HomeMy WebLinkAboutAgenda Packet 12/01/2003 UTILITY ADVISORY COMMITTEE - SFECmAL MEETmNG
PUBLIC WORKS CONFERENCE ROOM
DECEMBER 1~ 2nn~l
3:00 P.M.
AGENDA
I. CALL TO ORDER
II. ROLL r-ALL
III, APPROVAL DF MINUTES FOR NOVEMBER 12! 2003 - TO BE APPROVED
AT THE REGULAR MEETING DECEMBER cj, ~'003
AMENDMENTS
Bo INSTITUTIONAL NETWORK C:ERVICEB AQREEMENT AMENDMENTS
V. NEXT MEETING DATE - DECEMBER ~ 2003
VI. ADdOURNMENT
W A $ H ] N (3 T O N, LJ. $. A.
UTILITY ,~.DVI$ORY COMMITTEE
DATE: December 1, 2003
TO: UTILITY ADVISORY COMMITTEE
FROM: Larry Dunbar, Power Resources Manager
SUBJECT: Fiber Optic Wide Area Network Use Agreement Amendments
Summary: In response to Wave Broadband's request, staff negotiated amendments to the
Fiber Optic Wide Area Network Use Agreement to not require four sections of the I-Net
backbone to be constructed in exchange for access to Wave's underground communications
conduits and related structures.
Recommendation: Forward a favorable recommendation to the City Council to approve th~
proposed amendments to the Fiber Optic Wide Area Network Use Agreement.
Background: On August 20, 2002, the City Council approved the I-Net fast track including the
Fiber Optic Wide Area Network Use Agreement (WAN Use Agreement) with Northland and the
I-Net Services Agreement with Capacity Provisioning, Inc. (C.P.I.). On December 31, 2002, the
City and Northland entered into the first amendment to the WAN Use Agreement. On February
18, 2003, the City consented to the transfer of the Cable Television Franchise and WAN Use
Agreement from Northland to WaveDivision Holdings, LLC (aka Wave Broadband or Wave).
Siaffrecently met with Wave to discuss the remaining work to complete the I-Net backbone,
which is one of the main Franchise requirements that must be completed by Wave prior to
February 27, 2004 to obtain an extended fifteen-year term. There are four sections of the I-Net
backbone comprising about 20,000 lineal feet (3.9 miles) that Wave does not recommend are
completed (see attachment A). In the event Wave fails to complete these sections they would not
be granted an extended term (in contrast to other sanctions that would be imposed by the City for
a violation of the Franchise).
Analysis: The above referenced sections of the I-Net are not essential for a backbone ring
(which provides a higher quality of service due to physical network redundancy). The Franchise
was negotiated prior to the I-Net Services Agreement which provides a similar fiber optic route.
Wave plans to complete construction of the I-Net backbone by the end of this year. The City will
not be required to pay Wave for the four sections of the I-Net backbone referenced above if
construction is not completed. A City decision needs to be made promptly due to Wave's
construction schedule. Wave plans to complete construction of the I-Net backbone by the end of
this year which is several months prior to the February 27, 2004 Franchise required deadline.
Fiber Optic Wide Area Network Use Agreement Amendmems
Page 2
December 1, 2003
Staff negotiated access by the City or its assignee to Wave's underground communications
conduits and related structures at no charge to provide telecommunications services (excluding
cable services). The geographic area where access will be provided consists of Railroad Avenue
on the North including the piers, Second Street on the South, Vine Street on the Eas~t and Oak
Street on the West. Access to Wave's underground facilities is particularly desirable along
Railroad Avenue due to the lack of overhead structures.
The proposed amendment to the WAN Use Agreement would be assigned by the City to
Capacity Provisioning, Inc. Please refer to the Institutional Network Services Agreement
Amendments (separate staff report) for more information on how the City would benefit from
access to Wave's underground facilities.
In summary, the proposed amendments delete sections of the I-Net that are no longer needed and
will reduce I-Net costs for Wave and the City. ~ '
The proposed amendments allow Capacity
Provisioning, Inc. to access Wave's underground facilities which provides a low-cost alternative
to provide broadband services in downtown Port Angeles. The City Attorney has reviewed the
proposed amendments.
WAS H [ N G TO N,
UTILITY DV $ORY GO MH'TEE
DATE: December 1, 2003
TO: UTILITY ADVISORY COMMITTEE
FROM: Larry Dunbar, Power Resources Manager
SUBJECT: Institutional Network Services Agreement Amendments
Summary: In cooperation with Capacity Provisioning, Inc., staff negotiated an amendment to
~he Fiber Optic Wide Area Network Usc Agreement with Wave Broadband and an amendment to
~he Institutional Network Services Agreement with Capacity Provisioning, Inc. A favorable
recommendation on the proposed amendments to the Instituti6nal Network Services Agreement
i$ subject to a favorable recommendation to approve the proposed amendments to the Fiber Optic
Wide Area Network Use Agreement (separate staff report).
Recommendation: Forward a favorable recommendation to the City Council to approve th{
proposed amendments to the Institutional Network Services Agreement.
Background: On August 20, 2002, the City Council approved the I-Net fast track including the
Institutional Network Services Agreement with Capacity Provisioning, Inc. (C.P.I.) and the Fiber
Optic Wide Area Network Use Agreement (WAN Use Agreement) with Wave Broadband. On
October 15, 2002, thc City Council approved an I-Net dark fiber policy. On December 31, 2002,
the City and C.P.I. entered into amendment one to the I-Net Services Agreement.
