Loading...
HomeMy WebLinkAboutAgenda Packet 12/12/2006 Utility Advisory Committee Public Works Conference Room Port Angeles, W A 98362 December 12, 2006 3:00 P.M. AGENDA I. Call To Order II. Roll Call III. Approval Of Minutes For November 14, 2006 And Continued Meeting Of November 15, 2006 IV. Late Items V. Discussion Items A. Economic Development Proposal For Downtown (Presentation) B. Paramedic Intercept Charge (Medic 1 Issue) C. NPDES WWTP Submission D. Elwha And NPI Mitigation (Verbal) E. Smart Metering And Time Based Rates F. EUGA Utilities Franchise Agreement VI. Executive Session VII. Next Meeting Date: January 9, 2007 VIII. Adjournment N :\UAC\Final\ 121206 UTILITY ADVISORY COMMITTEE '2-\2.-0(0 GUEST SIGN UP SHEET PRINT NAME ORGANIZATION 1l)ul L ,I/MOU R.E U',t ~ I (f Z-c-N :!) I . rr: {( LL ,-,,0/\ P <: c; - - hi) it , . . N: \PWKS \LIGHT\ CONS \ CATE \ SIGNUP. wpd Utility Advisory Committee Public Works Conference Room Port Angeles, W A 98362 November 14, 2006 3:00 P.M. b~4.. ,.,. AGENDA I. Call To Order Vice Chairman Rogers called the meeting to order at 3:00 p.m. II. Roll Call Members Present: Vice Chairman Rogers, Orville Campbell, Grant Munro, Betsy Wharton Members Absent: Dean Reed Staff Present: Bill Bloor, Glenn Cutler, Mike Puntenney, Scott McLain, Larry Dunbar, Steve Sperr, Rick Hostetler, Dan McKeen, Yyonne Ziomkowski, Cate Rinehart Others Present: Elizabeth Butler - Saint Andrews Place II. Approval Of Minutes: Vice Chairman Rogers asked if there were any corrections to the meeting minutes of October 10, 2006. Councilman Munro moved to approve the minutes. Orville Campbell seconded the motion, which carried unanimously. III. Late Items Interlocal Cooperation Agreement EUGA Sewer System V. Discussion Items: A. Interview Candidate for Medic-1 UAC Position (UAC Council Members Only) Dan McKeen, Fire Chief, introduced Elizabeth Butler of Saint Andrews Place noting she was unanimously appointed by the local group of licensed care facilities as a candidate for the Utility Advisory Committee. There was a brief interview. Councilmember Wharton moved to recommend to the City Council for Elizabeth Butler be the representative for Medic-1 on the Utility Advisory committee. Councilman Munro seconded the motion, which carried unanimously. UTILITY ADVISORY COMMITTEE November 14, 2006 B. Water Rate Study Presentation Larry Dunbar, Power Resources Manager, distributed a handout and gave a presentation based on that information. There was an update of the rate study, a review of the proposed rates, and recommendations for both residential and commercial water. There was a brief discussion. Staff was asked to consider alternate rate designs. Orville Campbell moved to recommend City Council proceed with a public hearing on the rate study and proposed rate adjustments. Councilman Munro seconded the motion, which carried unanimously. C. Smart Metering And Time-Based Electric Rates Larry Dunbar, Power Resources Manager, distributed a handout and gave a presentation based on that information. It was noted that all electric utilities are required by the Energy Policy Act of 2005 to offer this no later than February 8,2007. There was a brief discussion. Staff was directed to return with recommendations. No action taken. Information only. D. Lower Elwha Klallam Tribe Sewer Update Glenn Cutler, Director of Public Works and Utilities, distributed a handout stating things were moving forward and that there had been a favorable response. No action taken. Information only. E. Executive Session Due to a time restraint the late item will be presented at a continued meeting November 15, 2006 at 3:00 p.m. Adjourn to executive session - 4:51 p.m. Executive session under RCW 42.30.110(1 )(C) to consider the terms on which real estate will be offered for sale and (i) to discuss with legal counsel potential litigation. Executive session concluded at 4:57 p.m.. Meeting resumed in regular session. VI. Next Meeting Date: December 12, 2006 VII. Adjournment: The meeting was adjourned at 4:57 p.m. Vice Chairman Rogers Cate Rinehart, Admin Spec II Utility Advisory Committee Public Works Conference Room Port Angeles, W A 98362 November 15,2006 (Continued From November 14,2006) 3:00 P.M. t)~ . ~/!J*". -/ AGENDA I. Call To Order Vice