HomeMy WebLinkAbout3.85 Original Contract1,17-1
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pc) F1,7600 * Olympia,. • .A 9850477600 e .360-40,776000.„....„.„7
TIP .711 or 800-8,33-61188 (For the speech or hearing ithpeiretf),
October 3, 2006
Mr. Gary W. Kenworthy, P.E.
City of Port Angeles
PO Box 1150
Port Angeles, WA 98362
Re: Phase II Municipal Stormwater Grants Program
Agreement No. G0600369
Port Angeles Phase II Implementation
Dear Mr. Kenworthy:
Enclosed is a signed original of the above -referenced grant agreement between the Department
of Ecology and the City of Port Angeles.
If you have any questions, please call me at (360) 407-6541, or email me at loea461@ecy.wa.gov.
Sincerely,
-l'',V/tee
Lori Eastabrook
Financial Manager
Water Quality Program
Enclosure
cc: Alison Chamberlin, Ecology, S Q
-11.3390.
4,1,X1M,
STATE OF WAS 1NGT0N
DEPARTMENT OF ECOLOGY
PO Box 47600 • Olympia, WA 98504-7600 .360-407-6000
TTY 711 or 800-833-6388 (for the speech or hearing impaired)
September 29, 2006
The Honorable Karen Rogers, Mayor
City of Port Angeles
321 East 5th Street
Port Angeles, WA 98362
Re: Port Angeles Phase II Implementation
Local Toxics Grants for Cleanup and Prevention
Crrant No, G0600369, FY 06 Funding Cycle
Dear Mayor Rogers:
I am pleased to inform you that the stormwater grant agreement for the Port Angeles Phase II
Implementation project has been signed. A signed original of the agreement has been sent to
G Kenworthy for project files and future reference.
We appreciate this opportunity to assist you with financial and technical assistance. Ecology's
Water Quality Program staff in Lacey are available to assist you with your project.
If you have any questions or need additional information, please call Alison Chamberlin,
Ecology's project manager, at (360) 407-0245 or Lori Eastabrook, Ecology's financial manager, at
(360) 407-6541.
Sincerely,
David C. Peeler
Water Quality Program Manager
DCP:LE:km
cc: Gary Kenw rtby, City of Port Angeles
Alison Chamberlin, Ecology, SWRO/WQ
PHASE II
UNICIPAL STORMWATER G
GRANT AGREEMENT
BETWEEN THE
STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND THE
CITY OF PORT ANGELES
NTS PROGRAM
THIS is a binding agreement entered into, by, and between the state of Washington Department
of Ecology, hereinafter referred to as the "DEPARTMENT", and the City of Port Angeles,
hereinafter referred to as the "RECIPIENT." The purpose of this agreement is to provide funds
to the RECIPIENT to carry out the requirements described herein.
PARTL GENE
Project Title:
Grant Number:
RECIPIENT Name:
Mailing Address:
Street Address:
RECIPIENT Contact:
Telephone 'Number:
Fax Number:
E -Mail Address:
INFORMATION
Port Angeles Phase II Implementation
G0600369
RECIPIENT Billing Contact:
Telephone Number:
Fax Number:
E -Mail Address:
RECIPIENT Federal ID 'Number:
DEPARTMENT Project Manager:
Mailing Address:
Street Address:
Telephone Number:
Fax Number:
E -Mail Address:
City of Port Angeles
PO Box 1150
321 East 5111 Street
'Port Angeles, WA 98362
Gary W. Kenworthy, P.E.
(360) 417-4803
(360) 417-4709
gkenwort@cityofpa.us
Michael Szatlocky, P.E.
(360) 417-4808
(360) 417-4709
mszatloceityofpa.us
91-6001266
Alison Chamberlin
Washington State Department of Ecology
Southwest Regional Office
P.O. Box 47775
Olympia, WA 98504-7775
300 Desmond Drive
Lacey, WA 98503
(360) 407-0245
(360) 407-6305
acha461@ecy.wa.gov
Port Angeles Phase II Implementation
City of Port Angeles
Grant No... G0600369
DEPARTMENT Financial Manager:
Mailing Address:
Telephone Number:
Fax Number:
E -Mail Address:
Lori Eastabrook
Water Quality Program
Washington State Department of Ecology
P.O. Box 47600
Olympia, WA 98504-7600
(360) 407-6541
(360) 407-7151
loea461(ivecy.wa.gov
DEPARTMENT Funding Source: Stormwater Phase 11 Local Toxics Control Account
(FY06)
Total Cost:
Total 'Eligible Cost:
'DEPARTMENT Share:
RECIPIENTShare:
$75,000
$75,000
$75,000
$0
DEPARTMENT Maximum Percentage: 100 percent
The effective date of this grant agreement shall be the date this agreement is signed by the
DEPARTMENT's Water Quality Program Manager. Any work performed prior to the effective
date of this agreement will be at the sole expense and risk of the RECIPIENT.
This agreement shall expire no later than August 31, 2009,
PART IL PERFORMANCE MEASURES
A. Post Project Assessment: The RECIPIENT agrees to submit a brief survey regarding the
key project results or water quality project outcomes and the status of eventual
environmental results or goals from the project.
The DEPARTMENT's Performance Measures Lead will e-mail the RECIPIENT the Post
Project Assessment Survey approximately sixty (60) days prior to the Post Project
Assessment Date. An example of the Post Project Assessment Survey is included as
Attachment 1. This form is to be completed by the RECIPIENT and sent as an e-mail
attachment to the DEPARTMENT's Project Manager and the DEPARTMENT's Water
Quality Program Performance Measures Lead.
The DEPARTMENT may conduct on-site interviews and inspections, and may otherwise
evaluate the Project. The DEPARTMENT will enter the information provided into its
performance measures database to be provided to the Washington State Legislature,
United States Environmental Protection Agency, and other manual resource agencies.
Page 2 of 12
Port Angeles Phase 11 Implementation
City of Port Angeles
Grant No. C10600369
The Performance Measures Lead will be available as needed, during negotiations,
throughout the project, and in the post project assessment period as a resource.
Post Project Assessment Date: December 31, 2011
13, Water Quality Goal(s):
Regulatory compliance achieved to address the National Pollutant Discharge
Elimination System (NPDES) Phase 11 Municipal Stonnwater Permit
requirements,
Designated beneficial uses restored or protected; pollutant level decreased in local
creek system through public awareness of discharges,
Outcomes:
1 Complete mapping of storm drainage basin boundaries, storm sewer outfall
locations, storm sewer collection systems, and natural depression storage areas.
2. Deterrnine drainage basin discharges for pre- and post -development scenarios for
a range ofstorm intensities.
3 Determine interconnections between existing storm sewer and sanitary sewer
systems through records research, dye and smoke testing.
4. Review city drainage policies, project, threshold requirements, and property
development and division ordinances for water quality related impacts.
Increase public awareness of water quality issues.
D. Project Milestones:
1. Complete drainage basin boundary mapping by December 31, 2006.
2. Complete drainage outfall identification and mapping by December 31, 2006.
3. Identify storm sewer/sanitary sewer main line interconnections by June 30, 2007.
4. Complete drainage basin storm sewer mapping and depression storage areas by
June 30, 2007.
