HomeMy WebLinkAbout000694 Original Contract,#000694
823 Commerce Loop, Port Townsend, WA 98368
Telephone (360) 3852571 Fax (360) 385-5185
LOW-INCOME HOME HEATING ENERGY VENDOR AGREEMENT
This agreement dated as of 11/01/2013 , is entered into by and between
Olympic Community Action Programs, (Agency) and Port Angeles City of, a
supplier of home heating energy, (Vendor).
PURPOSE
Funding for Low -Income Home Energy Assistance Program (LIHEAP) payments
is governed by Federal Law 42 U.S.G. 8624: Low -Income Home Energy
Assistance Act of 1981, and subsequent amendments. This act requires that
certain assurances be satisfied before energy assistance payments are made on
behalf of eligible individuals to suppliers of home heating energy. This
agreement defines the conditions that the Energy Vendor must agree to so that
the Agency can make energy assistance payment to the Energy Vendor on
behalf of eligible households.
AGENCY RESPONSIBILITIES
The Agency shall:
1. Accept and review client applications and determine eligibility of
households for LIHEAP payments.
2. Follow procedures that minimize the time elapsing between the receipt of
LIHEAP funds and their disbursement to Vendor.
3. Make payments in a timely manner to the Vendor on behalf of eligible
households between October 1 and June 30 of the program year for the
term of this agreement.
4. Follow sound fiscal management policies, including, but not limited to
segregation of LIHEAP funds from other operating funds of the Agency.
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5. Notify customer and/or Vendor of the customer's eligibility and total benefit
amount.
6. Incorporate policies that assure the confidentiality of eligible households'
energy usage, balance and payments.
7. Upon request from Vendor, provide a statement verifying income of an
eligible household for the sole purpose of determining moratorium
eligibility within the statutory guidelines of confidentiality.
ENERGY VENDORS RESPONSIBILITIES
The Energy Vendor shall:
Immediately apply the benefit payment to customer's current/past due bill,
deposit/reconnect requirements, or delivery of fuel to eliminate the amount
owed by the customer for a period determined by the amount of the
benefit, or;
2. Apportion the LIHEAP over several billing periods to reduce the amount
owned by the customer until the benefit is exhausted, or;
3. Establish a line of credit for the customer to be used at the discretion of
the customer until the benefit is exhausted.
4. Notify the customer of the amount of benefit payments applied to the
customer's billing.
5. Keep customer records confidential.
6. Maintain records for four years from the date of this agreement, or longer
if the energy Vendor is notified that a fiscal audit for a specific program
year is unresolved.
7. Not treat adversely or discriminate against any household that receives
LI HEAP payments, either in the cost of the goods supplied or the services
provided.
8. Upon request of the agency, provide eligible customer's energy
consumption history for the sole purpose of determining customer benefit.
9. Comply with the provisions of the State law regarding winter disconnects
and pertinent provisions of the Washington Administrative Code related to
the winter moratorium, if governed by that ruling.
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10. Make records available for review by authorized staff of the agency and
Washington State Department of Commerce and the U.S. Department of
Health and Human Services.
REQUIRED RECORDS FOR AUDIT PURPOSES
The Vendor will keep records showing the following:
Name and address of household who received LIHEAP payments
2. Amount of assistance accrued to each household
3. Source of payment (Energy Assistance, Project Share, etc)
4. Amount of the household's credit balance when the benefit payment
establishes a line of credit. This credit balance also needs to show on all
customer billing documents
CREDIT BALANACES
In the event that a customer has a credit balance and no longer needs service
from the energy Vendor, the vendor shall:
Forward a check in the amount of any remaining credit balance directly to
the customer, or if directed by the customer, forward a two-party check for
this balance to the customer in the customer's name and the name of the
new home heating energy Vendor
2. If the customer dies leaving a credit balance resulting from a LI HEAP
payment, the remaining credit becomes part of the customer's estate
3. The energy Vendor shall dispose of all unclaimed credit balances
according to customary procedures or applicable Washington State law
OTHER PROVISIONS
Terra of Agreement
This agreement is effective from the date of execution for the current heating
season which is defined as October 1, 2013 through June 30, 2014 and must be
renewed on an annual basis.
Termination
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This agreement may be terminated by either party with a thirty (30) day written
notice to the other party. Termination shall not extinguish authorized obligations
incurred during the term of the agreement. If L.IHEAP funding is withdrawn,
reduced or eliminated by Commerce the agency has the right to terminate this
agreement immediately.
Assignment of Agreement
Neither party may assign the agreement or any of the rights, benefits and
remedies conferred upon it by this agreement to a third party without the prior
written consent of the other party, which consent shall not be unreasonably
withheld.
The Vendor and the Agency do hereby agree to the conditions set forth in this
agreement.
Agency Vendor
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Signature V.Signature
Geoff Crump 21L��--
Printed Name Printed Name
Executive Director
Title Title
Olympic Community Action Programs
Name of Company Name of Company
11/01/2013
Date
Date
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