Chairman Rogers reconvened the meeting of November 14 at 3:00 p.m. II. Roll Call Members Present: Vice Chairman Rogers, Orville Campbell, Grant Munro, Betsy Wharton Members Absent: Dean Reed Staff Present: Bill Bloor, Glenn Cutler, Mike Puntenney, Scott McLain, Gary Kenworthy Others Present: None III. Discussion Items: A. Water Rates Staff requested clarification and direction from the UAC concerning discussion at the UAC meeting on November 14th. There was a lengthy discussion regarding possible alternative rate designs. Staff was directed to return in March 2007 with research results on what other utilities are doing as far as rate structures and discounts. B. City/County Interlocal Cooperation Agreement For EUGA Sewer Line Glenn Cutler, Director of Public Works and Utilities, explained that the City and C1allam County had been negotiating an agreement for coordinating the construction, administration and operation of the sewer system for the Port Angeles Eastern Urban Growth Area. Agreement provisions were reviewed and discussed. Councilmember Wharton moved to recommend City Council authorize 1) the Mayor to sign an interlocal cooperation agreement, and 2) the City Manager to negotiate minor UTILITY ADVISORY COMMITTEE November 15, 2006 modifications, if necessary. Orville Campbell seconded the motion, which carried unanimously. C. Executive Session Adjourn to executive session - 4:05 p.m. Executive session under RCW 42.30.110(1)( c) to consider the terms on which real estation will be offered for sale and (i) to discuss with legal counsel potential litigation. Executive session concluded at 4:46 p.m. Meeting resumed in regular session. IV. Next Meeting Date: December 12,2006 V. Adjournment: The meeting was adjourned at 4:46 p.m. Vice Chairman Rogers Cate Rinehart, Admin Spec II r 1 , What the heck is the planned care model? The Planned Care Model /___---~ ft~ co~~u~~~--____'" / /-- Hoo:';'=::=---~ ') \ ( . ~,..., <m.. \ I \. ).s."~,,, llytlc", f_Oe<I.~ ".1...."...11_ ) / ~ ,$uppot'l Dof;'lI" &up...... ~y,/ --~~~:::::::==--=:-,::::::::.----- ~~,. . I'MltMt_ .~ ()l.ll:.~ U...U ''"' ( l.::~ 1>> ".,;-j , . 2 . If you have high blood pressure is your blood pressure controlled? "":,.., -, ,. t ',.. '~:'~i ": -. '-.-" ~"_:';. l' .,......., I leart Dtse"~e ..nd Stmke: S.:recrun2 The p~_~~..~~ Model __--- t.~I!!.IlQ\b-______ /~,- ---... \~S;~~~~~/ \.,-.~L_) .~I";>! -.:y_\.......__..... .........- ear._lIj01l11ork___....,.--.....-,-. 3 DATE: To: FROM: SUBJECT: FORTANGELES WAS H I N G TON, U. S. A. UTILITY ADVISORY COMMITTEE MEMO DECEMBER 12, 2006 UTILITY ADVISORY COMMITTEE DAN McKEEN, FIRE CHIEF PARAMEDIC INTERCEPT CHARGE Summary: Based on an audit of our current ambulance transport rates - comparing our rates against Medicare allowab1es and against the areas prevailing transport rates - the Fire Department proposes to adjust its Medic I advanced life support (ALS-1) transport rate from $480 to $500. The proposed fee adjustment will not affect City residents or an employee of a business within the City, as they are not billed beyond their private insurance coverage. Additionally, the Fire Department proposes to add a paramedic intercept service charge to cover a gap in our current fee ordinance. Recommendation: Forward to the City Council a favorable recommendation to adjust Medic I's ALS transport charge and add a Medic I paramedic intercept service charge. Back2:round: As part of the 2007 budget process, the Fire Department requested that System Design Northwest, conduct an audit of our current ambulance transport rates. Specifically, the Fire Department wanted to know how our current ambulance transport rates compared to Medicare allowables and to the areas prevailing transport rates. Based upon the results of the audit, the Fire Department is recommending a $20 increase in our advanced life support transport (ALS-1) charge. The comparative information is shown at the end of this memorandum. The proposed ALS-1 rate adjustment will not affect City residents or employees of a business within the City, as they are not billed beyond their governmental or private insurance coverage. Protection is also provided against financial hardship for non-residents as non-resident charges may be waived or reduced in