5. Complete determination of drainage basin discharges by June 30, 2007.
6. Complete review of city drainage policy for storm water applications by
June 30, 2007.
7. Complete work with "green committee" to develop low impact development
standard recommendations to city planning commission by December 31, 2007.
Initiate mailers and city web site revision to increase awareness of storm water
issues by December 31, 2006.
9. Install "clean stream" markers on all identified outfalls by December 31, 2007,.
10. Present at least 12 public speaking appearances to service clubs and schools by
June 30, 2007.
Page 3 of 12
Port Angeles Phase 11 Implementation
City of Port Angeles
Grant No, G0600369
PART III, PROJECT DESCRIPTI
Portions of the storm drainage basins and the existing natural and man-made infrastructure
within the City of Port Angeles have been identified and mapped. Large portions of the existing
system have not been mapped and a portion of the mapped system that has been entered into the
RECIPIENT's Geographic Information System (G1S) is based on old, unreliable records. The
City initiated a mapping effort in 2004 to physically verify the location and condition of the GIS
mapped system. This has greatly improved the reliability of the GIS data; however, much more
work remains to be done.
The project, will include components in regulation review, education, and water quality
monitoring., City drainage policy, application thresholds, ,landuse regulations, and standard.
design details will be reviewed in order to be consistent with water quality objectives.. The
education component will use a number of means to raise water quality issue awareness and
educate influential civic groups, Lastly, the RECIPIENT's water quality monitoring program,
will be reviewed with an emphasis toward compliance issues and ,increased sampling efficiency.
PART IV. PROJECT 'BUDGET
Port Angeles Phase II Implementation
ELEMENTS
TOTAL ELIGIBL
COST (TEC)*
Task 1 — Project Administration anagement
$ 4,500
Task 2 — Data Acquisition
$35,500
Task 3 — Review & Revise City Standards
$25,000
Task 4 — Public Education
$ 5,000
Task 5 — Water Quality Monitoring
S 5,000
Total
$75,000
* The DE] ARTMENT's Fiscal Office will ck to the Total Eligible Project Cost.
MATCHING REQUI , ENTS (There are no matching requirements in this program)
DEPARTMENT Share FY 06 (100% of TEC)
(Washington State Legislative 2005-07 Capital Budget, Section 325(3))
$75,000
Page 4 of 112
Port Angeles Phase 11 Implementation
City of Port Angeles
Grant. No. 00600369
Payment Request Submittals. Payment requests shall not be submitted more often:than :monthly,
unless allowed by the DEPARTMENT's Financial Manager. The DEPARTMENT's Financial
Manager may require the RECIPIENT to submit regular payment requests to ensure efficient and
timely use of funds.
Payment Schedule. Payments will he made on a cost -reimbursable basis.
PART V. SCOPE OF WORK
The RECIPIENT shall ensure that this project is completed according to the details of this
agreement The RECIPIENT may elect to use its own forces or it may contract for professional
services necessary to perform and complete project related work. The RECIPIENT certifies by
signing this agreement that all applicable requirements have been satisfied in the procurement of
any professional services. Eligible and ineligible project costs are separate and identifiable for
billing purposes. The RECIPIENT shall submit a copy of the final negotiated agreement(s) to the
DEPARTMENT's Financial Manager,
Task 1 - Proieet Administration/Management
A. The RECIPIENT shall administer the project. Responsibilities shall include, but not be.
limited to: maintenance of project records; submittal of payment vouchers, fiscal forms,
and progress reports; compliance with applicable procurement, contracting, and interlocal
agreement requirements; attainment of all required permits, licenses, easements, or
property rights necessary for the project; and submittal of required performance items,
B. The RECIPIENT shall manage the project. Efforts shall include conducting,.
coordinating, and scheduling project activities and assuring quality control. Every effort
will be made to maintain effective communication with the R.ECIPIENT's designees, the
DEPARTMENT, all affected local, state, or federal jurisdictions, and/or any interested
individuals or groups, The RECIPIENT shall carry out this project in accordance with
any completion dates outlined in this agreement.
C. The RECIPIENT shall submit all invoice voucher submittals and supportive
documentation, to the DEPARTMENT's Financial Manager. Invoice voucher submittals
shall include a State of Washington Invoice Voucher Form A19 -1A, Form B2 (ECY 060-
7), Form C2 (ECY 060-9), Form D (ECY 060-11), Form 0 (ECY 060-14), Form E (ECY
060-12), Form F (ECY 060-13), Formll (F-21), and Form I (ECY 060-15) must be
completed where eligible costs have been incurred. Copies of all applicable forms shall
be included with an original A19 -1A, and shall be submitted the DEPARTMENT. Blank
:forms are found in Administrative Requirements for EcologGrants and Loans.
Page 5 of 12
Port Angeles Phase 11 Implementation
City of Port Angeles
Grant No. G0600369
D. The RECIPIENT shall submit to the DEPAR— ENT's Project Manager the following
documents and in the quantities identified:
Draft project completion reports three copies
Final project completion reports — seven copies
Electronic copy of final project completion. report
The RECIPIENT shall submit two copies of any document(s) which require
DEPARTMENT approval. Once approval is given, one copy will be returned to the
RECIPIENT. If the RECIPIENT needs more than one approved copy, the number of
submittals should be adjusted accordingly.
E. Total Eligible Task Cost: $4,500
Required Performance:
Effectively administer and manage the grant project.
2. Maintain all project records.
3. Submit all required performance items, progress reports, -.11na.. 7ial vouchers, and.
maintenance of all project records.
Task 2 — Data Acquisition
A. Total Eligible Task Cost: 0
B. Required Performance:
Using GIS, map drainage basin boundaries, outfall locations, sanitary sewer/stern
sewer mainline interconnections, and known depressional storage areas.
2 Discharge calculations for individual drainage basins under pre -development and
post -development conditions for a range of storm intensities.
3. Complete dye check or smoke cheek studies to confirm main line connections
4. Compile and prioritize a list of substandard storm drainage structures.
5. Provide DEPARTMENT with a summary report of data acquisition.
Task 3 Review nd Revise City Standards
A. Total Eligible Task Cost: $25,000
B. Required Performance:
1. Review and revise city- Urban Service Standards and Guidelines Manual storm.
drainage section to include clean water standards.
Page 6 of 12
Port Angeles Phase Il impleinentation
City of Port Angeles
Grant No. G0600369
2. Review and revise project thresholds fir application of clean water standards.
3, Prepare new low -impact development standards for inclusion into City zoning and
development codes.
4. Develop/revise clean water standard details using the Western Washington,
Stormwater Manual as a basis.
Provide the DEPARTMENT with a summary report on revisions and updates
made.
Task 4 - Public Education
A. The RECIPIENT shall provide the DEPARTMENT with two copies of any tangible
educational products developed under this grant, such as brochures, manuals, pamphlets,
videos, audio tapes, CDs, curriculum, posters, media announcements or gadgets, such as a
refrigerator magnet with a message. The RECIPIENT shall also supply the
DEPARTMENT with the names and contact inforination of local project leads, and a
computer file copy of an education product either on floppy disks or CD-ROM. If this is
impractical, as in the case of a sign, display, website, workshop, or educational program,
the RECIPIENT shall provide a complete description including photographs or printouts.
