HomeMy WebLinkAboutAgenda Packet 09/11/2007
\ II
Utility Advisory Committee
Public Works Conference Room
Port Angeles, W A 98362
September 11, 2007
3:00 P.M.
I. Call to Order
II. Roll Call
m. Approval Of Minutes For August 14,2007
IV. Late Items
V. Discussion Items
A. DOE Stormwater Grant Application
B. Tree Trimming Contract
C. Conservation Funding .
D. Conservation Loans
E. Solid Waste Rates
F. Transportation Benefit Districts
VI. Next Meeting Date: October 9, 2007
VII. Adjomment
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UTILITY ADVISORY COMMITTEE
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Utility Advisory Committee
Public Works Conference Room
Port Angeles, WA 98362
August 14, 2007
3:00 P.M.
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Call To Order
Chairman Reed called the meeting to order at 3:00 p.m.
IL Roll Call
Members Present:
Chairman Reed, Karen Rogers, Grant Munro, Betsy Wharton,
Orville Campbell
Members Absent:
None
Staff Present:
Mark Madsen, Bill Bloor, Glenn Cutler, Yvonne Ziomkowski,
Scott McLain, Larry Dunbar, Steve Sperr, Kathryn Neal, Amanda
Roberts, Sue Roberds, Tom McCabe, Pat Bartholick, Nathan West
(3:59), Cate Ril1.ehart
Others Present:
Shannon Greene - Bonneville Power Administration
Bob Martin - Clallam County
Rich Sill - Clallam County
John Miller - Clallam County
Brian Gawley (3:14) - Daily News
Paul Lamaroux - Citizen
III. Approval of Minutes:
Chairman Reed asked if there were any corrections to the minutes of July 10, 2007. Councilman
Munro moved to approve the minutes. Mayor Rogers seconded the motion, which carried
unanimously. Chairman Reed abstained due to absence at the meeting.
IV.
Late Items:
None
V. Discussion Items:
A. Beyond Waste Plan
Continued to September 11, 2007 meeting.
B. Long Term Regional Dialogue
UTILITY ADVISORY COMMITTEE
August 14, 2007
Scott McLain, Deputy Director of Power Systems, introduced Shannon Greene ofthe Bonneville
Power Association. Ms. Greene distributed a handout and reviewed the contents. BP A intends
to offer contracts for a slice product (which provides power based on the actual generation shape
of the Federal system), a block product (which provides a predefined amount of power to meet a
customer's net requirement need), and load following (which provides all power needed to meet
a customer's actual load minus declared resource amounts). There was a brief discussion.
Information only. No action taken.
C. Processing Junk Vehicles At The Port Angeles Landfill
Glenn Cutler, Director of Public Works and Utilities, gave a brief overview of the packet
information and introduced Bob Martin, Rich Sill, and John Miller ofClallam County. It was
noted that there are an abundance of junk vehicles located throughout the County as well as in
the City. The County has approached the City to enter into a cooperative venture to significantly
reduce the number of junk vehicles from the rights of way as well as from private property at
little or no cost to individuals. There was a lengthy discussion.
. Orville Campbell moved to recommend City Council (1) enter into an interlocal agreement
to utilize a portion of the Port Angeles Transfer Station property on a trial basis for the
disposal operations of junk vehicles, (2) authorize the Mayor to sign an agreement, and (3)
. authorize the Public Works and Utilities Director to evaluate the operation and return to
Council with a recommendation for continuing operations after the initial event.
Councilmember Wharton seconded the motion, which carried unanimously.
D. Continuation Of Storm water Utility Rates Discussion
Steve Sperr, City Engineer, distributed a handout and reviewed the rate adjustment options
noting that this is still a work in progress. A discussion followed..
Councilman Munro moved to recommend adjusting the method of assessing Stormwater
Rates as recommended by Staff. Mayor Rogers seconded the motion which was passed on
a vote of four to one with Councilmember Wharton in opposition.
E. Electric Rate Adjustments
Larry Dunbar, Power Resources Manager, distributed a handout and gave a presentation based on
that information. Recommendations include a 5.9% rate adjustment, maintain current rate
structures, some minor amendments, and a annual review in 2008. A discussion followed.
Councilmember Wharton left at 5:14 p.m.