accordance with an income-based discount chart that is based upon federal poverty guidelines for Washington State. Additionally, the Fire Department is recommending that the Council adopt a paramedic intercept service charge. Paramedic intercept services are advanced life support (ALS) services delivered by a Port Angeles Fire Department paramedic to a patient being transported by a separate agency. This service is most often provided during an emergency ambulance transport in which a volunteer ambulance that can only provide basic life support (BLS) services is dispatched to transport a patient. If the patient needs advanced pre-hospital medical interventions such as the administration of medications, ECG monitoring, or IV therapy, the paramedic agency is dispatched to meet the BLS ambulance as it is emoute to the hospital. The paramedic moves to the BLS ambulance and Utility Advisory Committee Page 2 December 12, 2006 provides ALS services to the patient while the BLS ambulance continues to transport the patient. Currently, the Port Angeles Fire Department receives no revenue for a paramedic intercept. First, this service is not covered by our mutual aid agreements. The situation described usually occurs with agencies that cannot provide a reasonable degree of reciprocating a similar response. Both State law and our current Master Mutual Aid Agreement do not allow the City to provide services outside its boundaries through mutual aid unless there is a joint benefit to both jurisdictions. Second, our current ordinance does not provide a charge for this type of service. To allow the continuation of a paramedic intercept by the Port Angeles Fire Department to those jurisdictions who cannot provide the City with a similar response, staff proposes to charge a paramedic intercept fee of $500. This fee will be charged to the agency requesting the paramedic intercept and will bring the City into compliance with State law. Most importantly, this fee will allow the continuation of a service that will benefit our neighbors who are in urgent need of advanced pre-hospital interventions. The proposed rate adjustment and the proposed paramedic intercept charge have been reviewed by the City's Attorney and by the City's Finance Director. Bremerton $360.00 $425.00 $7.00 None Central Kitsap $400.00 $500.00 $500.00 $10.00 None Fire & Rescue Chimacum $3 10.00 $465.00 $569.00 $12.00 None Port Ludlow $310.00 $570.00 $570.00 $12.00 None Poulsbo $350.00 $500.00 $550.00 $10.00 Oxygen $35 IV Therapy $30 C-Collar $25 Olympic $450.00 $650.00 $15.00 Oxygen w/cannula $91.50 Ambulance OSHAlW1SHA $20 IV Therapy $80 C-Collar $37.50 ECG monitoring $132.00 Quilcene $375.00 $500.00 $650.00 $10.00 Oxygen $13.00 Average $365.00 $515.71 $567.80 $10.86 Port Angeles $380.00 $480.00 $580.00 $10. 00 Disposable Supplies $33 Medic I DATE: To: FROM: SUBJECT: ~RTNGELES WAS H I N G TON, U. S. A. UTILITY ADVISORY COMMITTEE MEMO December 12,2006 UTILITY ADVISORY COMMITTEE Jeff Young, WWTP Superintendent National Pollutant Discharge Elimination System (NPDES) Permit Renewal Summary: This is an informational memo to inform the UAC ofthe status ofthe Wastewater Treatment Plant NPDES permit. Recommendation: InformationalOnlv. Background/Analysis: City staff has completed the permit renewal application for the Wastewater Treatment Plant and will be submitting it to the Department of Ecology shortly. The renewal application is due 180 days before the current permit expires. The current Department of Ecology discharge permit No. W A0023973 expires on June 30, 2007. This NPDES renewal permit will cover the period from July 1, 2007 through June 30,2012. There will be a thirty-day comment period, after we receive the draft permit. PW 0101_06 [Revised 07/24/03] FORTANGELES WAS H I N G TON, U. S. A. Utility Advisory Committee Memo Date: December 12, 2006 To: Utility Advisory Committee From: Larry Dunbar, Power Resources Manager Subject: Smart Metering and Time-Based Rates Summary: In accordance with the Energy Policy Act of2005, the electric utility is required to offer its customers smart metering and time-based rates no later than February 8,2007. The proposed smart metering and time-based rates will be presented at the meeting. Recommendation: Forward a favorable