HomeMy WebLinkAbout000746 Original Contract City of Port Angeles
Record #000746
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DEPARTMENT OF
ECOLOGY
State of Washington
IAA No. WAR04-5028
INTERAGENCY AGREEMENT (IAA) FOR
FUNDING THE REGIONAL STORMWATER MONITORING PROGRAM
BETWEEN
THE STATE OF WASHINGTON, DEPARTMENT OF ECOLOGY
AND
THE CITY OF PORT ANGELES
THIS INTERAGENCY AGREEMENT is made and entered into by and between the STATE OF
WASHINGTON,DEPARTMENT OF ECOLOGY, hereinafter referred to as "ECOLOGY," and City of Port
Angeles,hereinafter referred to as "City",pursuant to the authority granted by Chapter 39.34 RCW.
IT IS THE PURPOSE OF THIS AGREEMENT to provide a share of the funding required to conduct a
Regional Stormwater Monitoring Program (RSMP) as defined in the Western Washington Phase 11,
Municipal Stormwater National Pollutant Discharge Elimination System (NPDES) Permit sections S8.13,
S&C and S8.1), and in Attachment A — Scope of Work. The project is being jointly funded by all of the
permittees who choose to participate in the RSMP.
THEREFORE,IT IS MUTUALLY AGREED THAT:
1) STATEMENT OF WORK
Ecology agrees to manage the funds,participate in an oversight committee, solicit requests for proposals,
conduct an open and transparent process to rank applications,and enter into contracts with other entities to
perform the activities described in Attachment A—Scope of Work attached hereto by reference.
2) PERIOD OF PERFORMANCE
Subject to its other provisions, the period of performance of this IAA shall commence on the date on which
both parties have signed this Agreement, or date of execution, whichever comes later, and be completed by
June 30,2019,unless extended longer or terminated sooner as provided herein.
3) PAYMENT
"City" agrees to pay Ecology the total stun of "$53,392° dollars as its share for accomplishing the work
required by this Agreement. This sum shall be paid in annual installments of 113,348" dollars.
This includes the sum of$4,732 dollars annually as "City"sharefor Sub Fund 2: S813 Status and Trends
Monitoring in Puget Sound receiving waters; $7,885 dollars annually as "City"share for Sub Fund 3: S8C
State of Washington,Dcparboou of Ecology
|AA No.
8Zffeutivcmmmm Studies; and$731 dollars annually as "City"share for Sob Food 4: S01) Source
Identification Information Repository(S00DR).
4} BILLING PR0CED011K
Each invoice will reference the Agreement number. An invoice will be mailed between June 15 and July I of
each year of the Agreement in the following address:
Jona1bonBoehme
City of Port Angeles
321 East Fifth Street
P.D. Box |l50
Port Angeles, \N/\V83O2-O3l7
Annual payments will bc due 0o Ecology oour before August 15 o[each year o[the Agreement. Payments
will be mailed to one of the following:
0SPSaddress: or UPS orFedExaddress:
Department ofEcology Department ofEcology
Cashiering Section Cuabicrb/g Sodiuu
Regional S1oomm/uiezMoni1oriog Program Regional StormpvoterMooiioziug Program
P8. Box 476l\ 3U0 Desmond Drive
Olympia,WA98504-76ll Olympia,W/\985U3
5) COST TRACKING AND ACCOUNTING:
Ecology will separately track the budgets for status and trends monitoring; effectiveness studies; and SO}DL.
Excess funds remaining for any one o[these three activities will not bu allocated towards either of the others.
6) COST O1NEK0RNNS:
�
Neither Ecology nor[Jurisdiction] will be responsible for cost overruns.The total project cost estimate for
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which [Jmiadidioo]"m share has been determined includes u 10%contingency. 1[the project budgetio
determined insufficient to accomplish Attachment A—Scope of Work then the stakeholder oversight
committee will recommend to Ecology what adjustments to Attachment A—Scope of Work should be made.
Ecology and the parties will agree which reductions or other adjustments will be made.