Mayor Rogers moved to recommend City Council proceed with a public hearing on the
UTILITY ADVISORY COMMITTEE
August 14, 2007
updated rate study and proposed rate adjustments. Orville Campbell seconded the motion,
which was passed on a vote of four to one with Chairman Reed in opposition. Councilman
Munro requested the issue of the Light building lease expense be brought before the full
Council.
F. Renewable Energy Generation Project Grant Update
Continued to the September 11, 2007 meeting.
G. CFL Markdown Promotion Agreement Revision
Larry Dunbar, Power Resources Manager, advised that the proposed revision offers a markdown
promotion at local retail outlets with full reimbursement from BP A. There was a brief
discussion.
Councilman Munro moved to recommend City Council authorize the Public Works and
Utilities Director to sign the revision to the CFL Markdown Promotion Agreement. Orville
Campbell seconded the motion, which carried unanimously.
. H. Energy Conservation Loans
Continued to the September 11, 2007 meeting
L Transportation Benefit Districts
Continued to the September 11, 2007 meeting.
VI. Next Meeting Date:
September 11, 2007
VIL A djornment:
The meeting was adjourned at 5:27 p.m.
Chairman Reed
Cate Rinehart, Admin Spec II
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Utility Advisory Committee Memo
Date:
September 11, 2007
To:
Utility Advisory Committee
From:
Stephen Sperr, P.E., Deputy Director of Engineering Services
Subject:
DOE Stormwater Grant Application
Summary: The City intends to apply for one or several grants under the Department of Ecology's
Stormwater Management Implementation Grants Program for FY2008. Applications for this new
program are due October 15, 2007.
Recommendation: Forward a favorable recommendation to City Council to authorize the
Mayor to (1) sign up to two grant applications, in a total amount not to exceed $600,000, and
(2) if either or both grants are approved, authorize the Mayor to execute the grant
agreement( s).
Background/Analysis: The Washington State Legislature, in its 2007-2009 Capital Budget,
authorized the funding of a new program to provide grants to local governments for municipal
stormwater projects. The grants would be for 75% of the total project cost, with a required 25%
local match. The program's emphasis is on projects that implement low-impact-development
techniques, remove non-stormwater discharges to storm sewer systems, or retrofit stormwater
projects in urban areas. However, other stormwater activities such as inventories, monitoring,
assessments and mapping are eligible for funding.
Applications will be evaluated on a number of criteria that are similar to DOE's other grant and
loan programs. Staff will provide more information on the criteria at the UAC meeting. It is
anticipated that the City will apply for two grants. One grant application will be to establish a flow
model of the Stormwater conveyance systems in the City, as well as some baseline flow and water
quality monitoring. The other grant application will be for a capital project, and is likely to be one
ofthe following projects taken from the City's 2007 Capital Facilities Plan:
1. Stormwater Outfalls to Streams and Marine
2. Stormwater and Canyon Edge and Ahlvers
3. Stormwater at Campbell and Porter
4. 10th and N Streets Regional Stormwater Detention
N:\UAC\Final\DOE Stormwater Grant Application.doc
DOE Stormwater Grant Application
September 11, 2007
Page 2
Because of the timing of the application deadline (October 15), staff is bringing this to the UAC
now so that it can be forwarded to the City Council at its October 2, 2007 meeting. The scope of
each grant application and final amounts, not to exceed $600,000 total, will be finalized before the
October 2 meeting.
It is requested that the UAC forward a favorable recommendation to City Council to authorize the
Mayor to (1) sign up to two grant applications, in a total amount not to exceed $600,000, and (2) if
either or both grants are approved, authorize the Mayor to execute the grant agreement(s).
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Utility Advisory Committee Memo
Date:
September 11, 2007
To:
Utility Advisory Committee
From:
Terry Dahlquist, Electrical Engineering Manager
Subject:
Power Line Tree Trimming
Summary: The City contracts annually for tree trimming services to clear around power lines.
The cost per hour has increased substantially this year due to labor shortages. The 2007 budget
increased only 12%. Perhaps 10-20% less trimming will be accomplished this year than in 2006.
Recommendation: Forward a favorable recommendation to City Council to award and
authorize the Mayor to sign a contract for the Power Line Tree Trimming with Asplundh
Inc, in an amount not to exceed $45,000, including tax.
