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HomeMy WebLinkAboutAgenda Packet 11/13/2001 UTILITY ADVISORY COMMITTEE PUBLI~ WORKB CONFERENCE ROOM PORt ANGElES~ WA NOVEMBER 13~ 3:00 AGENDA I. OALL TO ORDER II, R~ll ~All Ill, APPROVAL ~F MINUTE~ FO~ OOTOBE~ IV. DI~U~I~N ITEM~ ~ABLE TV ~AN~HI~E RENEWAL (VERBAL) B, PUD WATER ~ALE~ ~DNTRACT ~IBER ~PTI~ PILOT P~GRAM UPDATE V. LATE ITEM~ VI. NEXT MEETING - DE~EMBE~ ~ ~ VII, ADJOURNMENT UTILITY ADVISORY COMMITTEE Port Angeles, Washington October 8, 2001 Call to Order: Chairman Reed called the meeting to order at 3:05 p.m. IL Roll Call: Members Present: Chairman Reed, Larry Williams, Mayor Doyle, Orville Campbell, Allen Bentley Members Absent: None Staff Present: Craig Knutson, Glenn Cutler, Ken Ridout, Scott McLain, Gary Kenworthy, Larry Dunbar, Jeff Young, Tom McCabe, Cate Rinehart Others Present: Peter Battuello - Parametrix III. Approval of Minutes: Chairman Reed asked if there were any changes or additions to the agenda. Chairman Reed asked if there were any additions or corrections to the meeting minutes of September 10, 2001. Two typos were noted. Allen Bentley moved to approve the minutes as corrected. Councilman Campbell seconded the motion, which carried unanimously. IV. Discussion Items: A. tVastewater Treatment Plant Backup Generator Jeff Young, Wastewater Treatment Plant Superintendent, explained that the treatment plant requires a backup soume of power in the event the primary electric service is disrupted. Disruption would allow inadequately treated wastes to be released into State waters. Installation of a backup generator and an automatic transfer switch is expected to take twelve weeks after Council approval. A brief discussion followed. Mayor Doyle moved to recommend City Council accept the bid from Pacific Detroit Diesel-Allison for a 500 kW backup generator in the amount of $96,160 plus sales tax. Councilman Williams seconded the motion, which carried unanimously. B. Compact Fluorescent Lamp Coupon Agreement Larry Dunbar, Power Resources Manager, advised the City had received information from BPA that a local lighting retailer may not be in compliance with distributing ENERGY STAR® labeled compact fluorescent lamps. The retailer is attempting to redeem approximately 5,500 coupons which amounts to $33,000. The UTILITY ADVISORY COMMITTEE October 8, 2001 City will not receive $5,500 from BPA if the retailer's payment is withheld. BPA has requested the retailer provide an affidavit stating how many qualifying CFL's have been distributed to resolve the issue and will probably terminate the retailer's agreement based on breach of contract. There was a short discussion with questions regarding ENERGY STAR® standards versus other brands. Mr. Dunbar indicated more information would be brought to the committee as it was received. No action taken. Information only. C. Landfill Long-Range Plan Glenn Cutler, Director of Public Works and Utilities, gave a detailed description of the project including background, issues to be addressed, the transition to a waste export system, land use, and a proposed schedule. A lengthy discussion followed with concerns expressed over monitoring the natural sinking process, transfer problems and solutions, and the lack of county backing or commitment. A draft of the Long-Rang Plan for Solid Waste Management was distributed. Mayor Doyle moved to recommend to City Council that the City take a lead role for managing solid waste disposal services after closure of the landfill providing appropriate long-term commitments are obtained from various agencies in the county. Councilman Campbell seconded the motion, which carried unanimously. H l, ate Items: None VII. Next Meeting: The next meeting will be held November 13,2001 at 3:00 p.m VIII. ,4djournment: The meeting adjourned at 4:50 p.m. Dean Reed, Chairman Cate Rinehart, Adminish-ative Assistant N:~PWKS~LIGHTxCONS\CATE~octgmeet.wpd 2 pORTANGELES WASHINGTON, U.S.A. UTILITY ADVISORY COMMITTEE MEMO DATE: November 13, 2001 TO: UTILITY ADVISORY COMMITTEE FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: Amendment to Wholesale Water Contract with Clallam County Public Utility District No. 1. Summary: The City's current Wholesale Water Contract with Clallam County Public Utility District No. 1 expires December 31,2001 and an amendment for 2002 is needed. The amendment provides for a seven per cent increase in the water rates. Recommendation: Forward to Council with a recommendation supporting approval of Amendment No. 6 to the Wholesale Water Contract with Clallam County Public Utility District No. 1. Background / Analysis: The City's current Wholesale Water Contract with Clallam County Public Utility District No. 1 expires December 31, 2001 and an amendment for 2002 is needed. The amendment provides for a seven per cent increase in the water rates. This is the final year of the Water Rate Ordinance and the Utility will be conducting a new rate study for 2002. Recommendations from that study will, more than likely, require a new Wholesale Water Contract or amendments to the existing contract with the PUD for the year 2003 and beyond. N:LPWKS\WATER~PUDRATE~PUDRateUAC01 .wpd SIXTH AMENDMENT TO WHOLESALE WATER CONTRACT This amendment to the Wholesale Water Contract dated January 9, 1995, is made and entered into by and between