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Home My WebLink AboutAgenda Packet 07/14/2009 Utility Advisory Committee Public Works Conference Room Port Angeles, W A 98362 July 14, 2009 AGENDA I. Call To Order II. Roll Call Approval of Minutes for May 12, 2009 and June 4, 2009 III. Late Items IV. Discussion Items A. Medic 1 Ambulance Transport Rate Adjustments B. Lower Elwha Klallam Tribe Valley Access Road C. Network Needs Assessment and Public Safety Considerations D. American Recovery and Reinvestment Act Block Grant Application E. Department of Energy Smart Grid Grant Application F. Bonneville Power Administration SmartGrocer Agreement G. Net Metering Ordinance Amendment V. Information Only Items 1. Advanced Metering Infrastructure Project 2. Bonneville Power Administration Tier 2 Power Supply 3. Washington State Department of Ecology Clean Diesel Grant 4. Conservation Rate Credit Renewable Option 5. Bonneville Power Administration Outstanding Issues Update 6. Utility Cost of Service Study and Rate Studies Calendar VII. Next Meeting Date: August 11, 2009 VIII. Adjournment N:\\UAC\FINAL\071409 UTILITY ADVISORY COMMITTEE ., - \ L.\ - C-OO ~ GUEST SIGN UP SHEET PRINT NAME ORGANIZATION N: \PWKS \LIGHT\ CONS \ CATE \ SIGNUP.wpd Utility Advisory Committee Public Works Conference Room Port Angeles, W A 98362 May 12, 2009 3 :00 p.m. b~ 4jj~r I. Call To Order Chairman Reed called the meeting to order at 3:00 p.m. II. Roll Call Members Present: Chairman Reed, Dan Di Guilio, Betsy Wharton, Karen Rogers, Orville Campbell Members Absent: None Staff Present: Kent Myers, Bill Bloor, Glenn Cutler, Larry Dunbar, Steve Sperr, Phil Lusk, Kathryn Neal, Terri Partch, Ernie Klimek, Scott Johns, Nathan West, Cate Rinehart Others Present: Teri Martin - Clallam EDC III. Approval Of Minutes Chairman Reed asked ifthere were any corrections to the minutes of April 14, 2009. Councilmemeber Wharton moved to approve the minutes. Councilmember Rogers seconded the motion, which carried unanimously. IV. Late Items: Beach Program V. Discussion Items: A. U.S. Department Of Energy Advanced Waterpower Grant Application Phil Lusk, Power Resources Manager, distributed a handout and reviewed the information along with Andrea Copping, Pacific Northwest National Laboratory. It was explained that the Department of Energy was soliciting grant applications to perform environment studies related to the installation, testing, and/or operation of a marine and/or Hydrokinetic energy conversion device in an open water setting. Proposals are due June 4th and staff expects to spend approximately 20 hours to prepare for it. There was a lengthy discussion. Councilmember Wharton moved to recommend City Council authorize the Public Works and Utilities Director to submit an advanced waterpower grant application to the U.S. Department of Energy. Councilmember Rogers seconded the motion, which carried unanimously. B. Combined Sewer Overflow Monitoring Services Agreement Kathryn Neal, Engineering Manager, advised that Geotivity, Inc., had provided CSO monitoring services for several years but has not been responsive to the City since September of2008. The City advertised, received, and evaluated proposals for professional services and monitoring equipment in support of the City's combined sewer overflow monitoring obligations. There was a lengthy discussion. Councilmember Wharton moved to recommend City Council authorize the Mayor to sign an Agreement with ADS Environmental Services, LLC for professional services and monitoring equipment to meet the City's CSO Flor Monitoring obligations, in an amount not to exceed $89,158 in 2009, and authorize the City Manager to make minor modifications to the agreement, if necessary. Councilman Di Guilio seconded the motion, which carried unanimously. C. Urban Services Standards And Ordinance Amendments Required For Stormwater NPDES Compliance Terri Partch, Stormwater Program Manager, distributed a handout and gave a powerpoint presentation based upon that information. Discussion included revisions to the Stormwater Chapter of the Urban Services Standards and three ordinances required by the NPDES Phase II Permit to be in place by August 15,2009. A discussion followed. Information only. No action taken. D. Beach Program Nathan West, Deputy Director of Community /Economic Development, announced that the Washington State University Beach Watchers were planning on monitoring the water at Hollywood Beach and other areas in the state once a week each month through summer with the intension of posting warning signs depending upon the monitoring results. Staff was requested to investigate liability issues and bring back more information at a future meeting. Information only. No action taken. E. Morse Creek Waterline Customers Ernie Klimek, Water Superintendent, distributed a handout and gave a presentation based upon that information. The current situation on Pearce Road was analyzed along with the action plan which had been put into place. There was a brief discussion. Information only. No action taken. F. Bonneville Power Administration Outstanding Issues Larry Dunbar, Deputy Director of Power Systems, reviewed the information contained in the packet, responded to questions, and provided clarification. Wholesale power and transmission rate adjustments and the load forecast were examined. There was a brief discussion. Information only. No action taken. VL Next Meeting Date: Special Meeting May 15, 2009 at 1 :00 p.m. for a field trip to the Water Treatment Plant Special Meeting June 3-4, 2009 for a Northwest Public Power Association Tier 2 Power Supply Workshop 8 a.m. to 3:00 p.m. each day Regular Meeting - June 9, 2009 VII. Adjournment: The meeting was adjourned at 5:17 p.m. Chairman Reed Cate Rinehart, Admin Spec II N :\pwks\light\cons\cate\may 12meet CITY COUNCIL / UTILITY ADVISORY COMMITTEE SPECIAL MEETINGS Port Angeles, 'Vashington June 3, 2009 and June 4, 2009 b~.A "J:-,. SPECIAL 'MEETINGS: Members of the City Council and the Utility Advisory Committee attended the Northwest Public Power Association Tier 2 Power Supply Planning Workshop on Wednesday and Thursday, June 3 and June 4, 2009, at 8:00 a.m. ATTENDANCE: Council Members Present: Mayor Braun, Deputy Mayor Wharton, and Councilmembers Di Guilio, Kidd, Perry, Rogers, and Williams. Utility Advisol)i Committee Members Present: Orville Campbell and Dean Reed. Staff Present: Manager Myers, G. Cutler, N. West, 1. Dunbar, p, Lusk, B. Kajfasz, and T. Pierce. Others Present: B. Singletary, K. Smit, M. Jackson, S. Greene, T. Beatty, and T. Krueger. Northwest Public Power Association Tier 2 Power Supply Planning Workshop Northwest Public Power Association Tier 2 Power Supply Planning Workshop: Members of the City Council and the Utility Advisory Committee attended the Tier 2 Power Supply Planning Workshop to consider how the City's Electric Utility will meet its Tier 2 power supply, The attendees considered the various options available, and staff was asked to revise the "straw man" proposal and return to the Utility Advisory Committee and City Council for action prior to the November 1,2009, Bonneville Power Administration notice deadline. ADJOURNMENT: The June 3,2009, workshop was adjourned at approximately 3:00 p.m., and the June 4, 2009, workshop was adjoumed at approximately 1:00 p.m. Gary Braun, Mayor Becky J. Upton, City Clerk Dean Read, Chair Utility Advisory Committee Cate RinehaJt, Admin, Spec. lJ - 1 - Date: To: From: Subject: ~ORTAN ELES WAS H I N G TON, U. S. A. Utility Advisory Committee Memo July 14, 2009 Utility Advisory Committee Dan McKeen, Fire Chief Medic 1 Ambulance Transport Rate Adjustments Summary: Based on an audit of our current ambulance transport rates - comparing our rates against Medicare allowables and against the areas prevailing transport rates - the Fire Department proposes to adjust its Medic I transport charges by the following: Basic life support (BLS) from $380 to $450 Advanced life support (ALS-1) from $500 to $600 Paramedic intercept service charge from $500 to $600 Advanced life support (ALS-2) from $580 to $650 Mileage from $10 to $13 per mile In addition, the Department is proposing a new advanced life support service charge at $600. The proposed fee adjustments and new service charge will not affect City residents or an employee of a business within the City, as they are not billed beyond their private insurance coverage. Recommendation: Forward to the City Council a favorable recommendation to adjust the Medic I transport and mileage charges, and to establish a new advanced life support service charge. Background/Analysis: As part of the 2010 budget and MedicI Cost of Service Study, the Fire Department requested that Systems Design Northwest, LLC, conduct an audit of our current ambulance transport rates. Specifically, the Fire Department wanted our current ambulance transport rates compared against Medicare allowables and against the areas prevailing transport rates. Based upon the audit, Systems Design Northwest recommended that the City increase its BLS ambulance transport rate from $380 to $450, its ALS-1 transport rate from $500 to $600, its ALS-2 transport rate from $580 to $650, its paramedic service charge from $500 to $600, and its mileage rate from $10 to $13. Additionally, Systems Design is recommending the Department adopt an Advanced Life Support service charge. This charge will cover the costs associated with those calls that require advanced life support treatment, which includes procedures like IV administration, medication injections and defibrillation, but the patient receiving treatment is not transported. N:\UAC\Final\Medic 1 Ambulance Transport Rate Adjustments.doc Medic 1 Ambulance Transport Rate Adjustments July 14,2009 Page 2 The Fire Department concurs with System Design Northwest's recommendation and proposes to adjust the transport rates mid-year, using the increased revenue to offset unanticipated increases in Medic I disposable supply costs. The additional costs associated with disposable supplies are the result of a change in Olympic Medical Center's policy regarding the provision of disposable medical supplies. Where those supplies were once provided without charge, Olympic Medical Center must now recover the associated costs. As a result of this change, the Fire Department has aggressively pursued opportunities to purchase disposable supplies where cost-savings could be realized. Because the majority of the ambulance transport bills are paid based upon a fee schedule, raising our rates will not necessarily provide a corresponding increase in revenue. Medicare - our primary payer - will pay based upon their allowables, regardless of our rates. The comparative rate information for local area ambulance