Background/Analysis: Every year, Public Works and Utilities Engineering solicits prices for
trimming trees around overhead power lines. Historically, Asplundh has been the only qualified
firm to respond. This year, six firms were contacted: Blue Mountain, Howell-ing-Hawk, Eager
Beaver, D&H Enterprises, Asplundh, and Trees Inc. Again Asplundh was the only one both
interested and qualified to bid. The others were either not certified for trimming around high
voltage wires, or. were simply not interested in working in this area. When Clallam PUD
advertised for bids for similar work, the only one they received was from Asplundh.
Because of the difficulty in estimating a specific time required for trimming different trees in
different locations, the City bases its bids on hourly rates. Areas in need of trimming are identified
and assigned priorities. Locations where trees are actually burning due to their proximity with
overhead power lines are given the highest priority. The trimming crews start with the highest
priority areas and work until the budgeted money is spent.
In 2006, the City contract with Asplundh was for $200 per hour for a 3-man crew. The crew was
local, so there was no travel, per diem, or overtime. Our budget of $40,000 resulted in 5.5 weeks
of trimming. All of the highest priority locations were trimmed, but overall about 40% of the total
identified locations received trimming.
For 2007, the budget was increased to $45,000. The City has received a quote from Asplundh of
$160 per hour for a 2-man crew. In addition, the crew is coming from out-of-state because no one
is available locally. This adds $800/week for travel and per diem expenses, plus they work 50-
hour weeks. That adds 10 hours of overtime to every week, which is like adding 20% non-
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Tree Trimming
September 11, 2007
Page 2
productive time to the billing. The effective rate is therefore $208 per hour. Adding a third person
where a flagger is required pushes the cost near $260 per hour.
If they are actually able to operate with a 2-man crew, we may get close to the same amount of
trimming as last year. However, some areas will require a flagger. Adding an estimate for that
cost reduces the total trimming time to perhaps four weeks. We should be able to accomplish all
the high priority trimming, but only perhaps 30% of the total desired. More will be left to become
high priority next year.
Asplundh has indicated that their problem is a severe shortage of people, and that is driving up the
hourly rate. This seems a valid claim. Clallam PUD has one Asplundh crew working full time.
They would like a second crew, but Asplundh cannot provide one. Currently, PUD is trying to
directly hire their own crew, but thus far without much success.
The City appears to have three options:
1. Hire Asplundh and accomplish as much as we can afford for this year.
2. Wait until Spring 2008 and hope the price goes down.
3. Wait until Spring 2008 and, ifPUD succeeds in hiring a crew, hire the Asplundh crew PUD
should no longer require full time.
Options 2 and 3 do not look promising. Asplundh has contract negotiations this winter and expects
prices to go up at least another 6%. And if Asplundh cannot find qualified tree trimmers, there is
little reason to believe PUD will.
Engineering staff feels that proceeding with this year's trimming is the best alternative at this time.
Therefore, we are recommending that the UAC forward a favorable recommendation to City
Council to award and authorize the Mayor to sign a contract for the Power Line Tree Trimming
with Asplundh Inc, in an amount not to exceed $45,000, including tax.
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WAS H I N G TON, U. S. A.
Utility Advisory Committee Memo
Date:
September 11, 2007
To:
Utility Advisory Committee
From:
Larry Dunbar, Power Resources Manager
Subject:
Conservation Funding
Summary: The energy savings from self-funded conservation programs can increase the high
water mark by 25% more than BP A funded programs. A request to preserve this option will be
submitted to BPA and staffwill evaluate the cost and benefit of self-funding conservation
programs.
Recommendation: For information only, no action requested.
Background! Analysis: The Bonneville Power Administration (BP A) recently released its record
of decision on the long-term regional dialogue policy, which may result in tiered wholesale power
rates starting in 2011. The tiered rate approach would provide the City with a high water mark,
which will define its right to buy most of its power at a tier 1 rate for a twenty-year contract term
based on the existing low-cost federal system. The balance of the City's power needs could be
purchased from BP A at the tier 2 rate that would reflect more expensive resources.
BP A recently announced that self-funding conservation over the next three years would increase
the high water mark. The City is currently participating in BP A funded conservation programs.