Analysis: Thc City and Wave Broadband have negotiated changes to the Fiber Optic Wide Area
Network Use Agreement to not require Wave to complete four sections of the I-Net backbone in
exchange for City access to their underground communications conduits and related structures
that would be assigned by the City to C.P.L C.P.I. has expressed interest to the City to amend the
I-Net Services Agreement (see Attachment A) to incorporate access to Wave's underground
facilities as well as other changes.
The amendment to the I-Net Services Agreement is necessary because the current Agreement
does not expressly provide for the proposed assignment and other amendments sought by the
City and C.P.I.. Thc proposed amendments include: a public safety VLAN service; dark fiber
marketing services for private telecommunications systems; additional interconnection
requirements; and other proposed support services.
Institutional Network Services Agreement Amendments
Page 2
December 1, 2002
Summary of Proposed Amendments
Public Safety VLAN. This optional service would allow all of the City's current 32 locations
receiving virtual local area networking (VLAN) services from C.P.I. to establish another VLAN
for public safety. In partial exchange for being assigned use of Wave's underground
communications conduits and related structures, C.P.L has agreed to provide fiber optic site
drops to the City Pier, Francis Street Park, Dream Playground, and the Marine Lab at no base or
non-recurring charge to the City. The public safety VLAN could be used for surveillance and
other non-commemial purposes. The proposed recurring service charge for a Public Safety
VLAN is $30 per month. The recurring service charge for Marine Lab in accordance with the
Agreement is $165 per month. The City will not incur any recurring service charge~ until it
provides written notice to C.P.I. requesting such services.
Dark Fiber Marketing. The proposed dark fiber marketing services would permit I-Net backbone
dark fibers that are currently assigned by the City to C.P.L to be used for private wide area
networks to public institutions. Upon C.P.I. utilization of the dark fibers assigned to them,
additional dark fibers could be provided by the City. The City could recall the use of additional
dark fibers within one-year's notice to C.P.I. This approach is consistent with the City's dark
fiber policy and would permit a future telecommunications service provider to use the I-Net
backbone if approved by City Council. This amendment includes retail pricing based on
competitive market conditions and compensation to C.P.L to provide marketing services. An
adjustment to the City's I-Net Growth Discount is also proposed to compensate the City for 1-Net
backbone dark fibers used by C.P.I. to provide private wide area networking services to public
institutions.
Network Interconnections. The purpose of the proposed amendment is to clarify the main terms
and conditions that C.P.I. must comply with when interconnecting with another wide area
network. The amendment allows C.P.I. to recover costs to make interconnections. The
amendment also allows reasonable terms and conditions to be established related to network
security, problem reporting and restoration of service procedures, service level standards, and
policies related to private telecommunications systems.
Other Services. A new service is proposed that includes offsite storage and/or remote backup
services to safeguard the City's electronic information systems and data. The terms and
conditions of such an arrangement would be provided within ninety days of the City's request.
Additional new services that are proposed include Internet web design and voice over Internet
protocol support services. The City will not incur any charges until it provides written notice to
C.P.I. agreeing to pay for such services.
In summary, the proposed amendments include a City assignment of its fights to use Wave's
underground communications conduits and related structure to Capacity Provisioning. In
exchange for access, Capacity Provisioning will provide the City fiber optic site drops and
services to support public safety. In addition, Capacity Provisioning may use I-Net backbone
dark fibers for private wide area networks and has agreed to other terms and conditions related to
network interconnections and support services. A favorable recommendation on the proposed
amendments to the I-Net Services Agreement is sought if a favorable recommendation to
approve the proposed amendments to the WAN Use Agreement is made by the Utility Advisory
Committee. The City Attorney has reviewed the proposed amendments.
Attachment A
Capacity Provisioning Incorporated
116 Yz West 8~ Street - 360-565-8400
Port Angeles, Washington 98362
A Fiber Optic Company
Delivering Communications Services at the Speed of Light
September 23, 2003
Larry Dunbar
Power Resources Manager
City of Port Angeles
P.O. Box 1150
Port Angeles, Washington 98362 ,
Dear Mr. Dunbar:
As a follow up to our discussions with various City staff members over the last few months and in
accordance with Subsection 5.16 (Reopeners) of the Institutional Network Services Agreement, C.P.I.
proposes an amendment to:
· Permit dark fiber services
· Allow additional network interconnections
· Provide new service options for a police, fire & emergency VI_AN
We propose that the City allows C.P.I. to use dark fibers within the I-Net backbone (that will be
constructed no later than April of 2004) and our site drops for C.P.I. purposes and private
telecommunications systems. Although the current Agreement assigns eight (8) fibers within the I-Net
backbone to C.P.I., we will not be able to utilize the fibers for private telecommunications systems
because that is not expressly provided for in our Agreement. Our proposal for additional network
interconnections would allow more service providers to have access to the G.P.I. network.
As a local corporation, we fully support our community's police, fire and emergency communications
needs and are prepared to negotiate a VLAN service for such purposes at cost.
CPI is requesting that the City express its interest in negotiating this amendment at your earliest
convenience.
Sincerely.
Craig E. Johnson, VP
mJ
~,uetueeJ§v seo!,Mes ~lJo~eN leuo!lnl!lsuI
~ <~ z,
luemeeJ§v esn ~lJo,~eN ee,V eP!M o!1do Jeq!-I