transport rates is provided in the table below. Basic Life Advanced Life Advanced Life Per Mile Agency Support (BLS) Support (ALS-l) Support (ALS-2) Charge Bremerton $425 $550 $550 $10 Central Kitsap $457 $570 $695 $11 Jefferson Co. #5 $500 $700 $700 $15 Joyce $413 $708 $708 $10 Port Ludlow $400 $600 $650 $14 Port Townsend $500 $600 $700 $15 Poulsbo $450 $600 $650 $11 Olympic Ambulance $500 $708 $708 $16 Quilcene $500 $600 $700 $15 AVERAGE $460 $626 $673 $13 Port Angeles current $380 $500 $580 $10 Port Angeles $450 $600 $650 $13 proposed The recommended rate adjustments will not affect City residents or employees of a business within the City as they are not billed beyond their governmental or private insurance coverage. In addition, protection against financial hardship for non-residents is provided. Non-resident charges may be waived or reduced in accordance with an income-based discount chart that is based upon federal poverty guidelines for Washington State. ... e FORTANGELES CITY OF WAS H I N G TON, U. S. A. Utility Advisory Committee Memo Date: July 14, 2009 To: Utility Advisory Committee From: Glenn A. Cutler, Director of Public Works & Utilities Subject: Lower Elwha Klallam Tribe Valley Access Road Summary: The Lower Elwha Klallam Tribe has requested that the City allow a new road to be constructed to access their reservation at the mouth of the Elwha River, which would be partly located on City-owned property. Recommendation: Listen to a presentation by representatives of the Lower Elwha Klallam Tribe regarding the subject project. Background/Analysis: In 2001, the Lower Elwha Klallam Tribe (LEKT) approached the City regarding siting a new road onto their reservation. Their proposal at that time was to partially locate the road on City-owned property along the former Milwaukee Railroad Right-of-Way, including a section along a private road called Kaycee Way, off of Lower Elwha Road. Over two years of discussions with the LEKT ensued, with the eventual result being that the issue was set aside in 2003. In January 2009, the LEKT approached the City again to gain support for the project. Representatives ofthe LEKT will present information on the proposed project at today's meeting, including a discussion of the alignment of the road, the impact to City property and utilities, and proposed mitigation of those impacts. A copy of a letter from the LEKT to the City Manager is attached for more information. Attachment: June 18, 2009 letter from the LEKT to the City Manager N:\UAC\Final\LEKT Valley Access Road.doc Lower Elwha Klallam Tribe 2851 Lower Elwha Road Port Angeles, W A 98363 June 18, 2009 Kent Myers, City Manager Port Angeles City Hall 321 East 5th Street Port Angeles WA 98363 SUBJECT: Elwha Valley Road Dear Kent, This letter is written to set out the steps in the process for construction of the EIwha Valley Road, describe our understanding of the relationships of the City, County, and Tribe in this process, and acknowledge the Tribe's concurrence that we should develop an Inter-Local Agreement of the three involved governments. Background Since 2003 the City of Port Angeles (City), Clallam County (County) and Lower Elwha Klallam Tribe (Tribe) have been working toward the realization of the Tribe's #1 transportation improvement priority, Elwha Valley Road. This 2.1- mile route is intended to protect the health and safety of everyone in the Lower Elwha Valley by facilitating emergency evacuation in the event of catastrophic levee failure or tsunami. In reducing travel time from the County's road system this road will also reduce fire and ambulance response times and improve daily mobility for transit and citizen travel. The Tribe appreciates the City's cooperation in working toward completion of this project. The preferred alternative for the new public roadway starts at the intersection of Lower Elwha Road and Kacee Way and extends west along the City's property known as Milwaukee Railroad Grade. About 3500 feet west of the intersection, the new road will turn northwest and enter the gully leaving the City's property and crossing private lands before it enters tribal trust property. It then crosses City property known as the Industrial Pipeline property approximately 200' southwest of the surge tower for the Industrial Pipeline. Then the road re- enters tribal lands and turns north to connect to Stratton Road. The new road design also includes the design for the Olympic Discovery Trail along Milwaukee Railroad Grade property at the terminus of the City's Olympic Discovery Trail segment. The specifics of Olympic Discovery Trail design are being coordinated 1 Lower Elwha KlalJam Tribe 2851 Lower Elwha Road Port Angeles, WA 98363 with County and City staff. Impacts to utilities along the new roadway are avoided or minimized and will be relocated as required by the City and other utility owners. The specifics of the utility protections and relocations are being coordinated with the City and other utility purveyors. In preparation for road construction the Tribe and County have entered into a Memorandum of Agreement (February 13, 2009-attached) for future ownership and public road operation. Essentially, those portions of the route located on federal trust and reservation land will be owned and operated by the Tribe while the road crossing County jurisdiction will be owned and operated by the County. In the MOA the Tribe agrees to secure rights-of-way off reservation and quit-claim those necessary for the road. As suggested by Glenn Cutler, City Public Works Director, the Tribe agrees that a 3-party Inter-local Agreement among the City, County and Tribe would be appropriate to work out the framework for this project. This memo lists the processing steps with the City that the Tribe understands are needed for the construction of the Elwha Valley Road. Step 1- Construction Access The Tribe requests that the City grant construction access on the Milwaukee Railroad Grade under current authority to facilitate the timeline for advertising construction of the Elwha Valley Road. Processing time and details of the inter- local agreement along with protocols of three separate governmental reviews may stretch the timeline too far for this project to move forward during the 2009 construction season. Therefore the interim construction access seems the most efficient way to move forward in the near future. Step 2- Inter-local Agreement for Public Road An Inter-local Agreement among the three governments (City, Tribe, and County) would include the following steps and legal documents converting City property to a public road) built by the Tribe and operated and maintained by the County. City to grant easement (or deed with superior easement for utilities) to Clallam County on portions of the City-owned, Milwaukee Railroad Grade for the construction and operation and maintenance of a pubic road (Elwha Valley Road), a trail (Olympic Discovery Trail), and public utilities. City to grant easement to Clallam County on a portion of the property 2 Lower Elwha Klallam Tribe 2851 Lower Elwha Road Port Angeles, WA 98363 containing the Industrial Waterline on the valley floor, for a pubic road (Elwha Valley Road). Tribe to obtain federal public road easement on behalf of the County for Elwha Valley Road on a portion of tribal trust land lying east of the Industrial Pipeline Right of Way as addressed in attached County-Tribe MOA. · Tribe to grant easement for and construct a service road to access City properties utilized for the Industrial Waterline operation and maintenance. Tribe to grant easement to County on service road to access roadway related storm water treatment facilities. Tribe to secure road construction permits for Elwha Valley Road from Clallam County. Tribe to obtain utility franchise from Clallam County for the installation and operation of the Tribe sewer facilities within the County road easements under a separate process as sewer design reaches 100% completion. County to accept easement (or ownership) for Elwha Valley Road from the City along Milwaukee Railroad Grade and across the Industrial Pipeline Right of Way for public road purposes. County to accept federal easement acquired by the Tribe across tribal lands east of the Industrial Pipeline for public road purposes. · County to accept service road easement from the Tribe to access storm water treatment facilities for operation and maintenance. · County to manage permitting for Elwha Valley Road. Milwaukee Railroad Grade The City and County have a Memorandum of Understanding for the construction of the Elwha River Bridge and operation of the access road in the Milwaukee railroad right-of-way, and operation of the access road as a trail after the bridge construction is complete. As part of the MOU, the City has granted the County a temporary construction easement, and a permanent road easement for the operation and maintenance of the access road. The permanent road easement 3 .~ Lower Elwha Klallam Tribe 2851 Lower Elwha Road Port Angeles, W A 98363 specifies the centerline of a 40-foot wide easement as the centerline of the existing access road. The new road and trail will be in different locations than the currently described easement. A public road easement (or conveyance of ownership to the County) will be necessary starting at Lower Elwha Road and extend some 3500 feet westerly to the point that the new roadleaves the Milwaukee Railroad Grade. The easement will be described as the portion of the former railroad right-of-way across the following assessment parcels in Section 2, Township 30 North, Range 7 west known as 073002-140150, 073002-140225, 070302- 130150, and 073002-230150. The new easement (or conveyance of ownership) from the City to the County will allow construction and operations of a new arterial road, a new trail section, and utilities within a road easement. Preservation of City rights to access the Elwha River treatment plant, protection of existing utilities, and public utilities, as well as financial protection from construction damage would be part of the easement. Any required utility relocation required by road construction will be the responsibility of the road construction project. To balance the use of the Milwaukee Rail Road Grade on City property the Elwha Valley Road Project would undertake the relocation and elevation of the City's municipal waterline from the ravine located on parcel 070302-130150 to facilitate function of the pipe and remove the elevation change created when the pipe was installed. Industrial Pipeline An easement from the City to the County is required for the location where the new road crosses the City's 54" Industrial Pipeline on assessment parcel 079002-140050. Protection of the Industrial Pipeline is a: major concern to the City. Nippon Paper engineer Dean Reed has recommended excavating all material cover from the pipe and replacing with structural fill to provide adequate protection to the pipeline. Accesslbillty for maintenance of the Industrial Pipeline must be maintained. The proposed road will have 30+ feet of fill and a bottom width of 70-90 feet cutting off direct vehicular access to the surge tower located north side of the road. The Tribe will construct new gravel access roads across tribal trust land to the north and 'south of the arterial road crossing and grant service road easements to the City and County. 