This includes technical assistance tools if they are disseminated to a group.
R Total Eligible Task Cost: $5,000
C. Required Performance:
1. Prepare/acquire water quality mailers for inclusion into City utility billing.
2. Initiate a water quality segment on the City's web page.
3. Install -clean stream" visual markers on all newly found outfall inlets.
4. Prepare and give public information presentations to a minimum of 12 audiences.
Task 5 - Water Quality Monitoring
A. Prior to initiating water quality monitoring activities, the RECIPIENT shall prepare a
Quality Assurance Project Plan (QAPP) in accordance with the DEPARTMENT's
Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies, July
2004 (Ecology Publication No. 04-03-030, available on the DEPARTMENT's
Publications website at http://www.ecy.wa.gov/biblio/0403030.html ). The RECIPIENT
may also reference Technical Guidance for Assessing the Quality of Aquatic
Enviromnents, February 1994 (Ecology Publication No. 91-78, available on the
DEPARTMENT's Publications website at hup://www.ecy.wagov/biblio/9178.html), in
developing the QAPP.
The QAPP shall include detailed information on the water quality monitoring approach
and laboratory protocols, including types of data and samples to be collected, sample
Page 7 of 12
Port Angeles Phase II Implementation
City of Port Angeles
Grant No. 00600369
location, sampling frequency, sampling procedures, analytical illethods, quality control
procedures, data handling protocols, and data assessment :procedures. Any discussion of
the .monitoring approach must also include an explanation of how the project will yield
sufficient information to achieve the purpose and intent of monitoring. A discussio.nof
data accuracy and statistical requirements will be included. The QAPP shall be submitted
to the DEPARTMENT for review, comment, and approval PRIOR. to commencing
environmental monitoring a.ctivities.
Water samples requiring bench testing shall be analyzed by an environmental laboratory
accredited by the DEPARTMENT. A list of DEPARTMENT accredited laboratories and
infoimation on laboratory accreditation is provided on the Environmental Assessment
Program website, currently available at:
http://wecy.wa.gov/Trof.trams/eapilabs/labs main.html
All monitoring data collectedor acquired under this agreement shall. be mana.gedin order
to be available to secondary users and meet a ten-- (10) year rule. The ten-year rule
.means that data documentation is sufficient to allow an individual not directly familiar
with the specific monitoring effort to understand the purpose of the data set, methods
used, results obtained, and quality assurance measures taken, ten years after the data are
collected. To assist in this effort, the DEPARTMENT has created a database and data
format for envirorunental data.
The RECIPIENT shall submit all monitoring data to the DEPARTMENT consistent with
the DEPARTMENT's Environmental Information Management System (EIM) format.
Data shall be submitted by following instructions on the EIM website, currently available
at:
http://www.ecy.wa.govieim
The data submittal portion of the EIM website provides information and help on formats
and requirements for submitting tabular data. Specific questions about data submittal can
be directed to the EIM Data Coordinator, currently available at:
eim data coordinatorrii)ecy.wa.gov
If the RECIPIENT chooses to use Geographic Information System (GIS) data, the
DEPARTMENT encourages that its data standards be fdlowed. The DEPARTMENT's
Guidelines for Creating and Accessing GIS Data under Ecology Grant and Loan
Programs are currently available at:
httpl/www..ecy.wa.gov/servicesigis/data/standards.htm
Page 8 of 12
Port Angeles Phase 11 lmplernentation
City of Port Angeles
Grant No. G0600369
13. Total Eligible Task Cost: $5,000
C. Required .Performance:
In association with Stream Keepers, a county -sponsored monitoring group, the
RECIPIENT will:
1. Review its existing water quality monitoring program.
2. Make revisions necessary to include newly found :information obtained through.
the data acquisition process.
3. Review and modify its existing sampling procedures if deficiencies are .found.
4. Investigate the application of automatic sample devices for specific sample.
locations.
PART VL SPECIAL TERMS AND CONDITIONS
A. Commencement of Work. In the event that the RECIPIENT fails to commence work on
the project funded herein within four months after the effective date of this agreement, or
by any date mutually agreed upon in writing for commencement of work, the
DEPARTMENT reserves the right to terminate this agreement.
B. DEPARTMENT Funding Recognition. The RECIPIENT shall acknowledge and inform
the public about DEPARTMENT funding participation in this project through the use of
project signs and/or acknowledgement in published materials and reports, the news
media, or other public announcements. Projects addressing site-specific locations must
utilize appropriately sized and weather -resistant signs. Sign logos are available from the
DEPARTMENT upon request.
Documentation Requirement, The RECIPIENT has been selected for increased oversight.
The RECIPIENT shall provide payment request backup documentation pertaining to this
project unless otherwise specified by the DEPARTMENT. In addition, the
DEPARTMENT may conduct additional site visits to track project progress.
D. Equipment Purchase. The following equipment/software shall be eligible for purchase
through this project: 13oss International "Hydra", Egenious "Waterworks", Haestead
Methods "Storm", or equivalent hydrology software to be used in drainage basin
watershed planning. The total cost of all equipment purchased under this project shall not
exceed $6,000. Changes in equipment type must have prior approval from the
DEPARTMENT.
At project completion all purchased equipment or acquired property shall be retained by
the RECIPIENT for continuing the water quality objectives for which the equipment was
purchased.
'Page 9 of 12
Port Angeles Phase 11 lmplemciitation
City of Port Angeles
Grant No. (30600369
Indirect Rate. To acknowledge overhead costs, the RECIPIENT may charge an indirect
rate of up to 25 percent based on RECIPIENT employee's direct salary and benefit costs
incurred while conducting project related work provided that prior to signature of this
agreement, the DEPARTMENT's Financial Manager may require a list of items included
in the indirect rate during negotiations or thereafter. Items that are generally included in
an indirect rate are identified in Administrative Requiretnents for Ecology Grants and
Loans.
F. Minority and Women's Business Participation. The Office of Minority and Women
Owned Business Enterprises (OMWBE) has established voluntary goals for the
participation of minority- and women -owned business in procurements made with
DEPARTMENT funds. in accordance with the provisions of I-200, no contract award or
rejection shall be made based on the achievement or non -achievement of the goals.
Achievement of the goal is encouraged; however, the RECIPIENT and all prospective
bidders or persons submitting qualifications must take the affirmative steps set forth in
the grant agreement in procurement. It is a state and national goal to expand
opportunities for minority- and women -owned business enterprise. RECIPIENTS are
therefore encouraged to use minority- and women -owned banks (as defined by
OMWBE). The RECIPIENT agrees to solicit and recruit, to the maximum extent
possible, certified minority-owned (MBE) and women -owned (WBE) businesses in
purchases and contracts initiated after the effective date of this agreement.
