Loading...
HomeMy WebLinkAboutAgenda Packet 11/12/2002 UTILITY ADVISnRy COMMITTEE PDRT ANGELES? wa 9B362 NDVEMBER 1 ~ 2002 3:00 P.M. ABENDA I. P-ALL To ORDER I I. F~DIL P-ALL III. APPROVAL OF MINUTES FOR OCTOBER 8~ 2002 IV. LATE ITEMS V, DISSUSSION ITEMS A, DESIBN SERVICES FOR OIL HANDLINB BUILDINB AND WAREHOUSE (J HARPER) B. EMERBENCY OENERATDR FDR WASTEWATER PUMP STATIONS {RIDDUT) STATUS REPDRTS INSTITUTIDNAL NETWDRK 0DNSTRUCTIDN (DUNBAR) INSTITUTIONAL NETWDRK IMPLEMENTATIDN P-DNSULTING SERVICES (DUNBAR) VI. NEXT MEETINB DATE ' DECEMBER 10 VII. ADJOURNMENT UTILITY ADVISORY COMMITTEE Port Angeles, Washington October 8, 2002 L Call to Order: L~ Chairman Bentley called the meeting to order at 1:00 p.m. II. Roll Call: Members Present: Chairman Bentley, Councilman Campbell, Councilmember Rogers, Dean Reed Members Absent: Councilmember Erickson StaffPresent: Craig Knutson (1:04),Glenn Cutler, Scott McLain, Gary Kenworthy, Larry Dunbar, Doyle McGinley, Amanda McLean Others Present: Brian Gawley (1:05 - Daily News) Pete Grigorieff (Northland Cable Television) Dick Goodman (1:37 - KONP) III. Approval of Minutes: Chairman Bentley asked if there were any additions or corrections to the meeting minutes of September 10, 2002. It was noted that the word "PUD" should be changed to "county" in the first sentence under the discussion item I-Net Fast-Track Report. Dean Reed moved to approve the minutes. Councilmember Rogers seconded the motion, which carried unanimously. IV. Discussion Items: A. Oil Handling Building Design Agreement No action taken. Tabled for future reference. B. PUD Wholesale Water contract Glenn Cutler, Director of Public Works and Utilities, indicated that due to significant changes since the original agreement in 1994 a new contract was being drafted prior to a negotiation with the PUD. Overall water withdrawal and allowed rate of withdrawal need to be reviewed, daily flow data needs to be given to the City on a regular basis, and the City needs to be able to install and maintain SCADA equipment at both interties. A brief discussion followed. No action taken. Information only. C. Telecommunication Grant Program Application Larry Dunbar, Power Resources Manager, stated three grant programs were available - the Community- Oriented Connectivity Broadband Program, the Public Telecommunications Facilities Program and the Technology Opportunity Program. Project concepts and requirements were reviewed. A short discussion followed. Councilman Campbell moved to recommend staff hold off pursuing the grants at this time with a request to return at a future date with further information including specific grant guidelines. Conneilmember Rogers seconded the motion, which carried unanimously. D. 1-Net Dark Fiber Policy Larry Dunbar, Power Resources Manager, gave a brief background and examined the proposed use policies which included (1) backbone dark fibers being available only to Capacity Provision or Northland but not to end users, (2) City or third party use of I-Net backbone reserve fibers should Northland not utilize its reserve dark fibers by April 27, 2006, (3) initiate an amendment to the I-Net Services Agreement with C.P.t. to provide retail use of the City's backbone dark fibers and site drop dark fibers for wide area networks for institutional users only, and (4) initiate an amendment to the Franchise and/or Fiber Optic Wide Area Network Use Agreement to allow use of reserve fibers for private wide area networks without restrictions related to bandwidth being available by a commercial service provider that uses the reserve fibers. There was a brief discussion. Councilmember Rogers moved to recommend City Council establish a policy for use of I-Net backbone fibers including the four steps as outlined. Councilman Campbell seconded the motion, which carried unanimously. E. Water/Wastewater Rate Study Scott McLain, Deputy Director for Power Systems, provided an overview of the rate setting process which includes revenue requirements, cost of service, and rate design. A review is performed every three years to provide updated information. An in-depth explanation was given regarding various revenue requirement options including financial and rate impacts. A discussion followed. Dean Reed moved to recommend City Council approve recommended changes to water rates of 4% in 2003, 4% in 2004, and 3% in 2005 and no changes to the wastewater rates during the three year rate period. Councilman Campbell seconded the motion, which carried unanimously. It was noted that a public hearing would be scheduled for the November 5th Council meeting followed by adoption of the ordinance at the November 19th Council meeting. F. Status Reports Rayonier Leachate (Quarterly) Metropolitan Communications Consultants I-Net Fast Track No action taken. Information only. V. Late Items: None 2 UTILITY ADVISORY COMMITTEE October 8, 2002 VI. Next Meeting: The next regular meeting wil! be November 12~ in the Council Chambers. VI. Adjournment: The meeting adjourned at 3:00 p.m. Allen Bentley, Chairman Cate Rinehart, Administrative Assistant 10/16/02 N:XPWKSXLIGHTxCONS\CATEX~ct 8meet.wpd WASHINGTON, U.S.A. UTILITY ADVISORY COMMITTEE MEMO DATE: November 12, 2002 TO: UTILITY ADVISORY