7> EXCESS FUNDS:
|[after the completion date nf this project ezoomahndmrunuuiuinlIoo|ogy`a project account,Ecology will
refund a pro-rated refunded amount to [City],based on the same rate payments were made,no later than six
months following the completion date of the agreement.
0 AGBEEME NT ALTERATIONS AND AM0NDME NTS
This Agreement may he amended 6vmutual agreement of the parties. Such amendments shall not bebinding
unless they are in writing and signed by personnel authorized to bind each of the parties.
9) GOVERNANCE AND PRECEDENCE
This Agreement is entered into Dozmuuut to and under the xu1bmiiy granted by the )un'm of the wiu1e of
Washington and any applicable federal laws.The provisions of this Agreement shall be construed to conform
to those laws.
In the event o[ou inconsistency in the terms of this Agreement, or between its terms and any applicable
statute or rule,the inconsistency shall be resolved by giving precedence in the following order:
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State of Washington,DepartmcntofEcology
IAA No.
u. /\nn|icubie Federal arid State of Washington statutes,regulations and rules.
b. Mutually agreed written amendments to this Contract.
o. Attachment/\' Statement of Work and Budget.
d. Any other provisions of the Agreement, including materials incorporated by reference.
lA) INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this Agreement shall continue
to be employees or agents of that party and shall not be considered for any purpose to be employees or agents
o[the other party.
11) RECORDS MAINTENANCE
All records supporting every request for payment shall be maintained by Ecology in a manner which will
provide uu audit trail hnthe expenditures for which state support iaprovided. Original source documents shall
he maintained hv Ecology and made available to [Jurisdiction] mru duly authorized representative upon
request.
12) RIGHTS IN DATA
Ecology will make all data which originates Dnnu this Agreement available tothe public. []n}eaa otherwise
provided, data which originates from this Agreement ohoU be "works for hire" as defined by the U.S.
Copyright Act ofl976 and ahu|| he owned by Ecology. Data shall include, but not ho limited to, reports,
documents, paozpb|o1a, udvcdisorncutm, books magazines, surveys, studies, computer programs, Ulnnm, tapes,
and/or sound reproductions. Ownership iou|ndea the hubt 10 copyright, patent, register, and the ability to
transfer these rights.
13) S|OqMBRAB8K.IKY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held
invalid, such invalidity mhu|| not affect the other provisions of this Agreement which can be given effect
without the invalid provision, if such remainder oon[bnoo 10 the roquhcn/onb of uyp|ioub|o |up/ and the
fundamental purpose uf this Agreement, and tothis end the provisions o[this Agreement are declared tobe
severable.
14) TERMINATION
City ogrooa to be bound to the terms and conditions of this agruecnoo1 urdd }o|v 31, 2018, or the expiration
du1u of the Western YVuabiug¢nu Phase 8' Municipal B1oonnoater National Pollutant Discharge Elimination
SvmLoru(NPI)EB)Permd'whichever is later.
15) TERMINATION FOR CAUSE
If for any cause, odbor party does not [b\UU in u timely and proper ruaoncc its obligations under this
/\greenucot` or if either party vio|u1ca any of these terms and conditions, the aggrieved party will give the
other party written notice of such failure nrviolation. The responsible party will bm given the Opportunity to
correct the violation or failure within 15 working days. If failure or violation is not corrected,this Agreement
may be terminated immediately by written notice of the aggrieved party to the other.
&6) WAIVER
/\ failure by either party to exercise its rights under this Agreement mhuU not preclude that party from
subsequent exercise o[such rights and mba]i not constitute m waiver of any other rights under this Agreement
nnlcxa stated 0nho such ioo writing signed by an authorized representative of the party and attached 1othe
original Agreement.
State of Washington,Department of Ecology
IAA No.
17) AGREEMENT MANAGEMENT
The representative for each of the parties shall be responsible for and shall be the contact person for all
communications and billings regarding the performance of this Agreement.
The ECOLOGY Representative is: The City Representative is:
Name: Terrie Fields Name: Jonathan Boehme
Address: Water Quality Program Address: City of Port Angeles
P.O. Box 47696 P.O. Box 1150
Olympia, WA Port Angeles, WA 98362-0217
Phone: (360)407-7494 Phone: (360)417- 4811
Email: tfie461@ecy.wa.gov Email: jboehme@cityofpa.us
Fax: (360) 407-6426 Fax: (360) 417-4709
18) ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings,
oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of
the parties hereto.