4 , ~ Lower Elwha Klallam Tribe 2851 Lower Elwha Road Port Angeles. WA 98363 County Road Permit Under the existing MOA between the Tribe and County, the Tribe will obtain a permit to construct the new road in the County right of way. After construction the County will operate and maintain the road within their inventory from the intersection of Lower Elwha Road and Kacee Way to the western boundary of the City's [ndustrial Waterline parcel where it meets the reservation boundary. As part of the permit, the Elwha Valley Road project contractors will be required to . post the usual bonds, have required surety, and name the County as insured. City will be named as insured if easement rather than ownership is granted to the County. Because of the critical nature of its utilities the City will be included in the review and approval of design and plans. With cooperation of neighboring governments the Tribe is ready to move forward with the Elwha Valley Road project. We understand that there are many details to address and ask for agenda time at the City's July 6 Realty Committee meeting to present and discuss this project. Our staff contact for this project is Carol Brown 452-8471. Ext. 135. Sincerely, ~0JI\t.w~ ~~ Frances G. Charles Tribal Chairwoman Attachments MOA Between Clallam County and Lower Elwha Klallam Tribe (February 13, 2009) GIS Vicinity Map cc: Lower Elwha Klallam Tribal Council Glenn Cutler, Port Angeles Public Works Ross Tyler, Clallam County Road Department 5 ~-.. .'" 1 0 1 J 01. DOl{ Memorand.um of Agreement Between Clallam County, and The Lower Elwha Klallam Tribe This Memorandum of Agreement is by and between Clallam County, ("County"), and the Lower Elwha Klallam Tribe, ("Tribe"). WHEREAS Stratton Road, County Route #31690 and Indian Reservation Roads Route # 125-5309-S201l25-052, nms from Lower Elwha Road south for a distance of 4000 feet, more or less, and serves tribal trust land and the Lower Elwha Indian Reservation; and . . ('0" ()f" \V . . WHEREAS a proposed route, the Elwha Valley Access, BlA Route # 125-0J~:fJ/19. will nm from Lower Elwba Road at MP 0.788 west and north to the existing boundary of Tribal Trust Land for a distance of 4000 feet, more or less, then continue across Tribal trust and Reservation land, to the north and west, to Stratton Road, then north along Stratton Rd to intersect Lower Elwha Road. and WHEREAS the County cUlTently operates and maintains Stratton Road, which serves the interior of the Lower Elwha Reservation and is intended to become a part of the Elwha Valley Access improvement project, and WHEREAS the Tribe has received Public Lands and Highway Administration funding to construct the Elwha Valley Access. and WHEREAS, it is within the best interests of the County and the Tribe to secure and retain unifonnjurisdiction between lands and roads, now THEREFORE, the parties agree that: A. The County shall petition for vacation of all County interest in Stratton Road: B. The Courtty shall quit claim any and all fee simple and/or otherwise acquired rights-of-way paralIel with Stratton Road to the Tribe. C. The Tribe shall apply to the United States for federal trust acquisition of all parcels conveyed from the County to the Tribe under 25 CFR ~151. The County agrees to support the Tribe's application for trust acquisition. D. The Tribe shall accept responsibility for the right-of-way, operation and maintenance of Stratton Road as a public road ~s defmed in 25 CPR ~ 170.5. E.. The Tribe shall convey by quit claim, and the County shall accept, rights-of-way that the Tribe acquires. whether by fee simple or by easement, for the proposed Elwha Valley Access where the project crosses ree land outside the Lower Elwha Indian Reservation and tribal trust lands. Conveyances to the County shall occur as rights-or-way or easements are acquired. F. In addition. the County shall accept, and the Tribe shall grant and support V.S Department of Interior or Bureau ofIndian Affairs (BIA), approval for an easement across the tribal trust parcel east ofthe City of Port Angeles ("City") right-of-way for the City's industrial water pipeline (Exhibit A), pursuant to 25 CPR Part 169 or other appropriate authority. G. Following construction of the Elwha Valley Access, the County shall operate and maintain, within the Clallam County Road Inventory, that portion of the Elwha Valley Access located upon the rights-of- way and easement or easements to be' transferred to the County under paragraph E above H. The Tribe shall design an<! construct the road to meet or exceed all requirements set forth within the most current Washington State Standard Specifications for Road, Bridge, and Municipal Construction. 1iJ oz/'olot"j ~ j [j ~ ~i :/ ;j 1 :[ ;t 1 ;I ; ,\ , , .~ t :j '~ :! :~ ~ ij ~:, :1 'J :t i1 ,~ 1 1 ., :j 3 j ~ 'i i 1 ;'~ ~ ;1 ~ ~ :, 1 ;1 ] !1 Ii 1 :,i .j J ~ r I , j I ; . i 1 , i i ;f J .f ~i 'i :t ~.. L In the event that the Lower Elwha Valley Access Project is not implemented, for any reason, or upon written request of the Tribe, all ownership of any such land transferred by the Tribe to the County under paragraph E of this MOA shall be returned to the Tribe, by the County, through the quit claim process. , ] ~ [j 11 ii ~ ~. ~ 1 ..., lit J. This memorandum is binding upon the signatories hereto not as individuals, but solely in their capacities as officials of their respective governments, and the parties acknowledge that proper action has been taken by the County, the Tribe, and the BIA to enter into the same. K. This agreement shall become effective as of the last date written below. Date:~ 01, 'J-vOl .1 '/ if ;~ H " 'I :j ] 'f 1 II ,~ ;j u " ~ ~ ~ ~ ~ :.! , " il t~ 'j ~~ 'j !! ;? .:-~ ;1 ~ r~ ;l '! ~ 'i :1 :i 'I :j :; ClaUam County ~",1'4.:l C. CI.4}.lulc\11; Chairman Board ofClallam County Commissioners fh;wm v. 'VohtY"l1-J ,'<fr. Date: FtbflMA'~ (OJ UM1 By: Lower Elwba KlaUam Tribe Isf BY:';)s,~-..:&~~@:~ Date: ?..ce.4-/3. 2..009 Frances G. Charles Lower Elwha Klallam Tribal Chair Approved as to form only: Courtney A. Popp, S 5470 Clallam County Prosecuting Attorney Date: ~ Vo..v-v ~ 1 ,,001 ) ./ l ~.- ,... Vo' , {, .~+./: ~ x<'/ , ~7., ,/,pJ< '/: ._--~_.".-. :/ d. .I ',;-; I, , J -, ~ ~ \. ~,/!" , "- , ;' '. 1- ,-" j '\,/ ! " " , \ . i .~' j: . . l ~ f l; . , \. .,~ " . j" f f .. " , " -, . ~ i tOWE~ ELWHA KLALlAM r'IBAL RESERVATIO~} / -t, ./ ~' \, '\ t, Inter-local Agreement Elwha Valley Road 2009 St.l1e III Foel 00 o 123 '33 'O"V'I 123"32'O'W A......City's Industrial Pipeline Parcel Proposed public road right of way crossing City parcels B......City's Municipal Pipeline ravine crossing / / .... ............... .... .... ............... --0 I }> (J) fTl ..... "-......... ..... "-......... ..... .... "-......... -.. ..... "-......... , I I , I \, "\ , I I I I I I I I I I I I I I I I I I I I I I I I I I 1 I I I I \ I \ I I \ \ I \ \ , , \., :', . """ , . " " " "" " :'J.b ;OJ., '" CI;O ~~-?~ 61' C4'6 ,..., 8614 ,.. B~ '.!? ". ~i ~~ ~9. ' 8l.IB ". 9Z\l> ,.. 9' ~. '" ;~.U "., 97,9~ Ill'.t 0 !i9:::;l 74.9 10126 ".' " I02.9~ .., \C14S2 107'::- 8 - 10530 ":!.~ 107 9~ n9.~ i~~ 12';.0 111:~~ 12S.B 113 D~ ''''~ !l.G~ "" Ill;~a lJJ.6 I HI,:)/; \ \ , , " , , " \\ ) , I I I \ \ \ \ I I I / , 96 -- 92 -~ B8 S' SO 76 72 I'<! 64 60 56 -240 -220 96 92 - BB B4 SD 76 . -._.~-72 6S 64 . 60 oN " '" oil"": 1l'l!0l 56 -200 -180 -160 -140 -120 -100 -80 -60 -4D -10 20 40 60 BO 100 110 140 160 1BO 100 220 240 \ \ \ \ \ (.<") ~, ~~-'> \ \ \ CITY OF . Date: To: From: Subject: ~ORTANGELES WAS H I N G TON, U. S. A. Utility Advisory Committee Memo July 14, 2009 Utility Advisory Committee Dan McKeen, Fire Chief Brian Smith, Deputy Chief of Police Larry Dunbar, Deputy Director of Power Systems Network Needs Assessment and Public Safety Considerations Summary: The City's 7-year Institutional Network Services Agreement with Capacity Provisioning, Inc. will expire on September 6,2009. Columbia Telecommunications Corporation (CTC) assessed the City's network and the Police and Fire Departments' wireless mobile data needs. A summary of CTC's findings and strategic recommendations will be presented at today's meeting. Recommendation: Forward a favorable recommendation to City Council to 1) accept the recommendations of CTC and authorize the City Manager to move forward and implement those recommendations; and 2) authorize the Mayor to sign an amendment to the agreement with Columbia Telecommunications Corporation in an amount not to exceed $87,070 to proceed with a request for proposal and grant application, and authorize the City Manager to make minor modifications to the agreement, if necessary. Background/Analysis: The City's 7-year Institutional Network (I-Net) Services Agreement with Capacity Provisioning, Inc. (CPI) will expire on September 6, 2009. The I-Net is a fiber optic telecommunications network that supports data, voice, and video applications. The I-Net currently provides 100 megabit (MB) virtual local area network (VLAN) service to 35 City sites and a combination ofVLAN and Internet access services to over 200 businesses. The City uses the I-Net for its Sungard enterprise system, Internet access, file transfer, supervisory control and data acquisition (SCADA) and geographic information system (GIS) for utilities, calendar, and electronic mail systems. The City contracted with Columbia Telecommunications Corporation (CTC) to assess the City's network including the Police and Fire Departments' wireless mobile data needs. At today's meeting CTC will present a summary of their findings and recommendations. CTC's main recommendations include: 1) Attempt to negotiate an acceptable extension of the term of the I-Net Services Agreement with CPI to allow some additional time to conveniently implement other recommendations. N:\UAC\DepDir\Network Needs Assessment & Public Safety Considerations. doc Network Needs Assessment and Public Safety Considerations July 14,2009 Page 2 2) Prepare a request for proposal for I-Net Services, including essential network upgrades. 