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Radio System Sharing Agreement
Emergency Responder Use of Licensed Radio Frequencies
This Agreement is made between Clallam County Fire District 2, hereinafter called the "District", and the City
of Port Angeles Fire Department, hereinafter called the "Department." The purpose of this Agreement is to
coordinate and operate a shared radio system (the System) and infrastructure under the terms listed below.
The System shall operate in accordance with Federal Communications Commission (FCC) Regulations 47 CFR
90.179 and 47 CFR 90.421. The System shall utilize radio frequencies granted for such use to the District and
Department under the call signs KNEM994, WQME701, WQLJ602, KNEM996 and WPLS549. Permission is
granted to each Party to freely utilize those frequencies licensed to the other until such time as this Agreement is
no longer in effect. This Agreement shall constitute the complete agreement for the shared use of these
frequencies and the supporting infrastructure.
Article I
Establishment of the System
1.1 Construction and Installation of System Infrastructure.
The District and Department shall be jointly responsible for upgrading and replacing all towers, fixed radio
equipment, buildings, building improvements, computer network, hardware and software (the Infrastructure)
necessary for the operation of the System. Acquisition of the Infrastructure may be made through agreement
with an outside agency or organization such as Olympic Public Safety Communications Alliance Network
(OPSCAN) or Peninsula Communications (PenCom).
The District, with the support of the Department, applied for and received a 2009 Port Security grant in the
amount of $190,665. The grant requires 25% matching funds. The District is responsible for the full amount of
the match. This grant will be used to upgrade the System Infrastructure within the boundaries of the District and
the Department.
1.2 Acquisition of Radios and Other Equipment.
Initial acquisition and construction of the Infrastructure will be accomplished by the District. The distribution
and final ownership of the Infrastructure shall be in accordance with Appendix A. After the initial construction,
each party shall be responsible for acquiring replacement or additional Infrastructure individually or by
requesting that the other party act on its behalf to acquire the equipment. Any programming necessary for
equipment critical to the operation of the System must be performed by a mutually agreed upon vendor or
service provider.
t.3 Ownership of the System.
(a.) Infrastructure. Where a party to the Agreement solely owns an infrastructure component prior to
signing the Agreement, that party shall retain sole ownership. Where acquisition has been made through a
separate agreement, each party shall have a proportional interest in the ownership of that infrastructure as
allowed by that separate agreement.
(b.) Radio Equipment. Upon distribution of the initial Radio Equipment to a party, that equipment shall be
owned solely by that party. The distribution and final ownership of the other equipment shall be in
accordance with Appendix A.
Article II
Operation and Maintenance of the System
2.1 OPSCAN to operate and maintain the Infrastructure. OPSCAN shall be responsible for the maintenance
and repair of all Infrastructure acquired through any separate agreements with OPSCAN. It shall be the
responsibility of each party entering into this Agreement to maintain all solely -owned Infrastructure. Each party
may request repair and maintenance services from OPSCAN/PenCom under a separate agreement. Future
replacement of solely -owned Infrastructure is the responsibility of the party that owns the Infrastructure.
Responsibility for future acquisitions shall be negotiated in good faith between the parties, but it is anticipated
that the parties will pay proportionate shares of the cost based on each party's anticipated use.
2.2 Each party shall utilize the System under the terms of this agreement to conduct official business by the
party. No personal communication of any kind is permitted.
2.3 Maintenance of the System. It shall be the responsibility of each party entering into this Agreement to
maintain all solely owned equipment. Each party may request repair and maintenance services from
OPSCAN/PenCom under a separate agreement.
2.4 Each party will have separate agreements with OPSCAN for use of the OPSCAN services.
Article III
Governance
An advisory council shall be formed for the Governance of the System. The fire chief of each party, or his or her
designee, shall serve as that party's representative to the advisory council. The advisory council shall address all
matters concerning the operation and maintenance of the System and Infrastructure.
Article IV
Withdrawal
Either party may withdraw from the System at any time upon providing written notice to the other party. Upon
withdrawal, the party continues to be responsible for 100% of all unpaid costs associated with new equipment
physically located within their respective jurisdictions. Upon withdrawal, each party retains ownership of all
solely -owned equipment. Any other equipment physically located within the Department's boundaries will be
the property of the Department. Any equipment physically located within the boundaries of the District will be
the property of the District. See Appendix.
Article VI
Miscellaneous
6.1 No Assignment. No party to this agreement may assign its interest in the agreement or in the System,
including its proportionate interest in the System to any other party or individual.
6.2 Responsible for Fines, Forfeitures or Penalties. In the event that a fine, forfeitures or penalty is assessed by
the FCC for misuse of airwaves or any other violation of federal law or regulation, the member responsible for
the violation shall be solely responsible for the payment of such fine, forfeiture or penalty.
The parties signing this agreement shall have the power to bind the employees and functions of the agency for
which they are signing.
Executed b
mas D. Martin Board Chair
4e�:46�auv folzfflr-,�
C)��-".
Date 11 i 3
Dan McKeen, City Manager
City of Port Angeles
Appendix A
The Port Angeles Fire Department and Clallam County Fire District #2 radio systems consist of
(1) a simulcast radio system, (2) a repeated tactical radio system and (3) a simplex radio
system.
The following defines the ownership of the system equipment and the proportional interest that
each user holds in that equipment. The owner is responsible for all repair and replacement cost
of the equipment. The proportional interest held represents the value that the operation of the
site holds to each user and represents the percentage of the annual on-going operational
expenses associated with the operation of the site and its related infrastructure.
S�mt�lcast f�.adt� �yster`n
Crty df PdrtAngeles i -
�lallam F(sEe- DiatrtGt �
Site
�cea ionersrr�i«rst
E{Orpmnt[o�}xQrtrpC�
Lf
Ow}rrship.
P�bc�rtdtal>
°;nterdst
PENCOM
1000/0
66.6%
0%
33.3%
Elwha
100%
66.6%
0%
33.3%
Courthouse/PenCom
100%
66.6%
0%
33.3%
Barnes Point
0%
0%
100%
100%
O'Brien Road (WSP)
0%
0%
100%
100%
Tactical l�a�io Syterr� �,
City of i?ort Angeles, � {
Clali'ar� I�ir� p�strct �
-
F
-
Site'-
E�u�pm�nt
r
Pr��ari=rail
��te
;l„q,�rp�+ant
Location
Ovvr�er�hrp
1nt�rest
`;,
Loc�rnn
'.
Owriersl'trp
PenCom
100%
66.6%
0%
33.3%
Elwha
100%
66.6%
0%
33.3%