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement.
IN WITNESS WHEREOF,the parties have executed this Agreement.
State of Washington Jurisdiction
Department of Ecology (Municipal Permittee Name)
SiA%ature Date Signature Date
Dan McKeen
Print Name Print Name
City Manager
Title Title
Approved as to form:
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State of Washington,Department of Ecology
IAA No.
Attorney General's Office
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State of Washington,Department of Ecology
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ATTACHMENT A
STATEMENT OF WORK AND BUDGET
Scope of Work (SOW)
Purpose:The Regional Stormwater Monitoring Program (RSMP) is the cumulative regional
monitoring effort collectively funded by the Phase I and 11 Municipal Stormwater Permittees.
The purpose of this SOW is to define and describe the RSMP activities and products that will be
delivered to permittees and the public by Ecology and contractors from September 2013
through June 2019. The RSMP is divided into three main program components: S8.13 Status and
Trends, S&C Effectiveness Studies, and S&D Source Identification Information Repository.
S&B Status and Trends
Table 1. Tasks, Timeline and Estimated Costs*for RSMP Status and Trends Monitoring
Estimated
Task Implemented by Anticipated Timeline Maximum Costs*
0. Program administration Ecology Begins in October 2013 $172,748
with Phase I permittees (5%of the total)
decisions
1. Puget lowland small Contractors, Ramp-up in 2014, conduct $2,515,000*
streams monitoring and including permittees monitoring in 2015
assessment
2.1 Marine nearshore Contractors, Ramp-up in 2014, conduct $220,000*
sediment monitoring and including permittees monitoring in summer
assessment 2016 -
2.2 Marine nearshore Contractors, Ramp-up in 2014, conduct $67,000*
bacteria monitoring and including permittees monitoring October 2015
assessment through September 2016
2.3 Marine nearshore Contractors, Ramp-up in 2014, conduct $619,000*
mussel contaminant including permittees monitoring in winter 2015-
monitoring and assessment 2016
TOTAL RSMP Status and $3,454,966
Trends Monitoring Effort over four years
* Funds may be shifted among Tasks 1, 2.1, 2.2,and 2.3 to accomplish program goals.
Task 0. Program Administration, Requests for Proposals, and Contracting
1. Develop a budget for status and trends monitoring based on collective decisions by
permittees to opt in or out of the RSMP and resulting final budget
a. The budget will be reviewed by the stakeholder oversight committee
2. Track costs associated with all RSMP fund-sharing program components
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3. Participate ina project nnan8g2nOemtOverSightprocesS
a. Manage process to facilitate adaptive management to contracts, monitoring,
databases and communication materials (vx8bsitcs, reports, etc)
b. Inform and receive external stakeholder group recommendations
4. Facilitate an open process to determine who will conduct each of the tasks listed below
for status and trends monitoring in small streams in Puget Lowlands and in urban
marine nearshore areas of Puget Sound. Contractors may include permittees and/or
other stakeholders.
5. Ensure contractors are qualified to conduct RSMP tasks according to approved Quality
Assurance Project Plans (QAPP3)
5. Write, enter into, and manage agreements for data collection, management, analysis,
and reporting
7. Provide project nnan8#8nnentoversighttOensUrethatqua|itydataandprDdV{isare
produced, and data are entered into appropriate databases within the tin02frJrnes
specified in the Q4PPs
a. Facilitate a process to inform pernnittees and stakeholders Ofproject needs,
schedule changes, or other unforeseen circumstances
b. Coordinate interlaboratory comparison studies
8. Coordinate an annual review and reporting of results and information generated by the
RSK4P. In addition tOthe data interpretation tasks listed below:
a. Summarize and distribute findings
b. Cross-walk with information published by other key monitoring programs in
western Washington
c. Recommend new standard methods and protocols tobedeveloped
Task 1. Status and Trends Monitoring in Small Streams in Puget Sound Lowlands
_ Status and trends monitoring for small streams
a. Prepare tomanage data
i Work out agreement with King County tOstore data in Puget Sound
Stream Benthosdatabase.
ii. Create E|K4 account for water quality, sediment chemistry, and
watershed health data
iii. Confirm that data management tools are available to handle all RSK4P
data and that all data will be quality controlled, stored and accessible to
the public
b. Finalize the Draft in early 2014.
