HomeMy WebLinkAboutAgenda Packet 12/11/2007
Utility Advisory Committee
Public Works Conference Room
Port Angeles, W A 98362
December 11, 2007
3:00 P.M.
I. Call To Order
II. Roll Call
III. Approval Of Minutes F or November 13, 2007
IV. Late Items
V. Discussion Items
A. Water Use Efficiency Goals
B. Comprehensive Water System Plan Amendment To CH2M Hill Contract
C. UAC Term Limit Ordinance Amendment
VI. Next Meeting Date: January 8,2008
VII. Adjournment
N:\UAC\Final\121107.wpd
UTILITY ADVISORY COMMITTEE
I~ - D 7
GUEST SIGN UP SHEET
PRINT NAME ORGANIZATION
~ ~ \ ~'-'=t 'i \..)" ~ ~ "",\~i=- \r 'i:.. ~ \J \ ~I-'~""~ \-:l\\\ L
\ 'I- DW L ~ IIJ +-. \? 0 L-\ e..'(
Pr1vL . " (
L //- 1'-( (i U \< t- u,,! ~ i (I Z ClU e',)"
"
.
.
. .
.
N: \PWKS \LIGHT\ CONS \ CATE \ SIGNUP. wpd
Utility Advisory Committee
Public Works Conference Room
Port Angeles, W A 98362
November 13,2007
3:00 P.M.
c;;~/:"}-
"
L Call To Order
Chairman Reed called the meeting to order at 3 :06 p.m.
IL Roll Call
Members Present:
Chairman Reed, Betsy Wharton, Orville Campbell (Via phone)
Members Absent:
Karen Rogers, Grant Munro
Staff Present:
Mark Madsen, Bill Bloor, Glenn Cutler, Yvonne Ziomkowski,
Scott McLain, Larry Dunbar, Mike Puntenney (3:24), Ernie
Klimek, Tom McCabe, Terry Dahlquist, Bob Kajfasz, Cate
Rinehart
Others Present:
Brian Gawley - Daily News
IlL Approval of Minutes:
Chairman Reed asked if there were any corrections to the minutes of October 9,2007.
Councilmember Wharton moved to approve the minutes. Orville Campbell seconded the .
motion, which carried unanimously.
IV.
V.
VI.
Late Items:
November 12 Storm Update
Discussion Items:
A. Cooperative Service Agreement With US Department Of Agriculture (USDA)
Tom McCabe, Solid Waste Superintendent, pointed out that the USDA had provided wildlife
management services during the last nine years to alleviate bird strike hazards to aircraft in the
vicinity of the City Landfill, which has recently been converted to a Regional Transfer Station.
The current agreement will expire on December 31, 2007, and a new agreement for the period of
January 1, 2008 to December 31, 2008 needs to be executed. There was a brief discussion
Information only. No action taken.
B. Water Use Efficiency (WUE) Program Goals
UTILITY ADVISORY COMMITTEE
November 13,2007
Ernie Klimek, W ater/W astewater Collection Superintendent; explained that the Water Use
Efficiency Rule went into effect January 22,2007 mandating that water purveyors establish goals
within one year of this date as part of a Water Use Efficiency Program. The City goal is to
achieve a one percent reduction in distribution system leakage per year for calendar years 2008
through 2013.. There was a brief discussion.
Information only. No action taken.
C. Tree Trimming Alternatives In City Rights-Of-Way
Terry Dahlquist, Electrical Engineering Manager, noted that tree trimming costs were escalating
faster than budgets due to a shortage of qualified tree trimmers and the trimming required to
protest overhead power lines was falling behind. Various options were identified with a
recommendation for future vegetation control to cut down trees in public rights-of-way, assign
City line crews to perform tree trimming, and continue to hire Asplundh as we have been doing
for more intensive trimming. A discussion followed.
Information only. No action taken.
D. Energy Conservation loans
Larry Dunbar, Power Resources Manager, advised that some of our largest customers had
expressed interest in loans if the terms and conditions were competitive. Two lending institutions
have shown interest however the offer is not limited just to them. There was a brief discussion.
Councilmember Wharton moved to recommend City Council approve additional loan
guarantee agreement with lenders and adopt an ordinance establishing a conservation
fund. Orville Campbell seconded the motion, which carried unanimously.
E. Conservation Kit Purchase Contract
Larry Dunbar, Power Resources Manager, announced that staff proposes to offer City utility
customers an energy and water conservation kit at no charge. The kit will be promoted through a
coupon inserted into December utility bills and the cost will be reimbursed the Bonneville.
There was a brief discussion.
Orville Campbell moved to recommend City Council authorze the Director of Public
Works and Utilities to enter into a contract for Conservation Kits.
VI. Late Item: November 12 Storm Update
Mike Puntenney, Deputy Director of Operations, reviewed the events that occurred during the
UTILITY ADVISORY COMMITTEE
November 13,2007
wind and rain storm which included the loss of several substations and clogged catch basins. It
was noted the Light crews sent a 17 hour day restoring electricity and clearing trees.
VII.
Next Regular Meeting Date:
December 11, 2007
VIII.
Adjornment:
The meeting was adjourned at 4:06 p.m.
Chairman Reed
Cate Rinehart, Admin Spec II
N:\PWKS\LJGI-ITlCONS\CATElnov 13meet. \vpd
~'OR'Ti'J.l N"GY IE' 'LE' 'S'
JI "f I ~ " -:,; I 1
",'7"7' " '.,' ", "., I i ,_ J ,P
WAS H I N G TON, U. S. A.
Utility Advisory Committee Memo
Date:
December 11, 2007
To:
Utility Advisory Committee
From:
Ernie Klimek, W aterlW astewater Collection Superintendent
Subject:
Water Use Efficiency (WUE) Program Goals
Summary: The Water Use Efficiency Rule (WAC 246-290) mandates water purveyors establish
goals as part of a Water Use Efficiency Program. An open public forum was held on November
29,2007 to inform and involve citizens in the proposed goals of the City's water use efficiency
program. The next step in the schedule is to consider public comments then forward a
recommendation on the proposed goals to City Council.
Recommendation: Forward a favorable recommendation to City Council to approve a
resolution establishing goals for the 2008-2013 water use efficiency program.
Background/Analysis: On November 13,2007, staff informed the Utility Advisory Committee
about the Water Use Efficiency (WUE) Rule that went into effect January 22,2007. The Rule
mandates the City establish goals for the City's WUE program by January 22,2008. Additionally,
a public meeting was required to allow the public to participate and comment on the proposed
goals.
On November 29,2007, a public meeting was held which included a staff presentation. The
proposed goals and presentation for this meeting were also available on the City's website.
Additionally, comments were received at the meeting from the public and were also allowed to be
received in writing though December 7,2007. In accordance with the Water Use Efficiency Rule
ofthe Municipal Water Law, the City Council which serves as the elected governing body for the
water utility, must review and consider all comments received. Comments received as of the
drafting of this memorandum are included as an attachment to this memorandum. Additionally,
based on the comments received, staffhas modified the proposed WUE program goals which are
stated as part of the attached resolution. An update to the attachments of this memorandum will be
presented at the Utility Advisory Committee meeting should any additional comments be received.
Staff recommends the Utility Advisory Committee forward a favorable recommendation to City
Council to approve a resolution establishing goals for the 2008-2013 WUE program. The City
Attorney has reviewed the proposed resolution.
Attachments: Summary of Comments from the Public with Supplement
Resolution adopting WUE program goals
N:\UAC\DepDir\Water Use Efficiency - Goals.doc
CITY OF PORT ANGELES WATER USE EFFICIENCY (WUE) PROGRAM
Open Public Forum Meeting Summary
Port Angeles City Council Chambers
November 29, 2007 - 6 p.m.
ATIENDANCE:
Citizens -
City Staff:
Paul Lamoureux
Cherie Kidd
Bob J ohnsberg
Vicky Alward
Margie Kepner
MikeKitz
Cindy Kelly
Tom Martin
Shirley Nixon
Mark Madsen, City Manager
Michael Puntenney, Deputy Director Public of Operations
Teresa Pierce, Executive Communications Director
Ernie Klimek, W ater/W astewater Collection Superintendent
Larry Dunbar, Power Resources Manager
Bob Kajfasz, Commercial Energy Analyst
Teresa Pierce, Executive Communications Coordinator, welcomed the audience,
introduced staff, and gave a brief overview of the evening's program.
Mark Madsen, City Manager, provided opening remarks noting the importance of
conservation and stewardship of our water resources.
Ernie Klimek, Water/Wastewater Collection Superintendent, opened the Water Use
Efficiency Rule (WUE) power point presentation noting the City's proposed goals have
been available on the City website. His discussion included the importance of the
stewardship of our current and future water resources, the history of the WUE, and a
summary of the WUE requirements, deadlines, and reporting standards.
Larry Dunbar, Power Resources Manager, addressed conservation rate options and
residential and commercial customer water consumption trends. His presentation also
summarized the City's supply, demand, and leakage forecasts.
