HomeMy WebLinkAboutMinutes 07/09/2013 Utility Advisory Committee
Jack Pittis Conference Rooms
Port Angeles, WA 98362
July 9, 2013
3:00 p.m.
I. Call To Order
Chairman Dan DiGuilio called the meeting to order at 3:04 p.m.
II. Roll Call
UAC Assigned
Councilmembers Present: Dan Di Guilio, Cherie Kidd, Sissi Bruch
Other Councilmembers
Present:
Other Councilmembers
Absent: Brooke Nelson, Max Mania, Patrick Downie, Brad Collins
Utility Advisory
Committee Members
Present: Paul Elliot, Dean Reed
Utility Advisory
Committee Members
Absent: Michael Jacobs, Murven Sears II
Staff Present: Phil Lusk, Byron Olson, Mike Puntenney, Sondya Wray, Dan
McKeen, Glenn Cutler, Maher Abed, Bill Bloor, Kathryn Neal, Mike
Szatlocky, Tess Agesson.
Others Present: Jeremy Schwartz—PDN
Tom Bourque—Herrera
Dan Gase
Darlene Schanfald
Sergey Tarasov—FCS Group via phone conference
III. Approval of Minutes
Chairman Dan Di Guilio asked if there were any corrections to the minutes of May 14, 2013. Cherie
Kidd moved to approve the minutes. Paul Elliot seconded the motion, Dean Reed and Sissi Bruch
abstained as they were not present at May's meeting.
IV. Late Items:
Water Shortage Plan (information only)
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V. Discussion Items:
A. E Street Reservoir Cover Rehabilitation—Project WT01-2009, Professional
Services Agreement with HDR Engineering, Inc.,Amendment No. 2
Kathryn Neal, P.E., Engineering Manager overviewed a PowerPoint Presentation the E Street
Reservoir Cover Rehabilitation design process with EDR Engineering. The consultant
recommended constructing a new cover which will have a similar cost but a longer service lifespan.
There was a brief discussion.
Dean Reed moved to recommend:
1) Provide a favorable recommendation to City Council to sign Amendment No. 2 to the 2012
Water Utility Professional Services Agreement in an amount not to exceed $37,463,which
increases the maximum compensation under the agreement from $97,792 to $135,255, and to
make minor modifications to the agreement, if necessary.
2) Authorize increasing the project budget by $37,463 from unused capital funds from prior
years remaining available in the Water Utility Fund.
Sissi Bruch seconded the motion, which carried unanimously.
B. Landfill Bluff Cell Stabilization —Phase I, Project SW02-2012, Professional
Services Agreement with Herrera Environmental Consultants,Amendment No. 4
Kathryn Neal, P.E., Engineering Manager, introduced Tom Bourque with Herrera Environmental
Consultants. Tom gave a PowerPoint Presentation and Movie Demo on the Landfill Bluff Cell
Stabilization project. There was an overview on the erosion of the marine bluffs and what measures
need to be taken to avoid exposing municipal solid waste to spill onto the beach. There was a
lengthy discussion.
Paul Elliot move to forward a favorable recommendation to City Council to approve and
authorize City Manager to sign Amendment 4 to the Professional Service Agreement with
Herrera Environmental Consultants in an amount not to exceed $931,000,which will increase
the contract amount to $2,498,771, and to make minor modifications to the agreement if
necessary. Cherie Kidd seconded the motion,which carried unanimously.
C. "Simple Steps"Promotion Agreement
Phil Lusk, Deputy Director of Power& Telecommunications Systems reviewed Fluid Market
Strategies offer for LED lighting products in the Simple Steps Promotion. All City expenses are
eligible for reimbursement under the Bonneville Power Administration's Energy Efficiency
Incentive Program. There was a short discussion.
Cherie Kidd moved to forward a favorable recommendation to City Council to authorize the
City Manager to sign Project Order-02 Simple Steps, Smart Savings—LED Promotion and
any subsequent amendments to the Simple Steps—Smart Solutions Agreement. Paul Elliot
seconded the motion, which carried unanimously.
D. Utility Cost-of-Service Analysis Update (verbal report)
Phil Lusk, Deputy Director of Power& Telecommunications Systems reviewed the Solid Waste
Collection and Transfer Station Cost of Services Analysis. Sergey Tarasov was contacted via
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teleconference with the FCS Group and gave an update on the Cost of Services Analysis (COSA)
information and time schedule. There was a brief discussion.
Provide guidance to staff on focus areas associated with the Solid Waste COSA.
VI. Information Only Items:
VII. Next Meeting Date: August 13, 2013
VIII. Adjournment: 4:37 p.m.
iWn J4WhiAl
Chairman DiGuilio Sond a ray, Administrative Specialist
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