In the absence of more stringent goals established by the RECIP1ENT's jurisdiction, the
RECIPIENT agrees to utilize the DEPAR.TMENT's goals for minority- and women -
owned business participation in all bid packages, request for proposals, and purchase.
orders. These goals are expressed as a percentage of the total dollars available for the
purchase or contract and are as follows:
Construction/Public Works 10% MBE 6% WBE
Architecture/Engineering 10% MBE 6% WBE
Purchased Goods 8% MBE 4% WBE
Purchased Services 10% MBE 4% WBE
Professional Services 10% MBE 4% WBE
The RECIPIENT and ALL prospective bidders or persons submitting qualifications shall
take the following affirmative steps in any procurement initiated after the effective date of
this agreement:
Include qualified minority and women's businesses on solicitation lists.
Assure that qualified minority and women's businesses are solicited whenever
they are potential sources of services or supplies.
Page 10 of 12
Port Angeles Phase 11 Implementation
City of Port Angeles
Grant No, (30600369
3 Divide the total requirements, when economically .feasible„ into smaller tasks or
quantities to permit maximum participation by qualified minority and women's
businesses.
4, Establish delivery schedules, where work requirements permit, which will
encourage participation of qualified minority and .women's businesses.
5 Use the services and assistance of the State Office of Minority and Womenrs
Business Enterprises (OMWBE) and the Office of Minority Business Enterprises
of the U.S. Department of Commerce as appropriate.
By signing this agreement, the RECIPIENT certifies that the above steps were, or will be
followed. Any contractor engaged by the RECIPIENT under this agreement shall be
required to follow the above five affirmative steps in the award of any subcontract(s).
The RECIPIENT shall report to the DEPARTMENT at the time of submitting each
invoice, on forms provided by the DEPARTMENT, payments made to qualified firms.
The report will address:
1 Name and state OMWBE certification number of any qualified firm receiving
funds under the voucher, including any sub -and/or sub -subcontractors.
2. The total dollar amount paid to qualified firms under this invoice.
(3. Progress Reports. The RECIPIENT shall prepare and submit progress reports to the
DEPARTMENT's Financial Manager. Progress reports shall be submitted regardless of
whether work is performed or not. Progress reports shall cover the periods January 1
through March 31, April 1 through June 30, July 1 through September 30, and October 1
through December 31. The DEPARTMENT will not process payment requests until the
corresponding progress reports have been received.
At a minimum, progress reports must contain a comparison of actual accomplishments to
the objectives established for the period, the reasons for the delay if established objectives
were not. met, analysis and explanation of any cost overruns, and any additional pertinent
information .specified in this agreement.
PART VII. ALL WRITINGS CONTAINED HEREIN
This agreement, the appended GENERAL TERMS AND CONDITIONS, the DEPAR1'MENT's
current edition of Administrative Requirements for Recipients ofEcology Grants and Loans
("Yellow Book7), and the Phase 11 Municipal Stormwater Management Grants - Program
Guidelines FY 2006 contain the entire understanding between the parties, and there are no other
understandings or representations other than as set forth or incorporated by reference, herein. No
subsequent modification(s) or amendment(s) of this agreement shall be of any -force or effect
unless signed by authorized representatives of the RECIPIENT and DEPARTMENT and made a
part of this agreement, EXCEPT that in response to a request from the RECIPIENT, the
Page 11 of 12
Port Angeles Phase 11 lmplcrncntation
City of Port Angeles
Grant No. 00600369
DEPARTMENT in.a,y redistribute the grant budget. The DEPARTMENT or RECIPIENT may
change their respective staff contacts without the concurrence of either party.
IN WITNESS WHEREOF, the parties hereby execute this Grant:
STATE OF WASHINGTON
DEPARTMENT OF ECOLOGY
)
0,14(41'2
CITY OF PORT ANGELES
DAVID C. PE :ifER. DATE KA EN ROGERS
DATE
WATER QUALITY PROGRAM MANAGER
APPROVED AS TO FORM ONLY
ASSISTANT ATTORNEY GENERAL
(Revised 8/17/05)
MAYOR
Page 12 of 12
Port Angeles Phase fl Implementation
City of Port. Angeles
Grant No. G0600369
ATTACHMENT 1
WATER QUALITY PROGRAM - FINANCIAL MANAGEMENT
POST PROJECT ASSESSMENT SURVEY
1. Agreement Number:
2. Recipient Name:
Project Name:
4. Years Since Project Completion:
[1 Three LI Four
5. Contact Information:
Contact Name:
Contact Phone Number:
Contact E-mail Address:
Five
6. Level of Involvement by Present Contact on Project:
7. Type of Project (check both if applicable):
Financing:
'Fotal Project Cost:
Total Eligible Project Cost:
Ecology Loan Amount,:
If Applicable, Ecology Grant Amount:
9. Water Quality and/or Compliance Problem:
Other (please specify):
Activity r1 Facility
ATTACTIMENT 1 - Page 1 of 2
Port Angeles Phase II Implementation
City of Port Angeles
Grant No. 00600369
Describe the Most :ritica/ Specific "Project Result(s)' or "0 tcot c(s)" actually achieved by the
Project:
10. Provide documentation (including digital color pictures) that evidence the continued maintenance and
effectiveness of the Project at the time of this survey:
11. Check the Eventual EnvironmentalResult(s) orGoal(s) substantive / addressed or achieved by the
Project:
Designated beneficial uses restored or protected, and/or
LJ Regulatory compliance achieved, and/or
LI Severe Public Health Hazard or Public Health Emergency eliminated,
11 Describe the status of the Eventual Environmental Result(s) or Goal(s) at the time of this assessment:
13. Describe subsequent work and ongoing efforts needed to achieve the Eventual Environmental Result(s
or Goal(s) by you and others in the area:
ATTACHMENT 1 - Paige 2 of 2
GENERAL TERMS AND CONDITIONS
Pertaining to Grant and Loan Agreements of
the Department of Ecology
A. RECIPIENT PERFORMANCE
All activities for which grant/loan funds are to be used shall be accomplished by the RECIPIENT
and RECIPIENT's employees. The RECIPIENT shall not assign or subcontract performance to others
unless specifically authorized in writing by the DEPARTMENT.
B. SUBGRANTEE/CONTRACTOR COMPLIANCE
The RECIPIENT must ensure that all subgrantees and contractors comply with the terms and
conditions of this agreement.
C. THIRD PARTY BENEFICIARY
The RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT purs
this agreement, the state of Washington is named as an express third -party beneficiary of such
subcontracts with full rights as such.
D. CONTRACTING FOR SERVICES (BIDDING)
Contracts for construction, purchase of equipment and professional architectural and engineering
services shall be awarded through a competitive process, if required by State law. RECIPIENT shall
retain copies of all bids received and contracts awarded, for inspection and use by the DEPARTMENT.
E. ASSIGNMENTS
No right or claim of the RECIPIENT arising under this agreement shall be transferred or assigned
by the RECIPIENT.
F. COMPLIANCE WITH ALL LAWS
1. The RECIPIENT shall comply fully with all applicable Federal, State and local laws,
orders, regulations and permits.
Prior to commencement of any construction, the RECIPIENT shall secure the necessary
approvals and permits required by authorities having jurisdiction over the project, provide assurance to
the DEPARTMENT that all approvals and permits have been secured, and make copies available to the
DEPARTMENT upon request.