Bob Kajfasz, Commercial Energy Analyst, reviewed the supply and demand side
measures which include the continuation of leak detection surveys, meter replacement,
meter calibrations and demand-side conservation measures.
Ernie Klimek, Water/Wastewater Collection Superintendent, continued with discussion
of the evaluation of reclaimed water and accounting for other authorized uses of water in
the City. He also discussed the City's proposed WUE program goals to achieve a one
percent reduction in distribution system leakage per year for calendar years 2008 through
2013.
Summary of Public Comments:
Paul Lamoureux, 602 Whidbey Avenue, provided comments at the Open Public Forum.
His comments are summarized below:
· He is encouraged that conservation is being mandated and recognized that citizens
have already been practicing water conservation.
· He recognizes that water rates may need to be increased when water is conserved.
· He asked that when the City encourages [a customer to practice] water
conservation that we consider how we can save that person money.
· He asked that the City promote more services at less cost.
· He has a concern that residential water customers may be subsidizing commercial
water customers through the existing rate structure.
· He recommended that the City consider a tiered rate structure based on the more
you use the more you pay.
· He recognizes that the City's water system infrastructure is aging and encourages
the City to address infrastructure repair and replacement in the budget.
· He suggests that with the potential of an increased need for [fresh] water that
removal of the Elwha dams is a bad idea.
Shirley Nixon, 1029 West 5th Street, provided comments as a citizen and as a
representative of The Center for Environmental Law & Policy at the Open Public Forum.
Her comments are summarized below:
· She is a Senior Attorney for the Center for Environmental Law & Policy, a public
interest group that focuses primarily on water law.
· She has a background and history in water law and was involved in developing
the Water Use Efficiency Rule.
· She recognized that there is some confusion in the way the law and WUE rule is
written, which may complicate WUE implementation.
· She applauded the City for providing the Open Public Forum and information
session on the WUE.
· She recognized that the City has a good water supply and that our citizens do not
appear to be wasteful with the resource.
· She emphasized that in the State of Washington that the water resources are the
public's water and that we only have a right to use it. Therefore, there is a broader
group of interested parties that may have concerns about the City's water use and
water use efficiency.
· . She emphasized that the City's water use is in the "spotlight" because of the
Elwha dam removal and river restoration project. She stated that there is a public
perception that delays in dam removal have occurred because of the water
treatment works associated with the City's water supply.
· She is encouraged that the City is approaching the WUE rule from the perspective
of stewardship of the resource and promoting conservation.
. She recommends that the City expand its WUE goal to include a quantifiable
demand-side goal.
. She stated that she thinks the City's WUE program and Open Public Forum are a
good model for other utilities to follow from a statewide perspective.
. She stated that she will be providing written comments as a citizen and on behalf
of the organization that she represents.
Teresa Pierce, Executive Communications Coordinator, concluded the meeting after
sharing that today's presentation will be available on the City's website in the near future,
that additional comments can be submitted to her by December 7,2007, and the next
steps include a Utility Advisory Committee meeting on December 11 th and a City
Council meeting on December 18th.
Open Public Forum concluded:
7:25 p.m.
Meeting summary notes prepared by:
~
leo/do 7
Date
Bob Kajfasz, Commercial Energy Analyst
City of Port Angeles Water Use Efficiency Program
Open Public Forum Meeting
Review and Consideration of Public Comments
(Supplement to Summary of Public Comments)
1. Review of Comments from Paul Lamoureux, 602 Whidbey Ave:
Staff reviewed comments and found them to be a general discussion of Utility
rates and conservation. Mr. Lamoureux's made a request to consider a tiered rate
based on consumption (the more you use; the more you pay). It is noted that this is
already a requirement of the Water Use Efficiency Rule separate from goal setting.
An evaluation is required that considers the affordability of water rates as well the
feasibility of adopting and implementing a rate structure that encourages water
demand efficiency. Further guidance is provided in the Washington State Water Use
Efficiency Guidebook which requires the "inclining block" and "seasonal" rate
structures be evaluated. This evaluation is planned for the 2008 water rate study.
2. Review of Comments from Shirley Nixon, citizen and representative of the Center
for Environmental Law & Policy, 1029 West 5th Street:
Staff reviewed comments and found them to be a general discussion ofWUE
background and her involvement with the rule. She recognized the supply side nature
of the goal in draft form and, if possible, asked to have a quantifiable demand side
goal added to it. Ms. Nixon's request for a demand side goal has been considered and
the draft goal has been amended to include a quantifiable demand side goal.
/-"
--)
RESOLUTION NO.
A RESOLUTION of the City Council ofthe City of Port Angeles,
Washington, approving goals for the City's 2008-2013 Water
Use Efficiency Program.
WHEREAS, the City strives to ensure its citizens have a safe and reliable water supply
through development, operation, and maintenance of water quality protection facilities; and
WHEREAS, on January 22,2007 the Washington State Department of Health adopted
a Water Use Efficiency (WUE) Rule requiring municipal water suppliers with 1,000 or more
connections to develop a Water Use Efficiency Program for the period of January 2008 through
December of2013; and
WHEREAS, the State of Washington found and declared the conservation and efficient
use of water to be a public purpose of highest priority; and
WHEREAS, the City Council, as the governing board ofthe City's water utility, must
approve goals for the City's 2008-2013 Waste Use Efficiency Program; and
WHEREAS, on November 29, 2007 the City of Port Angeles held a public meeting to
provide the opportunity for consumers and the public to participate and comment on the water
use efficiency goals; and
WHEREAS, on December 18,2007, pursuant to the procedures and requirements of the
Water Use Efficiency Rule, the City Council considered and discussed the goals and comments
received during the public forum relating to the City's 2008-20 13 Water Use Efficiency Program.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles
as follows:
-1-
,........'1"t......
\,~)
The City Council hereby adopts the following goals forthe City's 2008-2013 Water Use
Efficiency Program:
A. The City of Port Angeles Water Utility will implement a program intended to
achieve a one percent reduction in distribution system leakage per year and improve the accuracy
and accountability of the system through meter replacement and calibration.
B. The City will implement a program intended to achieve a two-tenths of one
percent reduction in customer consumption per capita per year including offering a minimum of
six water use efficiency measures across the Utility's customer classes.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the 18th day of December 2007.
Karen A. Rogers, Mayor
ATTEST:
Becky J. Upton, City Clerk
APPROVED AS TO FORM:
William E. Bloor, City Attorney
G:\Legal_ BackupIORDINANCES&RESOLUTIONSIRESOLUTIONS.2007\R2007 -21 WUE Resolution. wpd
December 7. 2007
: I
'....-./
-2-
CLEAN. FLOWING WATERS FOR WASHINGTON
The Center for
Environmental Law & Policy
December 7,2007
City Council Members, City of Port Angeles
Port Angeles Water Utility Superintendent Ernie Klimek
P.O. Box 1150
Port Angeles, WA 98362
Attention: Executive Communications Coordinator Teresa Pierce; tpierce@citvofpa.us
COMMENTS ON WATER USE EFFICIENCY GOALS FOR THE CITY OF PORT ANGELES WATER SYSTEM
Thank you for the opportunity to provide feedback on the City's Water Use Efficiency
Goals. This goal-setting process, mandated by a 2003 state law, requires that
municipal water suppliers set water conservation goals "to enhance the efficient use of
water by the water system customers." RCW 70.119A.180(4)(c). According to Water
Efficiency Rules adopted pursuant to this law by the Department of Health, the term
"Water Use Efficiency (WUE)" means "increasing water supply efficiency and water
demand efficiency to minimize water withdrawals and water use." WAC 246-290-010.
The elected governing body of a public water system must establish water use
efficiency goals in a public forum, and the goals must include, among other things,
measurable outcomes and a schedule for achieving the goals. WAC 246-290-830(6).
The law also directs that water distribution system leakage standards be developed "to
ensure that municipal water suppliers are taking appropriate steps to reduce water
system leakage rates ...". RCW90.119A.180(4)(b).
The Center for Environmental Law & Policy (CELP) is a non-profit membership
organization dedicated to protecting the public's interest in clean, flowing waters for
Western Washington and the Columbia River Basin. CELP's advocacy for ecologically
and socially responsible water laws and policies includes membership on the
Washington State Department of Health's Water Supply Advisory Committee (WSAC),
and membership on the Water Use Efficiency Subcommittee that helped develop the
Water Use Efficiency Rules referenced above. It is from this perspective that CELP
offers the following comments and recommendations on the City of Port Angeles'
proposed Water Use Efficiency Goals.