Participation in BP A funded conservation programs will increase the high water mark based on
75% ofthe energy savings, a self-funded program would increase the high water mark based on
100% of the energy savings. Staffhas not evaluated the cost and benefit of self-funding
conservation programs.
Staffwill submit a request to BP A to preserve the possibility of self-funding conservation
programs while continuing to participate in BP A-funded programs. Depending on the cost and
benefit of self-funding conservation programs, staff may return to the Utility Advisory Committee
seeking a recommendation to City Council.
N:\UAC\Final\SelfFunding Conservation. doc
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WAS H I N G TON, U. S. A.
Utility Advisory Committee Memo
Date:
September 11, 2007
To:
Utility Advisory Committee
From:
Larry Dunbar, Power Resources Manager
Subject:
Energy Conservation Loans
Summary: At the June meeting, the Utility Advisory Committee supported a staff
recommendation to offer energy conservation loans. Staff drafted an ordinance amendment to
establish a separate conservation fund including loan terms and conditions.
Recommendation: Forward a favorable recommendation to City Council to adopt the
proposed ordinance establishing a conservation fund including loan terms and conditions.
Background/Analysis: On June 12,2007, staff provided a report to the Utility Advisory
Committee about participation in the Bonneville Power Administration's new Conservation Rate
Credit program. At that meeting the Utility Advisory Committee supported a staff
recommendation to offer our industrial, primary, and largest commercial customers loans to fully
fund approved energy conservation projects.
The City has offered two other loan programs since the 1980's. Compared to rebates, loans
provide a more sustainable approach to financing energy conservation programs. Funding for
energy conservation loans is available through the electric utility's conservation fund, which has
accumulated a surplus over the years. The current conservation fund would be converted to a
separate fund as part of the ordinance amendment. Energy conservation loans would be based on
the difference between total project costs less the conservation rate credit. Loans would be billed
through an existing HTE loan module.
The proposed ordinance amendment would establish a separate conservation fund and allow its
surplus to be used for energy conservation loans. A loan fee is proposed which is based on an
interest rate of3% and servicing fees to ensure that the value of the fund will be maintained taking
into account inflation. The existing fees for credit checks and notary public and the actual cost of
title reports and deed processing will apply.
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Utility Advisory Committee Memo
Date:
September 11, 2007
To:
Utility Advisory Committee
From:
Larry Dunbar, Power Resources Manager
Subject:
Solid Waste Rate Adjustments
Summary: Based on the 2004 cost of service study, rate adjustments are needed to support the
new transfer station and waste export system, which must be made in accordance with the
interlocal agreement.
Recommendation: Forward a favorable recommendation to City Council to proceed with a
public hearing on the updated rate study and proposed rate adjustments.
Background/Analysis: Based on the 2004 cost of service study, annual rate adjustments are
needed to provide for the smooth transition to the new waste export system. Solid waste collection
costs have stabilized. The proposed rates are still under development and will be provided at the
Utility Advisory Committee meeting. Staff will provide a presentation on the need for the
proposed rate adjustments and the proposed ordinance amendments at the meeting.
The City Council set a public hearing date on September 18, 2007 for a presentation of the study
and to allow public input to the process after the presentation. The public hearing will be
continued to October 2, 2007 at which time the public hearing will be closed and City Council will
be requested to consider adoption of a new rate ordinance.
The proposed timeline for consideration of the proposed adjustments is as follows:
September 11, 2007
September 18, 2007
Utility Advisory Committee consideration
Presentation of the proposed rates followed by a public hearing to receive
input; continue public hearing to October 2, 2007.
Close public hearing; consider adoption of new rate ordinance.
October 2, 2007
Staff recommends the Utility Advisory Committee forward a favorable recommendation to City
Council to proceed with a public hearing on the rate study and the proposed rate adjustments.