3) Prepare a design, cost estimate, business plan and grant application for a wireless mobile data system under the American Recovery and Reinvestment Act. The City's cost share under the grant would be 20%. Staff recommends that additional services are obtained to complete CTC's main recommendations. Staff and CTC negotiated a $42,070 proposal for services to prepare the request for proposal and $45,000 for services to prepare a design, cost estimate, business plan and grant application for a wireless mobile data system, which are within the range anticipated for these types of projects. Funding for the request for proposal is proposed to be from electric utility reserves. Funding for the grant application is proposed to be shared between electric utility and general fund reserves. A summary of the proposed scope of work, schedule and not to exceed prices for services are provided below. A. Request for proposal Completion by Price Task 1 - Inventory all existing and projected user locations Task 2 - Develop system-level design Task 3 - Assess configuration requirements Task 4 - Prepare request for proposal October 30, 2009 $30,050 Task 5 - Pre-bid support Task 6 - Evaluate proposals Task 7 - Contract negotiation support January 29,2010 7,520 Task 8 - Travel expenses (three trips if needed) N/A 4,500 Sub-Total A $42,070 B. Grant application Completion by Price Task 1 - Conduct on-site education and strategy session Task 2 -' Prepare engineering evaluation and aggregate system-level design Task 3 - Evaluate sustainability and prepare aggregate business plan Task 4 - Prepare and present report and documentation October 30, 2009 Task 5 - Prepare Broadband Technology Opportunities Program grant application November 13,2009 Task 6 - Travel expenses (coordinated with above) N/A Sub- Total B $45,000 Total (A & B) $87,070 Staff recommends that the Utility Advisory Committee forward a favorable recommendation to City Council to 1) accept the recommendations of CTC and authorize the City Manager to move forward with those recommendations; and 2) authorize the Mayor to sign an amendment to the agreement with Columbia Telecommunications Corporation in an amount not to exceed $87,070 to proceed with a request for proposal and grant application, and authorize the City Manager to make minor modifications to the agreement, if necessary. Date: To: From: Subject: F. i.... ~O( !R>T:')1........ ....Ni ;'G/' ,E:!Lr E: IS' " iY ,p' . .'. ." >.~.:.' J .....Ij , r , , REVISED WAS H IN G.T 0 'N, U. S. A. Utility Advisory Committee Memo July 14, 2009 Utility Advisory Committee Phil Lusk, Power Resources Manager American Recovery and Reinvestment Act Block Grant Applications Summary: The American Recovery and Reinvestment Act of2009, Public Law 111-5, appropriates funding for grants to states, U.S. territories, units oflocal government, and Indian tribes under the Energy Efficiency and Conservation Block Grant Program and other sources. Recommendation: Forward a favorable recommendation to City Council to authorize the City Manager to engage for consulting services to assist in the preparation of applications in an amount not to exceed $25,000 and for the Public Works and Utilities Director to submit applications under the Block Grant program and other Recovery Act sources. Background/Analysis: The American Recovery and Reinvestment Act of2009 created an Energy Efficiency and Conservation Block Grant Program to provide financial assistance to improve energy efficiency in the building, transportation, and other sectors. The Washington State Department of Community, Trade and Economic Development (CTED) has recently released Request for Proposals that will be used to select recipients and distribute funds. One proposal is due to CTED on September 1, 2009, or one month after u.S. Department of Energy issues its final notice of application, whichever is later. Around $6.4 million will be available in this solicitation. There are four items identified in the City's Capital Facilities Plan that would qualify: 1) Street Light Upgrades Conservation Program; 2) City Facility Performance Contracting; 3) WaterlWastewater Pumping Improvements; 4) City-Wide Traffic Signal Synchronization, and 5) Development of Infrastructure such as bike lanes and pathways and pedestrian walkways. The total estimated cost for these five items is $3.50 million, for which the City would be responsible for providing as much as $700 thousand as a 20% cost-share. As the submittal date for the first proposal is September 1, 2009, staff recommends that consulting services are obtained to assist in preparing the City's proposals. All consulting fees would be paid from the Conservation Fund. Staff requests that the Utility Advisory Committee forward a favorable recommendation to City Council to authorize the City Manager to engage for consulting services to assist in the preparation applications in an amount not to exceed $25,000 and for the Public Works and Utilities Director to submit an application under the Block Grant program and other recovery Act sources. Staffwill return to the Utility Advisory Committee and City Council if a grant is offered. N:\UAC\OriginalIARRA Block Grant Application (revised).doc Date: To: From: Subject: ~ORTANGBLBS WAS H I N G TON, U. S. A. Utility Advisory Committee Memo July 14, 2009 Utility Advisory Committee Phil Lusk, Power Resources Manager American Recovery and Reinvestment Act Block Grant Application Summary: The American Recovery and Reinvestment Act of2009, Public Law 111-5, appropriates funding for grants to states, U.S. territories, units oflocal government, and Indian tribes under the Energy Efficiency and Conservation Block Grant Program. Recommendation: Forward a favorable recommendation to City Council to authorize the City Manager to engage for consulting services to assist in the preparation of the application in an amount not to exceed $25,000 and for the Public Works and Utilities Director to submit an application under the Block Grant program. Background/Analysis: The American Recovery and Reinvestment Act of 2009 created an Energy Efficiency and Conservation Block Grant Program to provide financial assistance to improve energy efficiency in the building, transportation, and other sectors. The Washington State Department of Community, Trade and Economic Development (CTED) has recently released a Request for Proposal that will be used to select recipients and distribute funds. Proposals are due to the CTED on September 1,2009, or one month after U.S. Department of Energy issues its final notice of application, whichever is later. Around $6.4 million will be available in this solicitation. There are four items identified in the City's Capital Facilities Plan that would qualify: 1) Street Light Upgrades Conservation Program; 2) City Facility Performance Contracting; 3) WaterlWastewater Pumping Improvements; 4) City-Wide Traffic Signal Synchronization, and 5) Development of Infrastructure such as bike lanes and pathways and pedestrian walkways. The total estimated cost for these five items is $3.50 million, for which the City would be responsible for providing as much as $700 thousand as a 20% cost-share. As the submittal date for the first phase is September 1, 2009, staff recommends that consulting services are obtained to assist in preparing the City's proposal. All consulting fees would be paid from the Conservation Fund. Staff requests that the Utility Advisory Committee forward a favorable recommendation to City Council to authorize the City Manager to engage for consulting services to assist in the preparation ofthe application in an amount not to exceed $25,000 and for the Public Works and Utilities Director to submit an application under the Block Grant program. Staff will return to the Utility Advisory Committee and City Council if a grant is offered. N:\UAC\DepDir\ARRA Block Grant Application.doc ~i....'.. ;0/ ;Ri'~T!'PJ.'..........'.'.'.'.'............."N.' rGt.. ;EirLr E;iiS' I IJ~'./ ' ..' ;! . ...... I . .J i. iii' ') .~~"., p," - .< "".......; "",...."..~ WAS H I N G TON, U. S. A. Utility Advisory Committee Memo Date: July 14, 2009 To: Utility Advisory Committee From: Phil Lusk, Power Resources Manager Subject: Department of Energy Smart Grid Investment Grant Application Summary: The U.S. Department of Energy is currently soliciting applications for its Smart Grid Investment Grant that will provide grants of up to 50% of the cost of qualifying technologies. Recommendation: Forward a favorable recommendation to City Council to authorize the City Manager to engage for consulting services to assist in the preparation of the application in an amount not to exceed $25,000 and for the Public Works and Utilities Director to submit an application under the Smart Grid Investment Grant program. Background/Analysis: The U.S. Department of Energy (DOE) has announced a competitive Funding Opportunity Announcement for Smart Grid Investment Grant (SGIG) Program applications. The SGIG was originally authorized by Section 1306 ofthe Energy Independence and Security Act of 2007 and later modified by the American Recovery and Reinvestment Act of2009. The DOE will provide grants of up to 50% of the cost of qualifying Smart Grid devices and related technologies for immediate commercial use in electric system and customer-side applications, including electric distribution systems, advanced metering, and equipment. There are four items identified in the Electric Utility's Capital Facilities Plan and rate study that would qualify: 1) Advanced Metering Infrastructure; 2) Distribution System Efficiency Improvements; 3) Demand Response, and; 4) Demand Management. The total estimated cost for these items is $3.750 million, for which the City would be responsible for providing the 50% cost-share of $1.875 million. If a grant is awarded it would reduce the impact to ratepayers. While DOE has announced three application phases, it also has posted that funds are available on a first-come, first-served basis. As the submittal date for the first phase is August 6, 2009, staff recommends that consulting services are obtained to assist in preparing the City's proposal. All consulting fees would be paid from the Conservation Fund. Staff requests that the Utility Advisory Committee forward a favorable recommendation to City Council to authorize the City Manager to engage for consulting services to assist in preparing the grant application in an amount not to exceed $25,000 and for the Public Works and Utilities Director to submit a Smart Grid Investment Grant application. Staff will return to the Utility Advisory Committee and City Council if a grant is offered. N:\UAC\DepDir\DOE Smart Grid Grant Application.doc ~ORTANGELES WAS H I N G TON, U. S. A. Utility Advisory Committee Memo Date: July 14,2009 To: Utility Advisory Committee From: Phil Lusk, Power