BOARD OF DIRECTORS: Karen Allston - Anne Johnson - John Osborn, MD - Rachael Paschal Osborn
HONORARY BOARD: Billy Frank .Ir. - Prof. Estella Leopold - Gov. Mike Lowry - Prof. Charles Wilkinson
Mailing address: 25 West Main, Suite 234, Spokane, WA 99201
Spokane: 509.209.2899 Seattle: 206.547-5047 Olympia 360.754.1520
www.celp.org
Center for Environmental Law & Policy Comments on Port Angeles' Water Use Efficiency Goals; December 7, 2007
p.2
Enhance leakage reduction goals: It is important for the City to expeditiously address
leakage from its water distribution system, and it has recognized this in its goal-setting
process. Proposed goals are to refine baseline production and water use data and
reduce system leakage from the current level of 22% by 1 % per year from 2008 through
2013. CELP recommends that the City consider devoting even greater resources to
leak reduction measures such as additional strategic meter installation, replacement,
and calibration so that distribution system leakage can be reduced at a quicker pace.
Adopt measurable demand side goals: The City should adopt one or more
measurable goals focused upon reducing customer demand. Although documents
refer to an intent to continue offering water conservation measures, the City has failed
to set measurable goals designed "to enhance the efficient use of water by [its]
customers" as RCW 70.119A.180(4)(c) directs. CELP suggests that such goals include:
. Reducing per capita water consumption by single-family residential customers to
65 gpd
. Reducing water consumption across other customer classes by 5%
· Reducing peak production volumes by 5%
Step-up meter replacement: CELP congratulates the City for its past and current
investments in water metering (an important water use efficiency measure), and
recommends that it set a goal of replacing 10% of its service meters per year. Such a
goal would address both demand side and supply side water efficiencies.
Revisit Water Use Efficiency goal-setting in 2010. CELP recognizes that Water Use
Efficiency goal-setting is a new process, and one that is highly dependent upon
consistent data gathering and baseline water-use benchmarks. It takes time to gather
and analyze water use data, and CELP applauds the City's commitment to doing so.
CELP also recognizes that the on-going federal project to remove the Elwha Dams is
bringing about changes in the City's water system operations, and it is too soon to know
how these changes might affect water supply characteristics and water use efficiency.
Therefore, CELP respectfully requests that the City consider re-visiting the water use
efficiency goal setting process in three years, rather than waiting for the full six years
that the ruies aliow. A three-year time frame will not only allo\iv a quicker assessment
of goal achievement, it will also allow the City to more promptly foresee and budget for
water utility operations.
Thank you for conducting a well-publicized and informative public goal-setting forum, for
the helpfulness of City staff in providing additional information, and your courtesy in
considering CELP's comments.
Sincerely,
....... ~
'.""~-'_:""""'~""""~~. ,-r-
':"--" !'-...
nO"R' 'TI' AN 1 G' IE' 'L' E'IS
1:::' j '", '.k.' I'] I, ,', d
WAS H I N G TON, U. S. A.
Utility Advisory Committee Memo
Date:
December 11, 2007
To:
Utility Advisory Committee
From:
Stephen Sperr, P.E, City Engineer
Subject:
Amendment No.1 to the Consultant Agreement with CH2M Hill, Project 07-08
Summary: The City is required to update its Comprehensive Water System Plan every six
years. CH2M Hill has been selected to continue to provide the City its expertise in this effort, as it
has done for the previous three Plans.
Recommendation: Forward a favorable recommendation to City Council to authorize the
Mayor to sign Amendment No.1 to Agreement 07-08 with CH2M Hill, for completion of an
update to the Comprehensive Water System Plan, increasing the Agreement by $235,000.00,
for a total Agreement amount not to exceed $348,000.00.
Background/Analysis: In April 2007, the City entered into a new contract with CH2M Hill, in
order to continue to retain their engineering services, helping to ensure that mitigation measures
developed by the federal government under the Elwha River Ecosystem and Fisheries Restoration
Act do not adversely impact the City's potable and manufacturing water systems. As in the past
most, but not all, costs incurred under the Agreement will be reimbursed by the National Park
Service. These services are ongoing and expected to continue until at least the end of2009.
Two other tasks were in the original Agreement: (1) the design of a corrosion control facility that
will address elevated levels of copper in the water distribution system, and (2) a "directed
services" task to address the need for assistance on unforeseen issue(s) that may come up during
the timeframe of the Agreement.
The City is required by the Washington State Department of Health to update its Comprehensive
Water System Plan (WSP) every six years. CH2M Hill has been selected to continue to provide
the City its expertise in this effort, as it has done for the previous three Plans. The need to update
the WSP is not only due to the DOH requirement, but the following impacts to critical elements of
the WSP:
· Declaration of the Elwha Ranney collector supply as groundwater under the direct
influence of surface water resulting in the requirement for a Watershed Control Program
· Implementation of corrosion control by the City
Amendment No.1 to CH2M Hill Agreement 07-08
December 11, 2007
Page 2 of3
· Construction of a new water treatment plant for the Elwha Ranney collector supply
· Compliance with requirements of the Stage 2 Disinfection Byproducts (DBP) Rule and the
Long Term 2 (LT2) Enhanced Surface Water Treatment Rule
· May 2006 Fluoridation ofthe city's water supply
· Creation of a new hydraulic model developed from the City's GIS system to replace the
existing hydraulic model that was developed and calibrated in 1994
· Adoption ofthe HB 1338, the Municipal Water Law (MWL) that established new
principles related to water rights place of use, duty to serve and water use efficiency
The scope of work that will be added to the Agreement with CH2M Hill as Amendment No.1
addresses these issues and is organized into the following tasks, which closely mirror the chapters
in the WSP:
1. Data Collection
2. Description of Water System
3. Planning Data and Water Demand Forecasting
4. System Analysis
5. Water Use Efficiency, Water Rights, System Reliability, and Interties
6. Source Water Protection
7. Operation and Maintenance Program
8. Distribution System Facilities Design and Construction Standards
9. Capital Improvement Program
10. Financial Program
11. Miscellaneous Documents
12. Executive Summary
13. Hydraulic Modeling
14. Document Preparation and Reviews
15. Project Meetings, Accounting and Invoices
The table below summarizes costs for all tasks in this Agreement:
Original Adjusted Amount Expended
Agreement through To Date
Task Description Amount Amendment No. 1
1 Corrosion Control Facility $38,000 $38,000 $24,818.31
2 Elwha Dam Mitigation $50,000 $50,000 $6,263.14
3 Directed Services $25,000 $25,000 $0.00
4 Water System Plan -- $235,000 --
Total $113,000 $348,000 $31,081.45
Other than a portion of Task 2 being reimbursed by the National Park Service, the funding for
these tasks are from the Water Utility. The approved 2008 Water Utility Budget includes
$250,000 for Task 4, the Comprehensive Water System Plan update.
Amendment No.1 to CH2M Hill Agreement 07-08
December 11, 2007
Page 3 of3
It is recommended that the Utility Advisory Committee forward a favorable recommendation to
City Council to authorize the Mayor to sign Amendment No. I to Agreement 07-08 with CH2M
Hill, for completion of an update to the Comprehensive Water System Plan, increasing the
Agreement by $235,000.00, for a total Agreement amount not to exceed $348,000.00.
Attachments: Detailed Scope of Work for Task 4
12/7/2007
Attachment 1
Scope of Work
for the
2008 Port Angeles Water System Plan Update
CH2M HILL (Consultant) will provide the following services related to the required 6-year
update of the City of Port Angeles' (City's) existing Water System Plan (Plan), dated March
2002.
The character and content of the 2008 Plan update is driven both by the general
requirements of Washington State Department of Health(DOH)andother events and
factors that have occurred since the previous Plan was prepared. Thet;eother events and
factors include:
· Declaration of the Elwha Ranney collector supply as groundwater undetthedirect
influence of surface water resulting the requirement for a Watershed Control Program
(This requirement predates the 2002 Plan update, but WDOH agreed to defer its requirement
because the required surface water treatment facilihj was notin place and the City was operating
the system based on interim requirementsuJttil.the surface watertreatment facility is installed.);
· Implementation of corrosion controlpy the City {scheduled for installation by June
2008);
· Construction of a new water treatment plant for the Elwha Ranney collector supply (This
project has been designed and1vill be under construction while the Plan is being prepared);
· Compliance with requirements of the Stage) Disinfection Byproducts (DBP) Rule and
the Long Term 2 (L T2) Enhanced Surface Water Treatment Rule (These had not been
promulgated.in 2002 and the type QfS"llrface water treatment from the Elwha project had
not been defined.);
· May 2006 Fluoridation of the city's water supply;
· Creation of a new hydraulic model developed from the City's GIS system to replace the
existing hydraulic model that waS developed and calibrated in 1994.
· Adoption of the HB 1338, the Municipal Water Law (MWL) that established new
principles related to water rights place of use, duty to serve and water use efficiency.
