% response on the solid waste services request form. 37% of these customers requested the new bi-weekly garbage service and those who did not respond would automatically default to weekly collection. There was a brief discussion. No action taken. Information only. 1 UTILITY ADVISORY COMMITTEE June 13, 2006 B. Bonneville Power Administration Issues Scott McLain, Deputy Director for Power Systems, introduced Chuck Forman, BP A Account Executive. Mr. Forman distributed a handout and gave a presentation based on that information. The long term power service contract should be available sometime in July with any adjustment made in September. Due to a good water year, high natural gas prices, and cost management, rates for 2007 could remain near the current levels. Allocation and tiered rates were also covered. There was a brief discussion. No action taken. Information only. C. Conservation Program Authorization Larry Dunbar, Power Resources Manager, pointed out that the current renewables discount program ends this fall and that a new Conservation Rate Credit program would be available at that time. Participation in the program will lower the City's wholesale power expenses, provide rebates to customers to invest in conservation improvements, and benefit the local economy. Additionally, staffwill coordinate with the Olympic Community Action Program to pay for weatherization of qualified low-income housing within the City. A discussion followed. Councilmember Wharton moved to authorize the Director of Public Works and Utilities to implement a conservation program that qualifies for the Bonneville Power Administration's Conservation Rate Credit program. Orville Campbell seconded the motion, which carried unanimously. D. Storm water Utility Update Gary Kenworthy, City Engineer, called attention to the fact that due to inflation the stormwater utility issue was going backwards and is currently approximately 14% behind. There was a lengthy discussion. Staffwas requested to provide a new project list along with projected costs. ) No action taken. Information only. E. National Park Easement Scott McLain, Deputy Director for Power Systems, distributed and reviewed information on the issue of the National Park Service needing an easement deed to construct the Port Angeles Water Treatment Plant and related facilities at the landfill. A discussion followed. Staffwas advised to proceed with the process and to consider a recorded easement, cost reimbursement, a specified end date on the easement, an area readjustment, a dispute resolution clause, that the easement be non-transferrable, and that it revert back to the City. 2 UTILITY ADVISORY COMMITTEE June 13,2006 No action taken. Information only. F. Renewal Of Transmission Agreement With The Bonneville Power Administration Scott McLain, Deputy Director for Power Systems, advised that the current transmission agreement will expire September 30, 2006 and that the City needed to submit an new application as part of the process. The last agreement was for a period of 10 years however this agreement would be extended to 30 years. There was a brief discussion. The issue was deferred to the July 11, 2006 UAC meeting. No action taken. Information only. VL Adjourn to Executive session - 5:05 p.m. Executive session under RCW 42.30.110(1)(i) to discuss potential and pending litigation. Estimated time: 45 minutes. No action to follow. Executive session concluded at 5:45 p.m. Meeting resumed in regular session. VIL Next meeting date: July 11, 2006 VIII. Adjournment: The meeting was adjourned at 5:45 p.m. Chairman Reed Cate Rinehart, Administrative Specialist II N :\PWKS\LIGH1\CONS\CA TE\061306meet. wpd 3 I I UTILITY ADVISORY COMMITTEE Port Angeles, Washington July 5,2006 L Call to Order: b-/ Chairman Reed called the meeting to order at 5:11 p.m. IL Roll Call: Members Present: Chairman Reed, Orville Campbell, Karen Rogers (5:14), Larry Williams, Grant Munro Members Absent: Betsy Wharton Staff Present: Mark Madsen, Bill Blore, Glenn Cutler, Scott McLain, Gary Kenworthy, Steve Sperr, Terri Partch, Cate Rinehart Others Present: None III. Discussion Items: A. Consultant Selection For The Design Of Combined Sewer Overflow Projects, Project 06-01 Terri Partch, Assistant Civil Engineer II, distributed a handout and gave a presentation based on that information. Six firms were initially requested to submit a Proposal for design services for the Francis Street sewer main, force mains from Pump Station 4, and Railroad A venue sewer main. From the proposals and subsequent interview Brown and Caldwell were selected as best qualified. There was a brief discussion. Councilman Munro moved to recommend City Council authorize the Mayor to sign an Agreement with Brown and Caldwell for predesign of the first three of the CSO projects for an amount not to exceed $340,000. Orville Campbell seconded the motion, which carried unanimously. B. Parametrix 2006 Engineering Services Agreement, Amendment No. 1 Gary Kenworthy, City Engineer, advised that the full extent of the services required for the Landfill Bluff Stabilization project had not been known when the scope of the agreement was developed nor the availability of staff to assist. It was noted that the critical location and permitting requirements for the project require additional construction management. A discussion followed. Orville Campbell moved to forward to Council for consideration, amendment no. 1 to the agreement with Parametrix in the amount of $231,270, which included $50,000 to be used for 1 UTILITY ADVISORY COMMITTEE July 5, 2006 directed services. Councilman Williams seconded the motion, which carried unanimously. IV. Next Meeting date: July 11, 2006 V. Adjournment: The meeting was adjourned at 5:52 p.m. Chairman Reed Cate Rinehart, Administrative Specialist II N :\PWKS\LIGH1\CONS\CA TE\070506meet. wpd 2 FORTANGELES WAS H I N G TON, U. S. A. Utility Advisory Committee Memo Date: July 11, 2006 To: Utility Advisory Committee From: Bill Beverford, Superintendent, W ater/W astewater Collection Division Subject: Leak Detection Results - 2006 Summary: The City has utilized leak detection companies for the past sixteen years to detect water leaks in the distribution system. During the past six years, these surveys have identified 291,240 gallons per day (gpd), or 106,302,600 gallons of water loss. Detecting and repairing these