N:\UAC\Final\Solid Waste Rate Adjustments.doc
Public Works & Utilities
Utility Advisory Committee
Solid Waste Rates
September 11, 2007
Larry Dunbar
Power Resources Manager
417-4710Idunbar@cityofpa.us
Overview and Purpose
of the Presentation
1. Transfer Station
background, rates &
ordinance amendments
2. Collections background,
rates & ordinance
amendments
3. Recommended schedule
1
Transfer Station Background
~ Cost of service studies (2004 & 2008)
~ Interlocal Agreement & JSWAB
~ Waste Connections Service Agreement
~ Prior Landfill/Iransfer Station rate adjustments:
>- 2002 - 0%
>- 2003 - 0%
> 2004 - 0%
>- 2005 - 5%
>- 2006 - 5%
>- 2007 - 14.5%
January 2007 Rate Design
· Collection entities (charge per ton)
y Municipal solid waste ($80.00 charge)
).> Yard waste ($24.80 charge)
~ Biosolids ($19.85 charge)
. Self haulers
).> Municipal solid waste ($97.00 charge, $10
minimum)
y Special waste (varies $97.00 -$235.70 charge)
~ Metals and white goods ($47.65 charge)
~ Recycling (no charge)
).> Household hazardous waste (no charge)
).> Moderate-risk waste (no charge residential
only)
2
January 2007 Rate Design
. Blue Mountain Drop-Box (charge per ton)
Self Haulers
.,. Municipal solid waste ($184.00 charge, $5
. minimum)
.,. Recycling (no charge)
Rate Adjustment Needs
. Overall performance similar to 2004
COSA
. Personnel cost reductions
. Service agreement cost escalation
. Service agreement settlement
. Post-closure cost adjustment
. Blue Mountain Drop-Box adjustment
3
Tax-Related Adjustments
1. State refuse collection tax exemption
- collection entities
2. City Utility tax
- City & non-City entities providing
residential & commercial services within City
- Deduction to gross. revenues for disposal
costs at transfer station
Revenue Requirement
Without Rate Adjustments ($OOO's)
Description 2007 2008
Collection Entities 2,611 2,642
Self-Haulers 2.493 2,250
en Yard Waste & Compost 177 164
~ Elwha & FEMA 356 0
m Intra-Fund Transfers 3,904 214
ifj Miscellaneous Revenues 795 731
a:: Blue Mountain Drop Box 239 239
Total Revenues 10,336 6,001
O&M 523 424
Administration & General 419 337
Transfer Station Operations 922 901
Long Haul & Disposal 2,506 2,597
[2 Debt Service & Settlement 818 1,309
~ Post-Closure Maintenance 175 262
~ Taxes - Transfer Station 603 544
G5 Transfer Payments 3,501 202
Blue Mountain Drop Box 248 251
Total Expenses 9,714 6,828
R~venu'ifS'tE'eS$~EX"jnsl!s'J;i1~~~f~ it,~;;\~~16:z.:z.~ 827,
4
Capital Facilities Program ($OOO's)
Capital Facilities Plan 2007 2008
Charges & Services 595 -
Bluff Stabilization 1,950 -
Residuals Handling Facility 250 -
Closure 1,100 -
Total , 3,895.. " ,-
Capital Facilities Plan Funding Sources 2007 2008
CFP Cash 590 -
"
Closure Fund 3,305 -
Ca'sh/Rate FinarlcedConffibDfion ..."" " ., ~""" '-"'''''''''-'''''''''''''''--
- -
Total 3,895 -
Ending Fund Balance
Without Rate Adjustments ($OOO's)
Type of Reserve 2007 2008
Operating 3,537 2,710
Closure 100 100
Post-Closure 3,700 3,689
CFP - -
Total Reserves 7,337 6,499
5
Revenue Requirement
With 7.50k Rate Adjustment ($OOO's)
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Description 2007 2008
Collection Entities 2,611 2,771
Self-Haulers 2,493 2,369
Yard Waste & Compost 177 174
Elwha & FEMA 356 0
Intra-Fund Transfers 3,904 214
Miscellaneous Revenues 795 749
Blue Mountain Drop Box 239 257
Total Revenues . . 10,336 6,277
O&M 523 424
Administration & General 419 337
Transfer Station Operations 922 901
Long Haul & Disposal 2,506 2,593
Debt Service & Settlement 818 1,309
Post-Closure Maintenance 175 262
Taxes - Transfer Station 603 573
Transfer Payments 3,501 202
