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HomeMy WebLinkAboutMinutes 07/09/2013 Utility Advisory Committee Jack Pittis Conference Rooms Port Angeles, WA 98362 July 9, 2013 3:00 p.m. I. Call To Order Chairman Dan DiGuilio called the meeting to order at 3:04 p.m. II. Roll Call UAC Assigned Councilmembers Present: Dan Di Guilio, Cherie Kidd, Sissi Bruch Other Councilmembers Present: Other Councilmembers Absent: Brooke Nelson, Max Mania, Patrick Downie, Brad Collins Utility Advisory Committee Members Present: Paul Elliot, Dean Reed Utility Advisory Committee Members Absent: Michael Jacobs, Murven Sears II Staff Present: Phil Lusk, Byron Olson, Mike Puntenney, Sondya Wray, Dan McKeen, Glenn Cutler, Maher Abed, Bill Bloor, Kathryn Neal, Mike Szatlocky, Tess Agesson. Others Present: Jeremy Schwartz—PDN Tom Bourque—Herrera Dan Gase Darlene Schanfald Sergey Tarasov—FCS Group via phone conference III. Approval of Minutes Chairman Dan Di Guilio asked if there were any corrections to the minutes of May 14, 2013. Cherie Kidd moved to approve the minutes. Paul Elliot seconded the motion, Dean Reed and Sissi Bruch abstained as they were not present at May's meeting. IV. Late Items: Water Shortage Plan (information only) 1 V. Discussion Items: A. E Street Reservoir Cover Rehabilitation—Project WT01-2009, Professional Services Agreement with HDR Engineering, Inc.,Amendment No. 2 Kathryn Neal, P.E., Engineering Manager overviewed a PowerPoint Presentation the E Street Reservoir Cover Rehabilitation design process with EDR Engineering. The consultant recommended constructing a new cover which will have a similar cost but a longer service lifespan. There was a brief discussion. Dean Reed moved to recommend: 1) Provide a favorable recommendation to City Council to sign Amendment No. 2 to the 2012 Water Utility Professional Services Agreement in an amount not to exceed $37,463,which increases the maximum compensation under the agreement from $97,792 to $135,255, and to make minor modifications to the agreement, if necessary. 2) Authorize increasing the project budget by $37,463 from unused capital funds from prior years remaining available in the Water Utility Fund. Sissi Bruch seconded the motion, which carried unanimously. B. Landfill Bluff Cell Stabilization —Phase I, Project SW02-2012, Professional Services Agreement with Herrera Environmental Consultants,Amendment No. 4 Kathryn Neal, P.E., Engineering Manager, introduced Tom Bourque with Herrera Environmental Consultants. Tom gave a PowerPoint Presentation and Movie Demo on the Landfill Bluff Cell Stabilization project. There was an overview on the erosion of the marine bluffs and what measures need to be taken to avoid exposing municipal solid waste to spill onto the beach. There was a lengthy discussion. Paul Elliot move to forward a favorable recommendation to City Council to approve and authorize City Manager to sign Amendment 4 to the Professional Service Agreement with Herrera Environmental Consultants in an amount not to exceed $931,000,which will increase the contract amount to $2,498,771, and to make minor modifications to the agreement if necessary. Cherie Kidd seconded the motion,which carried unanimously. C. "Simple Steps"Promotion Agreement Phil Lusk, Deputy Director of Power& Telecommunications Systems reviewed Fluid Market Strategies offer for LED lighting products in the Simple Steps Promotion. All City expenses are eligible for reimbursement under the Bonneville Power Administration's Energy Efficiency Incentive Program. There was a short discussion. Cherie Kidd moved to forward a favorable recommendation to City Council to authorize the City Manager to sign Project Order-02 Simple Steps, Smart Savings—LED Promotion and any subsequent amendments to the Simple Steps—Smart Solutions Agreement. Paul Elliot seconded the motion, which carried unanimously. D. Utility Cost-of-Service Analysis Update (verbal report) Phil Lusk, Deputy Director of Power& Telecommunications Systems reviewed the Solid Waste Collection and Transfer Station Cost of Services Analysis. Sergey Tarasov was contacted via 2 teleconference with the FCS Group and gave an update on the Cost of Services Analysis (COSA) information and time schedule. There was a brief discussion. Provide guidance to staff on focus areas associated with the Solid Waste COSA. VI. Information Only Items: VII. Next Meeting Date: August 13, 2013 VIII. Adjournment: 4:37 p.m. iWn J4WhiAl Chairman DiGuilio Sond a ray, Administrative Specialist 3