2. Discrimination, The DEPARTMENT and the RECIPIENT agree to be bound by all
Federal and State laws, regulations, and policies against discrimination. The RECIPIENT further agrees
to affirmatively support the program of the Office of Minority and Women's Business Enterprises to the
maximum extent possible. The RECIPIENT shalt report to the DEPARTMENT the percent of grant/loan
funds available to women or minority owned businesses.
3. Wages And Job Safety. The RECIPIENT agrees to comply with all applicable laws,
regulations, and policies of the United States and the State of Washington which affect wages and job
safety.
4. Industrial insurance. The RECIPIENT certifies full compliance with all applicable state
industrial insurance requirements. If the RECIPIENT fails to comply with such laws, the DEPARTMENT
shall have the right to immediately terminate this agreement for cause as provided in Section K.1, herein.
G. KICKBACKS
The RECIPIENT is prohibited from inducing by any means any person employed or otherwise
involved in this project to give up any part of the compensation to which he/she is otherwise entitled or,
receive any fee, commission or gift in return for award of a subcontract hereunder.
H. AUDITS AND INSPECTIONS
1. The RECIPIENT shall maintain complete program and financial records relating to this
agreement. Such records shall clearly indicate total receipts and expenditures by fund source and task or
object.
All grant/loan records shall be kept in a manner which provides an audit trail for all
expenditures. M records shall be kept in a common file to facilitate audits and inspections.
uant to
Engineering documentation and field inspection reports of all construction work
ac,omplished under this agreement shall be maintained by the RECIPIENT.
2. All grant/loan records shall be open for audit or inspection by the DEPARTMENT or by
any duly authorized audit representative of the State of Washington for a period of at least three years
after the final grant payment/loan repayment or any dispute resolution hereunder. If any such audits
identify discrepancies in the financial records, the RECVPIENT shall provide clarification and/or make
adjustments accordingly.
3. All work performed under this agreement and any equipment purchased, shall be made
available to the DEPARTMENT and to any authorized state, federal or local representative for inspection
at any time during the course of this agreement and for at least three years following grant/loan
termination or dispute resolution hereunder.
4. RECIPIENT shall meet the provisions in OMB Circular A-133 (Audits of States, Local
Governments & Non Profit Organizations), including the compliance Supplement to OMB Circular A-133,
if the RECIPIENT expends $300,000 or more in a year in Federal funds. The $300,000 threshold for
each year is a cumulative total of all federal funding from all sources. The RECIPIENT must forward a
copy of the audit along with the RECIPIENT'S response and the final corrective action plan to the
DEPARTMENT within ninety (90) days of the date of the audit report.
1. PERFORMANCE REPORTING
The RECIPIENT shall submit progress reports to the DEPARTMENT with each payment request
or such other schedule as set forth in the Special Conditions. The RECIPIENT shall also report in writing
to the DEPARTMENT any problems, delays or adverse conditions which will materially affect their ability
to meet project objectives or time schedules. This disclosure shall be accompanied by a statement of the
action taken or proposed and any assistance needed from the DEPARTMENT to resolve the situation.
Payments may be withheld if required progress reports are not submitted.
Quarterly reports shall cover the periods January 1 through March 31, April 1 through June 30,
July 1 through September 30, and October 1 through December 31. Reports shall be due within twenty
(20) days following the end of the quarter being reported.
J. COMPENSATION
1. Method of compensation. Payment shall normally be made on a reimbursable basis as
specified in the grant agreement and no more often than once per month. Each request for payment will
be submitted by the RECIPlENT on State voucher request forms provided by the DEPARTMENT along
with documentation of the expenses. Payments shall be made for each task/phase of the project, or
portion thereof, as set out in the Scope of Work when completed by the RECIPIENT and certified as
satisfactory by the Project Officer.
The payment request form and supportive documents must itemize all allowable costs by
major elements as described in the Scope of Work. Instructions for submitting the payment requests are
found in "Administrative Requirements for Ecology Grants and Loans", part IV, published by the
DEPARTMENT. A copy of this document shall be furnished to the RECIPIENT. When payment requests
are approved by the DEPARTMENT, payments will be made to the mutually agreed upon designee.
Payment requests shall be submitted to the DEPARTMENT and directed to the Project
Officer assigned to administer this agreement.
2. Budget deviation. Deviations in budget amounts are not allowed without written
amendment(s) to this agreement. Payment requests will be disallowed when the RECIPIENT's request for
reimbursement exceeds the State maximum share amount for that element, as described in the Scope of
Work.
3. Period of Compensation. Payments shall only be made for action of the RECIPlENT
pursuant to the granYloan agreement and performed after the effective date and prior to the expiration
date of this agreement, unless those dates are specifically modified in writing as provided herein.
4. Final Request(s) for Payment. The RECIPIENT must submit final requests for
compensation within forty-five(45) days after the expiration date of this agreement and within fifteen (15)
days after the end of a fiscal biennium. Failure to comply may result in delayed reimbursement.
2
5. Performance Guarantee. The DEPARTMENT may withhold an amount not to exceed ten
percent (10%) of each reimbursement payment as security for the RECIPIENT's performance and a
financial bond. Monies withheld by the DEPARTMENT may be paid to the RECIPIENT when the
project(s) described herein, or a portion thereof, have been completed if, in the DEPARTMENT's sole
discretion, such payment is reasonable and approved according to this agreement and, as appropriate,
upon completion of an audit as specified under section J.6. herein.
6. Unauthorized Expenditures. All payments to the RECIPIENT shall be subject to final
audit by the DEPARTMENT and any unauthorized expenditure(s) charged to this grant/loan shall be
refundedto the DEPARTMENT by the RECIPIENT.
7. Mileage and Per Diem. If mileage and per diem are paid to the employees of the
RECIPIENT or other public entities, it shall not exceed the amount allowed under state law for state
employees.
8. Overhead Costs. No reimbursement for overhead costs shall be allowed unless provided
for in the Scope of Work hereunder.
K. TERMINATION
1. For Cause. The obligation of the DEPARTMENT to the RECIPIENT is contingent upon
satisfactory performance by the RECIPIENT of all of its obligations under this agreement. In the event
the RECIPIENT unjustifiably fails, in the opinion of the DEPARTMENT, to perform any obligation required
of it by this agreement, the DEPARTMENT may refuse to pay any further funds thereunder and/or
terminate this agreement by giving written notice of termination.
A written notice of termination shall be given at least five working days prior to the
effective date of termination. In that event, all finished or unfinished documents, data studies, surveys,
drawings, maps, models, photographs, and reports or other materials prepared by the RECIPIENT under
this agreement, at the option of the DEPARTMENT, shall become Department property and the
RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work
completed on such documents and other materials.
Despite the above, the RECIPIENT shall not be relieved of any liability to the
DEPARTMENT for damages sustained by the DEPARTMENT and/or the State of Washington because of
any breach of agreement by the RECIPIENT. The DEPARTMENT may withhold payments for the
purpose of setoff until such time as the exact amount of damages due the DEPARTMENT from the
RECIPIENT is determined.