Blue Mountain Drop Box 248 257
Total Expenses 9,714 6,859
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Ending Fund Balance
With 7.50/0 Rate Adjustment ($OOO's)
Type of Reserve 2007 2008
Operating 3,537 2,955
Closure 100 100
Post-Closure 3,700 3,689
CFP - -
Total Reserves 7,337 6,744
6
Rate Adjustment Recommendations
. Current rate design should be maintained
. Rate adjustments should be across-the-board
. New rate for collection entities excluding State
refuse collection tax
. Rate adjustment effective January 1, 2008
. City utility tax ordinance amendment
Rate Adjustment Recommendations
Collection Entities
>- Municipal solid waste (MSW)
./ Proposed $6.00 increase - new rate $86.00 per ton
~ MSW State refuse collection tax exemption
./ Proposed $3.10 reduction - new rate $82.90 per ton
>- Yard Waste
./ Proposed $1.90 increase - new rate $26.70 per ton
>- Yard Waste State refuse collection tax exemption
./ Proposed $0.95 reduction - new rate $25.75 per ton
~ Wastewater treatment plant biosolids
./ Proposed $1.50 increase - new rate $21.35 per ton
7
Rate Adjustment Recommendations
Self-Haulers
)> Municipal solid waste
./ Proposed $7.30 increase - new rate $104.30 per ton with
no change to $10.00 minimum charge
./ Average $1.30 residential increase ($18.80 - $17.50 for
360 Ibs)
./ Average $6.00 commercial increase ($86.00 - $80.00 for
1/650 Ibs)
)> Yard waste
./ Proposed $3.00 increase - new rate $43.00 per ton with no
change to minimum charge
./ Average $0.50 increase ($7.30 - $6.80 for 340 Ibs)
Rate Adjustment Recommendations
Blue Mountain Drop-Box
Self Haulers
./ Proposed $13.80 increase - new rate $197.80 per ton with
no change to $5.00 minimum charge
./ Average $0.80 increase ($11.20 - $10.40 for 113 Ibs)
8
Current/Proposed Rate Summary
(charge per ton)
Collection Entities 2007 2008
Municipal solid waste $ 80.00 $ 86.00
Municipal solid waste-State
Collection Tax Exempt - 82.90
Wastewater treatment plant qrit 80.00 86.00
Yard waste 24.80 26.70
Yard waste-State Collection Tax
Exempt - 25.75
Wastewater treatment plant
biosolids 19.85 21.35
Blue Mountain Oro -Box.
Munici al solid waste
Minimum charge (MSW)
2007 2008
$ 184.00 $ 197.80
5.00 5.00
Current/Proposed Rate Summary
Self Haulers 2007 2008
Municipal solid waste $ 97.00 $ 104.30
Minimum charqe (MSW) 10.00 10.00
Uncovered loads 10.00 10.00
Asbestos 235.70 253.40
Tires (automobile & truck) 97.00 104.30
Metals & White Goods 47.65 51.25
Environmental Fee 20.00 20.00
Contaminated or dredge soils 97.00 104.30
Yard waste (Residential) 40.00 43.00
Yard waste (Commercial) 40.00 43.00
Minimum charge (YW) 5.00 5.00
Household hazardous waste
(batteries, antifreeze, oil) - -
Moderate-risk waste - -
Recycling Drop Box (Tin,
Aluminum, Plastic, Glass) - -
9
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Overview and Purpose
of the Presentation
1. Transfer Station
background, rates &
ordinance amendments
2. Collections background,
rates & ordinance
amendments
3. Recommended schedule
Collections Background
. Cost of service studies (2004 & 2008)
. Prior collection rate adjustments:
>- 2002 - 0%
>- 2003 - 0%
>- 2004 - 0%
>- 2005 - 5%
>- 2006 - 24.8% residential weekly
0% residential every-other week
5% commercial
>- 2007 - 0% residential
5% commercial
10
Current Residential Rate Design
. Weekly residential refuse
);;- 55% participation ($27.30 charge)
>- 60% recycle (no additional charge)
~ 30% yard waste ($7.05 additional charge)
. Every-other-week refuse
). 45% participation ($21.85 charge)
~ 85% recycle (no additional charge)
). 40% yard waste ($7.05 additional charge)
.