COMMITTEE FROM: James L. Harper, Electrical Engineering Manager RE: Design Services for Oil Handling and Warehouse Building, CL 82-99 Summary: Proposals were requested fi.om six engineering/architectural consulting firms for the design ora building for handling PCB contaminated oils and additional warehouse space. Only one of those firms, Parametrix, Inc., responded with a proposal. The proposal has been reviewed and it has been determined that Parametrix, Inc. is highly qualified for the work requested. Recommendation: Forward a favorable recommendation to City Council to 1) authorize the Mayor to sign an agreement with Parametrix, Inc. for engineering/architectural design services at a cost not to exceed $25,900 and 2) authorize the City Manager to sign amendments to the agreement in an amount not to exceed 20% of the original contract amount. Background/Analysis: EPA Regulation 40 CFR Part 761.65 requires any leaking or weeping transformers or drams of liquid to be stored under cover and out &the weather. The City does not have sufficient indoor storage space to hold the number of transformers and oil filled equipment routinely in storage. The City has numerous large oil filled units subject to being retrofilled and reclassified as non PCB. These units can be retrofilled and reclassified for only the cost of the oil plus labor and oil disposal in the new facility. The City will have the opportunity to experience significant savings by doing this work in house, and the potential of fines and citations will be reduced if not eliminated. The Request for Proposals was sent to six engineering/architectural consulting firms on the Consultants Roster. Only one, Parametrix, Inc., submitted a proposal. Their proposal was reviewed and their qualifications and experience are excellent. Staff has negotiated the final scope of work (attached) with a not to exceed cost of $25,900. The 2002 budget includes $60,000 for construction of this project. Requirements for this type of building are more stringent than first anticipated, therefore, the expected cost of the building has increased to approximately $120,000. This requires a budgetary increase of $60,000. Budget documents will be revised to reflect this change; $10,000 in 2002 and $110,000 in 2003. Staff has explored other possible options for meeting EPA requirements. The possibility of Clallam PUD processing City transformers on a contract basis was discussed. The N 5U AC~inal\uac warhs.wpd Design Services for Oil Handling and Warehouse Building Page 2 November 12, 2002 Pud facility has limited space and would frequently be unable to accept City equipment. Tacoma has the next closest facility which would always be available. However, this would require processing a hazardous material transport manifest and sending a truck to Tacoma several times a week when we take down a transfonner, and expose the City to the added liability of a spill during transit. It is recommended that the City proceed with the design at a cost of $25,900 and construction at a cost of approximately $94,000 to take place in 2003. It is also recommended that the Mayor be authorized to sign a design agreement with Parametrix, Inc. of Sumner, WA in an mount not to exceed $25,900 and the City Manager be authorized to sign amendments to the agreement in an amount not to exceed 20% of the original contract amount. Attachments: Scope of work CITY OF PORT ANGELES PROJECT NO. 21-21 ELECTRIC UTILITY OIL HANDLING AND WAREHOUSE BUILDING DESIGN SERVICES EXHIBIT A Scope of Work BACKGROUND This Scope of Work identifies the work to be conducted by the Parametrix team [Paramctrix, Inc., Lindberg Smith Architects (LSA), and Northwest Territories, Inc. (NTI)], herein referred to as the Consultant, for the City of Port Angeles (City) on the Electric Utility Oil Handling and Warehouse Building Design Services project. This project includes the specific tasks described below. The project description is provided as Attachment 1. TASK DESCRIPTIONS Task 1 Preliminary (50 Percent) Design and Workshop Goal: This element of work will provide for preliminary design services needed to develop 50 percent design level plans. Activities: Specific components of the work include: · Consultant will determine project design criteria by coordinating with the City, reviewing applicable codes and regulations. · Consultant will prepare a 50 percent design level site plan and develop sketch mock'ups of other plan sheets. · Consultant will meet with City staff to review 50 percent design level plans and obtain City comments. · Consultant will complete a final survey to determine the exact building comer ground' elevations and to an established project benchmark for construction. · Consultant to perform monthly invoicing, project management, cost control, schedule maintenance, scope development, and routine client communications necessary to deliver project elements of work in accordance with scope, budget, and schedule requirements. Deliverables: Parametrix anticipates the following work products for this task: · Brief technical memorandum documenting project design criteria. · Draft 50 percent design level site pla~ and sketch mockups of other plan sheets. Ci(y of Port Angeles 