C. Confirm sites and prepare for sampling imZO15.
i. The lists of Master Sample Sites for Puget Lowland streams inside and
outside the U{5Ashave been generated, sorted by county, and are
available on .
ii. Confirm sites and prepare for sampling to begin by January ZO15.
1. For each site that is not accessible oris documented according to
the QAPPa5 otherwise unsuitable the next sequential site Onthe
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State o[Washington,Department o[Ecology
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list will be assessed for suitability, proceeding down the list until
required number of sites i5confirmed.
2. UptO88 sites will be assessed (up tO43 within the UG/\ and up to
45 outside the UGA), plus upto9 reference locations.
a. The RSK4P will not sample sites that are sampled by
pernOittees who opted to conduct individual monitoring.
These pernoittees will sample at least 7of the first 5Osites
within UGAsand 5Of the first 5O sites outside UGAs.
5. The RSW9P will not re-sample sites that are monitored as part of
Ecology's state EK4AP program in2D13. The RSN1P will use data
collected for Ecology's reference locations.
iii. Procure sample collection equipment necessary tV produce data
according to the [}APP.
iv. Procure accredited laboratories for analysis.
v. Procure staff for seasonal field work.
d. Prepare to manage small stream status and trends monitoring data
L Confirm that data management tools are available to handle all data and
that all data will be quality controlled, stored and accessible tothe public
ii. Ensure data quality is evaluated and report all data to the required
databases according tV the {}APP
3. Conduct status and trends monitoring at the R5MP sites. Additional parameters may be
sampled if funding is provided by a third party. Sampling p[otOCO|S and procedures
detailed in the are from previously-
approved [lAPP58nd may be adaptively managed:
a. Collect and report monthly water quality index (WQI) and instantaneous flow
monitoring for one year (January through December 20l5\.
L VV{}| Parameters: total phosphorus, total nitrogen, turbidity, total
suspended solids, specific conductance, pH, chloride, fecal colifDrnl,
temperature, and dissolved oxygen.
ii. Estimate st[23mnflovv.
b. Collect stream benthos, habitat, and sediment data in summer ZO15.
L 8enthospararneterS: aquatic noacroinvertebrat2sand periphyton.
ii. Water quality parameters: chlorophyll H, ammonia, nitrate-nitrite, total
suspended solids, percent solids, hardness, total phosphorus, total
organic carbon, total nitrogen, chloride, and turbidity
iii. Habitat monitoring: slope, bearing, habitat unit presence, wetted width,
bnnkfull width, bar width, substrate size, substrate depth, shade, human_
influence, riparian vegetation, large woody debris and grain size
e6iirn@tiOD.
iv. Sediment chemistry parameters
1 Metals: copper, lead, arsenic, and zinc
2. PAHs: naphthalene, 2-nnethylnaphthalene, l-nn ethyl naphthalene,
2'chloronaphLhalene, acenaphthylene, acenophthene,
clibenzofur8n, fluorene, anthracgne, carbazole, phenanthrene,
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State o[Washington,Department ofEcology
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fluor3nth9ne, pyrene, retene, benzO(k)fluOranthene,
benzD/a\pyr9ng, indenO(1,2,]-md)pyreDe, dibenzo(a,h)anth[acene,
b2nzo/ghi\p2rylene, Chry5en2, benzo(b)fluOranthene, and
benzo/a\anthnacene
3. Ensure quality assurance and quality control / data reporting, and data analysis
and interpretation are conducted according tOthe approved {)APP.
3. Participate in interlaboratorycornpariSOn studies.
b. Include results from sites sampled by permnittee5vvho opt to conduct individual
monitoring according tO Phase | permit condition 58.8.l.bOr Phase Upermit
condition 58.B.2in data analysis and interpretation.