2. Insufficient Funds. The obligation of the DEPARTMENT to make payments is contingent
on the availability of state and federal funds through legislative appropriation and state allotment. When
this agreement crosses over state fiscal years the obligation of the DEPARTMENT is contingent upon the
appropriation of funds during the. next fiscal year. The failure to appropriate or allot such funds shall be
good cause to terminate this agreement as provided in paragraph K.1 above.
When this agreement crosses the RECIPIENT's fiscal year, the obligation of the
RECIPIENT to continue or complete the project described herein shall be contingent upon appropriation
of funds by the RECIPIENT's governing body; Provided, however, that nothing contained herein shall
preclude the DEPARTMENT from demanding repayment of ALL funds paid to the RECIPIENT in
accordance with Section 0 herein,
3. Failure to Commence Work. In the event the RECIPIENT fails to commence work on the
project funded herein within four months after the effective date of this agreement, or by any date
mutually agreed upon in writing for commencement of work, the DEPARTMENT reserves the right to
terminate this agreement.
L. WAIVER
Waiver of any RECIPIENT default is not a waiver of any subsequent default. Waiver of a breach
of any provision of this agreement is not a waiver of any subsequent breach and will not be construed as
a modification of the terms of this agreement unless stated as such in writing by the authorized
representative of the DEPARTMENT.
PROPERTY RIGHTS
1. Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or
invents any patentable property, the RECIPIENT may copyright or patent the same but the
DEPARTMENT retains a royalty -free, nonexclusive and irrevocable license to reproduce, publish, recover
or otherwise use the material(s) or property and to authorize others to use the same for federal, state or
local government purposes.
Where federal funding is involved, the federal government may have a proprietary
interest in patent rights to any inventions that are developed by the RECIPIENT as provided in 35 U,S.C.
200-212.
2, Publications. When the RECIPIENT or persons employed by the RECIPIENT use or
publish information of the DEPARTMENT; present papers, lectures, or seminars involving information
supplied by the DEPARTMENT; use logos, reports, maps or other data, in printed reports, signs,
brochures, pamphlets, etc., appropriate credit shall be given to the DEPARTMENT.
3, Tangible Property Rights. The DEPARTMENT's current edition of "Administrative
Requirements for Ecology Grants and Loans", Part V, shall control the use and disposition of all real and
personal property purchased wholly or in part with funds furnished by the DEPARTMENT in the absence
of state, federal statute(s), regulation(s), or policy(s) to the contrary or upon specific instructions with
respect thereto in the Scope of Work.
Personal Property Furnished by the DEPARTMENT. When the DEPARTMENT provides
personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to
the DEPARTMENT prior to final payment by the DEPARTMENT. If said property is Iost, stolen or
damaged while in the RECIPIENT'S possession, the DEPARTMENT shall be reimbursed in cash or by
setoff by the RECIPIENT for the fair market value of such property.
5. Acquisition Projects. The following provisions shall apply if the project covered by this
agreement includes funds for the acquisition of land or facilities:
a. Prior to disbursement of funds provided for in this agreement, the RECIPIENT
shall establish that the cost of land/or facilities is fair and reasonable.
b. The RECIPIENT shall provide satisfactory evidence of title or ability to acquire
title for each parcel prior to disbursement of funds provided by this agreement. Such evidence may
include title insurance policies, Torrens certificates, or abstracts, and attorney's opinions establishing that
the land is free from any impediment, lien, or claim which would impair the uses contemplated by this
agreement.
6. Conversions. Regardless of the contract termination date shown on the cover sheet, the
RECIPIENT shall! not at any time convert any equipment, property or facility acquired or developed
pursuant to this agreement to uses other than those for which assistance was originally approved without
prior written approval of the DEPARTMENT. Such approval may be conditioned upon payment to the
DEPARTMENT of that portion of the proceeds of the sale, lease or other conversion or encumbrance
which monies granted pursuant to this agreement bear to the total acquisition, purchase or construction
costs of such property.
N. RECYCLED/RECYCLABLE PAPER
All documents and materials published under this agreement shall be produced on recycled
paper containing the highest level of post consumer and recycled content that is available. At a minimum,
paper with 10 percent post consumer content and 50 percent recycled content shall be used. Whenever
possible, all materials shall be published on paper that is unbleached or has not been treated with
chlorine gas and/or hypochlorite.
As appropriate, all materials shall be published on both sides of the paper and shall minimize the
use of glossy or colored paper and other items which reduce the recyclability of the document.
0, RECOVERY OF PAYMENTS TO RECIPIENT
The right of the RECIPIENT to retain monies paid to it as reimbursement payments is contingent
upon satisfactory performance of this agreement including the satisfactory completion of the project
described in the Scope of Work. In the event the RECIPIENT fails, for any reason, to perform obligations
required of it by this agreement, the RECIPIENT may, at the DEPARTMENT'S sole discretion, be required
4
to repay to the DEPARTMENT all grant/loan funds disbursed to the RECIPIENT for those parts of the
project that are rendered worthless in the opinion of the DEPARTMENT by such failure to perform.
Interest shall accrue at the rate of twelve percent (12%) per annum from the time the
DEPARTMENT demands repayment of funds. If payments have been discontinued by the
DEPARTMENT due to insufficient funds as in Section K.2 above, the RECIPIENT shall not be obligated
to repay monies which had been paid to the RECIPIENT prior to such termination. Any property acquired
under this agreement, at the option of the DEPARTMENT, may become the DEPARTMENT'S property
and the RECIPIENT'S liability to repay monies shall be reduced by an amount reflecting the fair value of
such property.
P. PROJECT APPROVAL
The extent and character of all work and services to be performed under this agreement by the
RECIPIENT shall be subject to the review and approval of the DEPARTMENT through the Project Officer
or other designated official to whom the RECIPIENT shall report and be responsible. in the event there is
a dispute with regard to the extent and character of the work to be done, the determination of the Project
Officer or other designated official as to the extent and character of the work to be done shall govern.
The RECIPIENT shall have the right to appeal decisions as provided for below.
Q. DISPUTES
Except as otherwise provided in this agreement, any dispute concerning a question of fact arising
under this agreement which is not disposed of in writing shall be decided by the Project Officer or other
designated official who shall provide a written statement of decision to the RECIPIENT. The decision of
the Project Officer or other designated official shall be final and conclusive unless, within thirty days from
the date of receipt of such statement, the RECIPIENT mails or otherwise furnishes to the Director of the
DEPARTMENT a written appeal.
In connection with appeal of any proceeding under this clause, the RECIPIENT shall have the
opportunity to be heard and to offer evidence in support of this appeal. The decision of the Director or
duly authorized representative for the determination of such appeals shall be final and conclusive.
Appeals from the Director's determination shall be brought in the Superior Court of Thurston County.
Review of the decision of the Director will not be sought before either the Pollution Control Hearings
Board or the Shoreline Hearings :oard, Pending final decision of dispute hereunder, the RECIPIENT
shall proceed diligently with the performance of this agreement and in accordance with the decision
rendered.