215-2191-804 (01/00 Oil Handling and Warehouse Building J September 2002 Scope of Work Assnmption~. The Scope of Work and cost estimate are based on the project description listed, in Attachment I and the following assumptions: · The City's existing site map will be used for the project base map. It is agreed by the City that the City's site map adequately identifies site features, topography, and utilities. · The City concurs no additional geotechnical investigation is necessat~ and acknowledges possible presence of unsuitable soils in proposed location of building. · The City concurs that the building electrical classification is "unclassified." The City will coordinate with utilities and provide applicable requirements. · One site visit/meeting with City by project manager only. · The site has no contaminated soil requiring testing or special consideration during design and/or construction. Cost: Parametrix will complete Task t services for $8,500. Task 2 i~[nai (90 and lO0-P~r~ent) bi~l'g-n' ...... GoaJ: This element of work will provide for final design services needed to develop 90 and 1 O0 percent design level plans, specifications, and cost estimate. Actiri#'es: Specific components of the work include: · Develop 90 percent bid package, including plans and specifications, and submit to City for review and comment. · Incorporate the City's comments and produce final bid package. · Complete cost estimate. · Consultant to perform monthly invoicing, project management, cost control, schedule maintenance, scope development, and routine client communications necessary to deliver project elements of work in accordance with scope, budget, and schedule requirements. Deliverables: Parametrix anticipates the following work products for this task: · Draft final (90 percent) bid package, with plans and specifications. · Final (100 percent) bid package, with construction plans and specifications. City of Port Angeles 215-2191-804 (01/01) Oil Handling and ~Varehouse Building 2 September 2002 ScoFe of Work · Engineer's estimate of cost for project construction cost. · Scope of Work and cost for specialty construction testing (i.e., materials, compaction, asphalt, concrete, etc.), which will be completed as part of Task 6 (Construction Management). Assumptions: The Scope of Work and cost estimate are based on the project description listed in Attachment 1 and the following assumptions: · One site visit/meeting with City by project manager only. · Specifications will be provided as notes on drawings, except the initial building specification will be provided separately in CSI format. · The City will provide appropriate "front-end" bid documents, including instructions to bidders, bond forms, conlxact, special conditions, and other items. The City will also provide "Division 1" specifications. · Consultant will provide City with two bound copies of design documents and one original unbound copy suitable for reproduction. Mylar plan sheets will not be provided. · ConstructiOn management and observation are not included under this scope element. · The following plan sheets will be prepared: General G-1 Title G-2 General Notes and Specifications (Civil, Electrical, and Structural) ~ Civil C-I Site Arrangement, Utility, Grading, and Paving Plan .. Architectural A-1 General Building Arrangement/Floor Plan A-2 Elevations/Sections/Restroom Details } Structural S-1 Foundation Plan and Sections Electrical E-1 Electrical Plan Cost: Parametrix will complete Task 2 services for $14,800. City of Port ,4ngeles 215-2191-804 (01/01) Oil Handling and Warehouse Building 3 September 2002 Scope of }York Task 3 Permitting ., Go~l:' The Consultant will identify permits required for the project. Activities: Specific components of the work include: · Coordinate with City and other government agencies to determine permitting requirements. Deliverables: Parametrix anticipates the fo]lowing work products, for this task: * Letter identifying permit and governing agency, if any are identified.. · Scope, cost, and schedule for preparing permit applications and permitting documents in the event any permits or approvals are determined to be required. Assnraptlons: The Scope of Work and cost estimate are based on the following assumptions: · The City and the Consultant understand that no SEPA checklist or stormwater permit will be required and no EPA or Ecology or Health Department approvals or reviews are required. No permits or approvals of any kind are anticipated to be required. · The project approach is for the construction conlxactor to obtain the building permit. · The City and the Consultant will negotiate scope, cost, and schedule for completing any permit applications or documents. Cost: Parametrix will complete Task 3 services for $500. Task 4 Bidding Assistance tTo~l: The Consultant will assist the City during the bidding process. Activities: Specific components of the work include: · Attend a prebid conference at the site (project architect only). · Respond to contractor's questions and prepare an addendum if required to clarify project bid documents. · Review bids received and make a recommendation for award. Dellverables: Parametrix anticipates the following work products for this task: ·One addendum to clarify project bid documents. City of Port .