HomeMy WebLinkAboutMinutes 04/08/2014 Utility Advisory Committee
Jack Pittis Conference Room
Port Angeles, WA 98362
April 08, 2014
3:00 p.m.
L Call To Order
Chairman Lynn Bedford called the meeting to order at 3:00 p.m.
IL Roll Call
UAC Assigned
Councilmembers Present: Sissi Bruch, Dan Gase, Lee Whetham
Other Councilmembers
Present:
Other Councilmembers
Absent: Cherie Kidd,Dan Di Guilio, Brad Collins,Patrick Downie
Utility Advisory
Committee Members
Present: Paul Elliott, Lyme Bedford, Betsy Wharton(3:03)
Utility Advisory
Committee Members
Absent: John LeClere
Staff Present: Dan McKeen, Craig Fulton, Mike Puntenney, Byron Olson,Phil Lusk,
Sondya Wray, Jonathan Boehme, Gregg King, Kathryn Neal, Maher Abed,
Bill Bloor(3:06)
Others Present: Jeremy Schwartz—PDN
5 Citizens
Ill. Approval Of Minutes
Chairman Lynn Bedford asked if there were any corrections to the minutes of March 11, 2014. Sissi Bruch
moved to approve the minutes. Lee Whetham seconded the motion, which carried unanimously.
IV. Late Items: WWTP Tour Date- (Infonnation only item)
V Discussion Items:
A. Utility Billing Changes
Rick Hostetler, Customer Services Manager, discussed the current utility billing practices. The City's bills
are on a twenty-eight day billing cycle but,have a thirty day due date. This causes the customers to
misinterpret their billing, and they have voiced concerns.
Dan Gase moved to recommend City Council to amend the PAMC to reflect a 25 day due date as
compared to the current 30 day due date on monthly utility charges. Sissi Bruch seconded the motion,
which carried unanimously.
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B. Department of Ecology FY 2012 Supplemental Statewide Storm water Grant Acceptance
—Peabody Water Quality Project
Jonathan Boehme, Storrnwater Engineer gave a presentation on the Peabody Water Quality Project. The
Department of Ecology offered the City a statewide storm water grant in an amount of up to $150,000 for the
Peabody Creek Fecal Coliform Bacteria Reduction Project, DR02-2012. There was a lengthy discussion.
Sissi Bruch moved to recommend City Council to authorize the City Manager to sign the grant
agreement with the Department of Ecology under the FY2012 Supplemental Statewide Stormwater
Grant Program in the amount of up to $150,000, and to make minor modifications to the agreement, if
necessary. Paul Elliot seconded the motion,which carried unanimously.
C. Landfill Cell Stabilization—Phase.1, Project SW02-2012—Professional Services
Agreement with Merrera Environmental Consultants,Amendment 7,for Construction
Engineering
Kathryn Neal, Engineering Manager gave a presentation on the Landfill Cell Stabilization Project update.
The construction project has been advertised with a bid opening scheduled in April. Herrera Environmental
Consultants services are required during the construction phase, due to Herrera being the design engineer of
record. The construction phase is estimated to last until December 2015. There was a lengthy review over
Amendment No. 7.
Paul Elliot moved to recommend City Council to authorize the City Manager to sign Amendment 7 to
the Professional Services Contract with Herrera Environmental Consultants in an amount not to
exceed $426,000,which will increase the total contract amount to $3,364,057, and to make minor
modifications to the agreement, if necessary.Dan Gase seconded the motion,which carried
unanimously.
D. Professional Services Agreement for Landfill Cell Stabilization,Project SW 02-12
Mike Puntenney, City Engineer,briefed over the Landfill Cell Stabilization Project's professional services.
Anchor QEA, LLC, has been selected to provide services. This project is to help prevent an uncontrolled
release of municipal solid waste into the Straits of Juan de Fuca. There was a brief discussion.
Sissi Bruch moved to recommend City Council to approve and authorize the City Manager to sign the
professional services agreement with Anchor QEA,LLC., of Seattle,Washington, in an amount not to
exceed $1,429,000.00,and to make minor modifications to the agreement, if necessary.Betsy Wharton
seconded the motion,which carried unanimously.
E. Professional Services Agreement,for Construction Management Services, Combined
Server Overflow(CSO)Phase II,Project WW1008— Vanir Construction Management
Mike Puntenney, City Engineer, discussed the CSO Phase II Construction Management Services project.The
project is in final phase of the City's CSO Reduction Program approved by the Departrent of Ecology. It �
will reduce CSOs into the Port Angeles Harbor in compliance with the terms of Agreed Order 3853 from
Ecology. Vanir Construction Management Inc., has been selected to provide construction management
services for the project. There was a lengthy discussion.
Paul Elliot moved to recommend City Council to approve and authorize the City Manager to sign the
professional services agreement with Vanir Construction Management,Inc.,of Bellevue,Washington,
in an amount not to exceed $1,563,726.00, and to make minor modifications to the agreement,if
necessary.Betsy Wharton seconded the motion,while Sissi Bruch opposed.
Vi. Information Only Items
A. Morse Creek Hydra Project Update (verbal report only)
Infonnation only. No action taken.
B. Wastetivater Treatment Plant Project Tour Date (verbal report only)
Tour will be on Friday May 2nd.
Vii. Next Meeting Dates: May 13,2014
VIII. Adjournment: 4:12 p.m.
Dan DiGuilio, Mayor .o Wray, Administra ' e Specialist
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