Conformance with the new requirements of the MWL affects several elements of the Plan,
and as a result, is addressed in several of the tasks presented herein, as follows:
· Place-of-use-documentation will be addressed in Tasks 2.5 and 2.6 (Existing and Future
Service Areas) and Task 5 (Water Rights)
· Duty-to-Serve (and timely and reasonableness) are addressed as part of Tasks 2.8 and 2.9
(Service Area Policies and Conditions Of Service)
· Water Use Efficiency is addressed in Task 3.1 (Current Population, Service Connections,
Water Use, and Equivalent Residential Units) and Task 4.3.1 (Source) in support of the
Water Use Efficiency Program itself, which is developed as part of Task 5.1
The Plan will be prepared in general conformance with the format provided in Washington
ATTACHMENT 1 TO CH2M HILL AMENDMENT - SCOPE OF WORK
PAGE 1 OF 19
12f712007
State Department of Health's (WDOH's) 1997 Water System Planning Handbook (Planning
Handbook).
The budget for these services is presented in Attachment 2 on a per-task and per-subtask
basis. These per-task and per-subtask budgets were developed to establish the level of
effort for each task as well as to establish the overall project budget. These task budgets are
not contractually binding. They are presented to identify the composition of the overall
budget, which provides the contractually binding, not-to-exceed contract limit. Project
invoices will be submitted to the City allocating incurred labor and expense costs at the task
level.
Task 1.
Data Collection
City staff will provide information and data to Consu.ltant. Much of the needed information
can be collected and provided prior to execution of specific tasks. Other information, input,
and decision-making will be provided by City staff throughout the course of Plan
development and is not specifically identified as part of thissubtask.
The information listed below will be provided by the City to Consultant in electronic format
where available (or in hard copy if not):
. WRIA 18 Watershed Plan
· Water production data, as recorded froIIrallapplicable source meter locations since
2000, in electronic format
· Consumption information (billing records) since 2.000 in electronic format
categorized by user classification
· Adopted City water system and service policies and regulations
· Water service forms and agreements
· Water resale or wholesa.le agreements
· ConSumer complaint records
· Adopted City and Clallam County Growth Management Maps, Plans, and PoliCies
· City's adopted Fife CodejFifeFlow Requirements
· Current City Water Quality Monitoring Program
· List and map of water system improvement, additions and betterments made since
the completion of the 2002 WSP
· City's current Vulnerability Assessment for the Water System
· Water System staffing information including names, position, certification and
responsibility
· List of current equipment and chemical inventories including locations, quantities
and uses
· Facilities maintenance schedules
· Current Cross Connection Control Program
· City water system policy and design criteria
· Current water system standard details
· City standards for record drawing, inspection, pressure testing, disinfection and
sampling
· Current copy of the City's Consumer Confidence Report
· Historical population (since 2000)
ATTACHMENT 1 TO CH2M HILL AMENDMENT - SCOPE OF WORK
PAGE 2 OF 19
12/7/2007
· Population projections from the City's current Comprehensive Plan or other City-
recognized analysis for the City and proposed future UGA (if available)
· Current Land use or zoning map for City current UGA and proposed future UGA
· Water quality data since 2000 and all documentation of the City's water quality
monitoring program (coliform monitoring plan, organics monitoring plan,
inorganics monitoring plan, etc.)
· Water utility operating expenses and revenue over the past 6 years, including grants,
loans, system development charges, etc.
· The City's current water rate structure and previous rate structures since 2000
· PRY settings and pump curves
· Copies of all City permitted or perfected water rights arid any water right claims,
including those which have been recently revised as well as proposed revisions
· Geographic Information System (GIS) or CAD mapping of the water system with
pipe size, materials, age, valves, and hydra.nts
· Parcel, Critical Areas, hydrologic and topographic databases and maps (latest
updated versions) for the City, its Urban Growth Area, and watershed
1.1 Pre-Planning Conference
Consultant will schedule, coordinate and attend a pre-planning. conference with the City
and WDOH staff. Consultant's participation, including the project manager and project
engineer/planner, in the pre-planning meeting with City and WDOH staff is budgeted as
part of Task 15. The agenda for the meeting will be prepared by the Consultant. Meeting
notes will be prepared by the Consultant and distributed upon completion of the meeting
for review, comment, and concurrence.
1.2 Data Collection Process
Consultarit's services~th respect to thistaskwill include review of information provided
and follow-up coordination with City staff to ensure all needed information is provided.
Consultant will also coordinate wit.hCity staff during the data collection process. This
includes coordination with City staff over the telephone, submitting lists of data needs
to the City, and reviewing data provided by the City. Consultant will review previous
plans, existing system information, data and facility as-builts. Consultant will visit each
facility with City staff to collect field information and observe equipment layout and
existing condition and take digital photographs of each element of the water system.
Task 2.
Description of Water System
Consultant will prepare a description of the City's water system in conformance with the
requirements of the Planning Handbook, Chapter 1. The specific subsections assumed to
comprise the Description of Water System section will include:
· Ownership and Management
· System Background
· Inventory of Existing Facilities
· Related Plans
· Existing Service Area Characteristics
ATTACHMENT 1 TO CH2M HILL AMENDMENT - SCOPE OF WORK
PAGE 3 OF 19
1217/2007
. Future Service Area
. Service Area Agreement
. Service Area Policies
. Conditions of Service
. Complaints
In general, information provided in Section 1 of the existing Plan will be used to complete
the "Description of Water System" section. Where updated information is necessary, it will
be provided by the City in electronic format for inclusion and formatting by Consultant into
the Plan.
2.1 Ownership and Management
Consultant will prepare a brief discussion of the ownership and management of the City's
water system. The discussion will include the name andWDOH-ideritification number, the
type of ownership (e.g. municipal), management and decision-making process, and include
a copy of the City's latest updated Water Facilitieslnventorysheet (prepared by City staff)
as an appendix. It is expected that this section of theWSPwilI be produced by replicating
the contents of the 2002 plan with only minor edits toreflect any changed facts since the
2002 plan was written.
2.2 System Background
Consultant will prepare a discussion regarding the hlstory of the water system as well as
current and projectedgrowthtrends. The discussion of the history of the water system will
be updated from the existing Plan with additional updated information as provided by City
staff. City staff wilIprovide inPtlt on the location and type of current and projected growth
trends for the water system.
Consultant will update the discussioriregarding the geography of the water system from
the existing Plan.
Consultant will briefly describe the basic information that affects design standards and fire
flow reqllirements. Design standarQ.s and fire flow requirements will be discussed
elsewhere in the Plan and referenced from this section. It is expected that this section of the
WSP will be produced by replicating the contents of the 2002 plan with only minor edits to
reflect any changed facts since the 2002 plan was written.
2.3 Inventory of Existing Facilities
Consultant will update tables and narrative description of existing facilities presented in the
2002 Plan. References will be provided to other sections of the Plan where more detailed
discussion of these system attributes is presented.
2.4 Related Plans
Consultant will update the brief discussions of related plans and planning efforts, as
presented in Section 1.4 of the current Plan, that are relevant to the updated Plan. The City
will inform Consultant of any other local or regional planning efforts that are relevant to
this Plan update.
ATIACHMENT 1 TO CH2M HILL AMENDMENT - SCOPE OF WORK
PAGE 4 OF 19
12f712007
2.5 Existing Service Area Characteristics
Consultant will briefly describe the extent of the existing service area based on text from the
existing Plan and prepare a map displaying the service area boundary. Individual pressure
zones will also be displayed on the map. The urban growth area boundary will also be
shown on the map. Consultant will summarize regulations related to the water system that
affect design including level of service and fire suppression requirements. Applicable
ordinances or resolutions will be included in appendices as appropriate.
Consultant will prepare a brief discussion of the land use zoning within the service area and
prepare a map that displays land use zoning categories. The City' s latest land use zoning
information will be reflected in an updated map. Electronic land use zoning information
will be provided by the City for these areas for incorporation into the map. Land use zoning
descriptions will be included. It is expected that thi$isection of theWpP will be produced by
replicating the contents of the 2002 plan with only minor edits to reflect any changed facts
since the 2002 plan was written.
2.6 Future Service Area
The future service area is expected to include the City's Urban Growth Area. Consultant
will prepare a narrative description that relates to the map described above. The City shall
describe near-term and longer-term expansion plans for the water system as well as
annexation to Consultant for Consultant's inClusion of this information into the Plan, or the
City shall modify text from Section 1.5.2 of the ex:isti.11g Plan to reflect these plans and
expectations.
2.7 Service Are.a Agreements
At this time, Consultant-understands that no agre~ments are currently in place and that
there are noplans for developing any such agreements unless they become required by
WDOHdurmgtheplanningprocess.Consultant shall reproduce the text from Section 1.6 of
the exiSti.11g Plan t():refl.ect the cUrrent condition.
2;8 Service Area Policies
The Consultant will prepare a summary of current service area policies based on the current
policies provided by the City from Task 1.
These service areapolicies are assumed to include, but not be limited to, those relating to:
wholesaling water,annexation, design and performance standards, surcharges for outside
customers, formation of local improvement districts, the urban growth area, late-comer
agreements, over-sizing of facilities, cross-connection control, and extensions. The City's
service area policy text will include, where applicable, references to City ordinances,
resolutions, and municipal codes. It is expected that this section of the WSP will be
produced by replicating the contents of the 2002 plan with only minor edits to reflect any
changed facts since the 2002 plan was written.