~ngele~ 215-2191-804 (01/01} Oil Handling and Warehouse Building 4 September 2002 Scope of ~York Assumptions: The Scope of Work and cost estimate are based on the following assumptions: · Prebid meeting minutes will be prepared by the City. · The City will issue all documents and pay for copying as required for distribution of bid documents to contractors. Cost: Parametrix will complete Task 5 services for $2,100. Task 5 Construction Management Based on timing of project award and the contractor's proposed schedule, Consultant will negotiate a """ scope of work and budget with the City for providing construction oversight, including specialty ' construction testing (i.e., materials, compaction, asphalt, concrete, field welding, etc.), as required based ' on the construction testing program developed as part of Task 3. .... Ci (y of Port 3 n geles 215-2191-804 (O l/O I ) Oil Handling and Warehouse Building 5 September 2002 Scope of ~Vork WASHINGTON, U.S.A. UTILITY ADVISORY COMMITTEE MEMO DATE: November 12, 2002 TO: UTILITY ADVISORY COMMITTEE FROM: Ken Ridout, Deputy Director of Operations SUBJECT: Replacement of Emergency Generator for Wastewater Pump Stations Summary: The Emergency Generator for Wastewater Pump Stations in no longer working and needs to be repaired or replaced. We have looked at various options and have determined that purchasing a new generator through the State Bid is the best alternative. Recommendation: Forward a favorable recommendation to the City Council to grant the Director of Public Works and Utilities the authority to purchase a new 60 kW generator from the State Bid. Background / Analysis: The City Wastewater Utility Currently has a 50 kW generator that is used as an emergency power source for the Wastewater pumping stations in case of a power outage. In 1993 the City purchased a used 50kw generator (1973 model), and trailer (1989 model). The complete set was purchased from another utility and cost $11,132. Over the years the unit has served the City well as a standby power source. The unit is no longer working and needs to be repaired or replaced. To determine what would best suit our needs we have reviewed our options to determine whether or not to repair or replace the unit. Because the unit is obsolete and repair parts are not readily available, the costs to repair the unit are prohibitive. Our best option would be the purchase of a new 60 kW generator from the State Bid for a total of $20,136,02 including tax. We would save approximately $6,000 by putting the new generator on the existing trailer and reusing the existing transformers and receptacle plugs with the leads from the existing generator. We would also save time and the effort needed to put together specifications and bid a new unit. With winter coming and the time we may need a standby power source getting closer because of the potential for winter storms, we would like to make our purchase in a fairly short time flame. Delivery time for the generator is 8 weeks. There is $7,500 accumulated in the Equipment Services Replacement Fund for a portion of this purchase, with the balance to come from Wastewater reserves. N:\UAC~Final\GeneratorReplaeementUAC.wpd WASHINGTON, U.S.A. UTILITY ADVISORY COMMITTEE MEMO DATE: November 12, 2002 TO: UTILITY ADVISORY COMMITTEE FROM: LaiTy Dunbar, Power Resources Manager RE: Institutional Network Construction Status Report Summary: This is an informational report on Northland Cable Television, Inc. (Northland) and Capacity Provisioning, Inc. (C.P.I.) Institutional Network construction activities since the October UAC meeting. Recommendation: Information only, no action required. Below is a summary of Northland's activities since the last UAC meeting: 1. Construction of about 2 miles of overhead fiber optic cabling was completed. 2. The backordered node enclosures arrived on October 29th. 3. Northland's franchise is being sold to Wave Division Networks, LLC and the City will be asked to approve of a transfer of the franchise in the near future. Due to the delayed arrival of the node enclosures, the earliest the fiber link and node construction is anticipated to be complete is revised from 10/21/2002 to 11/13/02. Below is a summary of C.P.I.'s activities since the last UAC meeting: 1. The majority of the distribution and site drop fiber optic cable has been installed. Splicing and installation of demarcation panels are underway. 2. The node equipment, customer premises equipment and edge gear for utility sites has all been ordered. 3. Meetings were held to discuss the plans, specifications and cost schedule for local area networks which must be submitted for City review and approval on or before 11/25/2002. 4. Substantial progress was made on their network operating center which is located at the new technology center. Due to the Northland delay up to a 3-week delay is anticipated for C.P.I. which bumps the date that services would be available to the City from 12/23/2002 to 1/13/2003.. WASHINGTON, U.S.A. UTILITY ADVISORY COMMITTEE MEMO DATE.' November 12, 2002 TO: UTILITY ADVISORY COMMITTEE FROM: Larry Dunbar, Power Resources Manager RE: Institutional Network Implementation Consulting Services - Monthly Status Report Summary: This is an informational report on Metropolitan Communications Consultants activities during the month of October 2002. The advisory services include support with the I-~ Net fast-track and during construction of the I-Net backbone. Recommendation: Information only, no action required. 