R. CONFLICT OF INTEREST
No officer, member, agent, or employee of either party to this agreement who exercises any
function or responsibility in the review, approval, or carrying out of this agreement, shall participate in any
decision which affects his/her personal interest or the interest of any corporation, partnership or
association in which he/she is, directly or indirectly interested; nor shall he/she have any personal or
pecuniary interest, direct or indirect, in this agreement or the proceeds thereof.
S. INDEMNIFICATION
1. The DEPARTMENT shad in no way be held responsible for payment of salaries,
consultant's fees, and other costs related to the project described herein, except as provided in the Scope
of Work.
2. To the extent that the Constitution and laws of the State of Washington permit, each party
shall indemnify and hold the other harmless from and against any liability for any or all injuries to persons
or property arising from the negligent act or omission of that party or that party's agents or employees
arising out of this agreement.
T. GOVERNING LAW
This agreement shall be governed by the laws of the State of Washington.
U. SEVERABILITY
If any provision of this agreement or any provision of any document incorporated by reference
shall be held invalid, such invalidity shall not affect the other provisions of this agreement which can be
given effect without the invalid provision, and to this end the provisions of this agreement are declared to
be severable.
V. PRECEDENCE
In the event of inconsistency in this agreement, unless otherwise provided herein, the
inconsistency shall be resolved by giving precedence in the following order: (a) applicable Federal and
State statutes and regulations; (b) Scope of Work; (c) Special Terms and Conditions; (d) Any terms
incorporated herein by reference including the "Administrative Requirements for Ecology Grants and
Loans"; and (e) the General Terms and Conditions.
SS -010 Rev. 05/02
6
3.85
101111111111111111111(1,1111i1111111111111111111
11)1111111111111111111111111101111o11111111111111o111111ol0000000000ll111111111111111111110
DEPARTMENT OF
ECOLOGY
State of Washington
AMENDMENT NO. 1
TO GRANT AGREEMENT NO. Ci 100083
BETWEEN THE
STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
CITY OF PORT ANGELES
PURPOSE: To amend the above -referenced grant agreement between the Department of
Ecology [DEPARTMENT] and City of Port Angeles [RECIPIENT] for the Municipal
Stormwater Capacity Grant Project. This amendment is needed to increase the budget for Phase
11 community NPDES Permit Activities by $50,000 and extend the expiration date of the grant
agreement.
IT IS MUTUALLY AGREED that the grant agreement is amended as follows:
PART I. GENERAL INFORMATION
1. The general information shall be modified as follows:
a. The expiration date is extended from June 30, 2012 to June 39, 2913.
PART 1V. PROJECT BUDGET
1. The project budget shall be modified as followed.
111111,1141141111.1
111
1,11111,1111,
Element No.
1111111Inhilitil 101111111Mi • 111111 1[11.
mtAnn hiroi
00010011kuwww, y111(«m- °111 i011111111111mvoloNNIII111111111111i omr" 1111111 0111
oillivuo114 hum iliiilliqi1111111111111l
11111 °° 1111
,
11 11,1t1,1,1111111
Task 1 — Project Administration/Management (limited to 10%
of total)
Task 2 — Implementation and management of Stormwater
Program
Project Totals
Current Budget
Element Cost
11111111nit,
111[ pi111
,,N66.001edineig ouviiiil.1,1,,,,,,,,gaidiV,00004inehmu,
Revised Budget
Element Cost
$ 5,000
$ 116,229
$ 121,229
0,000
161,229
171,229
FURTHER, this amendment shall be effective upon the date of signature by the Water Quality
P.rogram Manager of the DEPARTMENT.
City of Port Angeles
Amendment to Grant Agreement G1100083
Page 2
Except as expressly provided by this amendment, all other terms and conditions of the original
grant agreement and all amendments remain in full force and effect.
IN WITNESS WHEREOF: the parties have signed this amendment.
STATE OF WASHINGTON
DEPARTMENT F ECOLOGY
CITY OF PORT ANGELES
S 5SEWIND, P.E.„ P.G. DATE KENT MYE
ER QUALITY PROGRAM MANAGER CITY :MAN R.
APPROVED AS TO FORM ONLY
ASSISTANT ATTORNEY GENERAL
DATE
SIATE V"VASIII1
D E PARINI EN"
" 0 E. ECOLOGY
PO Box 47600 t li)ityrnplit,.1/1/A 985334-7600 360-307-60011
11 for 3aVasilialgion Relay Service t Persorts Kith a: st...ottech disability can call 8774113-6341
June 20, 2012
Terri Partch
City of Port Angeles
321 East Fifth St.
Port Angeles, WA 98362
Re: City of Port Angeles Municipal Stormwater Capacity Grant Amendment
Local Toxics Control Account
Grant No. G1100083 FY 12 Funding Cycle
Dear Ms, Partch:
Enclosed is an original of the above -referenced grant amendment between the Department of
Ecology and the City of Port Angeles.
lf you have any questions, please call me at (360) 407-7039, or email inc at
tfar461@ecy.wa„gov.
Sincerely,
o/
Tracy FarrSll
Grants Financial Manager
Water Quality Program
Enclosure
Agreed Order with
Dar of
for Sewer System
(Cont'd)
CO 0
PUBLIC HEARINGS -
QUASI-JUDICIAL:
PUBLIC HEARINGS -
OTHER:
FINANCE:
Acceptance of
Stormwater Grant
.7,/ Ktop
CITY COUNCIL MEETING
September 19, 2006
Area, Deputy Mayor Williams moved to authorize the City Manager to negotiate
minor modifications to the draft Agreed Order and sign the final Agreed Order on
behalf of the City Council. The motion was seconded by Councilmember Fleadrick
and, following brief discussion, a vote was taken on the motion, which carried
unanimously.
None.
None,
1, 4 cceptance ofStorrnwater Grant:
Director Cutler reported that the City has been designated by the D at of Ecology
as a municipality to be regulated under the NPDES Phase II Stormwater Permit and, to
facilitate implementation of the permit requirements, the City was selected to receive a
grant from DOE. He identified what will be accomplished by the grant funding, such as
GIS mapping and calculation of stormwater basin flows. Director Cutler indicated the
Utility Advisory Committee endorsed acceptance of the grant, and he added that
acceptance of the grant will not invalidate the City's challenge to being included as a
Phase II city. Councilrnember Munro moved to accept and authorize the Mayor to
sign Phase II Municipal Stormwater Ecology Grant No. G0600369 in the amount
of $75,000. Deputy Mayor Williams seconded the motion, which carried
unanimously.
De =rot of Eva] 2 Depatftent of Ecology Fiscal Year 2008 Fundmg Cycle Applicattan,
Fiscal Year 2008
Funding Cycle Director Cutler reviewed the commitment to seek low cost funding to complete a number
Application of Combined Sewer Overflow projects in the coming years, Following brief discussion,
Deputy Mayor Williams moved to authorize the Mayor to sign two Fiscal Year 2008
Funding Cycle Application certifications, one in an amount not to exceed $2,200,000
and the other in an amount not to exceed $4,050,000, for Ioans for property
purchase and design and, further, if a loan is approved for either project, to
authorize the Mayor to execute the agreement. The motion was seconded by
Councilrnember Headrick and carried unanimously.