the City of Port Angeles, a municipal corporation, hereinatter called the "City", and the Public Utility District No. 1 of Clallam County, a municipal corporation, hereinafter called the "District." Whereas, the City and the District are parties to a wholesale water contract, which as last amended is in effect until December 31,2001; and Whereas, the City and the District have agreed to increase the wholesale water rotes and to extend the wholesale water contract through December 31, 2002; Now, Therefore, the City and the District hereby agree that the Wholesale Water Contract dated January 9, 1995, shall be amended as follows: 1. Paragraph 1. Rates and Water Use Limits is hereby mended to read as follows: A. The District shallpayeighty-ninecents($0.89)per 100cubic feet, beginning with the billing cycle starting December 27, 2001, and ending December 26, 2002, at the Gales Addition Reservoir. The City has set the maximum withdrawal rote at 500 gpm (+_ 10 gpm) through the meter at the Reservoir. No adjustments or changes to the existing withdrawal rote can be made without approval of the City's Director of Public Works and Utilities. If the meter requires servicing and is taken off-line by the City the billing shall be pro-rated or computed. B. The District shall pay eighty-five cents ($0.85) per 100 cubic feet, beginning with the billing cycle starting December 27, 2001 and ending December 26, 2002 for lower zone purchases at Baker Street. C. The City shall have the option to annually adjust the rote for the future billing cycles consistent with /ts cost of service studies. 2. Paragraph 4. Termination is hereby amended to read as follows: This contract shall terminate on December 31, 2002, or upon 60 days written notice by either party, whichever is earlier. DATED this day of , __ PUBLIC UTILITY DISTRICT NO. 1 CITY OF PORT ANGELES OF CLALLAM COUNTY Larry Doyle, Mayor President ATTEST: ATTEST: Becky J. Upton, City Clerk Secretary APPROVED AS TO FORM: N:~Agree-Contract~PUDWate~Contract6th.wpd Craig D. Knutson, City Attorney November 7, 2001 (2:03pm) WASHINGTON, U.S.A. UTILITY ADVISORY COMMITTEE MEMO DATE: November 13, 2001 TO: UTILITY ADVISORY COMMITTEE FROM: Larry Dunbar, Power Resources Manager SUBJECT: Fiber Optic Pilot Project Status Report 4 Summary: The City has continued to received interest from Qwest, Northland, Capacity Provisioning, and the Clallam County PUD No. I that provide opportunities to achieve City fiber optic backbone business plan goals in partnership with others. Recommendation: Concur with Staff's recommendation to delay the fiber optic pilot project schedule until March of 2002 to allow additional time to prepare and negotiate proposals. Background/Analysis: On May 22, 2001, Council approved the Fiber Optic Backbone Business Plan, which verified the overall feasibility to develop a fiber optic backbone. As part of the Business Plan, a strategic direction was recommended that explores partnership opportunities to develop a fiber optic backbone, retaining City development as the opportunity of last resort. The business plan recommended the City's role should be an infrastructure enabler versus a telecommunications services provider. On September 18, 2001, Council authorized a delay to the fiber optic pilot project schedule until November 1,2001 to allow additional time to prepare and negotiate proposals. The City Manager has initiated discussions with Qwest for placement of remote digital subscriber line (DSL) units. On October 5, 2001, Qwest informed the City that their next stage of deployment could be "remote" DSL units. Remote DSL could provide a similar but lower level of DSL service beyond today's 3-mile reach from their central office. Qwest recently reported that due to reorganization, anticipated revenue reductions and capital budget cutbacks, that they may not be able to continue discussions on remote DSL and the pilot project. Qwest stated that even if the City should have interest in paying Qwest to build, own and operate a fiber infrastructure in the City, that they might not have the people resources to engineer, construct and maintain it. November 13, 2001 Utility Advisory Committee Memo RE: Fiber Optic Pilot Project Status Report 4 Page 2 In response to Northland's July 26, 2001 request to renew their franchise as soon as possible, Staff prepared and met with Northland to review the City's informal proposal and tentative negotiation timeline on August 21,2001. The City and Northland can agree to an informal proposal prior to the formal procedures deadline of February 19, 2002. The upcoming informal negotiation sessions will be held concurrent with the formal renewal procedures. On September 18, 2001, City Council authorized staff to request a formal proposal from Northland. On October 19, 2001, the City received Northland's formal proposal. The City must make a preliminary decision to renew or deny the formal proposal no later than February 19, 2002. The formal procedures are being followed to maintain the City's authority granted by the 1984 Cable Communications Act. Capacity Provisioning, the Clallam County PUD No. 1 and Northland have recently obtained construction use permits and have begun to install fiber optic infrastructure within the City limits. A copy of this memo was shared with the P.A. Works! Committee.