HomeMy WebLinkAboutMinutes 08/13/2013 Utility Advisory Committee
Jack Pittis Conference Rooms
Port Angeles, WA 98362
August 13, 2013
SPECIAL MEETING —2:00 p.m.
REGULAR MEETING - 3:00 p.m.
I. Call To Order—Special Meeting at 2:00 p.m.
Chairman Dan DiGuilio called the special meeting to order at 2:00 p.m.
IL Roll Call
UAC Assigned
Councilmembers Present: Dan Di Guilio, Cherie Kidd, Sissi Bruch,
Other Councilmembers
Present: Patrick Downie
Staff Present: Bill Bloor, Phil Lusk
IIL Conduct Utility Advisory Committee Member Interviews:
2:15 p.m. Lynn Bedford
2:35 p.m. Hershel Lester
IV. Discuss qualifications of applicants/determine recommendation to City Council for a
community representative member of the Utility Advisory Committee.
A discussion was held regarding the qualifications and the determination was to recommend the
appointment of Ms. Lynn Bedford, PhD as the Citizen-At-Large Representative, to fill the
unexpired term until February 28, 2014.
V. Adjournment: 2:45 p.m.
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Cherie Kidd,ayor So '?'S7Irirt ray, Administrative Specia
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Stormwater Services Agreement. In order to complete the design and proceed to construction it is
necessary to modify parts of the design to comply. A review of six different project design feature
alternatives and each of their costs implications. There was a lengthy discussion.
A recommendation was made that staff will bring the 40' Street Stormwater Improvement
Project/DR03-2009 Professional Services Agreement with PACE Engineers, Inc., Amendment
No. 4 to Council in consideration with additional information on the design feature specifics
and budget information.
E. Recommend Appointment of a Utility Advisory Committee Citizen-At-Large
Representative
One of the Utility Advisory Committee community representatives resigned in May 2013. The City
Manager's office sought applicants for the open position. Two applications were received. In
accordance with the City Council Rules of Procedure, the City Councilmembers assigned to the
Utility Advisory Committee reviewed applications and interviewed the candidates in open session
during a special UAC meeting on August 13, 2013.
Sissi Bruch moved the recommendation that the City Council appoint Ms. Lynn Bedford, PhD
as Citizen-At-Large Representative, to fill the unexpired term until February 28, 2014. Cherie
Kidd seconded the motion, which carried unanimously.
VI. Information Only Items:
VII. Next Meeting Date: September 10, 2013
VIII Adjournment: 4:35 p.m.
Cherie Kidd, M.yor Sondya Wray, Administrative Speciali
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Utility Advisory Committee
Jack Pittis Conference Rooms
Port Angeles, WA 98362
August 13, 2013
Regular Meeting - 3:00 p.m.
I. Call To Order—Regular Meeting
Chairman Dan DiGuilio called the meeting to order at 3:00 p.m.
II. Roll Call
UAC Assigned
Councilmembers Present: Dan Di Guilio, Cherie Kidd, Sissi Bruch,
Other Councilmembers
Present: Patrick Downie
Other Councilmembers
Absent:
Utility Advisory
Committee Members
Present: Dean Reed (4:12)
Utility Advisory
Committee Members
Absent: Paul Elliot
Staff Present: Glenn Cutler, Phil Lusk, Mike Puntenney, Kathryn Neal, Sondya
Wray, Bill Bloor, Gregg King, Theresa Agesson, Nathan West,
Jonathan Boehme
Others Present: Lee Whetham—City Council Candidate Position #2
Ht. Approval of Minutes
Chairman Dan Di Guilio asked if there were any corrections to the minutes of June 21, 2013 and
July 9, 2013. Sissi Bruch moved to approve the minutes. Cherie Kidd seconded the motion, which
carried unanimously.
IV. Late Items:
Recommend Appointment of a Utility Advisory Committee Citizen-At-Large Representative
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V. Discussion Items:
A. Bonneville Power Administration Technology Innovation Demand Response
Project Operating Agreement
Phil Lusk, Deputy Director of Power & Telecommunications Systems overviewed
Bonneville Power Administration's Technology Innovation Demand Response Project Operating
Agreement. An award in an amount not to exceed $425,000 has been offered to the City, which
requires a separate Operating Agreement to the Implementation Agreement which was approved in
January 2013. There was a brief discussion.
Cherie Kidd moved to forward a favorable recommendation to City Council to approve and
authorize the City Manager to sign an Operating Agreement with the Bonneville Power
Administration for up to $425,000 for the Demand Response Demonstration Market Project,
and to make minor modifications to the agreement, if necessary. Patrick Downie seconded the
motion,which carried unanimously.
B. Peabody Culvert Analysis for CSO Phase II Design/Project WW10-2008
Professional Services Agreement with Brown & Caldwell, Inc.,Amendment 16
Kathryn Neal, Engineering Manager, discussed the Peabody Culvert Analysis for the CSO Phase 11
Design Project. An investigation of the current conditions of the Peabody Creek culvert under
Lincoln Street and the nearby soils is necessary. Results will help the guide the design of the Front
Street Diversion Sewer. There was a lengthy discussion.
Patrick Downie moved to forward a favorable recommendation to City Council to approve
and authorize City Manager to sign Amendment 16 to the Agreement for Professional
Services with Brown and Caldwell in an additional amount not to exceed $115,483,which
increases the maximum compensation for CSO Phase 2 design to $2,560,093 and to make
minor modifications to the agreement, if necessary. Cherie Kidd seconded the motion, which
carried unanimously.
C. Department of Ecology Municipal Stormwater Capacity Grant Acceptance
Jonathan Boehme, Stormwater Engineer reviewed the grant acceptance from the Department of
Ecology. They have offered the City a Municipal Stormwater Capacity Grant of$50,000 to
implement the Western Washington Phase II Municipal Stormwater Permit. They have also offered
an additional $120,000 grant for preconstruction planning and design requirements for the storm
water projects that include water quality improvements. There was a brief discussion.
Sissi Bruch moved to forward a favorable recommendation to City Council to authorize the
City Manager to sign the grant acceptance intent notice and agreement with the Department
of Ecology under the Municipal Stormwater Capacity Grant Program in the amount of
$170,000. Patrick Downie seconded the motion, which carried unanimously.
D. 4"'Street Stormwater Improvement Project/DR03-2009 Professional Services
Agreement with PACE Engineers, Inc.,Amendment No. 4
Kathryn Neal, Engineering Manager and Mike Puntenney, City Engineer, discussed the 4`h Street
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