4. Enter the results to BK4 and/or other appropriate databases.
a. Enter stream benthOS data into King County's stream benthosdatabase.
b. Enter habitat data into Ecology Status &Tr8nds: Riverine Ecology & Assessment
Monitoring (5TREAM) database.
5. Make recommendations for future status and trends monitoring.
Task 2. Status and Trends Monitoring in Marine P0earshore Areas mfPuget Sound
1. Marine sediment chemistry monitoring and assessment
3. Prepare to manage data.
i. Create account and enter data into E|K4 for sediment chemistry data.
b. Confirm sites and prepare for sampling in summer 2O1G.
i Finalize the draft CAPP for this monitoring in 2014.
ii. Select and confirm marine nearsho[esites
1. Up to 38 sites will be selected for sampling. The list of randomly
selected sites iS available at .
J. The RSK4P will not sample sites that are sampled by
p2r0nitiees who opt to conduct individual monitoring
according to Phase | permit condition 88.B.1.bO[ Phase |!
permit condition S8.13.2. Two sites 0nthe RSMP list will be
sampled by these pernnittees.
2. For each nearshore sediment sample site that is not accessible Or
is documented according to the Q\PPaS otherwise unsuitable,
the next sequential site Vn the list of alternates will bS chosen and
must beconfirmed.
iii. Procure necessary sampling equipment.
iv. Procure accredited laboratories for analysis.
v. Procure staff for seasonal field work.
C. Conduct marine nearshore sediment chemistry sampling during summer 2Ol6
according to the approved [lAPP.
L Marine sediment chemistry parameters:
1. GraiD5ize and total organic carbon.
Z. Metal and metalloids: arsenic, cadmium, chromium, copper, lead,
mercury, nickel, selenium, silver, tin, and zinc.
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State of Washington,Department of Ecology
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3. LPAHs: 1,6,7-trim ethyl naphthalene, 1-methylnaphthalene, 1-
m ethyl phena nth rene, 2,6-dimethylnaphthalene, 2-
m ethyl naphthalene, 2-methylphenanthrene, acenaphthene,
acenaphthylene, anthracene, biphenyl, dibenzothiophene,
fluorene, naphthalene, phenanthrene, and retene.
4. HPAHs: benzo(a)anthracene, benzo(a)pyrene,
benzo(b)fluoranthene, benzo(a)pyrene, benzo(g,h,i)perylene,
benzo(k)fluoranthene, chrysene, dibenz(a,h)anthracene,
fluoranthene, indeno(1,2,3-c,d)pyrene, perylene, and pyrene.
ii. Additional marine sediment chemistry parameters subject to available
funding:
1. Phthalates: bis(2-Ethylhexyl) phthalate, butylbenzylphthalate,
diethylphthalate, dimethyl phthalate, di-n-butylphtha late, di-n-
octyl phthalate.
2. PBDEs: 47, 49, 66, 71, 99, 100, 138, 153, 154, 183, 184, 191, 209
3. PCB Congeners: all 209 congeners
d. Ensure quality assurance and quality control (QA/QC), data reporting, and data
analysis and interpretation are conducted according to the approved QAPP.
i. Participate in interlaboratory comparison studies.
ii. Include results from sites sampled by permittees who opt to conduct
individual monitoring according to Phase I permit condition S8.13.1.b or
Phase II permit condition S8.13.2 in data analysis and interpretation.
e. Enter the results to EIM.
f. Make recommendations for future status and trends monitoring.
2. Mussel contamination monitoring and assessment
a. Prepare to manage data
L Create EIM account for mussel contamination data
ii. Confirm that data management tools are available to handle all RSMP
data and that all data will be quality controlled, stored and accessible to
the public
b. Prepare to conduct monitoring in winter 2015-2016.
L Finalize the QAPP for this monitoring in 2014. The QAPP will be based
upon either NOAA Mussel Watch protocols or the Ecology-approved
LAPP for WDFW's Mussel Watch Pilot Expansion Study.
ii. Confirm sites. Up to 38 sites will be selected for sampling. The list of
randomly selected sites is available at Ecology's RSMP website.