ATTACHMENT 1 TO CH2M HILL AMENDMENT - SCOPE OF WORK
PAGE 5 OF 19
121712007
2.9 Conditions of Service
The Consultant will reuse the Conditions of Service content from the 2002 WSP with any
additions and or revisions that are appropriate - based on information provided by City.
In addition, the narratives and policies related to this issue will be revised and updated to
conform to the Municipal Water Law principle of Duty-to-Serve (see (RCW 43.20.260).
Duty-to-Serve compliance will address the required parameters of
. Capacity,
. Consistency
. Water Rights, and
· Timeliness and Reasonableness
2.10 Complaints
Per the Planning Handbook, the City will suminarize the number and natur~of complaints
received by the City related to the water system aridhow the complaints were addressed.
The City will also summarize the City's record keeping procedures for complaints and the
policy and process for addressing complaints. Consultant will include the City-developed
discussion on complaints in the Plan.lfisexpected that this section of the WSP will be
produced by replicating the contents of the 2002plan with only minor edits to reflect any
changed facts since the 2002 plan was wfitten.Thework on this element will be
coordinated with the work efforts and product~Jor Section6, Operations and Maintenance.
Task 3.
Basic Planning Data and Water Demand Forecasting
The purpose of this section of tlte Plan is to estimate future water demands so that facility
improvements can be effectivelY-planned. These data will be compiled and presented in a
manner thatconforrns to thean:lended requirements of WAC 246-290 related to the Water
Use Efficiency (WUE)requirements of the Municipal Water Law. Consultant will prepare
descriptions and projections for this section of the Plan based on data and information from
Section 2 of the city's 2002 Plan and updated data provided by the City. Consultant will
coordinate with Nathan West, City Planner during the development of this work element.
3.1 CurrentPopulatiofl, Service Connections, Water Use, and Equivalent
Residential Units
Current City population will be presented in the Plan along with the current number of
service connections, current water usage, and current water usage converted to Equivalent
Residential Units (ERUs). Data will be presented primarily in tabular and graphical form.
The purpose of this activity is to establish current water demand, recent historical demand
trends, and per-capita demand and consumption trends. Per-capita and unaccounted water
will be computed and documented in a manner that conforms to WUE requirements of the
Municipal Water Law.
3.2 Projected Land Use, Future Population Employment and Water Demand
Projected growth in water demand will be based on forecast population and employment
growth. The City will provide Consultant with forecast growth that conforms to adopted
ATTACHMENT 1 TO CH2M HILL AMENDMENT - SCOPE OF WORK
PAGE 6 OF 19
12fl12007
Growth Management Act plans, policies and requirements. The City will provide identify
and describe any projected changes in land use that might affect growth in population and
water demand. Consultant will include this information on projected land use trends, if
any, in the Plan and develop demand forecasts in a manner that conforms to WUE
requirements (see Subtask 5.1).
Task 4.
System Analysis
Consultant will analyze the City's system with respect to water quality, source of supply,
treatment, storage, and distribution in conformance with the requirements of Chapter 3 of
the Planning Handbook based in large measure on SectionS of the 2002 Water System Plan.
4.1 System Design Standards
The design and performance standards applicable to the City's water system will be
identified and briefly discussed for each of the design and performance standards, as
presented on pages 13 and 14 of the Planning Handbook. References to Cithersections of the
Plan where these standards are discussed in greaterdetail1iVillbe included. Itis expected
that this section of the WSP will be produced by replicating the contents of the 2002 plan
with only minor edits to reflect any changed facts since Section 3 of the 2002 plan was
written.
4.2 Water Quality Analysis and Compliance
Consultant will summarize the City's compliance sta.tus with respect to current and
anticipated future Safe Drit'iking Water Act requirements. This compliance status will
be summarized in tabular format similar to that of Table 3-1 from the existing Plan.
Narrative discussion, excerpted from the 2002 Plan and updated, will be prepared for
corrosion control, GWlcomplianEe, Surface Water Treatment Rule compliance
(includingStage 2 DisirifectiCiriRi1.leand Long Term 2 Enhanced Surface Water
Treatment Rule). In.additioIl.,Consultantwill prepare a brief discussion of the City's
implementation of fluoridation in May of 2006.
Consultant's responsibilities with respect to this analysis will be to incorporate
updated information provided by the City, and will not involve review of laboratory
or other raw data documentation. The City's new surface water treatment plant which
is expected to be placed into service by 2010 is anticipated to comply with all
applicable surface water treatment rule requirements. The City's anticipated
compliance with respect to the surface water treatment rule will be briefly
summarized. Planning and design documentation, prepared by others, related to the
forthcoming water treatment plant will be briefly summarized and referenced from the
Plan.
4.3 System Description and Analysis
Consultant will describe the condition of each of the City's water system facilities and assess
their physical capacity with respect to meeting current and projected demand. In addition,
Consultant will estimate the remaining useful life of these facilities. The facilities to be
addressed include such system components as PRY stations, storage tanks, chlorination
stations, pumping stations, overall system control, supply source system, meters, and
ATTACHMENT 1 TO CH2M HILL AMENDMENT - SCOPE OF WORK
PAGE 7 OF 19
1217/2007
distribution system. The source of the description and analysis will be the existing 2002
Plan and input provided by City staff.
4.3.1 Source
Consultant will prepare a discussion of the City's Elwha River source of supply. Additional
information, if necessary, will be developed by consultation with City staff and provided in
electronic format to Consultant for inclusion in the Plan. Reference to the City's Watershed
Management Plan will be included for more detailed information. Documentation of source
capacity and withdrawals will be compiled and presented in a manner that conforms to
WUE requirements (see Subtask 5.1).
4.3.2 Chlorination
A brief discussion of the City's existing chlorination ~ysfem at City Lake will be prepared.
In addition, Consultant will prepare a brief discussion of possible fut:i1re chlorination and
enhanced disinfection facilities resulting from anticipated regulation.
4.3.3 Fluoridation
A brief discussion of the City's existing fluoridation.system will be prepared based on
information provided by the City in Task 1.
4.3.4 Corrosion Control
A brief discussion of the City's imminentcot:tosion control program will be prepared based
on information provided by the City in Task 1.
4.3.5 Source Treatmel1t
A brief discussion of the City's proposed source treatment will be prepared based on the
work products completed for Task 4.2.
4.3.6 Pump Stations
Consultant willduplicatethenarrativeafidtabular presentation of the City's pump stations
and analysis of these facilities (Section 3.9 of the existing Plan) and revise it based on
updated demand information and other input from City staff.
4.3.7 Storage
Consultant will duplicate the narrative and tabular presentation of the City's storage
facilities and analysis of these facilities (Section 3.8 of the existing Plan) and revise it based
on updated demand information and other input from City staff.
4.3.8 Distribution System
Consultant will prepare a description of the City's distribution system. Consultant will
prepare a map or maps showing all City pipelines (with pipe sizes shown), and a table
summarizing the total length of all pipelines in each pipe size category, per information
provided from the City's geographic information system (GIS). Similarly, a table
summarizing all of the City's pipelines by pipe material will be presented, per information
from the City's GIS, if this information is readily available and reliable.
In addition to distribution system pipelines, master meters and PRY s will be identified and
described in tabular format (the same as the existing Plan).
The major part of the assessment of the distribution system will be the development, calibration, and
use of a hydraulic model of the Cih/ s system to evaluate its capacity to meet fire flow and system
ATTACHMENT 1 TO CH2M HILL AMENDMENT - SCOPE OF WORK
PAGE 8 OF 19
12/7/2007
pressure criteria. The scope of this activity is presented later in this Exhibit as Task 13, Hydraulic
Modeling.
4.4 Summary of System Deficiencies
Based in the results of Subtask 4.3 and Task 13, Consultant will prepare a summary of
system deficiencies identified as part of the system analysis subtasks. This summary will be
presented primarily in tabular format with additional text description provided for more
complex improvements, as necessary.
4.5 Selection and Justification of Proposed Improvement Projects
Consultant will prepare a table summarizing the selectionofproposed improvement
projects for the 6-year planning horizon and 20-year planning horizons. Alternative
remedies for each of the deficiencies will be identified(ifapplicable),i31ld compared, as
required by the WDOH Planning Handbook. Text description will be.provided to justify
and support the selection of the proposed improvement projects.
Task 5.
Water Use Efficiency, Wat~r ~ights, System
Reliability, andJ.nterties
Consultant will prepare a section of the PlCl.J:lJhat addresses the following issues, as required
in Chapter 4 of the Planning Handbook,WDOH's March 2004 Interim Planning Guidance,
the January 22, 2007 Water Use Efficiency Rule, arid the Water Use Efficiency Guidebook.
These work products willbe.integrated into anupdatedSection 4 of the Water System Plan.