Resources Manager Subject: Bonneville Power Administration EnergySmart Grocery Agreement Summary: The City currently has a Program Service Agreement to conduct the EnergySmart Grocery program in its service territory. The proposed Amendment would convert the current Agreement into a Direct Acquisition mechanism. Recommendation: Forward a favorable recommendation to City Council to authorize the Public Works and Utilities Director to sign the amendment and any subsequent amendments to the EnergySmart Grocer Agreement. Background/Analysis: In 2007, the City entered into an Agreement with Portland Energy Conservation Incorporated (PECI) to conduct the EnergySmart Grocery program in its service territory. That Agreement is in connection with a region-wide promotion by the Bonneville Power Administration that assists eligible customers such as supermarkets, groceries and restaurants having a commercial refrigeration load. As part of the Agreement, PECI is responsible for energy audits, identifying eligible energy conservation measures, and for verifying that all work is completed in an acceptable manner. All City expenses under the Agreement are eligible for reimbursement under the Bonneville Power Administration's (BP A) Conservation Rate Credit (CRC) program. Since the Agreement was executed, a total of 30 energy audits were conducted, resulting in a total CRC reimbursement of$8,800 to three companies in the City's service area. To provide continuity with the imminent conclusion of the CRC program, PECI has proposed converting the Agreement to a Direct Acquisition (DA) mechanism. A DA is where a third party like PECI implements energy efficiency activities within a utility's service area with its consent. BPA will continue to attribute all energy savings to the City, and a 75% conservation adjustment credit will count towards the City's upcoming High Water Mark. All incentives will be paid by the BP A and the City will not have to budget or spend any of its conservation program funds. The City has already participated with similar DA programs, most recently the Green Motors Initiative. The proposed Amendment has been reviewed by the City Attorney. Staff requests that the Utility Advisory Committee forward a favorable recommendation to City Council to authorize the Public Works and Utilities Director to sign the amendment and any subsequent amendments to the EnergySmart Grocer Agreement. N:\UAC\DepDir\BP A SmartGrocer Agreement.doc Date: To: From: Subject: F...........'.!..........iiQr. .iR. :)TI'P1:...............1..............N...i.. rGv ;E: !:Lr ,ES'.......:i ~.,:,< _ __ ., , ,.", ........ , : . ,.,v'" ....... .." ,.,....... .." .... ..! . ~ l! ~ . WAS H I N G TON, U. S. A. Utility Advisory Committee Memo July 14, 2009 Utility Advisory Committee Phil Lusk, Power Resources Manager Net Metering Ordinance Amendment Summary: A revision to PAMC Section 13.10.065 has been prepared to ensure alignment with the terms of Chapter 80.60 RCW, as well as empowering the Department's Electrical Engineering Manager to establish consistent Customer Interconnection Standards. . Recommendation: Forward to the City Council a favorable recommendation to amend P AMC Section 13.10.065. Background/Analysis: Per Chapter 80.60 RCW, it shall be the policy of the City to encourage private investment in renewable energy resources by offering to make net metering available and allowing renewable energy systems to be interconnected to the City's electrical grid. The current wording ofPAMC Section 13.10.065 provides specific references to Chapter 80.60 RCW, including one earlier reference placing a limitation for project's having a generating capacity of not more than 25-kilowatts (kW). Chapter 80.60 RCW has since been amended to allow net metering projects to have an electrical generating capacity of not more than 100-kW. Further, the current wording of P AMC Section 13.10.065 only authorizes the Electrical Engineering Manager to enter into Connection Agreements with customer generators for the purpose of setting forth the specific duties, responsibilities, terms and conditions, including the method of payment by the City for net energy. After due consideration, the Electrical Engineering Manager should also be empowered to establish Customer Interconnection Standards, provided that such Standards and Agreements shall be consistent with Chapter 80.60 RCW and the policies and procedures of the Public Works and Utilities Department. The City Attorney's office prepared the attached amendments to PAMC Section 13.10.065. These revisions ensure that they will be generically aligned with the terms of Chapter 80.60 RCW, as well as empowering the Electrical Engineering Manager to establish consistent Customer Interconnection Standards. Staff therefore requests that the Utility Advisory Committee forward to the City Council a favorable recommendation to amend P AMC Section 13.10.065 related to net energy metering. Attachment: Proposed amendment to PAMC Section 13.10.065 N:\UAC\DepDir\Net Metering Ordinance Amendment.doc ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, revising Section 13.10.065 of the Port Angeles Municipal Code relating to net energy metering. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance 3080, as amended, and Section 13.10.065 of the Port Angeles Municipal Code are hereby amended to read as follows: 13.10.065 - Net Energy Metering A. In accordance with Chapter 80.60 RCW, it shall be the policy of the City to encourage private investment and in renewable energy resources by offering to make net metering available and allowing net metering systems to be interconnected, provided that the requirements of Chapter 80.GO Chapter 80.60 RCW and the Department's policies and procedures are met. D. Definition~. 1. "Cu~tomer-~cnerat01" ltlean~ a u~e, of a net metering ~:y~tem. 2. "Na maeI.tug" mea1l5 1.l1easming the diffe1Gllce bavveGll th(, dGGtl1,.,1ty sttppli(,d b} an dectde utilit} and the deet1k~ty gene1ated by a customer-gmelator that is fed back to the \.kcttie utility ovcr the appl~ca'uk L~lling period. J. "Net metering syst(,m" means a fud cell or a faGility for the production of eleGtrlcal Gllergj that. (a) u~e~ .15 it~ fuel cithe, solar, wind, 01 hyd1opo~e1, Cb) h.15 genwrting eap.1Gity of not mor e than 25 kilo watts, Cc,) isloeMed on the Gtlstolllcr-genGrM01'S premises, Cd) operated in parallel with the.. electric utility's transmission and dist1ibution facilities, and Ce) is intended primarily to offset part or all oftlle Gtlstomcr-gencr.1tor's requi1ements for cleGtf~citj'. e~. The Department's Electrical Engineering Manager is authorized to establish Customer Interconnection Standards and enter into Connection Agreements with customer- generators for the purpose of setting forth the specific duties, responsibilities, terms, and conditions, including the method of payment by the City for net energy::; provided that such Standards and Agreements shall be consistent with Chapter 80.60 RCW and the Department's policies and procedures. -1- C. In accordance with Chapter 82.16 RCW. it shall be the policy of the City to encourage private investment in renewable energy resources by offering investment cost recovery incentives for renewable energy systems. provided that the requirements of Chapter 82.16 RCW and the Department's policies and procedures are met. Section 2 - Corrections. The City Clerk and the codifiers ofthis ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction ofthe scrivener' s/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 3 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 4 - Effective Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five days following the date of its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the _ day of July, 2009. MAYOR ATTEST: Becky J. Upton, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: July , 2009 By Summary G:\Legal_Backup\ORDINANCES&RESOLUTIONS\ORDINANCES.2oo9\19-Net Metering 13.10 PAMC.060309.wpd (June 24, 2009) -2- Date: To: From: Subject: ~ORTANGELES WAS H I N G TON, U. S. A. Utility Advisory Committee Memo July 14, 2009 Utility Advisory Committee Phil Lusk, Power Resources Manager Advanced Metering Infrastructure Project Summary: More than 60% of all Electric and Water Utility meters are beyond their service life. Staff has monitored metering technology for several years, and recommends proceeding with an Advanced Metering Infrastructure project. Recommendation: For information only, no action requested. Background/Analysis: The Electric and Water Utilities have postponed meter replacement. As a result, more than 60% of all City revenue meters are now greater than fifteen years old and beyond their service life. Staff has monitored metering automation opportunities since 2006, which enhance efficiency and effectiveness and provide new customer service benefits. A staff-prepared business case evaluation demonstrates that we should consider an Advanced Metering Infrastructure project at this time. The Advanced Metering Infrastructure project is in the Capital Facilities Plan for the Electric and Water utilities and was included in last year's cost of service studies. Staff prepared a presentation on the business case evaluation for the Advanced Metering Infrastructure project that could be made at today's meeting if desired. Staff will return to the Utility Advisory Committee in September to present the Utility rate studies that will include the Advanced Metering Infrastructure project and procurement schedule. N:\UAC\DepDir\AMI Project.doc Date: To: From: Subject: ~ORTANGELES WAS H I N G TON, U. S. A. Utility Advisory Committee Memo July 14, 2009 Utility Advisory Committee Larry Dunbar, Deputy Director of Power Systems Bonneville Power Administration Tier 2 Power Supply Summary: The City must make a commitment to the Bonneville Power Administration for Tier 2 power supply by November 1,2009. A workshop was held in June to provide information about BP A Tier 2 products and other power supply options, and a power supply Straw Man proposal was reviewed. Recommendation: For information only, no action requested. Background/Analysis: On June 3-4, 2009, a Tier 2 power supply planning workshop was held for City Council and Utility Advisory Committee members by the Northwest Public Power Association. As part of the workshop, Bonneville Power Administration (BP A) and other power supply alternatives were presented and considered as part of a Tier 2 commitment to BP A. During the workshop, a Straw Man proposal was made that included selection of the BP A Short-Term Tier 2 rate alternative (from October 2011 through September 2014) and increasing the City's conservation program beginning next year. City Council and Utility Advisory Committee