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HomeMy WebLinkAboutMinutes 10/08/2013Utility Advisory Committee Council Chambers Port Angeles, WA 98362 October 8, 2013 3:00 p.m. L Call To Order Chairman Dan DiGuilio called the meeting to order at 3:03 p.m. IL Roll Call UAC Assigned Councilmembers Present: Dan Di Guilio, Sissi Bruch Other Councilmembers Present: Other Councilmembers Absent: Utility Advisory Committee Members Present: Utility Advisory Committee Members Absent: Staff Present: Others Present: Cherie Kidd, Brooke Nelson, Brad Collins, Patrick Downie, Dan Gase Paul Elliott, Dean Reed Lynn Bedford, Mike Jacobs Dan McKeen, Craig Fulton, Maher Abed, Byron Olson, Phil Lusk, Gregg King, Bill Bloor, Kathryn Neal, Sondya Wray, Nathan West, Heidi Greenwood, Rick Hostetler, Jonathan Boehme (4:01) Lee Whetham -- City Council Position #2 Angie Sanchez Vimoche — FCS Group Chris Gonzalez— FCS Group Sergey Tarasov — FCS Group Jeremy Schwartz (3:19) — PDN III. Approval Of Minutes Chairman Dan DiGuilio asked if there were any corrections to the minutes of September 10, 2013. Councilmember Sissi Bruch moved to approve the minutes. Dean Reed seconded the motion, which carried unanimously. IV. Late Items -- None V. Discussion Items: A. Professional Services Agreement with West Monroe Partners for the Advance Metering Infrastructure System Evaluation Dan McKeen, City Manager discussed the contract and schedule with Mueller Industries for the developrnent and installation of the advanced metering infrastructure system (AMI). Craig Fulton, Public Works Director, reviewed the status of Phase I and Phase II and how this project is behind. He also described the Mueller and SunGard connectivity issues. There was a PowerPoint Presentation given on the proposed assessment of the AMI Project from West Monroe. A lengthy discussion followed. Dean Reed moved to recommend City Council approve and authorize City Manager to sign the Advanced Metering Infrastructure System project evaluation Professional Services Agreement with West Monroe Partners based on the attached Scope of Work (SOW) in an amount not to exceed $83,500, plus up to $4,000 for reimbursable expenses, for a total contract amount not to exceed $87,500, and to make minor modifications to the agreement, if necessary. Paul Elliott seconded the motion, while Sissi Bruch abstained. B. Regional Stormwater Monitoring Interagency Agreement Kathryn Neal, Engineering Manager and Jonathan Boehme, Stormwater Engineer both discussed the NPDES Permit that requires the City to join or opt out of the Regional Stormwater Management Program. This is a cost-sharing program which Ecology manages the funds, participates in an oversight committee, solicits requests for proposals, conducts an open and transparent process to rank applications, and enters into contracts with other entities to perform the activities. A brief discussion followed. Sissi Bruch moved to recommend City Council to authorize City Manager to join the Regional Stormwater Monitoring Program and sign an Interagency Agreement (IAA) with Ecology in an annual amount not to exceed $13,348 over 5 years for a maximum amount of $66,740, and make minor modifications to the agreement if necessary. Paul Elliot seconded the motion, which carried unanimously. C. Industrial Transmission Demand Response Market Demonstration Project Operating Agreement Phil Lusk, Deputy Director of Power and Telecommunications Systems briefed on the Industrial Transmission Demand Response Market Demonstration Project Operating Agreement. Phil defined the benefits of participation. A brief discussion followed. Dean Reed moved to recommend City Council to authorize the City Manager to sign the Market Demonstration Project Operating Agreement with Nippon Paper Industries, USA, and make minor modifications to the agreement if necessary. Sissi Bruch seconded the motion, with one abstention. D. Utility Retail Rate Adjustments Ordinance Phil Lusk, Deputy Director of Power and Telecommunications Systems introduced Angie Sanchez Virnoche, Chris Gonzalez, and Sergey Tarasov from The FCS Group. Angie gave a Power Point Presentation on the finalized cost of services study analysis on all of the City's utilities, a presentation that will be presented at City Council. A lengthy discussion followed. Dean Reed moved to recommend to City Council that the 2014 Rate Ordinance Amendments for the Electric, Water, Wastewater, Solid Waste Collections, and Solid Waste Transfer Station Utilities be consistent with the proposal from The FCS Group that is referred to as the "middle-of-the-road" analysis. Paul Elliot seconded the motion, which carried unanimously. Information Only Items: A. Advanced Metering Infrastructure Systems Meter Radio -Frequency Emissions Update Phil Lusk, Deputy Director of Power and Telecommunications Systems, shared a PowerPoint presentation on information regarding the radio frequency fields emitted by the City's smart meters. Information only. No action taken. B. Advanced Metering Infrastructure System Opt -Out Option Update Information only. No action taken. 1a- VIL Next Meeting Dates: NovemberX, 2013 VIII. Adjournment: Cherie Kidd, Maythr 6:00 p.m. ya Wray, Administrative Specialist