CONSENT AGENDA:
INFORMATION:
The Council was mfonned of replacement pages provided for the Ordinance on the
Gardner street vacation, clarifying that the street vacation is not subject to referendum.
Deputy Mayor Williams moved to accept the Consent Agenda, to include: 1.) City
Council Minutes dated September 13, 2006; 2.) City Council Minutes dated September
5, 2006; 3.) Shane Park Bollards Installation — Reject Bids; 4.) Lipman Street Vacation
(Resolution No.19-06)); 5.) Sommers Street Vacation (Resolution No. 20-06); 6.)
Amendment to and replacement pages for the Gardner Street Vacation Ordinance
(Ordinance No. 3256); 7.) BPA Power Sales Agreement Exhibit Amendment; and 8.)
Expenditure Approval List: 8/26/06 - 9/8/06 - 51,301,044.94. Councilmember Braun
seconded the motion and, following brief discussion, a vote was taken on the motion,
which carried unanimously.
Manager Madsen referenced his attendance at the Governor's Economic Development
and Work Force Conference; many ideas will be brought forward to the community. He
also attended a conference on housing this past week, and he stressed the importance of
working on local housing issues.
Manager Madsen informed the Council that he had declared a Stage 1 water alert and, at
this time, Director Cutler provided a status report on the state of the Elwha River,
something that is being monitored on a daily basis.
-3-
5962
323
Fool,
A -19-1A
(Rev. 10/00)
ECY 060-02
State of Washington
INVOICE
VOUCHER
Form A
AGENCY USE ONLY
AGENCY NO, LOCATION CODE P.R. OR AUTH NO,
AGENCY N . ! LE
3. Payment Request No, 01
1, Proj. Off.: Deborah Cornett
Program,: Water Quality
VVashington State Der artment of Ecology
P.O. Box 47600, Olympia WA 98504-7600
4. Agreement No. G0600369
Vendor's Certificate. I hereby ecru ' under penalty of .perjury that ate
items and totals listed herein are proper charges for materials,
merchandise or services furnished to the State of Washington, and that all
goods furnished andior services rendered have been. provided without
discrimination because of age, sex, marital status, race, creed, color,
national ,origin, handicap, religion, or Vietnam era or disabled veterans,
status.
2. Grant/Loan/ ReCtpient (Warrant is to be payable to:)
City of Port Angeles
321 E. 5`1.' 'St
P..0. Box 1150
Port Angeles, WA 98362
ATTN: Kathryn Neal (360) 417-4821
Fed 1D No. 91-6001266
,..,...._
5.
By
(sign in blue ink) .,
Title: Mayor Date /
_
6. Kathryn Neal (360) 417-4821
Contact Person Tel, No..
Ru.,Llvcd By
; Date Received
7
8
9
10
11
12
13
htfct.t, Date 9/29/06, Expir. Date 8/31/09
Project Officer Approval for Payment/Performam;e Certification
Date:
Billing Period from 9/29/06 to 3/31/08
Fund Source Name
Stormwater Phase II
.Local Toxics Control
AmountofCraut1Loan ' from Fund.
$75,000
Cumulative Amount Requested
:5,7,699,12
Previous Cumulative Amount Requested
, 0
Current Request/Payment Due
$57,699.12
14
(arant/Loan Remaining. in the Fund
$17,300.88
All
payments made are subject to federal and/or state audit
DOC I...
ATE
PMT DUE DATE
CURRENT DOC. NO.
REF DOC. NO.
VENDOR NO
VlND0R MESSADE
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WARRANT
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I; col -kgy is an Equal Opportunity and Affirmative Action Employer.
Form
A -19-1A
(Rev. 10/00)
ECY 060-02
State of Washington
INVOICE
VOUCHER
AGENCY NAME
1. Proj. Off.: Kurt Fremont Program.:
Washington State Department of Ecology
11,0, Box 4760D, Olympia WA 985044600
Form A
AGENCY USE ONLY
AGENCY NO, LOCATION CODE P.R. OR AUTH NO.
3. Payment Request No. 01
2, Grant/Loan/ Recipient (Warrant is te be payable to:)
City of Port Angeles
321 E. 5t s
P.O. Box 1150
Port Angeles, WA 98362
Vendor's Certificate. I hereby certify under penalty of perjury that the
items and totals listed herein are proper charges for matenals,
merchandise or services furnished to the State of Washington, and thnt all
goods furnished, and/or services rendered have been provided without
discrimination because of age, sex, marital Mattis, nice, creed, color,
national origin, handicap, religion, or Vietnam era or disabled veterans
status.
5. y:
6. Kathryn Neal (360) 417-4821
Contact Person Tel. No.
Fed ID No, 91-6001266
Prqject Officer Approval for Payment/Performance Cerffication
Stormwater Phase 11
Local Toxics Control
All a meals made are sub'ect to federal
VENDORksta
ACCOUNTINO APPROVAL roe. rAvmErfr
WARRANT TOTAL
is an Equal Opportunity w d Affi
Form
A -19-1A
(Rev 10/00)
ECY 060-02
State of 'Washington
INVOICE
VOUCHER
AGENCY NAME
1. Proj. Off: Deborah Cornett
Program,: Water Quality
Washington State Department of Ecology
P.O. Box 47600 Olympia WA 98504-7600
2. Grant/Loan/ Recipient (Warrant is to be payable to!)
City of Port Angeles
321 E. 5111 St
P.O. Box 1150
Port Angeles, WA 98362
ATTN: Kathryn Neal (360) 417-4821
I Fed
7
D No, 91-6001266
Effect. Date 9/29/06
lona A
AGENCY USF ONT.,Y
AGENCY NO. LOCATION CODE P.R OR Au'rH NO.
3. Payment Request No. 02
4. Agreement No, G0600369
Vendor's Certificate. I hereby certify under penalty of pedury that the
items and totals Listed herein are proper charges fm! materials,
merchandise or services furnished to the State of Washington, and that all
goods l'illniShed and/or services rendered have been .provided without
discrimination because of age, sex, marital status, race, creed, color,
national origin, handicap, religion, or 'Vietnam era or disabled veterans
5,
By:
(sign in blue ink)
Title: Mayor
6. Kathryn Neal
Contact Person
Date /0/7/0'?
(360) 417-4821
Tel. No.
Received By
Date Received
Expir. Date 8/31/09
10
Billirc Period from 3/
Fund Source Name
mount of Grant/Loan from Fund
to 31/09
Project Officer Approval for Payment. Performance Certification
Stormwater Phase 11
Local Toxics Control
575,000
Date.
Cumulative Amount Requested
575,000
2
Previous Cumulative Arnount Requested
557,699.12
14
Current Request/Payment Due
$17,300.88
Grant/Loan Remairnmis_ in the Fund
50
aayments made are subject to federal and/or state audit
DOC DATE
PINCT I/LIE DATE.
1,1,1STESA. LNDES
CURRENT DOC. NO.
SUB
ACOAJNIF INO APPROVAL FOR PA YMENT
SUB
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