members made the following suggestions at the workshop. Staff responses are also provided below. Suggestion 1 - The Electric Utility's retail rate design should be updated to further provide incentives for conservation and efficiency. Staff is proposing consulting services in the 2010 budget for retail rate design. Suggestion 2 - Additional options should be evaluated in comparison and contrast to a landfill gas generation project. Staff is proposing consulting services in the 2010 budget for evaluating other beneficial uses for the landfill gas that is currently being flared. Suggestion 3 - The total cost of conservation and efficiency should be evaluated (e.g., lost revenues and utility taxes). N:\UAC\DepDir\BPA Tier 2 Power Supply.doc Bonneville Power Administration Tier 2 Power Supply July 14,2009 Page 2 EES Consulting and staff evaluated the effects of the conservation program on lost revenues and utility taxes. As long as the City pays for its conservation programs using cash (versus borrowing) and rates continue to escalate (comparable to the last ten years), the lost utility taxes from conservation are less than the increased utility taxes from adding conservation expenses to the revenue requirements and normal rate escalation. By paying cash for the conservation program, the utility tax growth rate is only 10% less than what it would have been absent the conservation program. Suggestion 4 - Other local generation alternatives should continue to be explored. Staff will bring local generation alternatives forward as part of the next Tier 2 power supply decision, which is due by September 30, 2011 for the period of October 2014 through September 2019. Suggestion 5 - Fuel switching opportunities should continue to be explored. EES Consulting does not recommend pursuit of fuel switching until the Northwest Power and Conservation Council takes a position on this topic (a study is currently underway). Fuel switching such as conversion of electric water heating, space heating, and cooking to propane may be an attractive load reduction option for the Electric Utility, but would cost the customer roughly twice as much for energy purchases and increase carbon emissions. Suggestion 6 - Staff should offer to make public presentations on the Tier 2 power supply needs and'fecommended alternatives and return to the Utility Advisory Committee in October for its recommendation to City Council. Staff prepared a presentation that could be made at today's meeting if desired. Public presentations will be conducted during the months of August through September. The above suggestions and staff responses have been incorporated into a revised Straw Man proposal (see attached "Stone Man" proposal). The main changes to the proposal are highlighted. Staff will return to the Utility Advisory Committee in October to request a recommendation to City Council for the Electric Utility's Tier 2 power supply for the period of October 2011 through September 2014. Attachment: Tier 2 Power Supply Stone Man Proposal Tier 2 Power Supply Stone Man Proposal City of Port Angeles Electric Utility The Utility Advisory Committee and City Council need to determine a Tier 2 power supply by November 1, 2009, which is required by the Bonneville Power Administration. Page 1 7/14/2009 Draft Tier 2 Power Supply Stone Man Proposal City of Port Angeles Electric Utility 1. Straw-Stone-lron Man Proposal Purpose. This is a draft business proposal designed to generate a large number of ideas for the solution of our initial Tier 2 power supply problem. The proposal is intended to generate discussion of its advantages and disadvantages and to provoke the creation of a new and better proposal. The proposal is intended to jump start discussions, is not expected to be the last word, and may be "knocked down" by something more substantial. As part of the June 3-4, 2009 workshop, the "Straw Man" proposal is being refined into a "Stone Man" proposal by group consensus. The "Stone Man" proposal will evolve into an "Iron Man" proposal no later than November 1,2009. 2. Tier 2 Power Supplv Problem Statement. On November 18,2008, City Council approved a Power Sales Agreement with the Bonneville Power Administration (BPA). The new Power Sales Agreement will commence on October 1, 2011 and conclude on September 30,2028. The primary change in the new Power Sales Agreement is a shift from average embedded melded rates to a Tiered Rate Methodology (TRM). TRM is composed of a two-level pricing construct in which Tier 1 supply is limited to the output of the federal based system, and the rates for which are based on the cost of those . resources. The output of the federal based system is anticipated to diminish during the term of the agreement which will have the same effect as increasing the City's Tier 2 power supply needs. Tier 1 will serve the City's current load. Tier 2 serves load in excess of that served by Tier 1 at a rate (or rates) based on the cost of new resources At the time of execution of the new agreement it was anticipated that about 97% of the City's power supply would initially be provided by BPA under the Tier 1 rate. It was understood that Tier 1 costs would be similar to average embedded costs at that time. We expected the remaining 3% of the City's power supply needs could be provided by BPA under a Tier 2 rate alternative. Based on the most recent BPA load forecast and transition period high water marks, the City's Tier 2 power supply needs will begin in October of 2011 in the amount of 0.145 aMW or 0.2% , increasing to 0.569 aMW in October of 2012, and 1.026 aMW or 1.2% of the City's power supply in October of 2013. Tier 2 loads below 1.0 AMW will be covered under load shaping charges. Note the significant difference between what was anticipated upon execution of the new Power Sales Agreement and the recent BPA load forecast. The City's Tier 2 exposure was delayed two years and is about one-third of the initially anticipated amount. Anticipating historical customer growth rates, it is anticipated that within twenty years 8% of the City's power supply may fall under the Tier 2 power supply with an projected wholesale power supply cost increase of 11 %. A Tier 2 commitment to BPA must be provided by November 1, 2009, which would cover the 3-year period from October 2011 through September of 2014 or a longer term depending on the rate alternative selected. Power supply sources other than BPA can be used to serve all or part of the City's Tier 2 loads. Page 27/14/2009 Draft " Tier 2 Power Supply Stone Man Proposal City of Port Angeles Electric Utility Similar considerations need to be made in the future with the next decision due prior to September 30, 2011 for the 5-year period of October 2014 through September 2019. 3. Tier 2 Power Supplv Options. There are three general options available to the City to satisfy its Tier 2 power supply including: 1) continued reliance on SPA; 2) diversify all Tier 2 load to non-SPA supply; and 3) do a portion of Tier 2 with SPA and the remainder with non-SPA power supply. The options are recommended to be separately applied to the City's distribution customers (e.g., residential and commercial rate classes) and the industrial transmission rate class. Although the SPA Power Sales Agreement does not require the City to allocate Tier 1 or 2 power supply to its residential, commercial, and industrial transmission rate classes, allocations are considered in the following options and alternatives. 3.A. Continue Reliance on SPA for Part or All of Tier 2 Power Supplv. This option can include the Short-Term, Load Growth, and Vintage rate alternatives. If the Short-Term rate alternative is selected, a future decision will need to be made prior to September 30, 2011 to diversify or continue with that selection or the Load Growth or Vintage rate alternative. The main advantage of this alternative is that it's simple and SPA would have more capability than the City to obtain favorable pricing. This alternative limits the City's risk to the rates that SPA sets every two years. The key disadvantage is that similar to the approximately $20 million expense for today's purchased power, the future Tier 2 wholesale power purchases will flow out of Port Angeles providing no local economic benefits. The estimated net present value of this option based on SPA indicative pricing and a market forecast for the contract term is $30.8 million, which need to be allocated to distribution customers and the industrial transmission rate class. The anticipated cumulative wholesale Tier 2 power supply increase is estimated to be 11.2% in year 2028. The anticipated wholesale Tier 2 power supply increase is estimated to be 0.9% in 2014. The initial Tiered Rates will not be set by SPA until some time in 2011. Another disadvantage is that there would be minimal, if any, wholesale rate signal for conservation since the majority of costs would be take/don't take but pay. However, a load shaping credit may be available, which SPA will be set every two years, that could provide a conservation rate signal. After each two year rate period conservation could reduce Tier 2 needs. The Tier 2 rate alternatives could be the same, different or a combination for the City's distribution customers (e.g., residential and commercial rate classes) and industrial transmission rate class. For example, the City could select 0.622 aMW Page 3 7/14/2009 Draft Tier 2 Power Supply Stone Man Proposal City of Port Angeles Electric Utility for Short-Term and 0.300 aMW for Load Growth for distribution customers and 0.104 aMW for Short Term for the Industrial Transmission rate class. 3.8. Diversify from BPA. This option can include a combination of any BPA rate alternative (1-3 below) with any other alternative (4-8 below). For example, the City can select the Short-Term Tier 2 rate alternative for part of its Tier 2 needs and additional conservation within the City for the balance of its Tier 2 needs. All loads above Tier 1 in excess of 1 .0 aMW must be either served by a non-federal resource, a Tier 2 rate alternative, or a combination of both. There are several alternatives that should be carefully considered as part of decision-making. A brief summary of each alternative and its advantages and disadvantages is provided below. The alternatives are not mutually exclusive, combining alternatives to form a resource portfolio are possible. 