Current Commercial Rate Design
. gO-gallon refuse
. 300-gallon refuse
. Commercial cardboard (no additional
charge)
. Commercial recycling ($10.50 additional
charge for PA School District)
11
Collection Rate Adjustment Needs
. Personnel cost reductions
. Equipment cost reductions
. State refuse collection tax exemption
. City utility tax deduction for transfer
station disposal costs
. Recycling emphasis shift
. Service agreement cost adjustments
. Closure & post-closure contributions
ended
Collection Revenue Requirement ($OOO's)
Without Rate Adjustments
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Description 2007 2008
Residential Weekly 1,370 1,370
Residential Every-Other-Week 725 725
Residential Yard Waste 175 175
Commercial 1,042 1,042
Commercial Recycling 1 1
Investment Interest 115 115
Miscellaneous Revenues 6 6
Total Revenues 3,434 3,434
O&M 1,136 1,008
Administration & General 393 378
Disposal Charges 811 865
Recycling, Yard Waste, OCC 497 544
Taxes 404 328
Transfer Payments 125 125
Debt Service - -
Total Expenses 3,367 3,248
Revenues:LessExpensesi" ' .,<'1C'.; "''';,'68', Ie"',, 186
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Collection Revenue Requirement ($OOO's)
With -7.00/0 Rate Adjustment
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Description 2007 2008
Residential Weekly 1,370 1,274
Residential Every-Other-Week 725 674
Residential Yard Waste 175 184
Commercial 1,042 969
Commercial Recycling 1 1
Investment Interest 115 115
Miscellaneous Revenues 6 6
Total Revenues 3,434 3,223
O&M 1,136 1,008
Administration & General 393 378
Disposal Charges 811 865
Recycling, Yard Waste, OCC 497 544
Taxes 404 302
Transfer Payments 125 125
Debt Service - -
Total Expenses 3,367 3,222
Revenues Less Expenses 68 1.
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With State & City Tax Exclusions & Transfer Station Rate Adjustment
Rate Adjustment Recommendations
. Performance beyond 2004 COSA
. Current rate design should be maintained
. -7% rate reduction should be across-the-board
(except Yard Waste & Commercial Recycling)
. 5.0% rate increase for yard waste & commercial
recycling (PA School District)
. Rate adjustments effective January 1, 2008
13
Rate Adjustment Recommendations
Residential
>- Weekly Service
v' Proposed $1.00 reduction - new rate $26.30
~ Every-Other-Week Service
v' Proposed $2.65 reduction - new rate $19.20
v' Promotes recycling & collection cost savings
~ Yard Waste Service
v' Proposed $0.35 increase - new rate $7040
Rate Adjustment Recommendations
Commercial
~ gO-Gallon Service
v' Proposed $1.60 reduction - new rate $21.35
>- 300-Gallon Service
v' Proposed $5.55 reduction - new rate $73.90
>- Recycling Service (PA School District)
v' Proposed $0.55 increase - new rate $11.05
~ Cardboard Recycling Service
v' Proposed $15.00 rate if not a refuse customer
14
Current/Proposed Rate Summary
Residential 2007 2008
Weeklv service $ 27.30 $ 26.30
Everv other week service 21.85 19.20
Yard waste service 7.05 7.40
Temporary 90-gallon service
each collection) 6.85 6.85
Temporary 300-gallon service
(each collection) 19.90 19.90
Commercial 2007 2008
90-qallon service $ 22.95 $ 21.35
300-callon service 79.45 73.90
Recvclinq service 10.50 11.05
Temporary 90-gallon service
each collection) 5.75 5.75
Temporary 300-gallon service
(each collection) 19.90 19.90
Cardboard
(without solid waste service) - 15.00
Recommended Schedule
September 18, 2007
o Presentation
o Open public hearing
October 2, 2007
o Continue & close public
hearing
DAdopt ordinance
amendments
15
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WAS H I N G TON, U. S. A.
Utility Advisory Committee Memo
Date:
September 11, 2007
To:
Utility Advisory Committee
From:
Stephen Sperr, P.E., Deputy Director of Public Works/City Engineer
Subject:
Transportation Benefit Districts
Summary: On May 4,2007 the Governor signed ESHB 1858 modifying the current authority
for Transportation Benefit Districts. The TBD is another tool in the toolbox for communities to
consider when funding transportation/street projects.