1. The RSMP will not sample sites that are sampled by permittees
who opt to conduct individual monitoring according to Phase I
permit condition S8.13.1.b or Phase II permit condition S8.13.2. At
least two sites on the RSMP list will be sampled by these
permittees.
2. For each nearshore sediment sample site that is not accessible or
is documented according to the LAPP as otherwise unsuitable,
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State ofWashington,Department ofEcology
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the next sequential site on the list of alternates will be chosen and
must 68confirmed.
3. For each site that is not accessible or is documented according to
the QAPPns otherwise unsuitable, the next sequential site Onthe
list of alternates will be chosen and must b8confirmed.
iii, Obtain property owner permissions needed to access each Site.
iv. Identify and procure permits needed for sampling.
v. Develop sampling schedule tOfacilitate sampling, laboratories and
troubleshoot logistics.
vi. If using Caged mussels, make all necessary arrangements to provide 8
single source of mussels tobe utilized for the monitoring.
vii. Procure necessary sampling equipment.
viii Procure and train staff and volunteers to conduct the field work.
Coordinate with VVDFVV, NOAA Mussel Watch and networks of
volunteers.
C. Conduct mussel tissue sampling atRSK4Psites during winter 2OI5-2O16
according to the approved {}APP.
L Deploy and retrieve nnu5S8|s according to the schedule.
ii. Perform field measurements and fill out required paperwork.
iii. Mussel habitat measurement parameters include: water temperature,
salinity, station location, distance between sub-stations ateach site, tidal
cycle, height above waterline.
iv. Mussel biometrics: percent mortality and condition index.
v. Probable list ofmussel chemistry analysis parameters (may beamended
in the approved {lAPP):
2. PAHS:
J. LR4Hs: naphthalene, fluorene, gcenaphthyl8ne,
acenaphthene, 6nthra[en8, clibenzothioph2n2,
phmngnthnene, and [etene
b. HPAHCclibznzoenthrecene, benzO[a]anthnacene,
benzo[blfluOr3nth8ns, benzo[k]fluoranth2n8,
benzo[e]perylen2, beDzV[a]pyn2ne, benzo|zlpynene,
Chry3en2, flunnanthene, indeno-pyr8ne, penJene, and
pyrene
o. SubstitutedPAHs: dib2UzothiOpheneS(C1-,[2-,C3-),
fluOn2n8sKCl-,C2-,C3-\, naphthaleneS(C1-,C2-,C5',C4'),
ph8nanthr8nes+a nth race ne(Cl- C2-,C3- C4-) chrysenes
/C1-,C2-,C3-,C4-\' and flVOranthene/pyrene ([1-,C2-,C3-
,C4')
Z. Chlorinated pesticides: 2L4'-DOCi 2L4'-ODE, 2,4'-DDT, 4,4'-DDC\
4,4'-DDE4,4''DDT, alpha-chlordane, trans-chlordane /garn[na\,
trans-nonarhlor, ds-nOnacNOr, nonachlor III, heptachlor,
heptachlor epoxide, oxych|Urdan8, alpha-hexaohlon}h8xnne, be{a-
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State u[Washington,Department mfEcology
LA&Nu.
h2xarhlOrocyclohexane, delta-hexachlOrocyclohexane,
hexachlorobenzen8, aldrin, die|drin, noirex, and endosulfan |
3. Metals: arsenic, cadmium, copper, lead, mercury, and zinc
4. PDDES: 38, 47, 49, 66, 85, 89, 100, 153, 154, 155, 183
5. PCB COngene[s:17, 18, 2O, 31, 33, 44, 49, 52, 66, 7O, 74, 82, 8^, 95,
99, 101, I05, 110, 1I8, 128, 138, 149, 15I, 153, 156, 158, I70,
171, 177, 180, 183, 187, 191, 184, 195, 199, 205, 205, 208, 209
h. COnventionals: tDtal lipids, total solids, 615 nitrogen, and 613
carbon
d. Ensure quality assurance and quality control / \, datareporting, and data
analysis and interpretation are conducted according to the approved CAPP
i. Participate ininter|ab0rBt0ry comparison study
ii. Include results from sites sampled bypernnitteeS who opt tOconduct
individual monitoring according to Phase | permit condition S8.8.1.b Or
Phase U permit condition S8.8.2indata analysis and interpretation.