5.1 Water Use Efficiency and Conservation Program
A conservation programwill be developed in conformance with the WDOH's Conservation
Planning Requirements handbook@drequirementsfrom the Municipal Water Law.
Documentation ofconformartce with WUE requirements will be compiled and presented in
the Plan where applicable. Elements required for WUE conformance include:
· Supply Characteristics. (see Subtask 4.3.1)
· Consumption data (see Subtask 3.1)
· Demand Forecasting (see Subtask 3.2), and a
· Water Use Efficiency Program
The WUE Program must include a discussion of the City's current water conservation
program (see following paragraphs), required WUE measures, and WUE measures that
must be evaluated. The WUE Program must also address Distribution System Leakage
(DSL) along with documentation of conformance with WDOH DSL Standard. Consultant
will utilize the products from other tasks to complete many aspects of this work. Consultant
will also prepare a draft WUE Program that complies with the minimum requirements and
present the draft for City's review. Consultant will meet with City staff to discuss the draft,
the WUE requirements, and solicit City's input in an effort to ensure the Program meets the
City's specific objectives.
WUE requirements mandate a public process to set WUE goals and select appropriate
measures to address WUE. Consultant will assist City staff with planning, organizing,
ATTACHMENT 1 TO CH2M HILLAMENDMENT - SCOPE OF WORK
PAGE 9 OF 19
12nt2007
notifying and recording the required public process for WUE goal-setting and program
definition. This scope assumes two public forums will be held in Port Angeles to address
WUE. This scope assumes that the City will be responsible for the actual conduct and
recording of the public process associated with MWL WUE requirements. The city will
provide records of the public process and their outcomes to Consultant for incorporation
into the WSP.
In addition, WUE rules require evaluation of both water rates (in relation to conservation
and efficiency) and water reclamation opportunities. Consultanfwill integrate the required
evaluation of water rates in regard to water use efficiency with Task 10, Financial Program.
Consultant will coordinate with City staff to identify possible opportunities for reclaimed
water opportunities and evaluate them both technically(as par1:of this task) and financially
(as part of Task 10).
Annual performance reporting is another required element of the WUEi"ule. Consultant
will prepare draft forms that can be used by City-staff to comply with the annual reporting
requirements. Based on review of comments from City staff,. Consultant wiUfinalize the
reporting forms. These forms will be included in the Plan in an appendix.
The conservation program will be developed by Consultant with input, as described above
from City staff with the following main sections, as required by the Conservation Planning
Requiremen ts:
· Conservation Objectives
· Evaluation of Conservation Measures
· Identification of Selected Conservation Activities
· Target Water Savings Projections
Most of the program developmenfwillbe mostly derived from the existing Plan and
modified as necessary by Consultant to conform to WUE requirements. Target savings per
conservation measure selected for implementation by the City will be presented based on
readily available industry standardandl or information developed for other water systems.
The scope of the conservation program is expected to reflect compliance with the minimum
required evaluation and implementation of the Conservation Planning Requirements and will
be heavily based on, and similar to, the conservation section from the existing Plan. It is
expected that this section of the WSP will be produced by replicating the contents of the
2002 plan with onlytrtinor edits to reflect any changed facts since the 2002 plan was written.
5.2 Water Rights
Consultant will prepare tabular and text descriptions of the City's water rights. Consultant
will format the water rights information and prepare narrative documentation consistent
with the requirements of the Municipal Water Law for conformance with place-of-use
requirements as specified in RCW 90.03.386. The City will provide clean, reproducible
copies of its water rights to Consultant for assistance with this subtask.
ATTACHMENT 1 TO CH2M HILL AMENDMENT - SCOPE OF WORK
PAGE 10 OF 19
1217/2007
5.3 System Reliability Analysis
Per the requirements of Chapter 4 of the Planning Handbook, Consultant will assess the
reliability of the City's existing source, water rights, and major system facilities. Actions
being taken or planned to alleviate any system reliability deficiencies will be described.
As part of this task, and in conformance with Chapter 4 of the Planning Handbook, a Water
Shortage Response Plan will be included as part of the Plan in much the same form as the
2002 WSP. Water shortage response activities are a subset of emergency response program
activities and must be documented as part of the Operation and Maintenance Program (see
Task 7). Applicable elements prepared as part of Task 7 will be referenced form the System
Reliability Analysis section of the Plan.
5.4 Interties
Consultant will prepare a discussion of the City' sexisting interties with the Clallam PUD's
water system. The City's agreement governing the use of these intertieswill be included in
the Plan as an appendix. If other interties have been developed or are contemplated for
development, such as with Black Diamond Water District or Dry Creek Water Association,
City staff will prepare brief descriptions of both for review by Consultant prior to inclusion
in the Plan.
Task 6.
Source Water Protection
The City delayed preparation of a Watershed CoritrolProgram when the 2002 WSP was
prepared as described earlier in this Scope Of Work. In compliance with the DOH Planning
Handbook, Consultatlt will prepare a Watershed Control Program consistent with WDOH
guidelines for systernswith surface water treatment. The Program will be presented in
Section 5 of the WaterSystem Plan. The City williProvide Consultant with electronic GIS
mapping files of City's wa.tershed to Be. used inthe preparation of the Watershed Control
Program. The draft Watershed Control Program will include:
· watershed description and characteristics including geography, physical features,
climate, precipitation., weather;
· hydrologic characterization of the watershed, including minimum instream flows;
· land own.ership and management
· agreements and permits affecting the watershed,
· identification of land uses and activities detrimental to water quality including natural
processes and anthropomorphic vulnerabilities,
· watershed management and control measures such as critical area regulation, logging
standards, access control,
· watershed monitoring activities related to the Clean Water Act, Safe Drinking Water Act
and cooperative efforts, and
· management system operations including staffing and enforcement.
The Watershed Control Program will primarily be comprised of narratives that address the
WDOH required elements. Graphics will be incorporated as appropriate to meet WDOH
requirements.
AITACHMENT 1 TO CH2M HILL AMENDMENT. SCOPE OF WORK
PAGE 11 OF 19
12fl/2007
Task 7.
Operation and Maintenance Program
In conformance with the recommendations of Chapter 6 of the Planning Handbook
(paragraph 5 on page 47), the Consultant will prepare an Operations and Maintenance
Program based largely on the contents of Section 6 of the 2002 plan. City staff will mark up
a hardcopy of the existing Operations and Maintenance Program from the 2002 Plan or
revise it electronically for submittal to Consultant. Consultant will update the Operations
and Maintenance based on City's revisions and updates.
Similar to the Operations and Maintenance Program in the 2002 Plan, the updated
Operations and Maintenance Program will include:
· Tables and narrative documenting system management and personnel
· Comprehensive monitoring plan
· Emergency Response Plan
· Cross Connection Control Program
· Facility Maintenance schedules
· Water shortage response plan (see Subtask 5.3)
Task 8. Distribution Systel11Facilities Design and
Construction Standards
Consultant will summarize<thflCity' s design, and construction standards related to the
distribution system. In addition, the City's policies regarding outside parties, project review
procedures, and construction certification procedures will also be described or referenced to
previous sections of the Plan. hi general, this section (Section 7) of the Plan will be the same
as the 20021=:1a.nexcept where teviseqand updated by City staff. City staff will mark up a
hardcopy oHhe existing Design and ConstIiIction Standards from the 2002 Plan or revise it
electronically for submittal to Consultant. Consultant will update the Operations and
Mailltenance based on City's revisions and updates.
8.1 Project Review Procedures
The City will update the City's process described in the 2002 WSP for reviewing project
reports and constr.uction documents with an emphasis on distribution-related projects for
which WDOH review is not required.
8.2 Policies and Requirements for Outside Parties
The City will summarize the City's policies or requirements for outside parties, such as
developers, including right-of-way or pipe-looping requirements, fire flow requirements,
level of service standards, and fees, as applicable. Much of this information will be based on
the contents of the 2002 WSP and will be updated in consultation with City staff.
8.3 Design Standards (Performance and Sizing)
In conformance with the requirements of Chapter 7 of the Planning Handbook, Consultant
will incorporate and update the design standards from the 2002 WSP and summarized in
Task 4. It is expected that this section of the WSP will be produced by replicating the
ATTACHMENT 1 TO CH2M HILLAMENDMENT - SCOPE OF WORK
PAGE 12 OF 19
1217/2007
contents of the 2002 plan with only minor edits to reflect any changed facts since the 2002
plan was written.
8.4 Construction Standards (Materials and Methods)
The City has standard specifications and detail drawings for the construction of water
distribution facilities. The City will furnish its latest standard specifications and detail
drawings for inclusion in the Plan as an appendix.
8.5 Construction Certification and Follow-up Procedures
The City will summarize the City's procedures related ensuring projects are constructed in
accordance with City's construction standards, construction insp.ection, pressure testing,
disinfection, water quality sampling, preparation of record drawings, and retention of
design and record drawings. The Consultant will update these procedures and include
them in the Plan. . It is expected that this sectiOl1of the WSP will be produced by
replicating the contents of the 2002 plan with orily minor edits to reflect any changed facts
since the 2002 plan was written.