Recommendation: For Discussion Only.
Background/Analysis: Attached is a memo developed by the City Attorney discussing the recent
signing ofESHB 1858 modifying the current authority for Transportation Benefit Districts.
The most notable change is the ability for cities to impose a vehicle registration fee of up to $20
per vehicle. There are specific steps to follow including waiting times before it may be
implemented.
The topic of funding street improvements through a Street Utility was previously discussed with
the UAC in August 2003. Staffwas directed to return to the UAC when there was a change to
legislation.
It is recommended that after a short staff presentation that the UAC conduct a general discussion
on the merits of a Transportation Benefit District and provide direction, if any, to staff.
N:\UAC\Final\Transportation Benefit Districts.doc
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WAS H. IN G TON, U. S. A.
Utility Advisory Committee Memo
DATE:
September 11, 2007
To:
Utility Advisory Committee
FROM:
Terry Dahlquist, Electrical Engineering Manager
SUBJECT:
Lease for Interim Light Operations Facility
Summary: As a result of the sale ofthe Public Works and Utilities Light Operations Building, the
City has been negotiating with the Port of Port Angeles to lease space at the Airport Industrial Park
for an interim Light Operations facility.
Recommendation: Forward a favorable recommendation to City Council authorizing the
City Manager to sign a lease with the Port of Port Angeles for leasing space for the Light
Operations function at 2007 S. 0 Street, and to negotiate minor modifications, if necessary,
and reject bids for the Light Operations Building Modifications, Project 06-37.
Background/Analysis: This item was previously discussed at the UAC and City Council. It was
pulled from the August 7, 2007 City Council agenda due to the fact that the costs for renovations at
the proposed facility exceeded available funds. Staffhas modified the work package by reducing
some of the requirements and extending the completion date on some of the work tasks.
The Council has authorized staff to negotiate an agreement to sell the current Light Operations
facility at 240 West Front Street. The new owners wish to take possession not later than early
March 2008. It is proposed to lease space for an interim facility. The goal then is to have the Light
Operations crews established in a new facility in early November, prior to the winter storm season.
There are few spaces available of the nature required by Light Operations. Functions require a
combination of finished offices, unfinished vehicle and material storage, and outside storage. The
warehouse space, consisting of suites 'A' and 'B' at the Airport Industrial Park, owned by the Port
of Port Angeles, provides the most economical and expedient match to operating needs. Already
finished offices will be utilized. The Port of Port Angeles will commit to a 5-year lease, with
options to renew for two additional 5-year periods. The current base rental amount is estimated at
$4,100 per month for 10,000 square feet of space, plus $980.15 per month for the first five-year
period, for a total lease cost of $5,080.15 per month. The additional cost is associated with work to
be performed in Suite A. The base monthly rental will be subject to adjustment at the end of each
5-year lease period.
Originally it was proposed to have work in Suites 'A' and 'B' performed by a contractor on a fast
track basis with an extremely short time frame to accomplish the work. Bids were received in
August for the construction. Consequently, only one bid was received, and it was for $374,125,
about $200 per square foot.
~
~
September 11, 2007 UAC
Re: Light Operations Interim Facility
Page 2
The work in Suite 'A' is approximately $50,000. The Port proposes to construct a 576 square foot
Line Room, convert one 250 square foot storage room to an office, and extend the existing HV AC
ducts and fire sprinklers to these new spaces. This is felt to be the minimum required to make the
space functional. The Port anticipates being able to complete construction in early November.
City crews would be able to move stored material while partition construction is still in progress,
so full occupancy should still be possible by mid-November, before the worst ofthe storm season.
The work to be performed in Suite 'B' includes the meter shop functions, and will be
accomplished during the fall and winter months when it is anticipated costs will be more
reasonable and a longer timeframe for accomplishment is possible.
Funding for the modifications will be from proceeds ofthe sale of the existing facility. The
monthly rent will be from the annual operating budget.
Staff recommends that the UAC forward a favorable recommendation to City Council authorizing
the City Manager to sign a lease with the Port of Port Angeles for leasing space for the Light
Operations function at 2007 S. 0 Street, and to negotiate minor modifications, if necessary.
N:\UAC\Final\Light Operations Building Lease Rev A.doc