leaks results in the utility becoming more efficient in the areas of water conservation and recovery of lost water revenue. This year's leak detection survey was performed from March 27 - 31. The estimated combined water loss that was detected and repaired was found to be 15,480 gpd. Recommendation: Information Only. Background/Analysis: Each year the Water/Wastewater Collection Division contracts with a leak detection company to perform a survey of one-fifth ofthe water distribution system. Utilities Services Group conducted the survey this year. Extremely sensitive sound amplification instruments and computer based correlations are used for pinpointing these leak locations. City crews spend about ten days preparing for the contractor's equipment by locating and uncovering the necessary contact points in the system. The first area surveyed was "I" Street to McDonald Street, 10th to 16th Streets, and the second area surveyed was Lindberg Road to 101 Hwy East, Delguzzie Drive to Wolcott Street. This year a total of approximately ten miles were surveyed including all intersecting lines. Approximately 44.25 hours were spent on this project by the leak detection agency and a total of four leaks were found within our distribution system. The water loss due to leakage was estimated to be approximately 15,480 gpd, which equals 5,650,200 gallons per year. All of the detected leaks have been repaired. Attach: Summary of survey and Pinpointing Report. N:\UAC\Final\Leak Detection 2006.doc Summary of Survey and Pinpointing Report Client: City of Port Angeles, W A Date: 04/02/2006 Period Covered: 03/27/06 to 03/31/06 TOTAL ANNUAL WATER LOSS General Area Covered: Various selected areas within the water distribution system. (fol1l1Ula: leaI:.GPM . minIhour. hours/day. dayslycar) 5,650,200.0 GALLONS SURVEY DATA Distance Surveyed: feet, miles Time Spent Surveying: 26.17 hours Points Surveyed Access Points Requiring further investigation Hydrants 151 (points that are returned to for pinpointing or elimination) Valves 241 Leak sounds on: Valves 2 Services 325 Hydrants 1 Other 6 Services 1 Total 723 Other 0 Total 4 PINPOINTING DATA LEAK TYPE NUMBER TIME SPENT TOTAL, TOTAL, LARGEST. LARGEST, SMALLEST, SMALLEST. AVERAGE of LEAKS PINPOINr- GALLONS GALLONS PER GALLONS GALLONS PER GALLONS GALLONS PER LEAK SIZE ING (hoUlS) PER MIN DAY PER MIN DAY PER MIN DAY GPM MAINLINE 2 1.50 ......,.. 10.0 14400.0 5.0 7200.0 5.00 7200.00 5.00 VALVE 1 0.50 0.2 360.0 0.2 360.0 0.25 360.00 0.25 HYDRANT 1 0.50 0.5 720.0 0.5 720.0 0.50 720.00 0.50 METER CURB STOP SERVICE LINE SERVICE com OTHER UNDEFINED TOTALS 4 2.50 10.75 15480 n.a. n.a n.a n.a 2.69 Sites Investigated for Pinpointing Other Time Spent on Project (includes pinpointing false leak sounds) 4 7.33 hrs. ~ORTANGELES WAS H I N G TON, U. S. A. Utility Advisory Committee Memo Date: July 11, 2006 To: Utility Advisory Committee From: Scott McLain, Deputy Director for Power Systems Subject: Electric Network Transmission (NT) service application Summary: The City's Electric Network Transmission Service Agreement with the Bonneville Power Administration Transmission Business Line expires on September 30,2006. This application procedure is necessary to continue our transmission service for an additional 30 years. Recommendation: Forward a favorable recommendation to City Council to submit an Electric Network Transmission Application for a term of 30 years to the Bonneville Power Administration Transmission Business Line. Background/Analysis: The Energy Policy Act of 1992 amended the Federal Power Act to allow the Federal Energy Regulatory Commission (FERC) to order access to electric utility transmission systems. FERC developed a comparability standard for utilities to adopt "an open access tariffthat is not unduly discriminatory or anticompetitive should offer third parties access on the same or comparable basis, and under the same or comparable terms and conditions, as the transmission provider's uses ofthe system." In April of 1996, FERC issued Order 888 prescribing pro-forma, open access tariffs to ensure competitive power markets. BPA adopted their Open Access Transmission Tariff (OATT) in 1996. This tariff defines the terms and conditions for Point-to-Point (PTP) and Network Integration (NT) transmission services. Port Angeles executed its first NT service agreement with BPA's Transmission Business Line (TBL) in 1998, which expires on September 30, 2006. All transmission customers must follow the terms and conditions of the Tariffregardless of their power supplier. BPA Transmission's Business Practices provide the "rules of the road" for doing business with the TBL. The City's NT service contract provides firm transmission services from all our network resources, which include our BPA power contract resources (any of the resources BPA power controls) along with our Morse Creek Hydro generation. With NT service, any of the BP A power resources can N:\UAC\FinaI\UAC Transmission Application.doc NT Transmission Application July 11, 2006 Page 2 be used to serve our load. This service contract also provides for any new transmission construction necessary to meet our load growth over time. Under the current business practices, Port Angeles has the right to continue to take transmission service when our current service agreement expires without being subject to a reservation priority list. The City accomplishes this rollover by submitting a transmission service application, which is the issue before UAC this afternoon. After submittal of a service application, the City will execute a transmission service agreement with BP A, which finalizes the technical issues for transmission servIces. Staff recommends that the transmission application request a term of 30 years. While the City has rollover rights for continuing transmission service at this time, changes to the organization of the Northwest's transmission system (such as development of an Regional Transmission Organization (RTO)), could alter our ability to acquire continuing transmission service if there are other competing service requests prior to our new application. Staff has been working with the BP A Transmission Business Line in preparing our transmission application and requests that the UAC forward a favorable recommendation to City Council to submit a NT Transmission Application for a term of 30 years to the BP A TBL.