Task 9.
Improvement Program
Consultant will prepare an improvement program in conformance with Chapter 8 of the
Planning Handbook. The improvemeIltprograIl} will be preseIltedas a table in Section 8 of
the Water System Plan listing system improvemel'1.t.projects identified and described in
previous sections of the Plan. Minimal text is anticipatedJor this section of the Plan because
discussion of specific improvement projects will be presented in earlier sections. Per
WDOH requirements, specific improvemenfprojects over the 6-year planning horizon will
be scheduled. The period between the 6-year @d 20-year planning horizons will include
improvements that are generally projected for thistime frame, but not scheduled for specific
years. Theinlprovementp.rogfamtablewilJ,bedeveloped similar to Table 5 on page 65 of
the Planning Handbook, sinillar to the existing Plan, or other format desired by the City.
Task>10. Financia.1 Program
The City will develop the financial program, with emphasis on the content of the
improvement program, in conformance with Chapter 9 of the WDOH Planning Handbook
and the requirements of the Municipal Water Law. The level of detail will be similar to the
Financial Analysis that was completed in support of Section 9 of the 2002 Water System
Plan.
At a minimum, to comply with the WDOH's financial program requirements, the financial
program will include a summary of the past and present status of the City's water utility.
This summary will include: a summary of operating income and expenses for the past 6
years, a current budget, and the City's plan for financing major capital and operational
improvements.
As part of this task, a discussion of available revenue sources and the allocation of those
revenue sources to capital and operational improvements will be presented. A table
including the total annual cost of improvements over the 6-year planning horizon will be
presented that shows how projected revenue and expenses permit execution of the
ATTACHMENT 1 TO CH2M HILLAMENDMENT - SCOPE OF WORK
PAGE 13 OF 19
1217/2007
improvement program. A discussion of the need to adjust rates to or obtain other funding
to undertake the improvement program will be presented.
The City's current and recent water rates, provided by the City, will be presented in a table.
A discussion of the utility rate structure to fund improvements directly and/ or revenue
bonds to fund improvements indirectly will be developed. Proposed rate increases or
changes in rate structure will be shown in the table described above that shows how the
improvement program will be funded over the 6-year planning horizon. This discussion
will include an assessment of the impact of adjusting rates on conservation efforts.
The financial program will also include an evaluation of the City' s rates as required by the
WUE rules. In addition, the financial implications of pursuing reclaimed water will be
assessed and incorporated into Task 5 as required bytheWUE rules.
Task 11. Miscellaneous Documents
The Plan will be appended with miscellaneous detailed information and documents that are
not included in the main sections of the Plan. Theserniscellaneous documents include, but
are not limited to:
· The required State Environmental Policy Act (SEPA) Checklist
· Water rights documentation
. Service area and intertie agreements
· The detailed results of the hydraulic modelip.g task
· Wholesale water agreements arid. contracts
. Service area agreements
· Design anclc::onstruction Standards ( drawings and specifications)
· Current Water Facilities Inventory Form
· Water System History
. Description of Adjacent Water Systems
· Port AngelesJV1unicipalCode Sections related to Water Service and Zoning
· Water Quality RegulationsSummary
Emergency Supply Overview
· Sununary of City's Industrial Supply System
. Fire Flow Modeling results
· Water Shortage Response Plan
· Job Descriptions for key personnel
· Emergency Response Plan
· Cross Connection Control Program
· Construction Standards
Task 12. Executive Summary
Consultant will prepare a brief executive summary up to three pages in length, including (as
applicable) tables and graphs extracted from the body of the WSP, for inclusion as part of
the Plan (bound at the front of the Plan). No maps or other figures will be prepared as part
of the Executive Summary. The focus of the Executive Summary will be those elements of
the Plan the City wishes to emphasize. These are expected to include, but not be limited to,
ATIACHMENT 1 TO CH2M HILL AMENDMENT - SCOPE OF WORK
PAGE 14 OF 19
1217/2007
water utility policies, population and demand forecasting, the results of the hydraulic
modeling task, key elements of the improvement program, compliance with the MWL, and
the financial program.
Task 13. Hydraulic Modeling
As stated previously, the major part of the assessment of the distribution system will be the
development and use of a hydraulic model of the City's system to evaluate its capacity to
meet fire flow and system pressure criteria as well as identify needed distribution system
improvements. Consultant will prepare a hydraulic model usmg MWH Soft's Info Water
hydraulic modeling software program, which the City may sUQsequently purchase to
undertake its own modeling efforts in the future. InfoWater USes EP ANet as a hydraulic
engine, which is a standard within the water utility industry.
The City and Consultant acknowledge that the primary end result of this modeling activity
is to undertake a comprehensive modeling effort to be summarized in the)f'lan that
identifies deficiencies and describes recomm.endedimprovements. A secondary objective is
to develop City expertise in use of the model to enable .itto update the model when
necessary and undertake future modeling efforts with iiSown staff.
13.1 Hydraulic Model Network Construction
This task involves converting the watersysterninfqrmation contained in the City's GIS into
a hydraulic model network The model will be constructed to mc1ude all pipes with the
exception of service and hyqrant laterals. COl1Sultant wiUmaintain a one-to-one
relationship between the pipe and node identifiers in the GIS and those in the hydraulic
model, if such identifiers exist in the GIS. This relationship maintenance will facilitate
updating of the modelin the future.
The City will provide topographyinformationil'l electronic format either as part of the GIS
or otherwise. It is assumed that the City's GIS is current with respect to information on pipe
diameter, length, age/and material. It is also assumed that the City's GIS contains accurate
netWork connectivity regarding where pipes intersect and overlap. Whether or not there are
such inaccuracies in the City's GIS will not be revealed until modeling calibration efforts
begin. Consultant time for minor corrections to the GIS-provided data are included as part
of this subtask .Jf more substantial corrections are necessary, the budget for this subtask
will need to be modified.
Additional informatiollon system facilities will be provided by the City and incorporated
into the model by the Consultant. This information includes but is not limited to, pump
curves, valve settings, and reservoir dimensions.
The City will be responsible for providing all GIS and water-system-specific data for
incorporation into the model. Consultant will perform a QA/ QC analysis on the GIS
information to identify inconsistencies, conflicts, and insufficiencies. The City will provide
the necessary information per Consultant's QA/QC analysis. No Consultant time is
budgeted for filling these data gaps.
ATTACHMENT 1 TO CH2M HILLAMENDMENT - SCOPE OF WORK
PAGE 15 OF 19
121712007
13.2 Billing Records Reduction and Demand Allocation
Consultant will reduce billing records to an average daily demand per meter. Consultant
will link the parcel information to a physical location and allocate to pre-defined demand
nodes within the model based on proximity and pressure zone boundaries. Consultant will
modify the pre-defined demand nodes to include unaccounted water use by escalating them
by the appropriate percentages developed as part of Task 3. Maximum daily demand and
peak hour demand used in the model will be based on demand ratios developed in Task 3.
Each parcel will be linked electronically to a single model node, which will facilitate future
model updating.
The City will provide billing records for two full calendar years in a standard database
format. The City will ensure that the billing records include a linkage to a spatial coordinate
through a parcel identifier or customer meter locati6l.'l.. Aminimurrrof 75% of the billing
records should have a physical location in ordertouse this allocation methodology. If this
criterion cannot be met, the City will be consulted to determine an acceptable alternative for
allocating demand based on land use, traffic analysis zones,meter routes, Orc~nsus data.
Alternative demand allocation methodologies or significant problems with the billing data
could require adjustments to the project schedule andbttdget.
13.3 Field Data Collection and Calibration
Consultant will perform a steady state calibration analysis. The calibration will compare
field pressures and flows with those produced by the hydraulic model. The number and
location of pressure and flow. measurements will be identified through correspondence with
City staff concerning pressure zone delineation, problem areas, and future growth. Hydrant
flow tests will notexc:eed 16 locations. Consultant will develop a field calibration plan prior
to field-testing. It is assumed that City staff will perform all pressure and flow
measurements in the system usihgcalibrated gauges. Collection of boundary condition
information during the pressure and flowJests is critical to accurate calibration. Boundary
conditions consist 6fflow meters.on all sources and booster pump stations as well as
reservoir levels. Supervisory Control and Data Acquisition (SCADA) information will be
used if.available. City staffwill collect the pressure, flow, and boundary condition
information,and reduce it into a readily usable spreadsheet format for delivery to the
Consultant.
This field calibra.tion effortis expected to take a total of one week. A subconsultant will be
used to perform the hydrant flow tests and the consultant will provide a staff person for the
duration of this activity.
Consultant will compare field pressure and flow data with those predicted by the model.
Consultant will calibrate field and model pressures to within an overall average of 5 percent
difference. Consultant will calibrate field and model flows to within an overall average of
10 percent difference. Calibration is an iterative process that may require modification to
friction factors, valve settings, and demand allocation to achieve the desired levels of
agreement. Consultant will undertake this iterative process to produce the calibrated
model. Consultant will provide a summary table of calibration results and will identify any
system modifications done during calibration.