recommendation to City Council to proceed with a public hearing on the proposed smart metering and time-based rates. Background/Analysis: On November 14, 2006, staff presented information to the Utility Advisory Committee about the Energy Policy Act of2005 that requires all electric utilities in the United States of America to offer smart metering and time-based retail rates to their customers no later than February 8, 2007. The Act also requires the City to conduct a public involvement process by August 8, 2007 to determine if it should proceed with smart metering and time-based rates on a system-wide basis. Although the Act mandates the City to offer smart metering and time-based rates, it does not preclude the City from recovering it's costs to provide such services. It is proposed that time- based rates be optional and based on the City's cost of service, and participating customers be required to pay a new smart meter charge. Staff will present the proposed smart metering and time-based rates at the meeting. Staff requests that the Utility Advisory Committee forward a favorable recommendation to City Council to set a public hearing date on January 2,2007 for a presentation on the proposed smart metering and time-based rates and to allow public input after the presentation. The public hearing would be continued to January 16, 2007 at which time the public hearing would be closed. City Council will be requested to consider adoption of a new rate ordinance at the January 16, 2007 City Council meeting. N:\UAC\Final\Smart Meters & Time-Based Rates Presentation.doc Time Of Use Rate May Reduce Energy Costs Are you able to conveniently shift KWHH to KWHL? Examples of the most convenient ways to shift energy use include: ./ Install a time clock on a water heater to only operate during KWHL. ./ Operate appliances only during KWHL (e.g., clothes washer, dryer and dishwasher). ./ Reduce the temperature setting of your heating system during KWHH. ./ Alter your lifestyle and habits to shift other energy use to KWHL. Notices The City reserves the right to change terms, rates, and requiremen s. The . makes no warranty, expresse 'mplied, that the examples of ways to shift energy use are appropriate or your energy costs will be more or less under the uniform rate or time of use rate. The Customer shall indemnify and hold harmless the City, its officers, officials, employees, and volunteers harmless from any and all claims, injuries, damages, losses or suits, including attorney fees, arising or issuing out of or in connection with smart metering and time of use rates, except as may be caused by the sole negligence or willful conduct on the part of the City. To Participate You Must... .:. Be a City of Port Angeles residential electric utility customer. .:. Be charged the time of use rate for a minimum term of one-year. .:. Complete and return this application along with a $400 payment. Smart Metering & Time Of Use Rate It's Easy To Participate Step 1 The first step is to complete and sign the application below. Step 2 Mail this applicati payment to: 17 Application (Please Print) Customer Name: Residential Application Mailing Address: For more information Port Angeles Service Address (if different): Visit the City's website at. www.cityofpa.lls Utility Account Number: Contact the City by mail at: City of Port Angeles P.O. Box 1150 Port Angeles, WA 98362-0217 Phone: Customer Signature Date N:\PWKSILIGH1\CONS\IFORMSIFORMS2007\TIME-BASED RATES RESIDENTIAL 020807.DOC Notices By signing this Application, you agree to the terms and conditions of smart metering and time of use rates in Chapter 13.12 of the Port Angeles Municipal Code. The BPA can adjust wholesale rates and the City can adjust retail rates, which can affect your energy costs and potential savings. The smart meter charge is not refundable. If a customer chooses to return to the uniform rate a $25 utility service fee will be charged. The City reserves the right to change terms, rates, and requirements. The City makes no warranty, expressed or implied, that the examples of ways to shift energy use are appropriate or your rgy costs will be more or less un he uniform rate or time of use ra e. The Customer shall indemnif and h Id harmless the City, its officers, officia