1-Net Fast-Track Advisor, Services ($20,000 authorized time & materials budget) Task August Activity Prior Current Total Final site plan, customer Project Management premise equipment & edge Support gear review $6,477.50 $1,560.00 $8,037.50 Agreement Development $5,000.00 $5,000.00 Service Agreement Negotiation $5,000.00 $5,000.00 Expenses $83.58 $83.58 I-Net Backbone Construction Advisory Services ($25,000 authorized lump sum budget) Task August Activity Prior Current Total Project Management Support and representation Support on technical matters $3,400.00 $2,550.00 $5,950.00 Plans & Specifications Fiber material substitution Review $1,900.00 $100.00 $2,000.00 Construction Phase Contract changes (AKA Engineering change orders) $500.00 $500.00 $1,000.00 Final Inspection & Acceptance Total Budget $45,000.00 Totals $22,361.08 $4,710.00 $27,071.08 W A S H I N G T O N, U. S. A, UTILITY ADVISORY (~OMMITTEE MEMO DATE: November 12, 2002 TO: UTILITY ADVISORY COMMITTEE FROM: Scott McLain, Deputy Director for Power Systems RE: Transmission Rate Case Settlement Summary: The Bonneville Power Administration Transmission Business Line (TBL) has proposed a settlement that would avoid a formal transmission rate case. This settlement includes an increase to the City's transmission rates of about 2.5% over the two year rate period beginning October I, 2003. Recommendation: Forward a favorable recommendation to City Council in authorizing the Director of Public Works and Utilities to sign the settlement agreement. Background/Analysis: Bonneville's Transmission Business Line (TBL) has held a series of informal workshops in anticipation of holding a TBL rate case commencing early next year. The TBL wants to establish rates for a two-year period, and has indicated a desire to settle rather than litigate this case. At these workshops, the TBL has indicated that if there is a litigated rate case, it would seek a 3% increase for all transmission rates. In addition to this increase, TBL stated that it would have to start compensating the Bonneville Power Business Line (PBL) for the redispatch of federal generating resoumes undertaken to relieve transmission congestion affecting NT deliveries. During the course of these workshops, the cost of this redispatch to NT customers was variously estimated at $3.0 to $6.0 million. During the course of the informal workshops, a settlement proposal was developed that has been offered to the customers for consideration and execution. The initial deadline for the execution of the proposed settlement was November 12th, 2002. The City, along with many other utilities, has requested an extension in order to give their governing bodies time to consider this settlement. Maior Elements of the Proposed Settlement A. The overall increase to all transmission rates (including NT and PTP service) is 1.5% for a two-year rate period. B. The TBL will pay the PBL $3.0 million per year as compensation for the redispatch of federal generating resources to support NT transmission deliveries. Of the $3.0 million, NT transmission customers will pay $1.0 million through an additional 1.0% increase to the NT transmission rate (for a total NT rate increase of 2.5%). C. The current treatment of GTA service and GTA costs remains unchanged, and the parties agree not to contest such matters at FERC or in court. D. The Unauthorized Increase Charge (UIC) is limited to two times the monthly charge for the type of service being provided. E. The parties acknowledge that the redispatch of hydro resources has value, and agree to participate in a process during the rate period to establish a method for appropriately valuing redispatch. F. Bonneville agrees that by October 1, 2003 it will have in place the appropriate facilities to permit transmission customers to redirect their firm transmission capacity by temporarily modifying their points of receipt and points of delivery. G. Bonneville agrees to conduct forums to consider adopting TBL business practices on the following topics: a. Operating Reserves - Spinning and Supplemental Services b. Real power losses c. Curtailment during Real Time d. Scheduling practices Other Matters The TBL representatives indicated that they preferred settlement to litigating this case, due to the press of other work such as RTO West. While reducing their initial rate increase amount from 3.0% to 1.5%, the TBL did not provide any justification for the level of the proposed rate increase, other than to indicate that they needed additional revenues to finance system additions. The consensus of the customer representatives that have participated in the informal workshops is that the offered settlement is more advantageous to the customers than they would be likely to achieve if the rate case were fully litigated. It appears that most oftbe transmission customers will be executing the proposed settlement.