3.B.1. BPA Short-Term Tier 2 Rate Alternative. This rate alternative mayor may not provide the least cost approach in the long-run and will depend on the market. Selection of this alternative could provide the City until October of 2014 to develop its initial 0.922 aMW Tier 2 resources for the distribution system. The main advantage of this BPA alternative is that it provides the most flexibility of all BPA Tier 2 rate alternatives and additional time. 3.B.2. BPA Load Growth Tier 2 Rate Alternative. Depending on market conditions at the time of selection, which will include BPA resetting the rate every two years in a rate case proceeding, this rate alternative may provide the least cost approach in the long run. If the Short-Term rate alternative is initially selected the City could decide to select the Load Growth alternative as part of its September 30, 2011 decision. If this alternative is initially selected for some or all of the City's Tier 2 needs, the City can elect to use other options at a later date but cannot remove load actually served by BPA under this option through the term of the Power Sales Agreement ending in year 2028. With proper notice the City could exercise a one-time termination of future new purchases under this alternative. liquidated damages may apply. 3.8.3. BPA Vintaqe Tier 2 Rate Alternatives. This wind based resource alternative should only be considered if the City was required by Federal or State law to develop a renewable resource portfolio. The Vintage alternatives (market with least cost resource and least cost resource) are not going to be initially available. Selection of the Short-Term rate alternative would preserve future consideration of Vintage rate alternatives. 3.B.4. Additional Conservation. Perhaps the most flexible, least risk, and lowest cost power resource is pursuit of additional conservation. The Conservation Potential Study indicates there are significant conservation "negawatts" available Page 4 7/14/2009 Draft Tier 2 Power Supply Stone Man Proposal City of Port Angeles Electric Utility that have the same effect as traditional generation resources. This alternative by itself could provide the initial 0.922 aMW Tier 2 resources for the distribution system. Conservation by itself may not be able to satisfy all of the City's Tier 2 power supply needs during the term of the new Power Sales Agreement. 3.B.5. Enerqy Northwest Purchase Power Aqreements. The advantage of this alternative is risk sharing and development, operation and maintenance of large commercial facilities by an experienced provider. Possible disadvantages could be transmission, no local economic multiplier benefits, and reliance on a single generation source. 3.B.6. Enemy Northwest Landfill Gas Generation. The key advantage of this alternative is City ownership and control of a resource within the City that provides local economic benefits. The City could partner with Energy Northwest to develop, operate and maintain this facility, which would provide renewable energy credits. The main disadvantages are that gas production declines over time, the cost of integrating the resource into the BPA supply, and the City would have capital and operating risk similar to its Morse Creek hydro project. 3.B.7. Biomass Coqeneration. The advantage of this alternative may be non- City investment in a project that could provide local economic benefits. The main disadvantages of cogeneration is a primary focus by the customer to serve production load versus utility load, and capital, operating and fuel risks. The City could partner with Energy Northwest to further consider a project. 3.B.8. Market Purchases. Compared to the Short-Term and Load Growth rate alternatives, the main disadvantage of this alternative is that the City's Tier 2 needs by itself have little market influence; Bonneville's rate alternatives would likely provide better pricing. 4. Stone Man Proposal. Staff recommends that the City diversify its Tier 2 power supply from the BPA. The proposal would require several City actions between now and September 30, 2014. As part of the recommendation, staff believes that time is needed to develop a "no regrets" resource portfolio, hence a continuing need for Tier 2 Short-Term power supply from the BPA. Several strategic goals should be considered for the Electric Utility to maximize local benefits and minimize risks of the Tier 2 power supply. High High Benefit Low Risk "No Regrets" High Benefit High Risk "A Big Bet" - ~ Q) c Q) m Low Benefit Low Risk "Bad Outcome" Low Benefit High Risk "Worst Outcome" Low High Risk Page 5 7/14/2009 Draft Tier 2 Power Supply Stone Man Proposal City of Port Angeles Electric Utility The Stone Man proposal includes the following: 4.A. Selection of the BPA Short-Term Tier 2 rate alternative for the distribution system and industrial transmission rate class. This will continue to satisfy the City's overall Tier 2 power supply through September of 2014. 4.B. Proceeding with expanded residential, commercial, and City facility conservation programs consistent with the Conservation Potential Study "Base" recommendation (0.32 aMW per year) to satisfy remaining Tier 2 power supply needs for the distribution system through 2014. Staff will include an expanded conservation program that would double City efforts in the 2010 proposed budget, and would be maintained through 2014 at the same level. Staff also recommends that the City facilitate any industrial transmission rate class initiated conservation programs that qualify for BPA program funding. Anticipating the expanded conservation program costs through 2014 are paid using cash versus debt financing, the anticipated rate impact is estimated to be 1.8% or $1.55 per month per residential customer. The anticipated cost of conservation is $30 per MWh and the BPA indicative price for the Tier 2 Short-Term rate alternative is $54 per MWh. 4.C. Continue to have a wholesale rate structure for the industrial transmission rate class that's similar to today. Proceed with negotiation of a power sales agreement (or an agreement in principle) for the industrial rate class prior to November 1, 2009. The agreement should include the Tier 2 rate alternative selection and other items such as load forecasting, take or don't take but pay, risk mitigation, and conservation responsibility and opportunities. Similar to the November 1 , 2009 deadline, the City must make another Tier 2 power supply decision by September 30, 2011 for the period of October 2014 -September 2019. Staff recommends that a power supply workshop be held in early 2011 to reassess its Tier 2 power supply needs. The initial Tier 1 & 2 rates and Resource Support Services should be known at that time, which could be a guidepost for a future strategy. At that time we should reassess: 4.0. The costs, risks, and benefits of avoiding BPA Tier 2 rate alternatives for the period of October 2014 and beyond for its distribution customers. The decision for the industrial rate class should be based on their election. 4.E. To revisit the opportunity of a City owned Landfill Gas Generation project including the evaluation of other local generation alternatives. Other options to the Landfill gas Generation project will be evaluated including possible sale of the landfill gas or its use for fueling some of the City's fleet. Staff will include consulting services in the 2010 proposed budget to further study alternative uses of landfill gas. Page 6 7/14/2009 Draft t '" Tier 2 Power Supply Stone Man Proposal City of Port Angeles Electric Utility 4.F. To revisit biomass cogeneration opportunities within Port Angeles through a purchase power agreement as, needed to satisfy the City's Tier 2 power supply needs. Staff believes the following items are crucial to the success of diversifying its Tier 2 power supply from SPA: 4.G. Acknowledge that the City is becoming responsible for its Tier 2 power supply and that power supply should be "long" versus "short". The Washington State renewable portfolio standard does not apply to the City and that the City would continue to voluntarily support conservation in the absence of any current State or federal mandate. The Western Climate Initiative does not include any mandates at this time, but the State is developing mandatory greenhouse gas reporting requirements that may be applicable in the future. 4.H. That future City sponsored conservation programs should be maintained at a consistent and predictable level. 4.1. That renewable energy credits assigned to the City's Tier 1 power purchases should be resold by the City and the revenues used to offset the City's cost of developing its Tier 2 power supply. The preliminary Tier 1 Renewable Energy Credit (REC) estimate is about 2.5 aMW which has a current annual market value in the range of $5 to $10 per REC, and may provide from $100,000 to $200,000 per year. 4.J. That consulting services will be included in the 2010 proposed budget for designing new retail rates based on wholesale tiered rates anticipating changes will be needed in 2011. As part of this effort conservation rate designs will be evaluated that help create economic momentum toward conservation and energy efficiency. As part of the future Tiered rates the power supply will need to be allocated to distribution customers and the industrial rate class. The potential for fuel switching for water heating, space heating, and cooking will also be explored. Customer communications about retail rate design changes will need to begin in 2010. 4.K. Technology needs will be included in the 2010 proposed budget such as Advanced Metering Infrastructure (AMI), Supervisory Control and Data Acquisition (SCADA) upgrades, conservation voltage reduction, peak demand management. SPA programs for Smart Grid and Demand Response will need to be integrated. 4.L. There are other local power resources that may be commercially feasible in the future such as biomass energy development in Clallam County, solid waste conversion, hydrokinetic (wave/tidal/in-stream, off-shore wind), Page 7 7/14/2009 Draft Tier 2 Power Supply Stone Man Proposal City of Port Angeles Electric Utility community solar, and incremental generation at Morse Creek Hydro. Upon commercial feasibility, the City should provide a preference for local power resources that are either below or similar to the avoided cost of other non~ local resources. 4.M. There may be legislative issues that the City may want to consider such as Washington State House Bill 1811 , which could have increased the benefits of the City's Morse Creek hydro project. 5. Staff Guidance. Staff requests that it receives guidance and direction today on the Stone Man proposal. If there is any additional research or consideration that needs to be completed, staff could return to the Utility Advisory Committee in August through September as an "Iron Man~' proposal is developed. Staff will return to the Utility Advisory Committee no later than October 13, 2009 requesting their recommendation to City Council. Staff will request City Council consideration no later than the October 20, 2009 to ensure compliance with the November 1, 2009 Tier 2 notice deadline. Page 8 7/14/2009 Draft 'f .