s, employees, and volunteers h rmles fro any and all claims, injuries, d mage , losses or suits, including atto ney fees, arising or issuing out of or in 0 Ion with smart metering and time of use rates, except as may be caused by the sole negligence or willful conduct on the part of the City. To Participate You Must... .:. Be a City of Port Angeles commercial electric utility customer. .:. Be charged the time of use rate for a minimum term of one-year. .:. Complete and return this application along with a $400 payment. It's Easy To Participate Step 1 The first step is to complete and sign the application below. Step 2 Mail the application and $400 payment to: City of Port Angeles P.O. Box 1150 Port Angeles, WA 98362-0217 Step 3 City installation of the smart meter may take up to six weeks. Smart Metering & Time Of Use Rate Application (Please Print) Customer Name: Co:mmercial Application For more information Visit the City's website at: www.cityofpa.us Customer Signature Date N:\PWKSIlIGHl\CONS\IFORMSIFORMS2007lTIME-BASEO RATES RESIDENTIAL 020807.DOC Contact the City by mail at: City of Port Angeles P.O. Box 1150 Port Angeles, WA 98362-0217 - City of Port Angeles Smart Metering & Time-Based Rates Utility Advisory Committee December 12, 2006 Larry Dunbar, Power ResQurces Manager Glossary of Acronyms . 10 & 30 - Single phase & three phase . AMR - Automatic meter reading . BPA - Bonneville Power Administration . Demand - f<W or KV A . EPACT - Energy Policy Act of 2005 . HLH - Heavy load hours (from 6AM to 10PM, Monday through Saturday) . HTE - Refers to our Utility Billing System . KVA - Kilovolt-amps (apparent demand) . f<W - Kilowatt (real demand) . f<WHH -Kilowatt-hours (energy use) during HLH . f<WHL- Kilowatt-hours (energy use) during LLH . LLH - Light load hours (all hours other than HLH) . S - Summer . "Time-based rates" synonymous with "time of use rates" (TOU) . Uniform rate - Current postage stamp energy rate structure . W - Winter 1 Sunday Only KWHL No Demand Monday-Saturday KWHH & KWHL Demand during HLH1 'Retail demand charges only apply to general service demand & primary customers EPACT -Item A February 8. 2007 Federal Mandate Smart meters and optional TOU rates - Customer option - Smart (programmable).meter & manual reading - TOU rates (KWHH, KWHL, Demand) - Here to stay 5 3 Proposed Optional TOU Rates KWHH KVA KWHL Demand Smart Meter Rate Class Basic Charae Charaes Charae Charae $ 0.0618 $375 10 Residential $11.0010 $ 0.0417 $15.0010 $ 0.0619 $375 10 General Service $37.5030 $ 0.0421 $375 30 Nan-Profit Tax $15.0010 $ 0.0669 $37510 Deductible $37.5030 $ 0.0468 $375 30 General Service $30.00 10 $ 0.0430 $ 2.21 $375 10 Demand $75.00 30 $ 0.0346 $375 30 $ 0.0390 Primarv $200.0030 $ 0.0306 $ 3.07 $375 30 Utility Service Fee (Each Time Same CustomerAt Same Location Changes From Uniform to TOU Rate & Vice Versa) $25 8 Maximum Poss.ible Monthly Savings ~ 98% of all customers po 27% - Maximum Cost Savings - Maximum Percent Savings 30% 26% 20% 21% $17 $31 $99 Residential General Service Non-Profit Tax Deductible General Service o em and Primary Based on shifting ALL KWHH to LLH Based on shifting M:b KWHH & KVA Demand to LLH SA VINGS WILL BE LESS & TaU MA Y COST MORE 9 5 1 ;:'-'.?"!:."'-: .'.."",' ", - ""_-';~'! ~.~-~{'>;::.\,:~;. ~ORTANGELES WAS H I N G TON, U. S. A. Utility Advisory Committee Memo Date: December 12, 2006 To: Utility Advisory Committee From: Stephen Sperr, P.E., Engineering Manager Subject: Urban Growth Area Utilities Franchise with Clallam County Summary: In order to extend urban services to Port Angeles' Urban Growth Area (UGA) surrounding the City, and in particular the sanitary sewer to the eastern UGA, a Utilities Franchise is required to allow these services to be constructed within Clallam County's road rights-of-way. Recommendation: Forward a favorable recommendation to City Council to authorize the Mayor to sign a Utilities Franchise with Clallam County. Background/Analysis: The County-funded sewer extension project into the eastern UGA is routed through a number of county road rights-of-way (see attached map). Since the sewer extension will be owned and operated by the City of Port Angeles, a Utilities Franchise is needed within these rights-of-way. A Utilities Franchise