8. Enter the results tD appropriate state and federal databases
L Deployment and retrieval field data and laboratory biometrics data to
Excel; deliver, with paper copies ofcompleted field forms, toVVDFVV
ii. Chemistry data to E|M database
3. Bacteria sampling and assessment
a. Prepare tO manage data
L Create 8K4 account for bacteria data
b. Prepare t0 conduct monthly monitoring beginning in October 2Ol5. Uptu38
sites will besampled.
i. The QAPP for this monitoring is expected to be finalized in 2014. It will be
based upon former PSAMP and current BEACH monitoring program
protocols.
l. Sites identified and confirmed for mussel contamination
monitoring will be sampled for bacteria, if suitable.
a. Mussel sites that are not suitable for bacteria SJnnp|inB
due to holding time or other requirements will not be
sampled for bacteria. Additional bacteria sites will not be
added
2. Develop sampling schedule tofacilitate sampling, laboratories and
troubleshoot logistics
ii. Develop contracts with local accredited laboratories (near sites)
iii. Procure and prepare necessary sampling equipment
iv. Procure volunteers and coordinate sampling
v. Conduct volunteer t[ainings
c Conduct and coordinate monthly bacteria sampling during October 2O15-
5eptennber2OIG and according to the approved C}APP
i. Parameters: fecal colifornn by multiple tube fermentation using EC broth
d. Interpret and report the results as specified in the Q\PP
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State of Washington,Department o[Ecology
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e. Ensure quality assurance and quality control ( ), datar8porting, and data
analysis and interpretation are conducted according to the approved [iAPP
i. Include results from sites sampled by pernnitt8eGvvho opt to conduct
individual monitoring according to Phase | permit Condition S8.8.1.b Or
Phase || permit condition S8.8.2in data analysis and interpretation
f. Enter the results to E|W1 and notify Ecology's BEACH Program Of known water
quality violations
g. Make recommendations for future status and trends monitoring
S8.0 Effectiveness Studies
Table 3. Tasks, Timeline and Estimated Costs* for RSK8PEffeot|voness Studies
Task Implemented by Anticipated Timeline Maximum Costs
0. Program administration Ecology Begins in December 2013 $299,500
when permittees decide if (5%of the total)
they will participate; RFP
process in 2014
3. Effectiveness studies Contractors, Begin studies in August $5,690,499
including permittees 2014 after first permittee
payments are submitted to
Ecology
TOTAL RSMP Effectiveness $5,989,999
Studies Effort* over four years
Task 0. Program Administration, Requests for Proposals, and Contracting
1. Develop m budget for effectiveness studies based on collective decisions by permiLteesto opt in
or out of the RSMP.The budget will be reviewed by the stakeholder oversight committee.