ATTACHMENT 1 TO CH2M HILL AMENDMENT - SCOPE OF WORK
PAGE 16 OF 19
12/7/2007
13.4 Modeling Runs
Consultant will undertake multiple modeling runs using 6-year (2014) and 20-year (2028)
demand projections. The following basic scenarios will be evaluated under existing and
future conditions: Average Day Demand (ADD), Maximum Daily Demand (MDD), Peak
Hour Demand (PHD), Reservoir Refill (RR), and Fire Flow. The goal of these analyses will
be to ensure water can be provided to customers under acceptable and required pressure
and flow criteria. Where those criteria cannot be met, improvements will be identified that
address deficiencies.
Fire flow modeling will form the bulk of the modeling run activity. The hydraulic model
enables the batch analysis of multiple fire flow locations,. Approximately 50 separate fire
flow evaluations are anticipated at key locations throughout the system. The actual fire
flows to be simulated for residential and non-residential development must be provided by
the City, with guidance-input from Consultant.
Consultant will prepare a map showing the location and value of each of the fire flows
simulated for inclusion in the Plan. The results of tllemodeling runs will be presented in a
table. The results will also be displayed on a color-c()dedmap of the systemto show the
spatial distribution of fire flow deficiencies. The result$will be prioritized based on several
criteria including: available fire flow,itheIlllmber of residential customers affected, the type
of development affected (i.e. schools, hospitals, and nursing homes will have high priority),
and other criteria to be developed in consultatioru,vith City staff.
A significant element of this task will be tddevelop improvements to alleviate identified
deficiencies. These improvements will be developed through a series of modeling runs that
will involve the insertion of pipeline improvements (pipeline replacements and additional
pipelines for system looping). Changes in PRVsettings may also be considered in the
improvements. Consultant will dgvelop a separate table summarizing the distribution
system improvements. This table will be correlated with the table displaying prioritized
results of the hydraulic modeling, Prioritization of proposed projects will be done via an
iterative process by firstapplyingithe City's adopted codes, requirements and policies to the
list of potential projects, ranking theIn, and then reviewing them via phone conference with
City staff.
In addition, Consultant will develop a map, or series of maps, presenting the location of
improvements... Consultant will prepare supporting text description to accurately describe
the nature and needior each improvement.
The prioritized list of system improvements can be used by the City to select specific future
projects in conjunction with other improvement activities such as street repairs.
In addition, modeling runs using current average daily demands (ADD), MDD, and PHD
will be used to identify existing areas where system pressure is less than 30 psi or greater
than 80 psi (WDOH requirements). Pipe segments with excessive velocity (>8 feet per
second) will also be identified. Consultant will display these areas on maps for each of these
domestic demand scenarios.
Consultant will prepare a discussion of the activities, objectives, and procedures of this
modeling and improvement-development task for inclusion in the Plan.
ATTACHMENT 1 TO CH2M HILLAMENDMENT - SCOPE OF WORK
PAGE 17 OF 19
1217/2007
13.5 Documentation of Model Development, Calibration, and Results
Consultant will prepare a brief summary for inclusion in the Plan of how the model was
developed, calibrated, and related to the City's GIS database, per the activities undertaken
as part of Subtasks 13.1 through 13.3. This summary will be particularly helpful in the event
that future changes in City staff occur that reduce the first hand experience the City will
have with the actual development and operation of the model.
Also as part of this subtask, Consultant will present the results of the hydraulic modeling
task, Subtask 13.4. The results will include distribution system improvements. The
summary of identified distribution system improvements will be referenced from the
presentations developed as part of Sub tasks 4.4 and 4.5.
Task 14. Document Preparation and.Reviews
Consultant will prepare two draft versions of the Plan and a single finaly~rsion of the Plan.
The cost of preparing these draft and final versions is substantial. Thus, if adgitional draft
versions become necessary or requested by the CIty, the budget for this task will need to be
amended.
14.1 Preliminary Draft
Consultant will prepare a preliminary draffof the Plan for sl1.bnrittal to the City for its
review. The preliminary draft is intendeR- for inte.'I'Ila1 review by City staff and not for
distribution to other agencies. Six copies of thepieliminary draft will be prepared and
subnritted by Consultantt()the City. City staff will coordina.te, adjudicate, and summarize
all City comments onto a single Plan set edited in red ink or red pencil for subnrittal to
Consultant. Consultant will meet once with City staff to review comments and agree on
appropriate responses and revisions.
14.2 Revision of Preliminary Draft
Consultant will revise the preliminary draft Plan as necessary and appropriate based on
comments provided by City staff.
14.3 Final Draft
Consultant will prepare 15 bound copies of a revised, "final draft" Plan, incorporating the
City's preliminary draft comments, for re-subnrittal to the City for an additional final
review. The City willsubnrit the final draft Plan to WDOH, Clallam County Health
Department, ClallamPUD, and other applicable agencies and stakeholders for their review.
City staff will coordinate, adjudicate, and summarize all City, County, and other agency
(excluding WDOH) comments onto a single Plan set edited in red ink or red pencil.
Consultant will address review comments with City staff by telephone conference call.
14.4 Revision of Final Draft
Consultant will revise the final draft Plan based on City-adjudicated comments and WDOH
comments, as necessary and appropriate, in preparation of the final Plan to be adopted by
the City.
ATTACHMENT 1 TO CH2M HILL AMENDMENT - SCOPE OF WORK
PAGE 18 OF 19
12f712007
14.5 Final Plan
Consultant will convert all WSP chapters, documents and figures into digital PDF
format with indexing and links for ease of use by City staff and others. This activity is
not the task of simply copying files onto CD but involves the creation of an electronic
version of the water system plan with hyperlinks and an organizational format that
will be intuitive and fully functional.
1. Create hyperlinks in the table of contents and all plan chapters created by Consultant for
linking to chapters, figures and appendices.
2. Set up properties information for all Microsoft Word files and convert to Adobe PDF
files.
3. Scan appendices that are not available in electronic format aIldconvert to Adobe PDF
files.
4. Convert all figures available in electronic format to Adobe PDF file1i.W ater system
figures will have zoom capabilities that enable users to zoom into thePDF figures for
viewing of detailed information.
5. Organize and combine PDF files into appropriate sections of the plan.
6. Create bookmarks to enable easy navigation between all sections of the plan, following
the same organizational format as the printed plan.
7. Review organizational structure andtestall chapters, appendices, figures and
hyperlinks.
8. Copy the completed electronic plan to Compact Pisks (CDs) for use by the City and
distribution. Create, print, and apply labelstb CDs. Feedestimate is based on creating 10
CDs for the City.
Task 15. ProjectMeetings
Throughout the course of the Plan development, it will be beneficial for Consultant to
attend project meetings ill Port Angeles. These meetings are not budgeted as part specific
Plansubtasks, but instead are budgeted separately as part of this subtask. The budget for
this subta.sk is based on a total of 6 meetings in Port Angeles, attended by a single
Consultant staff person, throughout the course of Plan development as determined
necessary by the City.
In addition, the kick~off meeting/WDOH scoping meeting will also be attended by
Consultant. Consultant's project manager and project engineer/planner will attend the
kick~off meeting.
Task 16. Project Accounting and Invoices
Consultant will set up internal accounting files and project numbers. Consultant will
prepare internal project instructions and internal quality control plan and distribute these
two project staff and applicable functional leadership team members. Consultant's project
manager will coordinate and review work activities of the project team. Consultant will
prepare and submit invoices to the City on a monthly basis. Consultant will accompany
invoice with a brief status report of one-page or less.
ATTACHMENT 1 TO CH2M HILLAMENDMENT - SCOPE OF WORK
PAGE 19 OF 19
~ORTANGELES
WAS H I N G TON, U. S. A.
Utility Advisory Committee Memo
Date:
December 11, 2007
To:
Utility Advisory Committee
From:
Scott McLain, Deputy Director for Power Systems
Subject:
UAC Term Limit Discussion
Summary: Limits of two consecutive terms are imposed for all ofthe citizen members of the
UAC. Staffwould like to bring this issue forward for discussion at UAC.
Recommendation: Forward a favorable recommendation to City Council to amend the
ordinance to no longer limit the citizen member of the UAC representing the industrial
customers to two consecutive terms.
Background/Analysis: Citizen members of the Utility Advisory Committee representing the
industrial customers are chosen both by recommendation of the industrial customer group and City
Council's Rules of Procedure. In view ofthe fact that there is only one industrial electrical
customer in Port Angeles, Nippon Papers Industries America, it is recommended that the P AMC
be amended to eliminate term limits for the industrial representative.
It is recommended that the UAC make a favorable recommendation to Council to amend the
ordinance to reflect that the industrial representative shall not have term limits.
N:\UAC\Final\UAC term limit.doc