typically allows the franchisee to construct, extend, connect, repair, maintain, operate and remove utilities (such as electric, fiber optics, telecommunication, stormwater, wastewater and water), including utility infrastructure, facilities and appurtenances over, under, along, across, and upon county roads and their rights-of-way. A Utilities Franchise was negotiated using the County's standard franchise agreement as a template. Because there is some existing City-owned utilities within County rights-of-way that do not currently have a franchise, it was agreed that this Utility Franchise would include those existing facilities. The following is a discussion of some of the more important elements of this Utilities Franchise, includes electric, stormwater, wastewater and water utility infrastructure, facilities and appurtenances: A. Terms - The term ofthis franchise shall be for a period of five (5) years, beginning on the effective date of this franchise, unless terminated, revoked or modified under the provisions of this franchise. This franchise shall be automatically renewed for additional five (5) year terms up to a total of20 years (per Charter) years from the effective date of this franchise, UNLESS, the County gives notice of its intention to renegotiate the terms or conditions of the franchise, in which case, the franchise shall not renew unless and until the County and the Grantee reach agreement on terms and conditions acceptable to both parties. PW 0] 01_06 [Revised 6/06] UGA Utilities Franchise December 12, 2006 Page 2 B. Permits - No construction within a road shall commence until a Right of Way Permit has been submitted to and approved by the County for a site-specific location or installation, including but not limited to, relocations and repairs. Routine maintenance does not require a ROW Permit. C. Records - The Grantee shall maintain adequate records to document obligations performed under this franchise. Grantee shall at all times keep at its principal place of business full and complete plans, maps, and records showing the as-built location and details of all franchise facilities located over, under, along, across, or upon the roads. D. Maintenance and Repair - The Grantee shall maintain its facilities in accordance with accepted standards of practice. In case of any damage to said roads or to the property of third parties, resulting from any work performed or failed to be performed by the Grantee, the Grantee agrees to immediately repair said damage at its own cost and expense. E. Relocation of Utilities - The County may require the Grantee to relocate utilities. However, Grantee shall be able to seek reimbursement from the development (if applicable) for expenses incurred during relocation. F. Undergrounding of Facilities - In any area ofthe County in which there are no aerial facilities, in any area in which telephone, electric power wires or other cables have been placed underground, or in any area where the Board of Commissioners requires conversion of aerial to underground facilities, the Grantee will lay wires, cables or other facilities underground in the manner required by the County at no cost to the County. G. Vacation - Whenever a county road or portion thereofthat contains City facilities is vacated the County shall include in the resolution authorizing the vacation a provision that the City retain an easement in respect to the vacated land for the construction, repair, and maintenance of public utilities, and services which at the time the resolution is adopted are authorized or are physically located on a portion of the land being vacated. H. Compensation - In consideration for the granting of this franchise, Grantee shall pay Clallam County $1000.00 for the actual costs including overhead and indirect costs incurred by the County in the processing and administration of this franchise. There are other provisions addressing liability, insurance, severability, etc., but these have been reviewed and accepted by the City Attorney. It is recommended that the Utility Advisory Committee forward a favorable recommendation to City Council to authorize the Mayor to sign a Utilities Franchise with Clallam County. [90/9 p:lSlA:l}1] 90-1010 Md gg~ ~ e9 ~:< H <{z ~ ~ .~ ~ ,,\lo't' -~