2. Write, enter into, and manage agreements with contractors for data collection, management,
analysis, and reporting
3. Track costs associated with all RSMP fund-sharing program components
4. Participate ina project management oversight process
a. Manage process tofacilitate adaptive management Locontracts, monitoring, databases
and communication materials /vvebsites, reports, etc)
b. Faci|iated process to inform and receive external stakeholder group recommendations
5. Facilitate an open process to determine who will conduct each of the tasks listed below for
effectiveness studies in Western Washington
G. Develop detailed scopes of work to ensure contractors are qualified to conduct RSMP tasks
according to approved Quality Assurance Project Plans ([\APPs). Ensure robust scientific method
and quality control procedures are included
a. Identify opportunities to revise or develop Standard Operating Procedures (SOPs)that
apply to multiple studies
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State of Washington,Department nfEcology
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7. Contract with successful applicants and provide project management oversight to ensure that
quality data and other products are produced and entered into appropriate databases within
the dmeframesspecified in the QAPPs
e. Facilitate a process to inform permittees and external stakeholders of project needs,
schedule changes, or other unforeseen circumstances
8. Coordinate an annual review and reporting of results and information generated by the RSMP or
independent monitoring. |n addition to the data interpretation tasks listed below:
a. Summarize and distribute findings
b. Cross-walk with information published by other key monitoring programs in western
Washington '
c. Recommend new standard methods and protocols tobedeveloped
Task 3. Effectiveness Studies
1. Conduct regionally relevant studies on topics that have been recommended through the
external stakeholder process and using criteria pursuant to stakeholder group recommendations
a. For each study, develop a QAPP that includes, as appropriate: site selection; sampling
protocols; quality assurance and control procedures; laboratory analytical methods;
data storage; data analysis; reporting methods; peer review requirements; and
deadlines for publications
b. Studies will be conducted from August 2O14 through August 2O18
i Some studies may not bc completed by the expiration date of the permit;
appropriate interim deliverables will bedefined
2. Develop standard methods as needed across multiple studies
3. Enter quality-assured data into appropriate databases as required by the approved QAPPs
4. Make results and findings available tothe public
5. Recommend future effectiveness studies
S&D Source Identification Information Repository (SIDIR)
Table 3. Tasks, Timeline and Estimated Costs for S|O|R
Task Implemented by Anticipated Timeline Maximum Costs
0. Program administration Ecology Begins in 2014 $32,250
4. SIDIR Methods and Contractors, Begin in August 2014 after $645,000
Approaches and Results including permittees first permittee payments
and Findings are submitted to Ecology
TOTAL RSMP SIDIR effort $677,250
over four years
Task O, Program Administration, Requests for Proposals, and Contracting
1. Write, enter into, and manage agreements with contractors for subLasks listed in Task below
2. Track costs associated vvithS|D|R program component
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State n[Washington,Department ofEcology
I&A No.
3. Participate ina project management oversight process
a. Manage process to facilitate adaptive management to contracts, monitoring, databases
and communication materials (vvebsiies, reports, etc)
b. faci|iaied process to inform and receive external stakeholder group recommendations
4. Facilitate an open process to determine who will conduct each of the tasks listed below for
creating the 8D|N. Contractors may include permiitees and/or other stakeholders
S. Develop detailed scopes of work to ensure contractors will conduct high quality work
6. Contract with successful applicants and provide project management oversight to ensure that
quality products are produced and shared within the specified hmeh-ames
a. Facilitate a process to inform permittees and external stakeholders of project needs,
schedule changes, or other unforeseen circumstances
7. Coordinate an independent annual review and reporting of results and information generated
by the RSMPor independent monitoring. In addition to the data interpretation tasks listed
below:
a. Summarize and distribute findings
b. Cross-walk with information published by other key monitoring programs in western
Washington
c. Recommend new standard methods and protocols tobedeveloped
Task 4. Source Identification Information Rapository(8|D|R)
1. Develop a SIDIR Methods and Approaches webpage or build on another platform as appropriate:
a. Determine what tools for permittees and others are most needed to identify and
remove illicit discharges from stormvvater
b. Identify existing standard operating procedures (SOPs) and protocols for source
identification and diagnostic monitoring to include in the repository
c Prioritize new standard operating procedures (SOPs) and protocols for source
identification and diagnostic monitoring to include in the repository
i Recommend GROSS grantor other funding for development uf these tools
d. Devdpa0APP library with data quality objectives and report templates
2. Analyze S87V7 Results and Findings:
a. Review the online IDDE incident tracking form and other permittee approaches to
reporting or submitting the information needed tV populate the database
i. Recommend changes Lo the format to make it easier tn use and fulfill annual
reporting requirements specified in the permits
ii. Identify changes or additions to data fields and other specific information
needed to support regional analyses
b. Determine the number of permittees who did not submit data directly to the database
using the Illicit Discharge Detection and Elimination (IDDE) incident tracking form or
provide compatible electronic spreadsheet data
i. Estimate the scope of effort needed to include data from those permittees in the
regional analyses
ii Include data from as many Vf these permitteesaspracticable
c In 2015, conduct the first regional analysis of 2014 data and report results
d. Conduct further annual analyses with subsequent data and report results
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