^ ~ORTANGELES WAS H I N G TON, U. S. A. Utility Advisory Committee Memo Date: July 14, 2009 To: Utility Advisory Committee From: Dennis McBride, Fleet Manager Subject: Washington State Department of Ecology Clean Diesel Grant Summary: In 2008 the City applied for and received a Clean Diesel grant award from the State Department of Ecology for $13,129. Eight vehicles in the City fleet met the grant requirements. On May 26-27,2009 the vehicles were fitted with the converter/filters. Recommendation: For information only, no action required. Background/Analysis: On May 20,2008 Equipment Services applied for a grant to retrofit the diesel fleet with emission control converter/filters. The conversion allowed the City to reduce toxic air pollution from diesel engines. According to the Washington State Department of Ecology, diesel exhaust contains over 40 cancer causing substances and contributes over two thirds of the toxic air pollution in Washington State. It has been strongly linked to major chronic and/or terminal ailments such as: cancer, emphysema, asthma, stroke as well as heart & lung conditions of all types. On June 6, 2008, the City received verification that they had been selected to receive a grant award not to exceed $19,400.00. The City was informed that the vehicles needed to meet following requirements to be retrofitted through this grant. The requirements were: 1) The vehicles needed to be retained in the fleet for at least two years. 2) The vehicle had to be of 1992 or newer manufacture. 3) The grant vendor needed to have a converter/filter capable of fitting the vehicle. In January of 2009 the vendor for the project, Cummins Northwest, did a survey of the City fleet and identified eight vehicles that matched the requirements of the grant. Cummins Northwest retrofitted all eight vehicles on May 26-27,2009 at a total grant covered cost of$13,129.00. The fitted converter/filters are guaranteed to meet a minimum reduction level in the listed pollutants: Particulate matter 20% Carbon monoxide 50% Hydrocarbons 50% N:\UAC\DepDir\DOE Clean Diesel Grant.doc Washington State Department of Ecology Clean Diesel Grant July 14,2009 Page 2 While the equipment has been tested and verified by the US Department of Ecology to meet or exceed the listed minimum reduction standards, test results have shown a potential reduction in hydrocarbons and carbon monoxide as high as 70%. The City has made a small but significant step toward cleaner air with a minimal investment of time, effort and capital. Date: To: From: Subject: ~ORTANGELES WAS H I N G TON, U. S. A. Utility Advisory Committee Memo July 14, 2009 Utility Advisory Committee Phil Lusk, Power Resources Manager Conservation Rate Credit Renewables Option Summary: The Bonneville Power Administration has allowed its electric utility customers to use the Conservation Rate Credit for selected activities under its Renewables Option component. This year, the City received two requests for funding that total $40,000. Recommendation: For information only, no action requested. Background/Analysis: Historically, the Bonneville Power Administration (BPA) allows its customers to use the Conservation Rate Credit (CRC) for selected renewable activities under its Renewables Option (RO) CRC component. The CRC-RO mechanics are complex and in the past have involved an annual capped allocation for the entire BP A service territory. This block of CRC funds are then allocated through a request process conducted each year. Because of the historic RO activity in the City's service territory (four renewable energy systems installed in eight years) and the economics of photovoltaic (PV) systems in this geographical location, the City has not made recent RO requests, and currently has about $700 remaining in its RO account. This year, the City received two requests for CRC-RO funding that total $40,000. Therefore, staff intends to submit a CRC-RO request in the amount of $40,000 to the BPA for its 2010 federal fiscal year. The first CRC-RO project requested is by the Feiro Marine Life Center (FMLC). The FMLC is an educational and scientific organization promoting marine education and conservation and is located on the City Pier in Port Angeles. The FMLC has been in operation since 1981 but has recently been established as a 501 (c) (3) nonprofit corporation. As this is a City-owned building, staff supports the FMLC's request for funding a small PV system under the CRC-RO Renewable Education Program that funds curriculum and demonstration projects. Education programs are eligible for a dollar-for-dollar rate credit, and are capped at a maximum of $25,000/year. Staff believes that this funding amount would be sufficient to install a PV system of approximately 1.5- 3.0-kW, which will offset some of the FMLC's daytime electrical energy requirement. The second CRC-RO project requested is the Clallam County Courthouse building that is located at 223 East Fourth Street in Port Angeles. While this was originally projected to be a 100-kW PV system, it has since been scaled back to being 30-kW. Because of its size, the CRC-RO for this project would be capped at a maximum of$15,000. N:\UAC\DepDir\CRC Renewable Option.doc Date: To: From: Subject: ~ORTANGELES WAS H I N G TON, U. S. A. Utility Advisory Committee Memo July 14, 2009 Utility Advisory Committee Larry Dunbar, Deputy Director of Power Systems Bonneville Power Administration Outstanding Issues Update Summary: A summary of several outstanding issues related to the Bonneville Power Administration was shared with the Utility Advisory Committee earlier this year. Staff is providing an update on one of the issues from May. Recommendation: For information only, no action requested. Background/Analysis: Staff is providing an update on one of the Bonneville Power Administration (BPA) issues from April and May of this year. Wholesale power and transmission rate adjustments. In May staff shared that the initial 9.8% wholesale power rate proposal had been in flux and in April was hovering around 6%. The May proposal was a 3% adjustment this year, which would be followed by a 7% adjustment next year. There continued to be no wholesale transmission rate adjustment proposed. A recent draft record of decision includes an average rate increase of about 6.8%. The Bonneville Power Administration is proposing that the City could either 1) accept a 6.8% rate increase effective this October which would remain in effect through September of 20 11, or 2) accept a 4.4% rate increase effective this October and another 4.4% rate increase beginning October 1, 2010 that would remain in effect through September of 20 11. There was no wholesale transmission rate adjustments proposed that will affect the City. It is anticipated that the final record of decision will be made on or after July 21, 2009. Staff will return to the Utility Advisory Committee to present the Electric Utility rate studies in September after the final record of decision is made, which will a recommendation on which wholesale power rate option to select. N:\UAC\DepDir\BPA Issues Update. doc ~ORTANGBLBS WAS H I N G TON, U. S. A. Utility Advisory Committee Memo Date: July 14, 2009 To: Utility Advisory Committee From: Phil Lusk, Power Resources Manager Subject: Utility Cost of Service Study and Rate Studies Calendar Summary: Staff plans to realign the calendar for the delivery of the Cost of Service Analysis for the electric utility. This would allow staff additional time to evaluate the impacts of the proposed adjustments to the Bonneville Power Administration wholesale power costs, as well as bring this study into a schedule aligned with the various rate studies being undertaken for the water, wastewater, solid waste collection and transfer station utilities. Recommendation: For information only, no action requested. Background/Analysis: Staff plans to realign the calendar for the delivery of the Cost of Service Analysis (COSA) for the electric utility. This would result in a push-back of the final delivery date from the originally proposed mid-June date to a final completion date in mid-August. The other change that staff plans is to have the new rates and fees for the electric utility take effect in January, rather than the historic October period. A copy of the revised schedule is attached. This realignment will allow staff additional time to evaluate the impacts on the City's electric utility and customers of the proposed adjustments to the Bonneville Power Administration wholesale power costs. This would also bring the electric utility CO SA into a schedule that is aligned with the rate studies underway for the water, wastewater, solid waste collection and transfer station utilities. It is now anticipated that all of the preliminary utility evaluations would be presented to the Utility Advisory Committee (UAC) at its September 8, 2009 meeting. Following this presentation and with the concurrence of the UAC, these evaluations would then be presented to the City Council prior to opening the public hearings. The UAC would then be requested to make its recommendation to City Council at its October 13,2009 meeting. There will be no cost impacts from the proposed changes to the delivery schedule. Attachment: 2009 Cost of Service Study and Rate Studies Calendar N:\UAC\DepDir\Utility COSA & Rate Study Calendar. doc 2009 cost of service study & rate studies calendar Internal Staff Rate Studies Electric Transfer Milestones CaSA Water Wastewater Collections Station Utility Advisory Committee study presentation 9/8/2009 9/8/2009 9/8/2009 9/8/2009 9/8/2009 Joint Solid Waste Advisory Board presentation TBD City Council sets public hearing 9/15/2009 9/15/2009 9/15/2009 9/15/2009 9/15/2009 City Attorney office review of draft rate ordinance amendments 8/17/2009 8/17/2009 8/17/2009 8/17/2009 8/17/2009 BPA Wholesale Power Rate Adjustment TBD City Council presentation & public hearing 1 0/6/2009 10/6/2009 1 0/6/2009 10/6/2009 1 0/6/2009 Utility Advisory Committee recommendation to City Council 10/13/2009 10/13/2009 10/13/2009 10/13/2009 10/13/2009 City Council closes public hearing and adopt ordinances 10/20/2009 10/20/2009 10/20/2009 10/20/2009 1 0/20/2009 Provide 2009 revised & 2010 proposed rate revenues to Finance Department 10/27/2009 10/27/2009 1 0/27/2009 10/27/2009 10/27/2009 Solid Waste Collection Entity 75-day Notice - 10/18/2009 Septic hauler 3D-day notice 12/2/2009 Clallam PUD wholesale water agreement 3D-day notice 12/2/2009 Rate adjustment 3D-day notice to all other customers 12/2/2009 12/2/2009 12/2/2009 12/2/2009 12/2/2009 New rates and fees in effect 1/1/2010 1/1/2010 1/1/2010 1/1/2010 1/1/2010